POINT FORTIN COMMUNITY EMERGENCY RESPONSE PLAN Date of Issue 2009 June 29 Page 40 of 55 Point Fortin Borough Corporation Community Emergency Response Plan Approved by : Mr. Victor Mitchell - His Worship The Mayor Approved by : Ms. Patricia Bradshaw – Chief Executive Officer Approved by : Mrs. Irma Duncan Forde–Disaster Management Coordinator 3 rd REVISION ISSUE DATE 2010-07-14 APPROVED BY: APPROVED BY: APPROVED BY:
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POINT FORTIN COMMUNITY EMERGENCY RESPONSE PLAN
Date of Issue 2009 June 29
Page 40 of 55
Point Fortin Borough Corporation
Community Emergency
Response Plan
Approved by : Mr. Victor Mitchell - His Worship The Mayor
Approved by : Ms. Patricia Bradshaw – Chief Executive Officer
Approved by : Mrs. Irma Duncan Forde–Disaster Management Coordinator
3rd REVISION ISSUE DATE 2010-07-14
APPROVED BY:
APPROVED BY: APPROVED BY:
2POINT FORTIN COMMUNITY EMERGENCY RESPONSE PLAN
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Table of Contents Page
1.0 Introduction………………………………………………………… 5
1.2 Purpose and Objective………………………………………………5 2.0 Concept of Operations………………………………………………5
• Provides advice to the CEO or his/her alternate in providing resources in the event
of an emergency.
Responsible for the overall management of emergency response, for delegation of
team roles and for management of related issues that may arise.
The Incident Manager will
On arrival at the nominated EOC, assume command of the EOC and update him
/her as to the status of the incident.
Start a log of events;
Dispatch the IC to the scene of the incident or accident;
Establish communication with the Incident Controller ((on site)
Be the source of reliable information
Ensure that the appropriate levels of response have been activated for the
incident;
Ensure that communications are monitored;
Ensure all members of the EOC involved in the incident are logging and timing
events on the appropriate incident boards;
Obtain details of next of kin and inform as necessary;
Give technical support /advise as required;
Establish and maintain contact with the following as and when requested police,
government agencies as required; third party contractors
Take operational control of the situation and as other members of the Emergency
Task Force arrive at the EOC nominate individuals to undertake various tasks as
necessary.
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3.2.4 PFBC Incident Controller
• On-site PFBC representative who provides information on the emergency to the
Incident Manager in the EOC.
• Source of communication with Fire Services and Police Services
• Is assisted by key personnel dependent on the scale of the response required.
The Incident Controller should be familiar with the emergency Response Plan and the
following roles and responsibilities that will be expected of them in managing/ supporting
any site response:
Overall responsibility on site for the emergency response.
Focal point on site for the local authorities involved in the response;
Management of the Field Team
Working with the Incident Manager in identifying the key issues ,objectives and
strategies for the response;
Direct operations at the scene of the accident or emergency;
Confirm that the appropriate site Emergency procedures are being implemented;
Start and maintain a log;
Ensure clear efficient lines of communication are established with the Field Team
and the Incident Manager;
Make contact with any local authorities that may be assisting with the emergency
and local staff and contractors involved in the initial response;
With the Incident Manager, assess the exposure and develop an initial assessment
and response team member requirements, objectives and structure. Consideration
will include:
o Any implication resulting from fire, explosion, toxicity;
o Size and type of area affected;
o Overall risk to the public, the facilities or the environment;
o Risk to Company, such as adverse publicity, authority controls etc. and
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Establish an on site Emergency Command system structure to manage the
changing issues arising.
The role of the Incident Controller will be filled by the appropriate Councillor/Designated
Alderman for the district.
The following defines the roles and responsibilities of the respective civil jurisdictions:
Trinidad and Tobago Fire Service
Direct and take overall command of the site and personnel Direct and control evacuation of burgesses Mobilization of fire –fighting resources
Trinidad and Tobago Police Service
Command and direct traffic on evacuation routes. Preserve law and order Restrict unauthorized entry at the scene Evacuation of the public; identification of victims and informing of relatives.
The Police Service shall also be responsible for crowd control and the preservation of law
and order at the site. The Police Service shall also be responsible for notifying the next of
kin in the event of death.
Health Authority
Facilitate triage process;
Assure medical care for the injured;
Advise on sanitary arrangement for evacuees.
The Ministry of Health is responsible for the provision of medical personnel for the
Field Hospital in mass casualty situations, triage, and the coordination of ambulance
services. Additional ambulance service can be obtained from the Trinidad and a Tobago
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Red Cross ,St. John’s Ambulance Brigade, Trinidad and Tobago Defence Force, Trinidad
and Tobago Mutual Aid Scheme and EMS.
Regional Corporations
Mobilization of resources,
Facilitate evacuation of site,
Identify / provide temporary shelter for the displaced.
In mass casualty situation the Point Fortin Borough Corporation will provide a Field
Hospital.
3.3 Sub – Committees Role and Functions See Appendix 17.1 The Point Fortin Committee for Emergency Response.
3.3.1 Communication Committee
The Communications Committee would be responsible for the installation of
radios and other communication equipment at the E.O.C.
The establishment of the network of testing equipment before, during and after
emergency.
Ensuring the proper functioning of antennas, the procurement of batteries and
tools, and the recording in writing of all networks and communication activities
during the activation of the E.O.C.
The Committee head will be responsible for the roster of networking.
3.3.2 Transport Committee
The procurement of all transport needs of the organisation before, during, and
after an emergency as may be necessary.
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Ensure the arrangement of loans of equipment, vehicles, and even stand-by
generators which would be necessary to respond to an emergency and the
recovery stage.
Ensure that all the vehicles of the corporation are well-fuelled and that the keys
are accessible for an emergency response.
3.3.3 Planning and Mitigation Committee
Planning and mitigation before an emergency
Evaluate and conduct qualitative analysis, of drills, response, and hazards that
would ensure capacity building and strengthening of weak areas.
