PetroChina International Iraq FZE Iraq Branch ورﺗﺑ ﺔﮐرﺷ ﺷ ا ﺎﻧﯾﺎ ح ...

PetroChina International Iraq FZE Iraq Branch

فرع العراق نترناشيونال م.م.حاينا اششركة بترو

Tenders Announcement Tenders by: PetroChina International Iraq FZE Iraq

Branch (PetroChina), Operator at Halfaya Oil Field

(about 35km southeast of Amarah city) in Iraq,

PetroChina is assigned the operator in the consortium,

alongside partners TOTAL E&P Iraq PETRONAS

Carigali Sdn. Bhd. and the State Partner South Oil

Company to develop Halfaya Oil field under contract

(DPSC) with Missan Oil Company.

The Announced Tenders are listed below:

Tender No. Tender Title

HFY-PUR/HFO0517-0504

Purchase of Spare Parts and

Materials for Electric System

and Air Conditioners.

1

From 8:00 am on 15th May 2014 to

03:00 pm on 17th June 2014.

Bidding collection

period

USD 100.00 Bid Collection fee

[email protected] Contact Email

HFY-PUR/PD0460-0447 Purchase of Spare heat

Exchangers for CPF1. 2


12:00 pm on 15th June 2014.

Bidding collection

period



HFY-CON/F&C0540-0564

Provision and Installation of

Furniture for Iraqi Security

Forces (ISF) Camps and Check

Points.

3


12:00 pm on 11th June 2014.

Bidding collection

period



HFY-PUR/SEC0503-0490 Purchase of 18,000 m of Razor

Wire. 4


12:00 pm on 11th June 2014.

Bidding collection

period



2. Qualifications and documents

required for ITB package request: 2.1) Filled ITB Package Request Form.

2.2) ITB request fees receipt.

2.3) Copy of Certificate of Incorporation.

2.4) Copy of Certificate of Contracting/Trade.

2.5) Original Power of Attorney to whom ITB package

إعالن عن مناقصاتالجهة المعلنة : شركة بتروشاينا انترناشيونال م.م.ح فرع العراق )شركة

كم للجنوب 53بتروشاينا( المنفذة لمشروع حقل نفط الحلفاية ) الذي يبعد

الشرقي من مدينة العمارة( في العراق، وقد اختيرت شركة بتروشاينا لتكون

بمثابة المنفذ مع شركائها شركة توتال وشركة بتروناس وشريكهم الحكومي

شركة نفط الجنوب لتنفيذ المشروع المذكور أعاله تحت العقد الموقع مع

شركة نفط ميسان .

عنها مدرجة أدناه:عالن المراد اال اتالمناقص

رقم المناقصة عنوان المناقصة

الكهربائ لىظامل ومىاد غار قطع تجهز 1

.الهىاء ومكفاث HFY-PUR/HFO0517-0504

فترة استالم العطاءاث 03000 الساعت لغات و 4052 آار 51 ىم مه صباحا 0000 الساعت مه

4052 انرحز 51 ىم مه مساءا

دوالر امرك 005 بالمىاقصتلمشاركت ارسىم

والبرد األلكترو [email protected]

المعالجت لمحطت حراري مبادل تجهز 2

.االولى المركزتHFY-PUR/PD0460-0447


4052 حزران 51 ىم مه مساءا

دوالر امرك 005 لمشاركت بالمىاقصتارسىم


تجهيز وتنصيب أثاث في مخيمات 3 .قوات األمن العراقية ونقاط التفتيش

HFY-CON/F&C0540-0564





HFY-PUR/SEC0503-0490 .متر أسالك شائكة 000111تجهيز 4





المؤهالث و الىثائق المطلىبت للمشاركت بالمىاقصت4.0 تتمذيى انؼطاء.( يهيء إستارج طهة انذػىج نهشاركح 2-1

( وصم استالو رسىو انطهة ي لثم انثك.2-2

( سخح ي شهادج تأسيس انشركح.2-3

انتجارج. /( سخح ي شهادج انتؼالذ2-4

و يجة أ ( كتاب تخىيم نهشخص انخىل تأستالو كراسح انؼطاء2-5

Will be issued. This Power of Attorney must be signed

by the legal representative of the interested

company.

3. Contact information: All interested companies, shall submit all the required

documents to given email address or to PetroChina Amara

Office .Contact: Dept. of Contracts, Procurement & Logistics

PetroChina International Iraq FZE Iraq Branch.

Address: PetroChina Base Camp, Kahla’a Missan Governorate,

Iraq.

).يكى انكتاب يىلغ ي لثم يثم انشركح انماىي )انذير انفىض

تصال0معلىماث اال 3.ػهى جيغ انشركاخ انهتح تانتمذيى ، تمذيى كافح انىثائك انطهىتح انى االييم

.او انى يكتة تتروجايا في انؼار االنكتروي اػال

شركح تتروشايا و انذػى انهىجستي ، لسى انتؼالذ ،انشترياخ االتصال:

. اتراشيىال و.و.ح فرع انؼراق

ييسا انؼراق. ،لضاء انكحالء،يحافظحتتروشاياانؼىا: يخيى شركح

Enquiry No. : HFY-PUR/HFO0517-0504 Page 1 of 50

Purchase of Spare Parts and Materials for Electric System and Air Conditioners

Dear Bidders:

PetroChina International Iraq FZE Iraq Branch (“PetroChina”) is pleased to invite your company to participate in

bidding for (form as Appendix A) Purchase of Spare Parts and Materials for Electric System and Air Conditioners,

PetroChina would appreciate your interest and is looking forward to a successful bid process.

Enquiry Date: 15th

May 2014 OIC: Hazel Grafil

Bid Closing Date: 17th

June 2014 Email: [email protected]

Phone: 00971 (0)4 4404146 (Dubai Office) Fax: 00971 (0)4 4404190 (Dubai office)

Submission address

(1) Dubai Office: (2) Iraq Office:

CPL Department, CPL Department,

Office No. A 402, Fourth Floor,

Building No. 10,

Office No. Room 105, PetroChina Halfaya Base

Camp, Kahla'a, Missan Governorate,

Internet City, Dubai, United Arab Emirates the Republic of Iraq

Instructions:

1. It is Bidder’s obligation to submit its bid proposal at PetroChina’s office by the Closing Date before 4:00pm local

time in Dubai, or 3:00pm local time in Iraq, addressing to Tender Secretary.

2. Original Offer shall be signed properly and stamped with a company seal.

3. All bids proposal shall be submitted as follows in a separate sealed packages:

A. One (1) Original Technical Proposal

B. One (1) Copy Technical Proposal + One CD (PDF + Word/Excel)

C. Two (2) Original Commercial Proposals

D. Two (2) Copy Commercial + One CD (PDF + Word/Excel)

E. One (1) Original Bid Bond

F. One (1) Copy of Bidder’s Corporate Documentation and Authorization

Note:Electronic copy of technical and commercial bids should be prepared and sealed inside bid envelopes.

4. Technical Clarification(s) shall be electronically transmitted to the concerned OIC directly at given E-mail address

before the closing date.

5. Enquiry name and enquiry number shall be clearly indicated on your bid proposal envelope.

6. Bid Bond: To be submitted in the seal envelope, along with the Commercial Proposal; in amounting to 1% of

Proposed offer Value; failure of submission such bid bond may result in bid proposal being invalid. (Please refer

to Appendix B(ii)- Form of Bid Bond)

7. Bank Guarantee is five percent (5%) or retention money of equivalent amount till end of warranty period.

8. Bid proposal shall be submitted either by Courier or by hand in a sealed envelope.

9. Your bid must be in English language.

Notes: Each sealed envelope of the Bid Package must be marked with a company stamp on each seal and on each

corner.


