PEMBANGUNAN SUMBER MANUSIA BERHAD KEMENTERIAN SUMBER MANUSIA STRATEGIC INITIATIVES IMPLEMENTATION GUIDELINE Graduates Enhancement scheme For Employability (GENERATE 2.0) VERSION 3 Effective on 1 October 2019
PEMBANGUNAN SUMBER MANUSIA
BERHAD
KEMENTERIAN SUMBER MANUSIA
Date: 2 April 2019
Volume 1
STRATEGIC INITIATIVES IMPLEMENTATION GUIDELINE
Graduates Enhancement scheme
For Employability
(GENERATE 2.0)
VERSION 3 Effective on 1 October 2019
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1. PURPOSE OF THE GUIDELINE
The purpose of this guideline is to inform stakeholders on the procedures and
implementation mechanism of the Graduates Enhancement scheme for
Employability (GENERATE 2.0) scheme.
2. OBJECTIVE
2.1 GENERATE 2.0 is an initiative specifically designed to enhance the
employability among the unemployed graduates.
2.2 The objectives of GENERATE 2.0 scheme are to equip, develop and assist
unemployed graduates with:
i. Relevant skill sets and knowledge as required by the industries;
ii. Explore new routes for trainee career market;
iii. Relevant working experience that can enhance their employability;
and
iv. Job placement.
3. TARGET GROUP
3.1 The target group for this scheme is as follows:
i. Malaysian graduates who have successfully acquired their Diploma,
Degree; and
ii. Are unemployed for at least 3 months or more after completion of
their studies and without formal working experiences.
4. TRAINING COURSES
4.1 The courses offered under GENERATE 2.0 scheme is based on Job/
Industry technical training. The courses can be either Competency or
Certification based training required by the graduates in order to perform
the job.
4.2 Training can be implemented in two ways as follows:
Train and Recruit
(Pre-employment)
Recruit and Train
(Post-employment)
Training is conducted before
employment
Training is conducted within their
probation period of employment
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5. ELIGIBILITY AND ROLE OF EMPLOYER
5.1 All HRDF Registered Employers are eligible to participate in
GENERATE 2.0 scheme.
5.2 Employers are required to conduct a proper selection process in order for
candidates to be employed and retain in the company after the completion
of training. They may identify their own suitable candidates for the
positions that are available in their companies.
5.3 Employers need to ensure the trainees have fulfilled the pre-requisites of
the training courses based on the target group as required by the
GENERATE 2.0 scheme. Each trainee is only entitled to attend one
approved course under the GENERATE 2.0 scheme to widen the
opportunity for all the trainees to be trained.
5.4 Employers with arrears of levy and unpaid interest are not allowed to apply
for GENERATE 2.0 scheme. Thus, employers are requested to ensure no
outstanding payment before applying for GENERATE 2.0.
5.5 Employers are allowed to choose the type of training based on the
company’s requirement. Minimum and maximum number of trainees for in-
house and public programme as per table below:
Type of Training Minimum pax of
trainees
Maximum pax of
trainees
In-House 5 pax 25 pax
Public 1 pax 5 pax
5.6 Upon completion of the training course, the HRDF employer needs to
ensure all the trainees are employed with salary based on market standard
rate or at least RM1,800.00. For any offering below minimum Rm1,800.00,
justification on the market rate salary is needed.
5.7 For certification courses, employers need to ensure all trainees have
obtained their certification.
5.7 Employers are responsible for the cost of training (course fee and
allowances) for any training that does not meet the criteria of claim
submission by HRDF.
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6. PROCEDURES TO SUBMIT GRANT APPLICATION BY EMPLOYERS AND
APPROVAL OF TRAINING GRANT APPLICATION
6.1 Employers are required to submit grant applications via HRDF online
system at least 1 week (7 working days) before the commencement date
of the training. Employers are advised to submit the application in advance
to ensure approval is given before the commencement date of training.
6.2 For training courses selection, HRDF employers may choose either
GENERATE Management Associates training from the dropdown listing or
Technical training based on the details of preferred Job/ Industry that is
being conducted by HRDF Registered Training Provider.