3.3.4 Security and Traffic Management Committee
Headed by the Point Fortin Police, includes the Municipal Police, and whenever
needed, the services of the various Estate Police Services within the community,
as a result of the sensitivity of the area
.The Mayor would procure the services of the Defence Force to assist in matters
of security, rescue, and surveillance should the Police request the assistance.
3.3.5 Survey and Investigations Committee
Headed by the fire services, and would include the technical officers of the
Corporation for the purpose of Damage Analysis and Needs Assessment, and any
other person who may be trained or qualified in these areas of expertise.
Aid and other support in the aftermath of an emergency from other committees
since response to damage analysis and needs assessment is of timely essence..
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3.3.6 Shelter Management Committee
Inspection, management, and release of all shelters as well as the liaison with
principals of schools for the keys, furniture i.e. cots, blinds, and mattresses, and
for proper record keeping according to Standard Operations Procedures.
Conduct inspections before an emergency and to recommend any retrofitting that
may be necessary to the relevant authority.
Ensure the termination of the use of a shelter, the area is cleaned and sanitized to
the satisfaction of Public Health Authorities.
3.3.7 Rations and Resource Procurement Committee
Procurement and preparations of rations for emergency shelters.
Procurement of resources from other Governmental and Private Sector agencies
that may be necessary for the response of a particular hazard by way of specific
resource listing. . An inventory of all properties of the committee must be kept.
3.3.8 Medical and First Aid Committee
The Medical Chief of Staff at the Point Fortin Area Hospital heads the Committee.
Administration of all Medical Services during an emergency, including Field
First Aid. In the event of mass casualty situation, the Medical Chief of Staff
would determine the staging area for Triage purposes.
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3.3.9 Information and Training Committee
This committee would gather and collate all relevant information as regards to the
operations of the organization in each phase.
Preserve information detailed above same in proper archives for use as future
reference material.
Analyze and recommend the training needs of all personnel in every endeavour of
operations.
3.3.10 Recovery and Rehabilitation Committee
This Committee would be responsible for:-
The coordination of the recovery and the rehabilitation efforts, including the
social welfare division, with special response to the needs of the differently able
Provision of data to the Planning and Mitigation Committee for future reference.
4.0 Activation of the Emergency Response Plan
[a] The Emergency Plan shall become activated upon the Declaration of a National
Emergency or a Local Emergency.
[b] The Chairman of the Committee or his alternate in consultation with the
Emergency Response Coordinator is authorized to mobilize any portion of, or the whole
organization to provide for any Emergency, whether it is national or local.
See Appendix 17.3
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4.1 Actions following receipt of an Emergency notification.
The prescribed response actions of the Point Fortin Community Emergency Response
Committee will follow the Procedures as issued by the Office of Disaster Preparedness
and Management (ODPM).
1. Draft National Flood Contingency
2. National Land SAR Plan
3. Tropical Storm Contingency
4. The National Framework for Damage Assessment and Needs Analysis
4.2 Community Notification in the event of an emergency
In the event of community notification is required the Corporation will despatch a mobile
public address system to the communities to the communities within Point Fortin or
utilise door to door contact. See Appendix i7.8 for sample alert and warning messages.
4.3 The Emergency Operations Centre
The Emergency Operations Centre is set up at the Town Hall, George Road, Mahaica,
and Point Fortin and will be clearly defined by the relevant sign and contains the
following:
Auxiliary Power
Telephones
2-way Radio
Television with cable connection
Compilation of MSDS’s of chemicals utilised within facilities in Point Fortin
Access to a fax machine
Access to computer terminals with internet access
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Multimedia with screen
Copy machine
Stationary
White board
Access to restroom, kitchen facility.
4.4 Shelters
The following are the designated shelters for the community of Point Fortin:
Pre- Storm Shelters:
Point Fortin West Secondary School;
Point Fortin R.C. School/New Wing;
Point Fortin A.C. School
South West Regional Sports Complex;
Fanny Village Community Centre;
Post-Storm Shelters
Point Fortin East Secondary School; - Egypt Main Road
Gonzales Community Centre; - Gonzales Village
St. Rose R.C. Church – Gonzales Village
Alternate Shelters
New village Community Centre – Pilgrim Street, New Village
Mt. Beulah Evangelical Baptist Church – Warden Road
Point Fortin Open Bible Cathedral – Guapo Cap de Ville Main Road
Church of Christ – Bryce Road
Post-Storm Shelters would only be activated after inspection by the Building and Public
Health Inspectors, and if deemed worthy of occupation.
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All shelters must be regularly inspected by the Building and Public Health Inspectors,
any detected defects, must be reported promptly to the relevant authorities for urgent
retrofitting.
All shelters must be properly identified by the sign, “EMERGENCY SHELTER”, with
red lettering and a white background. Post-Storm shelters are not to be identified in this
manner. They would be identified only as post-storm shelters after they have been
verified as structurally worthy and fit for occupation.
As far as practicable, all shelters should be staffed and ready before occupation begins.
4.5 Emergency Call out Procedures
See Appendix 17.4 “Emergency Call—out Procedures for a series of actions that should
be followed in the event that an emergency call out of personnel is necessary.
5.0 IDENTIFICATION OF HAZARDS
There are two types of Hazards that can affect the Community of Point Fortin, and are
classified as (1) Natural disasters and (2) Man-made Hazards:
5.1 Natural Hazards
These can be classified in two categories: Hydro-Meteorological and Geological.
5.1.1 Hydro-Meteorological
The Hazards associated with weather such as Tropical Storms, and Hurricanes, Floods,
Storm Surges and Landslides.