Enquiry Title: Purchase of Spare Parts and Materials for Electric System

and Air Conditioners

Enquiry No.: HFY-PUR/HFO0517-0504

Date : 15th

May 2014

MR No. : 10002451

SAP No: 63000324




(In Supplier’s Letterhead)

APPENDIX A– CIF UMM QASR PORT, IRAQ

COMMERCIAL OFFER

Enquiry No.: HFY-PUR/HFO0517-0504

Enquiry Name: Purchase of Spare Parts and Materials for Electric System and Air

Conditioners

Project End User Location : PetroChina Halfaya Base Camp, Amarah, Iraq

Vendor Name:

Phone:

Fax:

Email:

Attention:

1. Materials for Electricity System

No. Name Type Unit Qty

Unit Price for CIF

Umm Qasr Port

(USD)

Subtotal for CIF

Umm Qasr Port

(USD)

1 AC contactor 3TF4122-OX EA 20

2 AC contactor

CJ20-100 EA 10 CJT1-40 EA 10 CJX2-0910 EA 10

3 Thermal relay 3UA5040-1G4-63A EA 10

4 Timer relay OMRONH3BBA EA 10

! NOTE: Alternative P/N or Model Number is NOT acceptable unless justification is provided.




5 Pushbutton switch EA 10

6 Level controller NK-XII EA 10 ssr-04 EA 10

7 Pressure Switch PSG-2 EA 20

8 Exhaust Fan EA 200

9 Insect Killer 20W, 200tubes Set 100

10 Fluorescence Lamp 1*36W Set 100

11 Double Fluorescence Lamp 2*36W Set 100

12 Ball Ceiling Lamp 36W Set 50

13 Emergency lamp EA 20

14 ballast

36W EA 100 20W EA 100 15W EA 100

15 Transformer NG400 Z EA 100

16 Transformer NaHJ250 EA 50

17 Starter 4-60W EA 200 4-22W EA 500

18 Fluorescence tube

36W EA 200 18W EA 200 15WJM-6 EA 300

19 Bulb Light

40W EA 100 60W EA 500 100W EA 500

20 Street Lamp

400W EA 200 250W EA 200 120W EA 200 500W EA 200 1000W EA 200




21 Breaker

ABB NF250-CS EA 10 ABB NF100-CS EA 20 ABB NF80-CS EA 20 ABB SACES1-32 EA 20 ABB-63 3P EA 100 ABB-63 2P EA 100 ABB-63 1P EA 100 ABB-32 2P EA 100 ABB-32 1P EA 100 ABB-25 3P EA 100 ABB-25 2P EA 100 ABB-25 1P EA 100 ABB-16 2P EA 100 ABB-16 1P EA 100

22 Leakage protection

ABB-32 4P EA 100 ABB-32 3P EA 100 ABB-32 2P EA 100 ABB-25 4P EA 100 ABB-25 3P EA 100 ABB-25 2P EA 100

23 Socket

75#,75*125 EA 40 86#, 86×86 EA 40

24 Water Heater Switch EA 100 25

Socket 7380-18 EA 200 MGT460 EA 200

26 Switch

86# EA 100

27 socket Base 86# EA 200




28 Plug

10A EA 200 16A EA 200 13A British EA 200 15A British EA 200

29 Cuprum Wire

1.5 ㎜² M 1000 2.5 ㎜² m 1000 4 ㎜² m 1000 6 ㎜² m 1000

30 cable

4×4 ㎜² m 600 4×6 ㎜² m 500 4×10 ㎜² m 300 4×16 ㎜² m 300

31 Copper Clip

1.5 ㎜² EA 100 2.5 ㎜ EA 100 4 ㎜² EA 100 6 ㎜² EA 100 10 ㎜² EA 100 16 ㎜² EA 100 25 ㎜² EA 50 32 ㎜² EA 50 50 ㎜² EA 50 70 ㎜² EA 50 95 ㎜² EA 50 120 ㎜² EA 50

32 Copper cannula

4 ㎜² EA 50

6 ㎜² EA 50 10 ㎜² EA 50

16 ㎜² EA 50




25 ㎜² EA 50

32 ㎜² EA 50 50 ㎜² EA 50 70 ㎜² EA 50 95 ㎜² EA 50 120 ㎜² EA 50

33 Waterproof tape coil 30 34 Electricity Tape coil 500 35

Plastic Cable Ties 2×200 ㎜ Piece 100 4×400 ㎜ Piece 100

36 PVC Groove

30 ㎜ m 100 40 ㎜ m 100

37 PVC PIPE

20 m 100 25 m 100

38 PVC Connector 20、25 EA 50

Total in USD (CIF UMM QASR PORT, IRAQ)

2. Materials for Air Conditioners

No. Description Specification Qty Unit Photos Unit Price

(USD)

Subtotal

(USD)

1 Kerry compressor

2JS324D3Ab07 20

EA

2JS438D3FE02 20

EA

2 LG compressor

QJ330PAA 2P 50 EA

SHY33MC4-E 2P 50 EA




3 Aux compressor

2GQP442PAE 3P 20 EA

2GQP464PAA 3P 20 EA

4 Capacitor

35U 100 EA

4UF 100 EA

45+5 100 EA

50+5 100 EA

2.5UF 100 EA

55+5 100 EA

70UF 100 EA

5 Copper pipe

Φ6 50m

m

Φ8 50m m

Φ10 50m m

Φ12 50m m

Φ14 50m m

Φ16 50m m

Φ19 50m m

6 Insulation tube

Φ12 50m m

Φ19 50m m

7 Copper welding rod 50kg

kg




8 Fan shaft

Kerry 50

EA

LG 50 EA

9 R404A

Freon

F22 20 EA

F12 20 EA

10 Freon R134A 1 EA

11 Four-way valve SHF-7(SHF-7-

34U-PG) 50 EA

12 AC contactor 220V 3100Y 20U

6777C 50 EA

13 Control panel

Kerry 50 EA

LG 1865KS-

H2665 SA2 3P 50 EA

14 Freezer control device 50 EA

15 Wrap bandage 100 pieces for 1

box 5 boxes

Box

16 Vacuum pump 141 1

EA

17 Tool box 1 EA

18 Oxygen gas cylinder 2 EA

19 Acetylene gas cylinder 2 EA




20 Oxygen meter 2 EA

21 Acetylene meter 2 EA

22 Welding gun 5 EA

23 Oxygen/acetylene high

voltage tube 200m

m

24 gas cylinder valve 10

EA

25 Pipe cutter 4 EA

26 pipe expander 2 EA

27 Sealing clamp 2 EA




28 Bipitch Table fluoridation With forcing pipe 5 EA

29 hydraulic drill With 60# drill bit 1

EA

30 Electric drill 5

EA

31 Chargeable/portable

electric drill 5

EA

32 Alloy steel hole opener Φ60 10

EA




33 8’-10’-12’ adjustable

spanner

6 (2 for

each type)

EA

34 Box spanner 1

EA

35 Open spanner 2

EA

36 Hex wrench 2

EA

37 Screw driver Slot type and

cross type

10 (5 for

each type)

EA

38 Nipper pliers 2

EA

39 Diagonal pliers 2

EA

40 Cutting nippers 2

EA

41 Plier current meter Minor type 2 EA

42 Magneto-ohmmeter 2 EA




43 Multi-tester 9208 2

EA

44 Chlorine leak detector 2

EA

45 Reserve machine

2P 10

EA

LG3P 10

EA

LG2P 10

EA

46 Electric iron 35W 5

EA

47 Tin wire 20 coil Coil





3. Spares for OCC building York Central Air Conditioning System

No. Description Model Qty Remark Unit Price

(USD)

