PMP 01 Project Management Framework

Project Management FrameworkBased on PMBOK 5th Edition

Abdelrahman Sheta, PMP,ITIL

PMP - Project Management Framework 1facebook.com/Sheta.Page

What is a Project What is Project Management PMO Organizational Structure Project Stakeholders Project Phases Project Management Process

Groups PMI/PMP

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Agenda

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What is a Project?A temporary endeavor undertaken to

create a unique product, service

or result Definite beginning and a definite end

Does not mean short duration

Produce a product or artifact, quantifiable, an end item or a component item

A capability to perform a service, such as call center

A result, such as research results or documents

An improvement in an existing product or service

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Project vs. Operation

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Operations are an organizational function performing an

ongoing execution of activities.

Examples: Production, manufacturing, and accounting

operations.

Projects help achieve the organizational goals when they

are aligned with the organization’s strategy. Projects require project management while operations

require business process management (BPM) or

operations management.


Project or Operation?


Project or Operation?


Projects and Strategic Planning

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Projects start as a result of:

Market demand

Strategic opportunity and business need

Social need

Environmental consideration

Customer request

Technological Advance

Legal requirements


The Triple Constraints



Portfolio, Program and Projects


Subproject A manageable component of a project

May be performed by a separate organization

Could be a project phase

Subprojects are typically referred to as

projects and managed as such


What Is Project Management? The application of knowledge, skills, tools, & techniques to

project activities to meet project requirements Project management is accomplished through the

appropriate application and integration of the 47 logically

grouped project management processes categorized into

5 process groups:• Initiation• Planning• Execution• Monitoring and Controlling• Closure



Program Management A program is a group of related project, sub-projects,

and

program activities managed in a coordinated way. Projects are related through common outcome or

collective capability. Focus on project interdependencies and help determine

the optimal approach for managing them.

Interdependencies such as: Resource Constraints Aligning organizational direction Resolve issues and change management


Project Management Office (PMO)

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A management structure that standardizes the project-related governance processes and facilitates the sharing of resources, methodologies, tools and techniques.

Provides dedicated training, enterprise-wide project management software, Coordinates overall project quality standards.

PMO may have the authority to act as an integral stakeholder and a key decision maker through the life of the project


PMO Structure


The Role of Project Manager

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The project manager is responsible to satisfy needs: task needs, team needs and individual needs to achieve project goals.

Project managers need interpersonal skills such as: Leadership

Team Building

Motivation

Communication

Influencing

Decision making

Political and culture awareness

Negotiation

Trust Building

Conflict Management

CoachingPMP - Project Management Frameworkfacebook.com/Sheta.Page


Organizational Structures

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Functional

Projectized

Weak Matrix

Balanced Matrix

Strong Matrix


Functional Organization

ProjectCoordinationChief

Executive

Functional Manager

Functional Manager

Functional Manager

Staff Staff Staff

Staff

Staff Staff

Staff Staff

Staff


Projectized Organization

Project Manager

Project Manager

Project Manager

Chief Executive

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Staff

Staff

Staff

Staff

Staff

Staff

Staff

Staff

Staff


Weak Matrix Organization

Functional Manager

Functional Manager

Functional Manager

Staff Staff Staff

Staff

Staff

Staff Staff

Staff Staff

Project Coordination

Chief Executive


Balanced Matrix Organization

Chief Executive

Functional Manager

Functional Manager

Functional Manager

Staff Staff Staff

Staff

Staff

Staff Staff

Manager Staff


Strong Matrix Organization

FunctionalManager

FunctionalManager

FunctionalManager

Staff Staff Staff

Staff

Staff

Staff Staff

Staff Staff

Manager of ProjectManagers

Project Manager

Project Manager

Project Manager

Chief Executive


Organizational Structure Influences


Advantages/Disadvantages of Organizations

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I. Functional Organization

Grouped by areas of specialization/ functions.

Power is with the functional leader.

Advantages: Access to specialists; members

reporting to only one supervisor, clearly defined

career paths

Disadvantages: less focus on project deliverables,

no career path on Project Management, PM has no

authority


II. Projectized Organization

Organization is by projects. Personnel report to

PM/has total power.

Advantages: Efficient project organization -

Loyalty to the project - effective communications.

Disadvantages: No “home” after the project is

completed - duplication of facilities.

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III. Matrix Organization

Power varies between Project & Functional managers according to its type (strong, balanced or weak) Advantages:

Maximum utilization of scarce resources Efficient horizontal & vertical dissemination of information Retention of home after project closure.

Disadvantages: Different priorities between PM & FM (Conflicts) Dual reporting Complex to monitor and control Duplication of effort

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Salma is a project manager in a company

that regularly builds teams to create

products for clients. When the product is

delivered, the team is dissolved & assigned

to other projects. What kind of

organization is that?