5.1.1.1 Hurricanes
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The Hurricane Season in the Atlantic Zone extends from June 1st to November 30th each
year. Data from the Meteorological Service shows that we are in the zone and are more
likely to be affected by a system during the months of August and September either
directly or indirectly. Systems first begin as a Tropical Depression, then to a Tropical
Storm, and further to a Hurricane.
i. A Tropical Depression – A circulation in which the sustained winds at the
Earth’s surface are equal to or less than 62 kmph
ii. A Tropical Storm – A circulation in which the sustained winds at the Earth’s
surface are in the range of 63 kmph to 118 kmph.
iii. A Hurricane - A circulation in which the sustained winds at the Earth’s
surface are greater than 118 kmph
The Meteorological Services is the agency in Trinidad and Tobago with the
responsibility for early warnings in the event of the passage of a Tropical Cyclone
System. Should there be a bulletin from the Met Services of an alert, it would come in
the form of (a) a storm or hurricane watch or (b) a storm or hurricane warning.
[a] A STORM OR HURRICANE WATCH means that Trinidad and Tobago could be
affected by the passage of a system within 36 hours. This could be updated to
[b] A STORM OR HURRICANE WARNING which means that Trinidad and
Tobago could be affected by the passage of a system within 24 hours.
Should there be a bulletin at “A”: all personnel of the Emergency Response
Committee would be placed on alert.
Should there be a bulletin at “B”: all personnel of the Emergency Response
Committee would be activated.
Action
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1. The Emergency Operations Centre Activated.
2. The Heads of the following Sub-Committees reports to the Emergency Response
Coordinator at the E.O.C; Communications, Transport, Security, Survey and
Investigation, Search and Rescue, Shelter and Rations, First Aid and Medical, and
any other personnel so designated by the Emergency Response Coordinator
3. All emergency shelters –activated personnel to man the stations, and security and
medical personnel posted to shelters. This includes personnel responsible for the
Preparation of Rations
4. Communication Personnel to control their posts, ensuring that radios are in good
order, ensuring that there are back-up batteries, flashlights, other emergency lighting ,
tools and writing materials.
5. Transport- Personnel must ensure all working vehicles are fuelled and parked at
Festival Square with available keys.
6. First Aid and Medical Personnel should collect First Aid Kits and stand by.
7. Point Fortin Area Hospital must activate their emergency plan and stand by.
8. There would be a roll call of all personnel with the view of having stand by personnel
should duty personnel have to be spelled.
9. T&TEC and TSTT Personnel to join the E.O.C.
10. Strategy meeting takes place, chaired by Emergency Response Coordinator.
11. Up-date – Review of Information from MET Services. If the intensity of the system is
high there may be a need to evacuate low-lying areas.
N.B. As a matter of priority Notification is given to Atlantic L.N.G. and Trinmar Ltd. for
evacuation of offshore personnel
5.1.1.2 Floods
Associated with Tropical Cyclone Systems is Heavy Rainfall. Areas prone to flooding are
Guapo, Egypt, Techier and Cap de Ville.
Action
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1. Floods are consistent with the passage of a system. Actions would be simultaneous
with actions of tropical cyclone response.
2. Alternate routes direction Instituted
3. Police service –Traffic control.
4. Search and rescue by coast guard and fire service where necessary
5. Affected residents evacuated to shelters if the need arises.
5.1.1.3 STORM SURGE:
Also associated with the passage of a cyclone system are storm surges. This occurs when
accompanying winds forces drive waves to heights which are higher than
normal .Cyclones in this region rotate in a anti-clockwise direction; therefore areas along
the west coast could most likely be prone; Cap de Ville, Sea view, Fanny Village, Point
Ligoure, and Clifton Hill .If there is a high tide, the situation could be critical and
residents in low lying coastal areas will have to be evacuated.
Action
Same as flood response.
Police, Fire, and Coast Guard personnel are to be deployed as a priority to conduct
evacuation.
5.1.1.4 Landslides:
Prolonged periods of rainfall, associated with Tropical Cyclones also cause Landslides
and Mudslides. Areas prone to landslide include portions along Warden Road and the
coastal areas of Point Fortin.
Action:
1. Mobilisation for alternate routes by Police
2. Traffic control by Police
3. Implementation of necessary cautionary signs and warning.
4. Mobilising of Equipment (as per resource listing)
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5.1.1.5 Mini Tornados:
Recorded are three instances of the Spawning of Mini Tornados which caused extensive
damage to residents in three areas. Although these incidents were isolated, the fact
remains that the possibility and vulnerability still exists.
5.1.2 Geological Hazards:
Earthquakes, Volcanoes and other Geo-related faults form this classification.
5.1.2.1 Earthquakes:
When an earthquake occurs, waves move through the earth’s crust. Earthquakes occur
mainly along the edges of rigid sections of the earth’s crust called plates. These plates
slide slowly on hot rock beneath them. Pressure builds where the edges of these plates
grind or push against each other. When the pressure grows too great, rocks break and the
earth shifts or quakes. Trinidad and Tobago is situated along the southern line of the
Caribbean Plate. Data from the Seismic Research Unit shows would show earthquakes
occurring in Trinidad and Tobago but these earthquakes are of low intensity and
magnitude, the highest being measured as 6.5 on the Richter scale. Tremors are felt in
Point Fortin but they are also low in intensity yet there always remains the possibility of a
high intensity earthquake.
Action:
Strict adherence to building codes and regulations are recommended to help in
counteracting the damage should an earthquake occur. Unfortunately, the phenomenon
cannot be forecasted, and therefore there is no early warning system in place. However,
during an earthquake the following is advised:
1. Protect your head and face, and get under a sturdy desk or table.
2. Stay away from glass windows, any glass or heavy objects.
3. Do not rush to exit.
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4. Stand in a strong doorway.
5. Do not use elevators.
6. If on the street, move away from buildings to avoid breaking glass and falling
building material such as concrete.
7. If in a vehicle, pull over to a clear spot, and stay in the vehicle.
After Earthquake/Advisories:
1. Check for fires
2. Check for injuries and administer First Aid
3. Check utilities and shut off if necessary.
4. Check house for serious damage and evacuate only if it were a threat of the
building collapsing.
5. Report damage to the Fire Service or other relevant authorities.
6. Clear up hazardous material.
7. Secure property but stay away from areas weakened by the quake.
8. Assess your situation and take action to improve your preparedness in the future.
Do not:
1. Light a match or turn on a light switch, unless you are absolutely sure there
is no gas leak.