Subtotal

(USD)

1 HS (high voltage switch) 3

2 LS (low voltage switch) 3

3 EXV 6

4 transformer 344243 5

11V




5 4 WAY valve 5

6 heat by pass valve 5

7 Oil return valve 5

8 Oil balanced valve 5




9 Compressor solenoid valve 264198 5

10 Protector in fan motor 5

11 Outer engine blower motor 692799 5

12 outer engine sail 533106 10

13 digital compressor 721534 2

14 fixed frequency Compressor 420814 2

15 outer engine panel 685030 5

16 liquid crystal wire controller 879190 5

17 inner engine blower motor 2

18 inner engine sail 2

19 temperature-sensing head 5K 344242 10 5k



22 Mouth for Freon filling 3

For York A/C

23 R410a 10

24 electrohydraulic lifter 1 First floor repair lamp, about

10meter high;

25 folding standing ladder 2 about 4.5 meter high;





SUMMARY BREAKDOWN

S# Type Total in USD



3. Spares for OCC building York Central

Air Conditioning System

GRAND TOTAL in USD (CIF UMM QASR PORT, IRAQ)

Notes:

(1) The cost of the containers for the goods shall be included in the estimated cost which describe under below condition:

a. Container shall be free from detention charges for a period of 30 days after arrival to Umm Qasr Port, Republic of Iraq.

b. PetroChina will be responsible to return back of this container to port.

(2) COMPANY shall have the right to perform manufacturer inspection whenever COMPANY thinks it is necessary.

(3) Commercial Offer for CIF delivery shall be submitted in a separate sealed envelope.

VENDOR PROPOSED PETROCHINA REQUIREMENT

Payment Terms Expected Payment Terms

Payment will be made within forty five (45) days from receipt of correct and undisputed invoice (including all supporting documents) from Supplier. 100% against delivery order (goods arrived and received as manifest in the final BL at Umm Qasr Port, Republic of Iraq)

Delivery Schedule Expected Delivery Schedule Twelve (12)Weeks

Warranty Warranty 12 months after delivery date




(In Supplier’s Letterhead)

APPENDIX B(I):

TECHNICAL OFFER

Enquiry No.: HFY-PUR/HFO0517-0504 Vendor Name:

Enquiry Name: Purchase of Spare Parts and Materials for Electric System and Air Conditioners City:

Phone:

Fax:

E-mail:


No. Name Type Unit Qty

Expected

Delivery

( CIF Umm Qasr

Port)

Bidder’s

Proposed

Delivery

1 AC contactor 3TF4122-OX EA 20

12 weeks after

issuance of PO

2 AC contactor

CJ20-100 EA 10 CJT1-40 EA 10 CJX2-0910 EA 10

3 Thermal relay 3UA5040-1G4-63A EA 10

4 Timer relay OMRONH3BBA EA 10

5 Pushbutton switch EA 10

6 Level controller NK-XII EA 10 ssr-04 EA 10

7 Pressure Switch PSG-2 EA 20

! NOTE: Alternative P/N or Model Number is NOT acceptable unless justification is provided.




8 Exhaust Fan EA 200

9 Insect Killer 20W, 200tubes Set 100

12 weeks after

issuance of PO

10 Fluorescence Lamp 1*36W Set 100

11 Double Fluorescence Lamp 2*36W Set 100

12 Ball Ceiling Lamp 36W Set 50

13 Emergency lamp EA 20

14 ballast

36W EA 100 20W EA 100 15W EA 100

15 Transformer NG400 Z EA 100

16 Transformer NaHJ250 EA 50

17 Starter 4-60W EA 200 4-22W EA 500

18 Fluorescence tube

36W EA 200 18W EA 200 15WJM-6 EA 300

19 Bulb Light

40W EA 100 60W EA 500 100W EA 500

20 Street Lamp

400W EA 200 250W EA 200 120W EA 200 500W EA 200 1000W EA 200

21 Breaker

ABB NF250-CS EA 10 ABB NF100-CS EA 20 ABB NF80-CS EA 20 ABB SACES1-32 EA 20




ABB-63 3P EA 100 ABB-63 2P EA 100

12 weeks after

issuance of PO

ABB-63 1P EA 100 ABB-32 2P EA 100 ABB-32 1P EA 100 ABB-25 3P EA 100 ABB-25 2P EA 100 ABB-25 1P EA 100 ABB-16 2P EA 100 ABB-16 1P EA 100

22 Leakage protection

ABB-32 4P EA 100 ABB-32 3P EA 100 ABB-32 2P EA 100 ABB-25 4P EA 100 ABB-25 3P EA 100 ABB-25 2P EA 100

23 Socket

75#,75*125 EA 40 86#, 86×86 EA 40

24 Water Heater Switch EA 100 25

Socket 7380-18 EA 200 MGT460 EA 200

26 Switch 86# EA 100 27 socket Base 86# EA 200

28 Plug

10A EA 200 16A EA 200 13A British EA 200 15A British EA 200

29 Cuprum Wire 1.5 ㎜² M 1000




2.5 ㎜² m 1000 4 ㎜² m 1000 6 ㎜² m 1000

12 weeks after

issuance of PO

30 cable

4×4 ㎜² m 600 4×6 ㎜² m 500 4×10 ㎜² m 300 4×16 ㎜² m 300

31 Copper Clip

1.5 ㎜² EA 100 2.5 ㎜ EA 100 4 ㎜² EA 100 6 ㎜² EA 100 10 ㎜² EA 100 16 ㎜² EA 100 25 ㎜² EA 50 32 ㎜² EA 50 50 ㎜² EA 50 70 ㎜² EA 50 95 ㎜² EA 50 120 ㎜² EA 50

32 Copper cannula

4 ㎜² EA 50 6 ㎜² EA 50 10 ㎜² EA 50 16 ㎜² EA 50 25 ㎜² EA 50 32 ㎜² EA 50 50 ㎜² EA 50 70 ㎜² EA 50 95 ㎜² EA 50 120 ㎜² EA 50




33 Waterproof tape coil 30

12 weeks after

issuance of PO

34 Electricity Tape coil 500 35

Plastic Cable Ties 2×200 ㎜ Piece 100 4×400 ㎜ Piece 100

36 PVC Groove

30 ㎜ m 100 40 ㎜ m 100

37 PVC PIPE

20 m 100 25 m 100

38 PVC Connector 20、25 EA 50 Total


No. Description Specification Qty Unit Photos

Expected

Delivery

( CIF Umm

Qasr Port)