6.3 Submission of online grant application forms (PSMB/GEN2/1/19) must
include the supporting documents as follows:
i. GENERATE2.0 Training proposal (as per Appendix A)
ii. Course Fee Details (Quotation)
iii. Training Schedule
iv. A copy of trainee MyKad (Identify Card); and
v. A copy of Diploma / Degree;
vi. A copy of offer letter (newly recruited graduates); or A copy
of undertaking letter from PSMB employer (fresh graduates
who remain unemployed for 3 month or more).
6.4 All the supporting documents need to be uploaded with the online
application. Employers are required to keep a hardcopy of the supporting
documents for the purpose of inspection. HRDF has the rights to
request for the original documents for inspection purposes.
6.5 The maximum number of trainees per grant application is 25 trainees per
class.
6.6 A training Schedule submitted to HRDF must take into account all public
holidays and any declared additional holidays. The Training Schedule must
be in line with the total training days / hours as declared to HRDF.
Changes in the Training Schedule must be notified to HRDF at least 3
days before the commencement date of the training.
6.7 The allowable financial assistance for the GENERATE2.0 is as below:
Item Type of Training Allowable Rates
Course fee Public RM1,300.00 / day / pax
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Item Type of Training Allowable Rates
*Certification Course, as per
charged. Detailed breakdown of the
costing is required for evaluation
purposes.
In-house RM6,000.00 /day/group (Technical
Skills)
*Certification Course, as per
charged. Detailed breakdown of the
costing is required for evaluation
purposes.
Allowance Daily / Meal
Allowances
Based on current allowable
*maximum allowable per trainee is
RM1,000/ month
6.8 As for the incentive, HRDF will fully fund the course fee up to RM10,000.00
per trainee. Any insufficient balance for course fees that is more than
RM10,000.00 per trainees, will be borne by employers using their HRD
levy.
6.9 Financial assistance for the allowances will also be borne by employers
using the HRD Levy.
6.10 Employers should have sufficient HRD Levy to cover the balance of course
fee and/or allowances. Any applications with insufficient balance will be
rejected.
6.11 Levy reservation will be made by HRDF on the course fee which is not
covered under the incentive to avoid any incomplete payment to the
training provider upon completion of the training. Levy reservation will not be
made for other allowable costs hence the claim made by employer will be
based on the availability of the levy during claim submission.
6.12 Employers are required to provide the breakdown of fees from the
appointed training provider in order for HRDF to evaluate and consider
the financial assistance. The approval amount will be based on the
evaluation process by HRDF.
6.13 HRDF reserves the right to deduct/reject the requested financial assistance
for the course fee and allowance if it does not follow the allowable cost
matrix or the fees charged exceed the market price.
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6.14 HRDF registered employers must ensure the information keyed into the
system accurately, particularly the programme and trainees details. Any
incorrect information will be queried or may be rejected. It is advisable that
all information of trainees enrolled in the system is verified before submitting
to HRDF for approval.
6.14 The application will be queried if the details and supporting documents of
the trainee is incomplete. Employers need to reply to queries at least 3
days before the commencement date of the training session. If the reply
is still unsatisfactory, HRDF reserves the right to reject the application fully
or partially.
6.15 Any cancellation of the approved classes must be notified to HRDF at
least 3 days before the training session starts.
6.16 Employers are allowed to request for change of commencement date to
a later date at least 3 days before the training commencement
application is approved. Employers are also allowed to change the
training date to an earlier date during the first submission of the
application provided that the application must be made and approved by
HRDF 7 days prior to the new date.
6.17 The average processing time to complete an application received from
HRDF registered employer is 48 hours. HRDF is not responsible for any
queried or rejected application after the commencement of the training.
6.18 Replacement of trainees is strictly prohibited after the approval has
been given. If the approved trainees withdraw during the evaluation
process, no claim shall be made.
6.19 Once the training grant application has been approved, an email notification
will be sent to HRDF registered training provider. The details of the
approved amount for the course fees as well as other allowable costs will be
detailed in the email.
