PowerPoint Taught by Gary Gabris. PowerPoint What is it? Where to get it How to use it How not to use it Q & A.

PowerPointTaught by

Gary Gabris

PowerPoint• What is it?• Where to get it• How to use it• How not to use it• Q & A

PowerPoint• What is it?• Where to get it• How to use it• How not to use it• Q & A

This is a technical “how to”,not a content “how to”

What is it?

What is it?• PowerPoint is a tool to help you create a

presentation

What is it?• PowerPoint is a tool to help you create a

presentation

• In your presentation, you can have text, pictures, movie clips, and sounds

What is it?• PowerPoint is a tool to help you create a

presentation

• In your presentation, you can have text, pictures, movie clips, and sounds

What is it?• PowerPoint is a tool to help you create a

presentation

• In your presentation, you can have text, pictures, movie clips, and sounds

Where to get it

Where to get it• PowerPoint is part of a software package

called Microsoft Office – must be purchased

Where to get it• PowerPoint is part of a software package

called Microsoft Office – must be purchased

• You can get a free version called Open Office at:

http://www.openoffice.org/

Where to get it• PowerPoint is part of a software package

called Microsoft Office – must be purchased

• You can get a free version called Open Office at:

http://www.openoffice.org/

It is not exactly the same

as Microsoft’s, but very similar.

How to use PowerPoint

How to use PowerPoint

All of the following instructions are for PowerPoint in Microsoft Office 2003.

Yours may be slightly different.

How to use PowerPoint

• Customize PowerPoint for your use

How to use PowerPoint

• Customize PowerPoint for your use• Create each slide – use “Normal” view

Click on “View”, then “Normal”

How to use PowerPoint

• Customize PowerPoint for your use• Create each slide – use “Normal” view

Click on “View”, then “Normal”• Show whole presentation in “Slide Show” view

Click on “View”, then “Slide Show”

How to use PowerPoint

• Customize PowerPoint for your use• Create each slide – use “Normal” view

Click on “View”, then “Normal”• Show whole presentation in “Slide Show” view

Click on “View”, then “Slide Show”

To get out of slide show view, hit the “Esc” key

How to use PowerPoint

• Customize PowerPoint for your use• Create each slide – use “Normal” view

Click on “View”, then “Normal”• Show whole presentation in “Slide Show” view

Click on “View”, then “Slide Show”

To get out of slide show view, hit the “Esc” key

You can also use shortcuts located in lower left of screen

Customize PowerPoint

Customize PowerPoint

Why customize?

Customize PowerPoint

Why customize?

Adjusting your seat & mirrors before you drive

Customize PowerPoint

• Toolbars display frequently used functions

Customize PowerPoint

• Toolbars display frequently used functions• To display toolbars:

•Click on “View”

•Hold the mouse over “Toolbars”

•Select the ones you want

Customize PowerPoint

• Toolbars display frequently used functions• To display toolbars:

•Click on “View”

•Hold the mouse over “Toolbars”

•Select the ones you want

At the very least, use Standard, Formatting, and Task Pane

Customize PowerPoint

• Toolbars display frequently used functions• To display toolbars:

•Click on “View”

•Hold the mouse over “Toolbars”

•Select the ones you want

At the very least, use Standard, Formatting, and Task Pane

Your toolbar locations and appearance may be different than mine

Customize PowerPoint

Make sure you have

Auto Recover turned on!

Customize PowerPoint

Make sure you have

Auto Recover turned on!To turn on Auto Recover:

•Click on “Tools”

•Click on “Options”

•Click on “Save” (at the top)

•Make sure the Auto Recovery option is checked

Creating slides

Creating slides

• You can manually add all items to each slide

Creating slides

• You can manually add all items to each slide• You can use preformatted “slide layouts”

Creating slides

• You can manually add all items to each slide• You can use preformatted “slide layouts”• To display slide layouts:

A “task pane” should appear on the right of the screen when you open PowerPoint.

Creating slides

• You can manually add all items to each slide• You can use preformatted “slide layouts”• To display slide layouts:

A “task pane” should appear on the right of the screen when you open PowerPoint.