Bidder’s

Proposed

Delivery

1 Kerry compressor

2JS324D3Ab07 20

EA

12 weeks

after issuance

of PO

2JS438D3FE02 20 EA

2 LG compressor

QJ330PAA 2P 50 EA

SHY33MC4-E 2P 50 EA

3 Aux compressor

2GQP442PAE 3P 20 EA

2GQP464PAA 3P 20 EA




4 Capacitor

35U 100 EA

4UF 100 EA

12 weeks

after issuance

of PO

45+5 100 EA

50+5 100 EA

2.5UF 100 EA

55+5 100 EA

70UF 100 EA

5 Copper pipe

Φ6 50m

m

Φ8 50m m

Φ10 50m m

Φ12 50m m

Φ14 50m m

Φ16 50m m

Φ19 50m m

6 Insulation tube

Φ12 50m m

Φ19 50m m

7 Copper welding rod 50kg

kg

8 Fan shaft

Kerry 50

EA

LG 50 EA




9 R404A

Freon

F22 20 EA 12 weeks

after issuance

of PO

F12 20 EA

10 Freon R134A 1 EA

11 Four-way valve SHF-7(SHF-7-34U-PG) 50 EA

12 AC contactor 220V 3100Y 20U 6777C 50 EA

13 Control panel

Kerry 50 EA

LG 1865KS-H2665 SA2 3P 50 EA

14 Freezer control device 50

EA

15 Wrap bandage 100 pieces for 1 box 5 boxes

Box

16 Vacuum pump 141 1

EA

17 Tool box 1 EA

18 Oxygen gas cylinder 2 EA

19 Acetylene gas cylinder 2 EA

20 Oxygen meter 2 EA

21 Acetylene meter 2 EA




22 Welding gun 5 EA 12 weeks

after issuance

of PO

23 Oxygen/acetylene high voltage

tube 200m

m

24 gas cylinder valve 10

EA

25 Pipe cutter 4 EA

12 weeks

after issuance

of PO

26 pipe expander 2 EA

12 weeks

after issuance

of PO

27 Sealing clamp 2 EA

12 weeks

after issuance

of PO




28 Bipitch Table fluoridation With forcing pipe 5 EA

12 weeks

after issuance

of PO

29 hydraulic drill With 60# drill bit 1

EA

12 weeks

after issuance

of PO

30 Electric drill 5 EA

12 weeks

after issuance

of PO

31 Chargeable/portable electric drill 5 EA

32 Alloy steel hole opener Φ60 10 EA




33 8’-10’-12’ adjustable

spanner

6 (2 for

each

type)

EA

12 weeks

after issuance

of PO

34 Box spanner 1 EA

35 Open spanner 2 EA

36 Hex wrench 2 EA

37 Screw driver Slot type and cross type

10 (5 for

each

type)

EA

38 Nipper pliers 2 EA

39 Diagonal pliers 2 EA

40 Cutting nippers 2 EA

41 Plier current meter Minor type 2 EA

12 weeks

after issuance

of PO

42 Magneto-ohmmeter 2 EA

12 weeks

after issuance

of PO




43 Multi-tester 9208 2 EA

12 weeks

after issuance

of PO

44 Chlorine leak detector 2 EA

45 Reserve machine

2P 10 EA

LG3P 10 EA

LG2P 10

EA

46 Electric iron 35W 5

EA

47 Tin wire 20 coil Coil

12 weeks

after issuance

of PO




3. Spares for OCC building York Central Air Conditioning System

No. Description Model Qty /UOM Remark

Expected Delivery

( CIF Umm Qasr

Port)

Bidder’s

Proposed

Delivery

1 HS (high voltage switch) 3 , EA

12 weeks after

issuance of PO

2 LS (low voltage switch) 3, EA

12 weeks after

issuance of PO

3 EXV 6, EA

12 weeks after

issuance of PO

4 Transformer, 11V 344243 5, EA

12 weeks after

issuance of PO




5 4 WAY valve 5 , EA

12 weeks after

issuance of PO

6 heat by pass valve 5 , EA

12 weeks after

issuance of PO

7 Oil return valve 5 , EA

12 weeks after

issuance of PO

8 Oil balanced valve 5, EA

12 weeks after

issuance of PO




9 Compressor solenoid valve 264198 5 , EA

12 weeks after

issuance of PO

10 Protector in fan motor 5, EA

12 weeks after

issuance of PO

11 Outer engine blower motor 692799 5, EA

12 outer engine sail 533106 10, EA

13 digital compressor 721534 2, EA

14 fixed frequency Compressor 420814 2, EA

15 outer engine panel 685030 5, EA

16 liquid crystal wire controller 879190 5, EA

17 inner engine blower motor 2, EA

18 inner engine sail 2, EA

19 temperature-sensing head 5K 344242 10, EA 5k



22 Mouth for Freon filling 3, EA

For York A/C

23 R410a 10 , EA

12 weeks after

issuance of PO

24 electrohydraulic lifter 1, EA First floor repair lamp, about

10meter high;

25 folding standing ladder 2 , EA about 4.5 meter high;




APPENDIX B (II)

BIDDER’S CORPORATE DOCUMENTATION AND AUTHORIZATION

BIDDER’S CORPORATE DOCUMENTATION AND AUTHORIZATION

Bidder shall submit in a separate and clearly marked envelop the appropriate documentation to evidence its legal existence. I f

documents are not originally in the English language, they have to be translated into English by a certified public translato r.

Documents to be provided shall be as indicated below:

1. Local Iraqi Companies (registered/incorporated in Iraq pursuant to Iraqi Companies Law) .

(a) Certificate of Incorporation and/or Business License,

(b) Memorandum of Association,

(c) Company ID,

(d) Power of Attorney.

Except for the Power of Attorney that shall be submitted in original and duly notarized by a Public Notary; all documents may

be submitted in copies with the original seal of the issuing authority stamped on them. As the case maybe, B idder may present

such documents in original to allow PetroChina verify compliance with applicable regulations.

2. UAE Companies (registered/incorporated in the UAE or in a UAE Free Zone) .

(a) Certificate of Incorporation and/or Business License (DED Trade License),

(b) Memorandum of Association and membership in Chamber of Commerce,

(c) Power of Attorney

Except for the Power of Attorney that shall be submitted in original and duly notarized by a Public Notary; all documents may

be submitted in copies with the original seal of the issuing authority stamped on them. As the case maybe, Bidder may present

such documents in original to allow PetroChina verify compliance with applicable regulations. Companies incorporated in a

Free Zone shall comply with such local requirements, as they may be applicable.




3. Companies incorporated/registered outside Iraq and/or the UAE (Branches of Foreign Companies) .

(a) Certificate of Registration in the country of origin,

(b) Memorandum of Association in the country of origin,

(c) Power of Attorney,

(d) Registration of an Office Branch in Iraq (Domiciliation); only if activities are to be performed in Iraq.

Documents under (a), (b) and (c) above have to be submitted in original hard copy, notarized by Public Notary an d

legalized/authenticated by the correspondent Iraqi diplomatic representation in the country of origin. Concerning the

Registration of the Office Branch in Iraq, under (d), it may be submitted in a copy with the original seal of the issuing aut hority

stamped on it.

4. Same requirements, as mentioned above, shall be complied by Bidder’s Parent Company if a parent company guarantee is

requested; as well as, by each member of a joint venture, consortium or partnership, if the offer is jointly submitted.

5. All documents shall be valid and in force, documents with their validity expired shall not be accepted.


Enquiry No.: HFY-PUR/HFO0517-0504 Page 34 of 50


APPENDIX C

TERMS AND CONDITIONS




APPENDIX A

TERMS & CONDITIONS 1) DELIVERY, INSPECTION AND ACCEPTANCE (a) Unless expressly agreed otherwise in writing, all Goods must be delivered at the designated Delivery Point within Twelve (12) weeks from the date of PO issuance. The Goods shall be delivered based on CIF Umm Qasr Port, Republic of Iraqand include all the duties, taxes, and other fees required by as per the applicable laws.

2) LIQUIDATED DAMAGES If delivery of the Goods is not completed by the Delivery Schedule as indicated in Section (1) above,

Supplier shall pay PetroChina up to 10% of the Purchase Order as Liquidated Damages. The

Liquidated Damages shall accrue on a daily basis until Supplier shall have delivered the Goods in

accordance with the requirements of the Purchase Order. Both PetroChina and Supplier agree that

such Liquidated Damages represent a genuine and reasonable pre-estimate of the losses likely to be

suffered by PetroChina in the event of any delay in the delivery of Goods as specified in the Purchase

Order. Liquidated Damages shall be calculated as per following formula: Purchase Order value/

Delivery Period x 10%= Liquidated Damages per day.