7. ROLE OF FINISHING SCHOOL (UNIVERSITY) OR HRDF TRAINING PROVIDER
DURING THE TRAINING
7.1 All appointed Finishing Schools (university) or HRDF registered training
providers who are eligible to participate under the GENERATE 2.0 scheme
need to register under HRDF to conduct trainings under this scheme.
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7.2 The maximum number of participants allowed for each class conducted by
the appointed Finishing School (university) or competency/certification
programme is 25 trainees.
7.3 Trainings must be conducted at a convenient venue and the appointed
Finishing School or HRDF registered training provider is required to provide
all necessary facilities during the training.
7.4 Employers must ensure the Appointed HRDF training providers verify the
attendance of the applicants; declare the entire claim and all accompanying
information is true as mentioned in the original Attendance Form.
8. SUBMISSION OF TRAINING PROPOSAL BY STRATEGIC PARTNERSHIP/
INSTITUT PENGAJIAN TINGGI (IPT)
8.1 Strategic Partnership / IPT may request for a financial assistance from
HRDF to train unemployed graduates to meet the industrial manpower
needs.
8. 2 Please refer to the format of proposal (PROPOSAL OF TRAINING UNDER
GRADUATES ENHANCEMENT PROGRAMME FOR EMPLOYABILITY
(GENERATE) 2.0 PARTNERSHIP).
8.3 Strategic Partnership / IPT are required to provide a list of potential
employers and job offerings by the employers.
8.4 The proposal will be evaluated by the Secretariat before being tabled in for
approval. The approval will be sent to Employers’ Association/IPT for further
training arrangements that will be conducted either by employers’
association or IPT.
9. SUBMISSION OF TRAINEE APPLICATION FORM BY STRATEGIC
PARTNERSHIP / INSTITUT PENGAJIAN TINGGI (IPT)
9.1 Strategic Partnership / IPT are required to compile all trainees’ details via
online application and relevant supporting documents as stated below:
i. A copy of Trainee MyKad (Identity Card); and
ii. A copy of Diploma / Degree or Letter Confirming Completion of
Studies by University; and
iii. A copy of Letter of Intent with details on Salary and Job
Position from Potential Employers.
9.2 Strategic Partnership / IPT are required to key in and submit the
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application via online system at least 1 week (7 working days) before
commencement of the training. Strategic Partnership / IPT are advised to
submit the applications early to ensure approval is given before the
commencement of the training.
9.3 Strategic Partnership / IPT must ensure that information of the trainees
in the system are accurate, particularly the name and MyKad number. Any
application with incorrect/inaccurate information will be rejected. Thus,
Strategic Partnership/IPT is advised to verify all the information before
keyed into the system.
9.4 Strategic Partnership / IPT is responsible to ensure all trainees fulfill the
pre-requisite of the course and job placement to be offered before the
information of the trainees keyed into the system.
9.5 All the supporting documents need to be uploaded to the online application.
Strategic Partnership / IPT are required to keep the hardcopy of the
application forms and supporting documents for inspection purposes.
9.6 Strategic Partnership / IPT required to key in the Session Plan
(classroom / on-the job) in the system for the particular class. The
Session Plan is required for monitoring and inspection purposes by HRDF.
Session plan submitted to HRDF need to take into account all public
holidays and any additional holidays declared. The session plan must be in
line with total training days / hours approved by HRDF. Changes on the
Session Plan must be notified to HRDF at least three (3) days before
the training commences.
9.7 The applications will be queried if the details and supporting documents of
the trainees are incomplete. Strategic Partnership / IPT need to reply to the
queried applications before commencement of the training. HRDF is not
responsible to any queried or rejected application after the
commencement of training.
9.8 Withdrawal or replacement of trainees is not allowed. As such, Strategic
Partnership / IPT are advised to select only committed trainees to
register for the training course.
9.10 The maximum number of trainees allowed for each class is 25
participants. Strategic Partnership / IPT need to ensure the number of
trainees for each class is confirmed before submitting the application
to HRDF. If the approval has been given for 20 trainees, Strategic
Partnership / IPT is not allowed to add any additional trainees to maximize
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the number of participants in the class.