A. Weak matrix

B. Projectized

C. Functional

Quiz:

D. Strong matrixPMP - Project Management Framework 29facebook.com/Sheta.Page

Balance of Power in an Organization

Pure

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FunctionalWeak Matrix

Balanced Matrix

Strong Matrix

Pure Projectized

Functional Influence in Decision Making

Project Influence in Decision Making


Authority/Responsibility Balance


Organizational Process Assets


Enterprise Environmental Factors


Which of the following is NOT part

of the enterprise environmental

factors?:

A. Lessons learned from previous projects

B. Knowledge of which departments in your

company typically work on projects

C. The work authorization system

D. Government and industry standards that

affect your project

Quiz:


Project Stakeholders

Project manager

Customer

Performing organization

work

Sponsor

Manages the project

Uses the product or service

Enterprise that does the project

Provides financial resources

•Individuals and organizations who are actively involved in

the project and whose interests may be positively or

negatively affected by the project success or failure

• Key Stakeholders


Project Stakeholders


What Is a Deliverable?


A unique and verifiable product, result, or

capability to perform a service that is

required to be produced to complete a

process, phase or project.

A deliverable often marks the end of a

phase of the project or a major

milestone.

Phase end = Phase exit, stage gates, or kill points

Cost & Staffing levels across theproject life cycle


Impact of Variable Based onProject Progress


Project Phases

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Divides the project into phases that

provide better management control and

the appropriate links to the operations of

the organization

Project Governance Across the Life Cycle

Phase-to-Phase Relationship


Project Phases


Predictive Lifecycle

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Iterative/Incremental Lifecycle


Adaptive/Agile Lifecycle


Project Management Process Groups


Project Management Process Groups (1)

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Initiating Process Group Defines and authorizes the project or a project

phase Planning Process Group

Defines and refines objectives, and plans the

course of action required to attain the

objectives and scope that the project was

undertaken to address Executing Process Group

Integrates people and other resources to carry out the

project management plan for the projectPMP - Project Management Frameworkfacebook.com/Sheta.Page

Project Management Process Groups (2)

Monitoring and Controlling Process Group Regularly measures and monitors progress to

identify variances from the project management

plan so that corrective action can be taken when

necessary to meet project objectives

Closing Process Group Formalizes acceptance of the product, services

or result and brings the project or a project

phase to an orderly end47PMP - Project Management Frameworkfacebook.com/Sheta.Page




Process Groups Interaction


QuizThe project life cycle is comprised of which of the following?

A. Phases

B. Milestones

C. Estimates

D. Deliverables

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QuizWhat type of organization is BEST for managing complex projects involving cross disciplinary efforts?

A. Projectized

B. Functional

C. Line

D. Matrix


Quiz

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Of the following, which is the logical order of the

project management processes?

A. Initiating, planning, controlling, executing, closing

B. Planning, initiating, controlling, executing, closing

C. Initiating, planning, executing, controlling, closing

D. Planning, initiating, executing, closingPMP - Project Management Frameworkfacebook.com/Sheta.Page

Project Management Institute

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Founded in 1969, the Project Management Institute (PMI) has grown to be the organization of choice for project management professionals world wide.

600,000 members representing 184 countries

Establishes project management standards, provide seminars, educational programs and professional certification.

http://www.pmi.orgPMP - Project Management Frameworkfacebook.com/Sheta.Page

http://www.pmi.org/

http://www.pmi.org/

http://www.pmi.org/

http://www.pmi.org/

http://www.pmi.org/

Project Management Professional (PMP)

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The PMP certification is the most widely

recognized and respected certification in the

field of project management. The purpose and

goal of this certification program is the

development, maintenance, evaluation,

promotion, and administration of a rigorous,

examination-based, professional certification

program of the highest caliber.

Worldwide there are 510,434 PMPs all over the world

(Dec 31st, 2012)PMP - Project Management Frameworkfacebook.com/Sheta.Page

Certification Test Eligibility Requirements

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Category 1• Baccalaureate/equivalent degree

• Minimum of 4,500 hours of project management experience within the five process groups (Initiation, Planning, Execution, Control, Closing)

• 3 years of project management experience within the last 6 years (36 months of non-overlapping months of PM experience).

• 35 contact hours of project managementeducation.

Category 2• High School diploma/equivalent degree

• Minimum of 7,500 hours of project management experience within the five process groups (Initiation, Planning, Execution, Control, Closing)

• 5 years of project management experience within the last 8 years (60 months of non-overlapping months of PM experience).

• 35 contact hours of project managementeducation.


PMP Over the Years


Project Management Institute Certificates

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Certified Associate in Project Management (CAPM)®

Project Management Professional (PMP)®

Program Management Professional (PgMP)®

PMI Agile Certified Practitioner (PMI-ACP)®

PMI Risk Management Professional (PMI-RMP)®

PMI Scheduling Professional (PMI-SP)®

OPM3® Professional CertificationPMP - Project Management Frameworkfacebook.com/Sheta.Page


PMP 01 Project Management Framework

Education

project interdependencies

project goals

project managers

management structure

group of related project

role of project manager17

project phase subprojects

program management aprogram