Note: Company reserves the right to exercise its rights and opportunities pursuant to this Section 2 at

its discretion. The exercise or non-exercise by Company and/or its authorized representative of such

rights and opportunities shall not relieve or discharge Supplier of liability for any of its duties,

obligations and responsibilities under this Contract.

3) PRICE The Price for the Goods shall be as set out in the PO Signature Page, contained in the invoice(s) to be provided by Supplier; all charges, costs, expenses, fees, taxes, customs, excise duties, corporate tax or income tax shall be included in the Price set out therein. All prices are fixed, no Price increase or additional charges shall be permitted without PetroChina’s prior written consent. The Price shall be the maximum value of Goods that will be paid under this PO. 4) INVOICING AND PAYMENT (a) Unless otherwise expressly provided for herein, Supplier shall invoice PetroChina for Goods delivered and accepted. Bidder’s invoice shall be submitted as one (1) original invoice together with sufficient original supporting documentation to permit verification thereof by PetroChina. All invoices shall include the reference of this PO and the description of Goods supplied, as indicated in the Signature Page. All invoices shall be prepared in Supplier’s official letterhead and signed by Supplier’s authorized representative. Invoices shall be addressed to:

PetroChina International Iraq FZE Iraq Branch C/o PetroChina Halfaya FZ-LLC Finance and Accounting Department The Greens, Building No.1 (CNPC Building), 8

th Floor, Office 822

P. O. Box 500486, Dubai, United Arab Emirates




(b) Notwithstanding anything else contained herein, invoices shall be rendered to and paid by PetroChina in United States Dollars by wire transfer to the following bank account of the Bidder: Name of Bank : Name of Account : Account Number : SWIFT CODE : Provided that Supplier may specify different bank account details to Petrochina in writing from time to time; provided, further, that any such change in bank account details shall be effective only five (5) Business Days’ after PetroChina has acknowledged receipt thereof. (c) Payment of invoices shall be subject to withholding as required by any applicable tax laws in the Republic of Iraq. (d) Payment of undisputed invoices shall be remitted within forty five (45) days after proof of delivery was duly submitted thereof to PetroChina. If the forty fifth (45) day falls on a Friday, a Saturday or an official public holiday in the Republic of Iraq or the United Arab Emirates, the next working day shall be deemed to be the due date for remittance. 5) TERMINATION (a) PetroChina may terminate all or part of this PO, even before the delivery of the Goods at the Delivery Point, in the event of Supplier (i) fails to comply with any express or implied provisions of this PO, (ii) incurs in insolvency, involuntary bankruptcy, or receivership, (iii) makes an assi gnment of this PO for the benefit of creditors, (iv) has taken steps to liquidate or voluntarily wind up its operations, or (v) is wound up by the courts. Upon such termination: (i) PetroChina shall be relieved of all further obligations under this PO except the obligation to pay Bidder for Goods delivered and accepted prior to the effective date of such termination; and, (ii) Supplier shall be liable to PetroChina for all reasonable costs incurred as a consequence of such termination.

6) WARRANTY PERIOD Bidder shall warrant the Goods against any defects for a period of twelve (12) months from the date of acceptance of the Goods. Such acceptance shall be advised within 14 days of receiving of goods at PetroChina Base camp, Iraq. Any defective Goods shall either be replaced or repaired to the satisfaction of PetroChina. It is agreed that the replaced or repaired Goods shall be re -warranted for a further period of six (6) months from the date of replacement or repair.

7) ASSIGNMENT Supplier shall not assign any of his rights and obligations under this PO without obtaining PetroChina prior written approval




8) GOVERNING LAW AND DISPUTE RESOLUTION

I. This PO shall be governed under the English laws(without reference to its rules as to conflict of laws) and excluding and excluding Contracts (Third party Rights) Act 1999.

II. The Parties agree to negotiate in good faith to resolve any Legal Dispute that may arise first by negotiations between representatives of each Party who have authority to settle the controversy. When a Party believes there is a Legal Dispute relating to this Agreement, the Party will give the other Party written notice of the Legal Dispute. The authorized representatives of the Parties shall meet at a mutually acceptable time and place within thirty (30) days after the date of the notice to exchange relevant information and to attempt to resolve the Legal Dispute. The authorized representatives of the Parties shall be entitled to representation by legal counsel at the negotiations. All negotiations shall be confidential and shall be treated as compromise and settlement negotiations. Notwithstanding the above provisions, if either Party deems that time is of the essence in resolving the Legal Dispute, it may initiate arbitration and seek an expedited formation of the tribunal, seek interim measures, if appropriate, and then comply with the requirements for negotiations as long as they are fully completed before the commencement of the final hearing on the merits in the arbitration proceeding. A “Legal Dispute” means any dispute, controversy or claim, of any and every kind or type, whether based on contract, tort, statute, regulations or otherwise, arising out of, connected with, or relating in any way to this Agreement or the obligations of the Parties, including any dispute as to the existence, validity, construction, interpretation, negotiation, performance, non-performance, breach, termination or enforceability of this Agreement.

III. If the Legal Dispute has not been resolved within sixty (60) days after the date of the notice of the Legal Dispute, or if the Party receiving such notice fails or refuses to meet within such time period, either Party may initiate arbitration proceedings. The arbitration shall be conducted in accordance with the Hong Kong International Arbitration Centre Rules as in effect on the date of commencement of the arbitration proceeding (the “HKIAC Rules”). The arbitration shall be conducted and finally settled by three arbitrators. All Legal Disputes shall be settled through final and binding arbitration, it being the intention of the Parties that this is a broad form arbitration agreement designed to encompass all possible Legal Disputes between the Parties relating to the transactions that are the subject of this Agreement.

IV. The arbitration process referred to in the preceding paragraph shall take place in Hong Kong, shall be administered by the Hong Kong International Arbitration Centre and shall be conducted in the English language, with appropriate arrangements made for the translation of any oral testimony.

V. The Party in whose favor the Legal Dispute is resolved may request the enforcement of the arbitration award before any court of competent jurisdiction if the other Party does not comply with what is resolved.

VI. Each Party agrees that service of process in any action, suit or proceeding referred to in this Section 34 shall be deemed in every respect effective service of process upon it if sent to it at the address specified in Section 24 for notice purposes pursuant to the provisions of this Agreement. The arbitrators shall apply principles of legal privileges, such as those involving the confidentiality of communications between a lawyer and a client. The arbitrators shall render any monetary award in U.S. dollars, with pre-award and post-award interest calculated at an agreed interest rate thereon and are authorized to award costs and attorney’s fees or allocate them between the Parties.

VII. Each of the Parties, together with any members of their Groups, as relevant, shall appoint one arbitrator, within thirty (30) days of receipt of notice of the commencement of the arbitration, and the two arbitrators so appointed shall select the presiding arbitrator within thirty (30) days of their nomination. If either Party does not appoint an arbitrator as specified in the immediately preceding sentence or if the party-appointed arbitrators fail to agree on the presiding arbitrator within thirty




(30) days of their nomination, then the Hong Kong International Arbitration Centre shall appoint such arbitrator.

VIII. A majority of the arbitrators may grant interim measures including injunctions, attachments and conservation orders in appropriate circumstances, which measures the Parties agree may be immediately enforced by the arbitrators or by court order. Hearings on requests for interim measures may be held in person, by telephone or by video conference, and requests for relief, responses, briefs or memorials may be sent to, and orders or awards received from, the arbitrators by facsimile or other similar means which include a confirmation of delivery. Notwithstanding the requirements for negotiation between the Parties, prior to the constitution of the arbitration tribunal and thereafter as necessary to enforce the arbitrators’ rulings or in the absence of the jurisdiction of the arbitrators to rule on interim measures in a given jurisdiction, either Party may apply to a court for interim measures, and the Parties agree that seeking and obtaining such measures shall not waive the right to arbitration.