9.11 Any cancelation of approved training classes needs to be informed to
HRDF at least two days before the training session. Strategic
Partnership / IPT is not allowed to request for change of the commencement
date. Once the training is cancelled, Strategic Partnership / IPT need to
resubmit a new application at least 1 week (7 working days) prior to
the new commencement date of the class.
9.12 Strategic Partnership / IPT needs to provide convenient training room,
training facilities /equipment and qualified /competent trainers.
9.13 Strategic Partnership / IPT also must be able to select the committed
trainees based on employer’s requirements, able to assist and arrange
for the job placement upon completion of training.
9.14 For IPT Partnership, HRDF will reimburse 30% of financial assistance upon
grant approval; the remaining 70% will be claimed upon completion of
training and job placement. However, this is subjected to the request made
by IPTA during the grant submission.
10. INSPECTION
10.1 HRDF will conduct a verification visit to the training venue to check on the
compliance and attendance of trainees. HRDF registered employers and/
Finishing Schools (university) or HRDF training provider must be allowed
into any premise and provide their fullest cooperation to HRDF officers
during their visit to the training places.
10.2 During the visit, HRDF officers will check on the attendance of the trainees.
If the trainee is absent during the verification, HRDF officers will make a
note of it by stamping the trainee as absent in the attendance form.
The original stamped attendance form must be attached together during the
claim submission.
10.3 Employer’s and/or Finishing School (university) or HRDF training providers
must make sure all trainees attend the classes as required and monitor the
attendance thoroughly.
10.4 During the verification visit, all related documents such as attendance forms
and approval letter from HRDF and/ or identity card of the trainee must be
presented to the officer for verification.
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10.5 Actions shall be taken on employers, appointed Finishing School (university)
or HRDF training providers who do not comply with this guideline. A show
cause or warning letter will be issued to those who do not comply with
the guideline.
11. PROCEDURE CLAIM BY HRDF EMPLOYER
11.1 Submission of claim by Employers should be made within 3 months after
the training is completed. Payment of course fee and reimbursement for
allowance will be based on successful job placement. No claims shall be
made in between the training classes for partial payment.
11.2 Employers are required to fill in complete information on the claim form and
upload the following documents:
i. Invoice (from appointed Training Provider to HRDF) ii. Payment voucher (if there are any allowances)
iii. A copy of pay slip or EPF statement for each trainees as a proof of
employment
a) Attendance Form (PSMB/GEN2/3/19) (Appendix 3)
b) Output Assessment
iv. Any other documents required by HRDF
11.3 Payment for the course fee and allowance is subjected to the number
of training days attended by each trainee. Payment shall not be made if
trainees attend less than 90% of the full training course and fail to enrol in
examinations / tests, if any.
11.4 Payment will be made directly to the Finishing School (University) or
appointed HRDF training provider based on the approved claim.
Meanwhile, the allowance will be reimbursed to Employers directly.
11.5 Finishing Schools (university) or HRDF Training Providers must ensure that
the training is conducted as per Training Schedule and each trainee’s
attendance is recorded for each training day. The attendance form will be
passed to Employers to submit together with the claim application.
11.6 Payment of course fees will be made within 14 working days from the
date HRDF receives the complete claim document from the appointed
training providers.
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11.7 If HRDF employer fails to ensure the trainee’s employment as per grant
application made and approved, they shall not be entitled to claim the
course fees from HRDF and payment to the Finishing School
(University) or HRDF Training Provider must be fully borne by the
employer.
11.8 If payment of course fee is made under false or misleading declarations
provided by appointed training providers, HRDF reserves the right to
demand repayment either wholly or partially. Serious action will be taken on
those who do not comply with this guideline.
10. PROCEDURE CLAIM BY STRATEGIC PARTNERSHIP / INSTITUT PENGAJIAN
TINGGI (IPT)
10.1 Payment mechanism for the IPT and Strategic partnership are based upon
approval letter provided by HRDF
10.2 Strategic Partnership/ Institut Pengajian Tinggi (IPT) is required to attach
supporting documents as stated below to claim financial assistance:
i. Invoice (from IPT to HRDF)
ii. A copy of pay slip or EPF statement for each trainees as a proof
of employment
a. Attendance Form (PSMB/GEN2/3/19) (Appendix 3)
b. Output Assessment
iii. Any other documents required by HRDF (upon request, if
needed)
10.3 Payment for the course fee and allowance is subjected to the number
of training days attended by each trainee. Payment shall not be made if
trainees attend less than 90% of the full training course and fail to enrol in
examinations / tests, if any.