2. Touch fallen power lines.
5.1.2.2 Volcanoes:
There are no known records of volcanic activities that have affected the community of
Point Fortin or any fault line that would connect the community to any known volcanic
hazard. However, the activities of the submarine volcano “Kick em Jenny”, off Grenada,
according to the Seismic Research unit, though it would pose no direct threat to us should
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it erupt, would generate very large swells which would impact on the North and Western
coastline resulting in erosion. Should this occur, it would affect operations at West Coast
ports and offshore oil installations. The Seismic Research Unit is monitoring the situation
clearly and would advise promptly of any adverse activity.
5.2 Man-made Hazards:
Disasters which are termed as man-made occurs when people misuse technology, ignore
critical environmental processes, construct complex systems that fail, and most likely as a
result of human error. These types of hazards include Automobile Accidents, failures in
oil and gas pipelines, and the release of toxic chemicals at petro-Chemical Plants, and
storage areas and fires in industrial and urban areas. There also exists the problem of an
Oil well Blow, resulting in spills both on land and sea.
6.0 Identification of Areas and Scenarios
The Community of Point Fortin accommodates a whole network of large motor
vehicles transporting gasoline, diesel, industrial gases, and other toxic chemicals essential
for the running of industries. The road network was not developed to accommodate the
easy manoeuvring of such vehicles, and it seems that a major incident can occur in any
matter of time, for example the spilling of cargo, that could lead to a mass casualty
situation. The Frisco Junction and the FCB Roundabout are vulnerable areas for a
potential accident, compounded by the unlawful parking of Maxi Taxis which creates a
hazard for other vehicles and pedestrian traffic.
Action:
(a) The Police Service and the Traffic Management Branch, together with Municipal and
Industrial Agencies meet urgently to plan mitigation strategies for remedial actions for
both the short term and long term to abate the hazard.
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(b) Security Personnel also E.R. Personnel of Oil Companies to increase patrol to
installations and areas exposed to gas and oil pipelines in the interim.
(c) In the event of an emergency, the Point Fortin Area Hospital will activate Emergency
Plans with backup services at the San Fernando General Hospital, with burn and trauma
units.
7.0 National Oil Spill Contingency Plan
In the event of an oil spill:
7.1 On land:
Under the provisions of the plan, PETROTRIN is the coordinator of response and clean
up with the Emergency Committee providing support services as required.
7.2 On the sea:
Under the provisions of the plan, TRINMAR is the coordinator of response, and clean up,
with the Emergency committee providing support services as required.
In each event the Ministry of Energy must be informed notwithstanding how minor the
spill may be.
8.0 Mass Casualty Situation
In the event of a mass casualty situation, the Head of the Point Fortin Area Hospital
would determine the staging Triage area, and medical staff needed. The Emergency
Response Coordinator assists in sourcing resources, both human and physical, i.e.
Ambulances, Field Hospital and Personnel Carrier Vehicles and Drivers.
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9.0 Pre-Emergency Planning
Meetings of the stakeholders for the Point Fortin Emergency Response Plan are held
every third Tuesday of the month. In this forum company representatives will:
• Discuss joint response procedures, and,
• Coordinate activities between stakeholders
• Share Emergency Response Plans and resources
10.0 Activation of Alarms
The Activation of an industrial alarm system signifies that there has been a critical
accident; residents are expected to avoid or distance themselves from the affected areas,
as they could and would obstruct the Emergency Response Personnel, and endanger
themselves to the existing hazard.
Upon the Declaration of an Emergency, each agency, which has its own Emergency Plan,
would execute its plans through the directions of the Emergency Response Coordinator at
the Emergency Operations Centre.
10.1 Initiating an Emergency Response
While the Community Emergency Response Plan has been designed to promote the
highest level of self-sufficiency for disaster response within the Borough of Point Fortin,
there will always be some circumstances where regional or state resources will be
necessary.
It is always better to be overly cautious and call for assistance as early as possible.
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It will always be possible to scale down the response later, however if you wait too
long to make notifications and/or requests for assistance, response time may not
occur quickly to benefit the community.
The initial responses that outline immediate actions to be taken in case of a local
emergency are detailed in:-
Appendix 17.4 Emergency call-out procedures
Appendix 17.10: Response Checklists for Earthquakes, Storm/ Hurricanes/ Flood or
landslide.
10.2 Evacuation Plan
If the need for an evacuation of the Borough of Point Fortin or any of its municipalities is
required the Point Fortin Corporation in conjunction with the Trinidad and Tobago Police
Service (TTPS) in Point Fortin and /or Point Fortin Municipal Police will notify residents
with the use of a mobile public address system. The Communication to residents will
provide brief information on the emergency, possible threats to residents and the location
and suggested routes to designated shelters.
The Councillors are assigned to each electoral District , they will do as follow:
1. Assist in coordinating the evacuation activity of all residents. In addition he/she will
ensure that personnel do not re-enter the area until notification is given.
2. Provide required assistance to persons with special needs.
3. Report pertinent information to the EOC (e.g. evacuation status, location of person s
with special needs, type and location of that emergency).
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4. Report on the designated muster area/shelter and await further instruction from
Emergency Coordinator.
11.0 INSTRUCTION AND TRAINING All employees of the Point Fortin Corporation will receive the appropriate training on the
Emergency Response Management Plan as is dictated by their role in the execution of a
response.
Those individual with critical roles in the ER Plan will additionally be evaluated to
ensure their competence in satisfying the requirements of their position.
12.0 DRILLS AND EXERCISES Following the completion of this Community Emergency Response Plan, activities will
be scheduled to allow for all the participants to receive training, exercise and offer
evaluation on the elements of the plan. The exercise will be conducted to promote
awareness, develop capability and confirm awareness or to test the plan. N.B. All of
these elements need not be satisfied in a single exercise.