IX. If a Legal Dispute occurs or if arbitration proceedings regarding such Legal Dispute have been initiated, the Parties shall continue to exercise their rights and fulfill their obligations under this Agreement with respect to all other matters unrelated to such Legal Dispute.

9) INSURANCE

a) Supplier, at its sole expense, shall carry with solvent and reputable insurance carriers insurance coverage of the types and in the minimum amounts stated in Appendix C at all times during the term of this Agreement. Any and all deductibles shall be assumed by and shall be for the account of Supplier.

b) Prior to providing any Goods, Supplier or its Affiliates engaged in providing the Goods shall furnish COMPANY certificates, on a form acceptable to COMPANY, signed by authorized representatives of the insurance companies providing the coverage, evidencing all coverage’s, extensions and limits required to be carried by Supplier or such Affiliates under the provisions of this Agreement. Upon request, COMPANY shall have the right to examine or inspect the originals or certified copies of such insurance policies in the offices of Supplier or such Affiliates during normal business hours.

c) Supplier shall cause COMPANY and COMPANY Group to be included as additional insured and to be covered by all insurances set forth in Appendix C with respect to the operations conducted under this Agreement and shall cause the insurers thereof to waive all expressed or implied rights of subrogation against COMPANY and COMPANY Group. Supplier shall further cause the Comprehensive General Third Party Liability Insurance to contain a “severability-of-interests” (cross-liability) clause providing that in the event of one insured Party incurring liability to any of the other insured Parties, the insurance shall apply for the benefit of the Party against whom a claim is or may be made in the same manner as if separate policies had been issued to insure each Party.

d) All premiums, deductibles, exceptions and exclusions applicable to the foregoing insurances shall be for the account of and be paid by Supplier. Any breach of conditions and/or warranties contained in such policies of insurances shall also be for the account of Supplier.

e) Upon request by COMPANY, Supplier shall furnish COMPANY with certified copies of policies of insurance as set forth in Appendix B accompanied by certified copies of official receipts evidencing full payment of premiums thereof. No insurance shall be canceled or materially discharged during the term of this Agreement without COMPANY’s prior written consent. Policies and/or extension certificates or documents shall be furnished to COMPANY as and when requested by COMPANY.

f) Supplier shall be responsible for, and liable to, and shall release, indemnify, defend and hold COMPANY and COMPANY Group harmless from and against any and all Claims or liability for loss




or damage arising out of any failure to obtain or maintain such insurances specified by this Agreement or out of any act or omission which invalidates such insurances

g) Should Supplier at any time neglect or refuse to provide or renew any insurance required herein, or should any insurance be canceled, COMPANY shall have the right to procure such insurance and, in such event, any sum so paid by COMPANY shall immediately become due and payable to COMPANY by Supplier. COMPANY shall be entitled to deduct such sums from any monies due or which may become due to Supplier under this Agreement in addition to any other remedies COMPANY may have.

h) Supplier shall notify COMPANY immediately upon receipt of any notice of Claims, incidents or demands or of any situation which may give rise to such Claims or demands being made with respect to this Agreement under the said policies. Written notice of any accident shall be given not later than two (2) Business Days after the occurrence of the accident. However, for serious accidents (including death or serious injuries) Supplier shall advise COMPANY immediately and provide written confirmation within two (2) Business Days.

i) The insurance coverage amounts required to be obtained by Supplier pursuant to this Agreement shall be the minimum and not the maximum limits of liability. Supplier may provide other insurance coverage or higher limits of coverage. COMPANY will bear no financial liability attributable to deficient insurance coverage by Supplier.

j) Without COMPANY’s prior written consent, Supplier shall not be allowed to self-insure for one or more of the risks as to which coverage is required pursuant to this Agreement.

k) Supplier shall not begin to provide the Goods until all the insurances and; if applicable, COMPANY’s written consent for self-insurance, required by this Section 11 and set forth in Appendix C is in force.

l) Nothing in this Section 11 shall serve in any way to limit or waive Supplier’s responsibility under this Agreement.

10) BANK GUARANTEE

Supplier shall provide a bank guarantee of five percent (5%) from the purchase order value for

a period of twelve (12) months from the delivery date.

OR

Five percent (5%) of Supplier’s invoice (s) to be withheld for twelve (12) months if Supplier fails

to provide the Bank Guarantee.




APPENDIX B (i)

FORM OF BANK GUARANTEE

To: PetroChina International Iraq FZE Iraq Branch

PetroChina Halfaya Base Camp Kahla’a

Missan Governorate, Republic of Iraq c/o PetroChina Halfaya FZ-LLC Department of Contract, procurement and Logistics Dubai Internet City, Building No. 10, Fourth Floor Dubai, United Arab Emirates

Tel: +971 04 4404145 Fax: +971 04 4404190 Email: [email protected]

Attn: TC Secretary

This Bank Guarantee is made on [insert date] and issued by [insert name of bank] (the “Guarantor”), having its registered address at [insert address] in favor of PetroChina International Iraq FZE Iraq Branch (the “Company”), a company duly domiciled in the Republic of Iraq, pursuant the contract No. [insert number of contract] for Purchase of Spare Parts and Materials for Electric System and Air Conditioners Agreement (the “Agreement”), dated [insert effective date contract], executed by and between Company and [insert name of Contractor (the “Contractor”).

1. Since Contractor has agreed to perform the mentioned [insert work and/or services] in accordance with the Agreement, and at the request of Contractor, The Guarantor hereby irrevocably and unconditionally guarantee the sum of [insert amount in letters] [insert amount in numbers] in favour of Company, that being the amount of financial guarantee required for the Agreement. Guarantor assumes its obligation as primary obligor and not as surety only, guaranteeing the due and punctual performance and observance by Contractor of the terms and conditions of the Agreement and amendments thereof which may subsequently be duly executed by Contractor and the due payment and discharge of all moneys whatsoever which may from time to time fall due to be paid by Contractor to Company or any third party under or pursuant to the Agreement. The sum shall, at the option of Company, be drawable and shall become payable by Guarantor immediately on first demand by Company without proof or conditions and notwithstanding any contestation or protest by Contractor or any other third party. Company may demand all or part of the guaranteed amount. Any part of the guaranteed amount which is undrawn may be drawn by Company in a subsequent demand or demands.

2. Guarantor, irrespective of the validity and legal effects of the Agreement and waiving all rights of objection and defense arising therefrom, undertake to pay any sum or sums not exceeding the above-mentioned maximum amount. This Guarantee will be only reduced by each payment made by Guarantor to Company as a result of a claim.

3. This Guarantee is a separate, additional, continuing and primary obligation of Guarantor and not an accesory to the Agreement. The Gurantee shall be continuing and shall extend to the ultimate balance of the liabilities, regardless of any intermediate payment in whole or in part or performance in part and irrespective of the exercise, variation, renewal, waiver, release or enforcement of any rights or remedies against Contractor.

4. The Guarantor shall not be discharged or released from this guarantee by any agreement made between Contractor and Company with or without the consent of the Guarantor unless such agreement expressly and explicitly provides for such release. Additionally, the Guarantor shall not be discharged or released from this guarantee by any alteration in the obligations undertaken by Contractor or by any forbearance whether as to payment, time, performances or otherwise, or by any change in name or constitution of Company or Contractor.