10.4 Financial assistance for the course and examination fee is only one off.
Any revision or re-examination attempt by the trainee will be borne under
his/her own cost.
10.5 Strategic Partnership/ Institut Pengajian Tinggi (IPT) must ensure that
training is conducted as per Session Plan and trainee’s attendance is
recorded for each training day. Strategic Partnership/ Institut Pengajian
Tinggi (IPT) is not allowed to submit scanned or photocopied
attendance or evaluation forms of the trainees.
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10.6 If the trainees are not present in the classroom during the inspection by
HRDF Inspectorate Officer, the attendance form of the trainee will be
marked in as absent. The attendance form that has been marked by
inspectorate officer must be attached together with the claim form during
the claim submission. Failure to provide the original attendance and claim
form will cause the claim to be queried.
10.7 Strategic Partnership/ Institut Pengajian Tinggi (IPT) must ensure all
claims to be submitted within 3 months after completion of training
course.
10.8 Payment of course fee should include the cost for notes, manuals,
reference books and professional examination fees (if any). Strategic
Partnership/ Institut Pengajian Tinggi (IPT) is prohibited to charge any
additional fee to trainees.
10.9 Payment of course fee will be made within 14 working days from the
date HRDF receives the complete claim form from Strategic Partnership/
Institut Pengajian Tinggi (IPT).
10.10 If the payment of course fee made due to false and misleading declaration
provided by employers’ association / HRDF registered employer or
industry covered under HRDF/ appointed training provider, HRDF reserves
the right to demand for repayment whether wholly or partially. Actions shall
be taken on those who do not comply with this guideline.
11. TRAINING EVALUATION
11.1 The Training Evaluation Form (PSMB/GEN2/4/19), will be provided to all
trainees upon the completion of training in order to obtain feedback on the
training they have attended.
11.2 As such, Finishing Schools (university) or HRDF training providers are
required to ensure the Training Evaluation Form (PSMB/GEN2/4/19) is filled
in by all trainees upon completion of the training. Failure to do so will result
in pending claims approval.
11.3 The involving parties such as Employer/Training Provider/Participants shall
be responsible for providing necessary information and documents upon the
request of HRDF in the event of audit, or evaluation within 5 years from the
completion of training.
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12. LEGAL ACTION
12.1 Employers and appointed Finishing Schools (University) or HRDF training
providers are strictly advised to adhere to the terms and conditions
stipulated in this guideline. Legal action shall be taken if any of the
parties involved fail to comply with this requirement.
12.2 Finishing Schools / HRDF training providers /HRDF registered employers
are not allowed to appoint or engage with any out-source agents for
the purpose of participants’ recruitment under this scheme. If Finishing
Schools (University)/ HRDF Training Providers / HRDF registered employer
are being found engaging an agent; their registration for this scheme will
be terminated immediately.
13. AMENDMENTS
13.1 HRDF may change or amend the guideline from time to time.
Employers/Finishing Schools (university)/ Training Providers and applicants
will be notified on any changes made to strengthen the implementation of
GENERATE 2.0 scheme.
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APPENDIX A
PROPOSAL FORMAT
GRADUATES ENHANCEMENT PROGAMME FOR EMPLOYABILITY
(GENERATE 2.0)
1. Justification for the GENERATE training.
1.1 Why do you need workers? Is there any expansion plan? Are there
any new products/ services being offered? Please justify.
1.2 How many future workers do you need? What are the details of the
job requirement?
1.3 Why training is needed?
2. Structure of pre-employment training
2.1 Training Programme – Course Title, Course Content / Outlines,
Certification Bodies (If applicable) and training schedule with training
dates.
2.2 Trainer Biodata - Name of internal trainers and Academic
qualification / number of years of experience, *must be HRDF TTT
Certified Trainer.