Regular drills and exercises will be carried out to test the effectiveness of the Emergency
Response Plan and arrangements in an effort to identify the strengths and weaknesses of
the plan. At times this will include the use of off-site emergency services.
Drills and exercises shall be based on the major hazards as identified in the Emergency
Response Plan (ERP) however; these exercises should not be limited to those identified
in the ERP.
Reports on the conduct and outcomes of drills and exercise will be reviewed by a
competent person on behalf of the Point Fortin Corporation and findings shared with the
PFBC representative(s) for improvement of the ERP.
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13.0 BUDGET
A detailed budget for Emergency response will be prepared based on the allocation from
Local Government.
THE WAY FORWARD 14.0 Implementation The Plan will be implemented through a series of meetings and workshops, at the level of
the community, industries, the Trinidad and Tobago Mutual Aid Scheme (T&TMAS) and
governmental agencies, with an integration of all groups at the Emergency Committee.
The purpose of the meetings would be to sensitize all sectors of the community, to the
various hazards that exist; both natural and man-made; and to cultivate a cultural
awareness, preparedness and response. It would assist in identifying and analyzing the
training needs for response personnel at all sectors. The process would also include drills
and simulation exercises, both table top and full scale.
It is understandable that increased industrial Activity and growing Urbanization will
bring a potential for disaster. The increase of housing communities and their locations in
hazardous areas may increase impact. This means that natural and man-made hazards will
have more opportunity to occur, even with more severe effects.
While us in our community and by extension the nation, has not have many disasters to
learn from, we can and must learn from natural and man-made disasters, which keep
occurring around the world almost on a daily basis. Let us therefore cultivate attitudes of
disaster preparedness
15.0 CONCLUSION
The Hazard Reduction Process does not rely solely on the clever use of technology. It is
rather an attitude of Hazard Consciousness that lies in the heard. The awareness of
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Hazard risk and the willingness to act on this awareness lies both in personal and in
public policy. If we act together, we can apply our expertise, resourcefulness and
enthusiasm. Additionally, we would be able to achieve disaster reduction, reduce human
tragedy and economic loss, which are consequences of disasters.
Mahaica, Point Fortin will be clearly defined by the relevant sign.
16.0 The Emergency Operations Centre
The Emergency Operations Centre which is located at the Town Hall, George Road, Mahaica and Point Fortin will be clearly defined by the relevant sign. 16.1 Composition of the Community Response Committee
The Committee shall consist of the following Personnel and Agencies:
The Mayor of Point Fortin: Ex officio- Chairman
The C E.O. of Point Fortin Corporation- Ex officio- Coordinator
The Coordinator: A Senior Member of Staff of the Corporation.
Internal
The Councillors of each District.
The Coordinator
The Town Superintendent
The Accountant II
The Officer in charge of the Municipal Police
The Senior P.H. Inspector
Any other officers designated by the C.E.O. (P.I.R.O)
External Government Agencies
The Point Fortin Police
The Point Fortin Fire Service
30POINT FORTIN COMMUNITY EMERGENCY RESPONSE PLAN
Date of Issue 2010 July 22
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30
The Coast Guard
The Point Fortin Area Hospital
The Point Fortin Civic Centre
The South West Regional Sport Complex
The Point Fortin Junior Secondary School
The Point Fortin R.C. School
The Maintenance Training and Security Co. Point Fortin
E.M.S. Ambulance Point Fortin
The Civilian Conservation Corps
The Point Fortin Health Centre
T&TEC (Trinidad and Tobago Electricity Commission)
TSTT (Telecommunications Service of Trinidad and Tobago)
The Ministry of Agriculture
CEPEP
WASA (Water and Sewage Authority)
Social Welfare Division
The Point Fortin A.C. School
The National Insurance Board
T&T Connect
Ministry of Sport and Youth Affairs
Immigration Office
Customs and Excise
Industrial Agencies
Atlantic L.N.G. Company of Trinidad And Tobago
Trinmar/Petrotrin
31POINT FORTIN COMMUNITY EMERGENCY RESPONSE PLAN
Date of Issue 2010 July 22
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31
Bechtel
Tracmac
Venture Oil
S And D Contractors
Theo Richards Contractors
Super Industrial Services (Sis)
Shade Contractors
Any other agency as may be needed.
32POINT FORTIN COMMUNITY EMERGENCY RESPONSE PLAN
Date of Issue 2010 July 22
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32
Non-Governmental Organisations
Point Fortin Radio Group
React
The Point Fortin Breakfast Centre
The Point Fortin Chamber Of Commerce
Rotary Club
Point Fortin Red Cross
St. John’s Ambulance
The Point Fortin R.C. Church
The Point Fortin A.C. Church
The Village Council
Point Fortin Women’s Federation
Habitat for Humanity
Other groups as may be necessary.
Sub-Committees
Communications
Transport
Planning And Mitigation
Security And Traffic Management
Survey And Investigations (Search And Rescue)
Shelter Management
Ration And Resource Procurement
First Aid And Medical
Recovery And Rehabilitation
Information And Training
\
33POINT FORTIN COMMUNITY EMERGENCY RESPONSE PLAN
Date of Issue 2010 July 22
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33
Appendix 17.8: Sample Alert and Warning Messages
General Information Message
“At (time) today, (jurisdiction name) public safety officials reported an (describe the
event, emergency incident). The (event) occurred at (location and time) today. The
(person in charge) and/or Chief Fire Officer request that all persons in (name of district
of the Borough of Point Fortin) should listen to the radio or television for further
information”.
Shelter in Place Message
“At (time) today, (jurisdiction name) public safety officials reported an industrial
accident involving hazardous materials. The accident occurred at (location and time)
today. The (person in charge) and/or Chief Fire Officer request that all persons in
(name of district of the Borough of Point Fortin) should remain inside their houses or
other closed buildings until their radio, television or public safety officials say they can
leave safely. If you are in the affected areas, go indoors and remain inside. Turn off
ventilation and cooling systems. Close all windows, doors and vents and cover cracks
with tape and wet rags. Keep pets and children inside. If you are inside and experience
difficulty breathing, cover your mouth and nose with a damp cloth. If you are outside,
cover your nose and mouth with a handkerchief or other cloth until you can reach a
building. Failure to follow these instructions may result in exposure to the hazardous
material. Listen to the radio or television for further instructions. This message will be
repeated at intervals until conditions change.