5. Guarantor warrants that this Guarantee constitutes its legally binding obligations enforceable in accordance with its terms and does not conflict with any law, regulation or instrument binding on or relating to the Guarantor and that this Guarantee is within its powers, has been duly authorized by it and all acts, conditions and things required to have been done, fulfilled and performed by it in order to ensure its proper authorization and issue of this Guarantee and to ensure that its obligations under this Guarantee are legal, valid and binding on it and to ensure that this Guarantee is admisible in evidence under the Applicaale Laws, have been done, fulfilled and performed.

6. All sums payable under this Guarantee shall be paid in full without set-off or counter-claim and free and clear of and without deduction of or withholding for or on account of any present or future taxes, duties or other charges.

7. This guarantee is a continuing security and accordingly shall remain valid until three (3) months after expiry of warranty period.

8. The Guarantor agrees that this guarantee is given regardless of whether or not the sum outstanding is occasioned by loss, damages, costs, and expenses or otherwise incurred by Company and whether or not the sum outstanding is recoverable by legal action or arbitration.

9. This Bank Guarantee shall be Governed by the Laws of England and Wales (without reference to its rules as to conflicts of law), excluding the Contracts (Rights of Third Parties) Act 1999. Any dispute arising out of its terms and conditions, interpretation, validity or enforceability will be subject to the Hong Kong International Arbitration Centre Administered Arbitration Rules, in force as of the date of commencement of the arbitration procedings, under the procedure and proceeding established in the Agreement. Arbitration venue shall be Hong Kong a special administrative region of People’s Republic of China.

IN WITNESS whereof this guarantee has been duly executed by Guarantor the ________day of _________ for and on behalf of ___________________ for (Name of Bank)

Name: (Authorized Signature)

Designation:

Banker’s Seal:

Address:




APPENDIX B (ii)

FORM OF BID BOND

Date: [●]

To: PetroChina International Iraq FZE Iraq Branch

c/o: Department of Contract, Procurement and Logistics

Dubai Internet City, Building No. 10, Four Floor

Dubai, United Arab Emirates

Re: Bid Bond

We, [name of bank] (the “Bank”), hereby issue in favour of PetroChina International Iraq FZE Iraq

Branch (the “COMPANY”) our bid bond number [●], in the aggregate maximum amount of [●]

(hereinafter referred to as the “Bid Bond”) on behalf of [insert name of Vendor] in connection with its

bid for Tender No. HFY-PUR/HFO0517-0504.

We unconditionally and irrevocably undertake to pay to COMPANY, without deduction or set -off of any

kind, the above-mentioned amount upon our receipt of a payment demand (a “Payment Demand”) and

without COMPANY having to substantiate its demand. Partial drawings and multiple presentations are

permitted hereunder; provided, however, that the aggregate amount of such drawings shall not e xceed

the amount set forth in this Bid Bond. Payment under this Bid Bond shall be made by wire transfer of

immediately available funds to the account specified in the Payment Demand.

All correspondence and any drawings under this Bid Bond are to be directed to our office at [●] (the

“Payment Office”), attention: [●] and shall mention this Bid Bond number [●]. Our customer inquiry

number is [●]. Our facsimile number is [●].

Drawings under this Bid Bond may be by presentation of paper documents or by facs imile or other

electronic communication received at our office stated above. If we receive your complying Payment

Demand at or prior to 11:00 a.m., local time in the location of the Payment Office on any banking day,

we will honour the Payment Demand and make payment by 2:00 p.m., local time in the location of the

Payment Office on the first banking day after the day on which such Payment Demand is received. If

we receive your complying Payment Demand after 11:00 a.m., local time in the location of the Paym ent

Office on any banking day, we will honour the drawing and make payment by 2:00 p.m., local time in

the location of the Payment Office on the second banking day after the day on which such Payment

Demand is received. If a Payment Demand does not comply with the terms and conditions of this Bid

Bond, we will give notice of dishonour within one banking day after the banking day on which such

drawing is received.

All drawings under this Bid Bond must be made on or before _______ [insert the ninetieth day

following Bid Closing Date].

Upon the Expiry Date, this Bid Bond shall become null and void, whether returned to the Bank for

cancellation or not and any claim or statement received after the Expiry Date shall be ineffective and

not accepted; provided, however, that any claim or demand received by us prior to the Expiry Date in

accordance with its terms shall not be affected.




This Bid Bond shall be construed and interpreted according to and governed by the laws of England

and Wales (without reference to its rules as to conflicts of laws), excluding the Contracts (Rights of

Third Parties) Act 1999. Any dispute, including any question regarding existence, validity or termination

of this Bid Bond shall be finally and exclusively settled in accordance with the Hong Kong International

Arbitration Centre Administered Arbitration Rules (the “HKIAC Rules”), in force as of the date of this Bid

Bond. The arbitration proceedings shall be held in London, England, the United Kingdom, adminstered

by the London Court of International Arbitration, and in the English language. This provision shall not

restrict the parties from reaching any subsequent agreement in the event of a failure of the procedure

under the HKIAC Rules.

[name of issuing bank],

By:

……………………..

[insert name and title]




APPENDIX C

INSURANCE

Supplier shall carry and maintain in full force for the duration of the Agreement, at a minimum, the following insurance with companies satisfactory to COMPANY:

a. Workers’ compensation and Occupational Disease Insurance in accordance with the Applicable Law requirements of the jurisdiction in which the Goods are to be manufactured and/or procured, the jurisdiction in which Supplier’s personnel reside and the jurisdiction in which Supplier is domiciled, covering all liabilities owed for compensation and other benefits under the relevant Workers’ Compensation laws of each such jurisdiction.

b. Personal Accident Insurance or similar statutory social insurance, as required by Applicable Laws and which may be applicable and/or accidental death or dismemberment insurance, covering all Supplier’s personnel engaged in the manufacture and/or purchase and supply of the Goods. The Employer’s Liability Policy shall provide an indemnity based on the statutory limit for any one occurrence.

c. In the event that Supplier provides any automobiles in association with its purchase and supply of the Goods, Motor (Automobile) Insurance covering owned, non-owned, hired, operated or licensed automobiles by Supplier providing unlimited coverage for injury or death and a minimum limit of One Hundred and Fifty Thousand United States dollars (U. S. $ 150,000.00), per occurrence for property damage.

d. Transportation insurance covering the Equipments, materials, bulk materials and supplies provided by Supplier at and from ports and/or places anywhere in the world to arrival at the Site, direct shipment or via ports and/or places in any order, including transits to or from and while at the premises of forwarders, packers, consolidators, haulers, warehousemen and other bailees, via any route, including risks in customs and temporary storage as required;

e. Any other insurances which may be relevant and/or which may be required by any Laws to which the Supplier and its Subcontractors are subject to.




APPENDIX D

SHIPPING DOCUMENTS INSTRUCTIONS

AND REQUIREMENTS FOR GOOD DELIVERY

UNDER CIF TERMS AND CONDITION




APPENDIX D

SHIPPING DOCUMENTS INSTRUCTIONS

1. Consignee

Missan Oil Company / PetroChina International Iraq FZE Iraq Branch, PetroChinaHalfaya Base Camp, Kahla’a, Missan Governorate, Iraq Contact: Mr. Khalid., Mobile: 00964 7811 648 840, [email protected] Mr. Haitham., Mobile: 07817125366, [email protected] Note: the consignee information shall be the same to the one in following shipping documents: PO, COO, CI, PL and BL/AWB.

2. Notify Party

PetroChina International Iraq FZE Iraq Branch, PetroChinaHalfaya Base Camp, Kahla’a, Missan Governorate, Iraq Contact: Mr. Khalid., Mobile: 00964 7811 648 840, [email protected] Mr. Haitham., Mobile: 07817125366, [email protected] Note: the Notify Party information shall be the same to the one in following shipping documents: PO, COO, CI, PL and BL/AWB.