If it doesn’t:Click on “View”, then “Task Pane”

Creating slides

• You can manually add all items to each slide• You can use preformatted “slide layouts”• To display slide layouts:

A “task pane” should appear on the right of the screen when you open PowerPoint.

If it doesn’t:Click on “View”, then “Task Pane”

Select “Slide Layout” from the top of the task pane

Creating slides

• You can manually add all items to each slide• You can use preformatted “slide layouts”• To display slide layouts:

A “task pane” should appear on the right of the screen when you open PowerPoint.

If it doesn’t:Click on “View”, then “Task Pane”

Select “Slide Layout” from the top of the task paneAdd your text where it says to add text, title, etc

Adding items to a slide

Adding a picture to a slide

• To add a picture:

•Click “Insert”

•Move mouse over “Picture”

•When new box appears, click on “From File”

•Find the file on your computer, then double click on it

•Move it to where you want it located

Adding a text box to a slide

• A text box is a location where you can add text• To add a text box:

• Adding a movie clip, sound, etc is similar – just select the item you want to add

•Click “Insert”, then click “Text Box”•Move your mouse to where you want the text box, then start typing•The text box will automatically get bigger while you are typing

Adding more slides

Adding more slides

To add another slide after the one you are currently working on:

• Hold down the “Ctrl” key, then hit M

or

• Move the mouse to the left pane, right click, then click “New slide”

Adding more slides

To add another slide somewhere else in the presentation:

• Locate the position for the new slide in the left pane

• Click your mouse where you want the new slide

• Hold down the “Ctrl” key, then hit Mor

• Right click, then click “New slide”

Changing the appearance of text

Changing the appearance of text

Highlight the text you want to change, then:

• Select font, size, bold, underline, alignment, etc. from toolbar

• Superscript, subscript, case, etc: click on “Format”, then “Font”

• Don’t be afraid to experiment!

Making changes

Making changes

To delete stuff:

Highlight whatever you want to delete (text, pictures, text boxes, etc), then:

• Hit the “Delete” key

OR

• Right click, then select “cut”

Making changes

To copy stuff:

• Highlight whatever you want to copy (text, pictures, text boxes, etc)

• Right click, then select “copy”

• Move the mouse to wherever you want to insert the copied item

• Click to select that spot

• Right click and then click “Paste”

Making changes

To undo changes you made since the last time you saved your presentation:

• Hold the “Ctrl” key and then hit Z

• Each time you do this, it will undo one change at a time

Making changes

To undo changes you made since the last time you saved your presentation:

• Hold the “Ctrl” key and then hit Z

• Each time you do this, it will undo one change at a time

BE CAREFUL!

You can easily undo a lot

of stuff you don’t want to.

Changing backgrounds

Changing backgrounds

• Select the slide in the left pane

• Right click

• Click “Background”

• Select the background you want

• Click “Apply” for just that slide, “Apply to All” for all slides in presentation

Changing views

Changing views

To change views:• Click on “View”, then select one of these:

Normal: shows the current slide in the middle, and a narrow pane on the left with a small view of all the slides that will fit in the pane (scroll up/down for other slides)

Slide Sorter: shows a medium view of all the slides that will fit in the pane (scroll up/down for other slides)

What not to do

What not to do

• Don’t use hard to read fonts like this:

Hard to read Hard to read

Hard to read Hard to read

What not to do

• Don’t use hard to read fonts like this:

Hard to read Hard to read

Hard to read Hard to read

• Don’t flash words continuously

What not to do

• Don’t use hard to read fonts like this:

Hard to read Hard to read

Hard to read Hard to read

• Don’t flash words continuously

What not to do

• Don’t use hard to read fonts like this:

Hard to read Hard to read

Hard to read Hard to read

• Don’t flash words continuously

• Don’t use animations unless absolutely necessary

HOWANNOYING

SITH I S?

What not to do

• Don’t use a background that obscures your text

What not to do

• Don’t use a background that obscures your text

What not to do

• Don’t use a background that obscures your text

Questions and Answers