34POINT FORTIN COMMUNITY EMERGENCY RESPONSE PLAN
Date of Issue 2010 July 22
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34
Prepare to evacuate message
“At (time) today, (jurisdiction name) public safety officials reported a potentially
serious condition involving (description of situation). The accident is occurring at
(location). The (person in charge) and /or Chief Fire Officer request all persons in
(name of district of the Borough of Point Fortin) to stay indoors and prepare to
evacuate. If you are in your home, gather all necessary medications and clothing. You do
not need to evacuate at this time, but stay tuned to this station for further instructions.
This message will be repeated at intervals until conditions change.
Evacuation Message
“At (time) today, (jurisdiction name) public safety officials reported an incident
involving (description of situation). The incident occurred at (location and time). The
(person in charge) and/or Chief Fire Officer request all persons in
(Name of district of the Borough of Point Fortin) to evacuate the area in an orderly
manner. Please take the following actions to secure your home before you leave
(instructions may include shutting off gas, water and electricity, etc.) Drive or walk
towards (evacuation route). Emergency personnel will be along this route to direct you
out of the area. Please observe normal traffic laws. Failure to leave the area may result in
severe injury or death. This message will be repeated until conditions change”.
35POINT FORTIN COMMUNITY EMERGENCY RESPONSE PLAN
Date of Issue 2010 July 22
Page 35 of 54
35
Appendix 17.9: Emergency Call-Out Procedures
Whenever an emergency occurs, the Fire Service is the first responder and must
be called at the following emergency number ( • 990 or • 648-2245/0100)
The Fire Station Sentry would simultaneously call the Police at
(• 999 or • 648-0200/0400).
When the nature of the call warrants assistance by other units, the Fire Station
Sentry will call any of the following as necessary:
◌ Atlantic LNG Control Room 648-2916 ext. 2069
◌ Petrotrin ……………………..648 - 3333
◌ T & TEC……………………... 648 – 2791/1779
◌ Trinmar ………………………648 – 2210
Should there be a casualty situation, the Senior Fire Officer will instruct the Fire
Station Sentry to call the Hospital at emergency numbers
(• 648 – 3281/3121/3234) to prepare for incoming casualties, Ambulance Service
response is available from the following:
◌ Atlantic LNG…………………..648-2916 ext. 2069
◌ Petrotrin……………………….648-3333
◌ Trinmar………………………..648-2210
36POINT FORTIN COMMUNITY EMERGENCY RESPONSE PLAN
Date of Issue 2010 July 22
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36
If the Incident Commander/Senior Fire Officer assesses the need for Community
Emergency response, he will instruct the Fire Station Sentry to call the Borough
Emergency Co-ordinator at ( • 648- 6656/1486 or 648-2124 ext. 261).
The Emergency Response Co-ordinator will then initiate further response and
resources through the Emergency Operations Centre using the contact listing.
After the emergency, a stand down must be announced by the Emergency Response
Co-ordinator for all responding agencies.
37POINT FORTIN COMMUNITY EMERGENCY RESPONSE PLAN
Date of Issue 2010 July 22
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37
Listings of Pharmacies and Hardwares
PHARMACIES SOUTH ZONE PHARMACY ANDERSON RAGBIR SARVY
648-3235 740-6005 740-5524
H and R Drugs KENNY ROGER
705-9134 389-7381
C&M PHARMACY CHANDARBHAN MAHARAJ
648-4478 ( WORK) 620-0478 677-5369 (HOME)
HARDWARES R J 'S HARDWARE 648-6688 H.A. HARDWARE BRIDGELALSINGH 648-4971 / 2 MR. MOHAMMED SHEIKH 27-29 Guapo Cap de Ville Road 648-3053 / 648-3940 BUDJET HARDWARE Shyona Ramcharan #2 Mainfield Road. Pt. Fortin Imran Ramatally Main Road Pt. Fortin
Figure 17.2: Actions following receipt of an Emergency Notification
41.
Notification ofemergency is received
at Corporation.
Complete the “InitialEmergency
Notification Record”
Forward completed “InitialEmergency NotificationRecord” to C.E.O. andEmergency Response
Coordinator (EMR).
C.E.O./EMR willnotify the Mayor of
emergency
Set up the EOC (thelevel of activation will
be based on theadvise of the EMR).
Fire ServicesPolice
TrinmarAtlantic LNG
PetrotrinArea Hospital
The ERC is responsible forcompleting a Callchecklist & log allcommunication
The IC will bedispatched to the
scene of theincident if notalready there
The EOC will laise withthe IC and provide
assistance as reqdired.
POINT FORTIN COMMUNITY EMERGENCY RESPONSE PLAN
Date of Issue 2009 June 29
Page 40 of 55
42.
EMERGENCY INITIAL NOTIFICATION RECORD
INSTRUCTION:
When notification of a suspected or potential emergency is received, the receiver of the call shall complete this record of notification and report same to the Manager Pipeline Operations or Assistant Manager Pipeline Operations.
Call Information: Date of Call: Time of Call: Emergency Location: Milepost:
Injuries?: YES NO Description of Injuries:
Fatalities?: YES NO Description of Fatalities: Status of Leak:
Escaping gas? YES NO
Explosion/intensity? YES NO
Liquid pooling? YES NO
Visible cloud? YES NO
Noticeable odour? YES NO
Fluid Entering:
Lake? YES NO
River? YES NO
Other? YES NO
Special considerations: Road/highway YES NO
Electric power lines YES NO
Sewer YES NO
Railroad tracks YES NO
Other Nearest building: Distance from incident
Official(s) at the scene? YES NO
Name of official(s)? Caller's name: Telephone number at the scene:
Estimated time of release: a.m./p.m. Comments: Receiver's name: Signature:
Figure 17. 3- . Emergency Initial Notification Record
POINT FORTIN COMMUNITY EMERGENCY RESPONSE PLAN
Date of Issue 2009 June 29
Page 40 of 55
Figure 17.4- Bomb Threat Checklist.