3. Supplier Name

The supplier name shall be the same on the following shipping documents: PO, CI and PL.

4. Quantities

a) The Quantity of each item in the CI shall be identical with the Quantity of the same item in the PL;

consequently the total Quantity in the CI and PL shall be identical as well.

b) If only one shipment under the PO, total Quantity in the CI & PL shall not exceed the Quantity in the

PO, otherwise multi-shipment under the same PO, total item Quantity of all shipments shall not

exceed the Quantity in the effected PO.

c) The Quantity in the CI and PL shall match with the shipped Quantity stated in the BL/AWB.

d) The total Quantity shall be mentioned in the CI and PL.

e) In case the quantity of materials mentioned in the COO, it shall match with quantity in the C.I and

P.L

5. Page Number

All shipping documents shall have the page number, especially the documents consist of more than

one page, and e.g. the preferred number format is “Page 1 of 20”.

mailto:[email protected]







6. Issuing Date

a) CI and PL shall have the Issuing Date, preferred to be mentioned it in the first page.

b) It shall be matched and correct, if the issuing date of C.I is mentioned in the P.L for reference.

7. Stamp and Signature

All shipping documents shall be stamped and signed by the issuing authority, for those documents

consist of more than one page all pages have to be stamped.(TPIC, CI, PL, COO. MIC)

8. Price

a) The unit price in the CI shall match with the unit price in the PO.

b) It shall be no miscalculation in the total amount of the CI, the sub total of each item can be

precisely calculated and the total sum shall be correct.

c) The total amount of the CIs, if multi-shipment, shall not exceed the PO total cost.

9. Weight and Size

a) The total weight and size shall be identical in the PL and BL; if there is any mismatch in weight/size

shall be justified, for example packing weight.

b) It shall be identical with the PL, if the Weight & Size mentioned in the COO.

c) There should be no miscalculation in the total weight\size in the PL.

10. Accurate Arabic Translation

Material and Equipment Description in the CI and PL shall be stated in English and Arabic

accurately, especially for technical vocabulary and phrases.

11. Legalized COO and CI

a) The COO and CI shall be legalized from the same country.

b) It shall be correct, if the number and date of Invoice mentioned in the COO.

12. Cargo Description & Items Code

a) The cargo description in CI and PL shall be identical with the PO.

b) The item Code in the CI and PL shall match with the item code mentioned in the PO.

c) It shall be match with the C.I, if the cargo description mentioned in the COO.

d) The cargo description in the MIC shall be identical with the PO.

It shall be identical with the PO and the MIC, if it real needs to mention the cargo description in

the TPIC.

app:ds:%20%20%EF%BC%88%E8%AF%AD%E6%B1%87%EF%BC%89%20vocabulary




Note : Contractor, should mention the PO number on every partial or final shipment documents along with the (Partial Shipment

Number or Batch Number) to eliminate the confusion of multiple shipments documents mix up together, Each shipment to be

identify separately for example :-

PO # XXXXXX

Partial Shipment (batch) No 2

If possible mention CI # XXXXXX on every document.

Every documents of each shipment should contain this basic information (CI, PL, CoO, MIC, TPIC, BL AWB)

The Item mention as spares for two years or any other item should be link to purchase order Item Number in CI , PL, CoO,

MIC, TPIC, BL /AWB. Items should be identify able with PO item Number

Example:;

1. Test plugs Rubber seals - QTY 20, Ref: (Part of Two years Spares) PO item No 8.

All the others major equipment description should match with PO Item number in PL, CI, MIC, TPIC, BL/AWB. Should be

identical to Purchase order.

Any miss match of description will result in rejection of shipment and the delayed of shipment and demurrage cost will be on

contractorresponsibility

General Requirements

1. Submission of all required shipping documents is solely under Supplier’s responsibility.

2. All the shipping documents must be reviewed and approved by PetroChina before issuance. Draft

documents shall be sent to PetroChina at least one (1) month prior to shipment.

3. It is Suppliers’ responsibility to have all required documents (after legalization if required) received

by PetroChina 4 weeks before the vessel’s arrival to Umm Qasr Port.

4. All shipping documents shall be submitted to PetroChina at:

CPL Department, PetroChina (Halfaya)

Address : Office No. A 402, Fourth Floor, Building No. 10, DIC, Dubai, UAE

Subj. : Shipping Documents with invoice #:XXXXX under PO #: XXXXXXX

Attn. : Purchasing Assistant

Tel : +971 04 440414




Summary of Shipping Documents Instruction

No. Documents Type No. of

copy Remark Notes

1

Certificate

of origin

(CoO)

Original 3

Must be

legalized by

commercial

attaché of Iraqi

Embassy in

the country of

origin or

supplier’s

country origin.

Must be reviewed and approved by PetroChina before final issuance. One (1) of three

(3) must be legalized. Number & date of invoice must be mentioned in the CoO.

Note : (Stating detailed cargo description and the quantity in the CoO is NOT

recommended by PetroChina based on our previous experience since unnecessary

information will increase the probability of error and furthermore it will be difficult to

amend the CI i.e. add/remove if needed. PetroChina recommendation is just to add the

CI No. and Date to the CoO without detail cargo description. A simple and brief

description like PPE, Generator, casing , tubing, wellhead with accessories etc. without

adding the Qty or the weight and the detail cargo description).

2

Commercial

Invoice +

Arabic

translation.

Original 4

Must be

legalized by

commercial

attaché of Iraqi

Embassy in

the country of

origin or

supplier’s

country origin.

Must be reviewed and approved by PetroChina before final issuance. To be translated

into Arabic. One (1) of four (4) must be legalized.

Note: Only the cargo description should be translated in such away which describes

the function and appearance of the imported cargo which make it understandable for

customs inspector. Please avoid to use the technical terms and do not translate the

Item specification codes like “L80”. Arabic and English translation must be combined in

the same page )

3 Packing List Original 3

Must be reviewed and approved by PetroChina before final issuance. To be translated

into Arabic. .

Note: Only the cargo description should be translated in such away which describes

the function and appearance of the imported cargo which make it understandable for

customs inspector. Please avoid to use the technical terms and do not translate the

Item specification codes like “L80”. Arabic and English translation must be combined in

the same page )

4 Contract/

Agreement/Copy 1

Please ensure the PO is acknowledged by supplier.




No. Documents Type No. of

copy Remark Notes

PO

5

The 3rd

Party

Inspection

Report

Original 1

Must be reviewed and approved by PetroChina before final issuance. TPI must be

issued by approved TPI firms. The TPI report is complete report by TPI contain all

testing result.

6

Manufactur

er

Inspection

Certificate

Copy 1

Must be reviewed and approved by PetroChina before final issuance.

7

Manufactur

er

Declaration

Original 1

If supplier is not manufacturer, a letter from Manufacturer is required, indicating the

goods supplied by supplier are manufactured in accordance with API or other

applicable standards.

8 Insurance

Certificate Original 1


Final one shall be received by PetroChina within 5 calendar days after shipment.

9 Bill of

Lading Original 3


3 originals BL plus 3 copies should be with PetroChina within 5 calendar days after

shipment. Any delay for this, Supplier shall be responsible for.

Note: Instruction: All legalized COO and CI must come from the same country. Example Scenario:

Supplier : ABC

Goods origin : Casing from USA

Document needed to be legalized:

1. CI from USA and legalized from USA (normal as per previous arrangement) 2. COO issued by chambers of commerce in USA and legalized byIraqi embassy in USA.