B O M B T H R E A T C H E C K L IS T
C a ll R e c e iv e d b y D a te o f C a ll
W h e n w ill th e b o m b g o o f f?W h e re is th e B o m b lo c a te d ?W h a t d o e s th e B o m b lo o k lik e ?W h a t ty p e o f B o m b is it?W h a t is y o u r n a m e ?W h e re a re y o u c a llin g f ro m ?W h y a re y o u d o in g th is ?
IN S T R U C T IO N S : L IS T E N C A R E F U L L Y F O R T H E F O L L
D e s c r ip t io n o f C a lle r
M a le F e m a le A d u lt
V o ic e a n d S p e e c h C h a ra c te r is
L o u d H ig h P itc h e d R a s p y S o ft D e e p P le a s F a s t D is tin c t S tu tte S lo w D is to r te d N a s a l C a lm R a tio n a l C o h e r A n g ry Ir ra t io n a l In c o h C ry in g L a u g h in g L is p A c c e n t O th e r
B a c k g ro u n d N o is e s
F a c to ry S tre e t T ra ff ic Q u ie t O ffic e M a c h in e ry M u s ic A irp o r t P a r ty A n im a V o ic e s P A S y s te m S ta tic O th e r
R e m a rk s
44POINT FORTIN COMMUNITY EMERGENCY RESPONSE PLAN
Date of Issue 2010 July 22
Page 44 of 54
44
Appendix 17.3: Communication Listing
OPERATORS
Trinmar 648-2011/ 0888
Atlantic LNG 648-2916 EXT 2069/ 2167
Petrotrin 648-3416/ 3392/ 3446
TRACMAC 648-5093/ 647-6065
Bechtel 648-2479 EXT 367
THEO RICHARDS 648-0556/ 678-8457
SIS 648-1406
S&D CONST. LTD 648-3350
VENTURE 677-87 /4876
SHADE GEN. CONTR. 648-1420/ 5353
MEDICAL AND FIRST AID
Health care 648-2329
Hospital 648-2191/ 4110
Red Cross 648-6285/ 774-0579
St. John’s Ambulance 648-1445/ 627-7792/6983
EMS Ambulance 653-4343/ 624-4343
L. Villafana & Son Safety Supply Co. 652-4265/ 662-1569
A.A Laquis & Company 624-4259/ 6995
POINT FORTIN BOROUGH COUNCIL
P.F.B.C 648-2124/ 2868/ 2869
Mayor 648-0451/ 753-6100
C.E.O 648-4424/ 0555/ 682-8591
Emergency Coordinator 648-2124 EXT 261
648-6656/
648-1486/ 398-6410
ODPM 640-1285/8653
640-6493
45POINT FORTIN COMMUNITY EMERGENCY RESPONSE PLAN
Date of Issue 2010 July 22
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45
NON-GOVERNMENTAL AGENCIES
Point Fortin R.C. Church 648-2206
Point Fortin A.C. Church 648-2212
Point Fortin Breakfast Centre 648-2304
REACT 682-4651/683-1817/
Rotary Club 648-1303 EXT 8229
Point Fortin Chamber of Commerce 648-2484
SCHOOLS
Point Fortin R.C. School 648-3286
Point Fortin E.C. School 648-0369
EXTERNAL GOVERNMENT AGENCIES
Point Fortin Police 648-2426/0200/3337
Point Fortin Fire Station 648-2245/0100/0300
Municipal Police 648-4634/2124 EXT239
Coast Guard 690-1195
Point Fortin Civic Centre 648-2371/0246
S.W.R. Sports Company 648-4266/4137
P.F.R.G. 648-0804
Social Welfare 648-1751
Civilian Conservation Corps 651-1850
Ministry of Agriculture 648-2384
M.T.S. 648-3232
CEPEP 648-2923/775-3567
MET Services 669-4392/4282/5465
Trinidad and Tobago Fire Service 625-3222/3
Trinidad and Tobago Police Service 623-5191/4171
Trinidad and Tobago Prison Service 624-4202
Trinidad and Tobago Regiment 625-4482/2701/1488
T.T.E.M.A.S. 636-2906
46POINT FORTIN COMMUNITY EMERGENCY RESPONSE PLAN
Date of Issue 2010 July 22
Page 46 of 54
46
UTILITIES
WASA 648-3324
T&TEC 648-2792/2791
TSTT 648-2499
TRINIDAD AND TOBAGO DEFENCE FORCE
Defence Force Headquarters 634-4463/4554
Trinidad and Tobago Coast Guard – Staubles 634-4439/4440
Trinidad and Tobago Regiment – Camp Ogden 622-1488/2701/4482
Trinidad and Tobago Regiment – Cumuto Barracks 667-8330/33/44
Appendix 17.10 Response Checklist:
Response Checklist: Earthquake
47POINT FORTIN COMMUNITY EMERGENCY RESPONSE PLAN
Date of Issue 2010 July 22
Page 47 of 54
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Situation Notifications and Contacts Actions
Response
Phase:
For information on earthquake and verification:
ODPM: 640-1285 MET Office: 669-4282/4392
To be on the alert: Trinidad and Tobago Fire
Services: 990 F.S.O. Point Fortin 648-2245/0100
Trinidad and Tobago Police Service 999 or 648-0200.
Area Hospital Director 648-2191
On the alert if death occurs: Area Hospital Director 648-2191 Trinmar EHS 648-0880/2210 ext.224 Petrotrin 648-3446/3392 ALNG Co. Ltd. 648-2916 ext.
2069
Activate E.O.C Warn citizens of the dangers
of weakened or collapsing building
Survey existing communications and develop communications plan.
Notify medical/hospitals of injuries/deaths.
Control fire and hazardous material releases.
Maintain public order and crowd control.
Continue to disseminate public information.
Establish shelters. Secure evacuated areas. Establish safe locations for
emergency medical care. Arrange for medical
evacuation through PFBC as necessary.
Estimate extent of damage.
48POINT FORTIN COMMUNITY EMERGENCY RESPONSE PLAN
Date of Issue 2010 July 22
Page 48 of 54
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Response Checklist: Storms/Hurricane/Floods
Recovery Phase: Earthquake has occurred
Ensure that all organisations are listed under WARNING
RESPONSE phases have been notified as appropriate
Review Warning and Response checklists.
Coordinate recovery
activities with other response agencies.
Identify safety hazards and
undertake corrective action. Arrange for debris clearance.
Coordinate disaster aid
centres for individual/family aid applications.
Liaise with authorities in the
Utilities to assist where necessary regarding restoration of damaged utilities.
Arrange for emergency
housing as necessary. Initiate Community Healing
programs as needed.
Work on monetary damage
estimates for disaster declaration
49POINT FORTIN COMMUNITY EMERGENCY RESPONSE PLAN
Date of Issue 2010 July 22
Page 49 of 54
49
Situation Notifications and Contacts Actions Warning Phase: Threat of Storm, Hurricane ,or Flooding exist Response Phase: Storm,
For information: Met office: 669-4282/4392 ODPM: 640-1285 To be on the alert:
Trinidad and Tobago Fire Services: 990 / 648-2245/0100
Trinidad and Tobago Police Service: 999/ 648-0200
Coast Guard 690-1195
On alert if death occurs:
Area Hospital Director
648-2191 Point Fortin Health
Centre. 648-2329 Trinmar EHS 648-0880 ext. 224 or 648-2210 Petrotrin 648-3446/3392 ALNG Co. Ltd. 648-2916 ext. 2021 or 2069 or 2999 Social Welfare
Division 648-3295/1751
Civilian Conservation Corp. 651-1850
Emergency Shelters Relocation Assistance
50POINT FORTIN COMMUNITY EMERGENCY RESPONSE PLAN
Date of Issue 2010 July 22
Page 50 of 54
50
Hurricane, or flooding id occurring.
Civilian Conservation Corp. 651-1850
Trinidad and Tobago Fire Service – 990
F.S.O Point Fortin 648-2245/0100
Municipal Resources
Review Warning checklist.
Establish a watch
observation system for flood progression.
Continue to
disseminate public information.
Limit travel/
recreation in affected areas.
Facilitate relocation
of displaced residents.
Establish shelters, if
necessary and coordinate with Red Cross, shelters and assisting agencies.
Secure evacuated
areas. Estimate extent of
damage. Response Phase: Flooding has occurred
Ensure that all organisations listed under WARNING and RESPONSE phases have been notified, as appropriate
Review Warning and Response Checklists.
Coordinate recovery
activities with state relief agencies and other Charitable organisations.
Identify safety
51POINT FORTIN COMMUNITY EMERGENCY RESPONSE PLAN
Date of Issue 2010 July 22
Page 51 of 54
51
hazards and undertake corrective action.
Arrange for debris
clearance.
Work to restore
damaged utilities and transportation systems.
Arrange for
emergency housing as necessary.
Coordinate disaster
aid centres for individual/family aid applications.
Initiate Community
Healing Programs as needed.
Work on monetary
damage estimates for Disaster declaration.
52POINT FORTIN COMMUNITY EMERGENCY RESPONSE PLAN
Date of Issue 2010 July 22
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Response Checklist: Landslides Situation Notifications and Contacts Actions Warning Phase: Threat of a landslide exists
To be on the Alert: Trinidad and
Tobago Fire Services: 990
F.S.O. Point Fortin 648-2245/0100.
Trinidad and Tobago Police Services
999/ 648-0200. Coast Guard
690-1195. Municipal Response
Teams.
Identify areas at risk .
Evaluate need for
evacuation.
Identify safe areas
suitable for relocating evacuees.
Determine whether
roadways or transportation facilities are at risk.
Estimate number of
evacuees and arrange for relocation.
Arrange for public
alert and warnings as necessary.
Inventory of heavy
equipment for use in response and recovery.
Remove emergency
equipment, fuel and medical supplies from threatened areas.
53POINT FORTIN COMMUNITY EMERGENCY RESPONSE PLAN
Date of Issue 2010 July 22
Page 53 of 54
53
Keep records of actions taken and resources used.
Response Phase: Landslide is occurring
On the alert if death occurs: Area Hospital
Director 648-2191. Point Fortin Health
Centre 648-2329. Trinmar EHS 648-0880 ext.224 or 648-2210. Petrotrin 648-3446/3392. ALNG Co. Ltd. 648-2916 ext. 2069. Social Welfare
Division 648-3295. Civilian
Conservation Corp. 651-1850.
Emergency Shelters. Relocation Assistance
Civilian Conservation Corp. 648-1850.
Trinidad and Tobago Fire Service 990.
F.S.O. Point Fortin 648-2245/0100. Municipal resources
Review warning Checklist.
Establish a watch
observation or EOC if necessary.
Continue to
disseminate information to the public.
Limit
travel/recreation in affected areas.
Facilitate relocation
of displaced residents.
Establish shelters, if
necessary and coordinate with Red Cross, Shelters and assisting agencies.
Secure evacuated
areas. Estimate extent of
damage.
Recovery Phase:
Ensure that all
Review Warning
54POINT FORTIN COMMUNITY EMERGENCY RESPONSE PLAN
Date of Issue 2010 July 22
Page 54 of 54
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Landslide has occurred organisations listed under WARNING and RESPONSE phases have been notified, as appropriate.
and Response Checklists.
Coordinate recovery
activities with state relief agencies and other charitable organisations.
Identify safety
hazards and undertake corrective action.
Arrange for debris
clearance.
Work to restore damaged utilities and transportation systems.
Arrange for
emergency housing as necessary.
Coordinate disaster
aid centres for individual/family aid applications.