Party Leader Information 5-a-side Football 2017 - JCA Football... · Lucozade Powerleague Pitches Football chain with outdoor 5- or 7-a-side pitches and organised league facilities.

Party Leader Information

5-a-side Football 2017

Contents

Page/s

Welcome to Condover Hall, the surrounding area and

how to get there

3

Centre Facilities - specific information regarding your

centre

4-5

Sample menu 6

Itinerary from Arrival to Departure 7 - 8

General Information 9-10

Kit List 11

Leader’s roles and responsibilities and student code of

conduct

12

Role and responsibilities of JCA instructors 13

Frequently asked questions 14

WELCOME

Thank you for choosing JCA Football as your chosen football tournament provider. To fully prepare for your forthcoming trip, enclosed in this pack is all the information you need to ensure your trip is a success! If you have any questions once you have read this information please contact Sophie Lynn, our in house sport specialist: Sophie Lynn – Customer Service Co-ordinator 01273 647228 Email: [email protected]

Your centre and the surrounding area Address Condover Hall, Church Street, Condover, Shrewsbury, Shropshire, SY5 7AU Telephone: 01743 874932 (please call if delayed) JCA Flagship Centre JCA are very proud to be the owners of Condover Hall and very excited to be able to create a fantastic centre just for our JCA clients. This Centre has so many activities inside and out that you will find it hard to fit it all in. The Centre itself Built in 1586 Condover is a grade 1 Elizabethan Mansion. Set in 78 acres of fantastic country side and gardens your students will experience history, beautiful countryside and state of the art activities during their stay. The surrounding area Condover is just outside Shrewsbury. The town is set amidst glorious countryside near to the Welsh borders; it is one of England's finest medieval market towns. The town centre is packed with timber-framed black & white buildings, steep narrow streets and alleyways. Charles Darwin was born and educated in Shrewsbury and all around you will find reminders of his association with the town. The River Severn forms a loop around the town centre offering gentle riverside walks.

Centre Facilities

Accommodation

Accommodation Condover accommodation is in 8 different accommodation blocks comprising of single story, double story and triple story.

Student’s Rooms Dormitory accommodation from 2 – 10 beds per dorm.

Adult’s Rooms Twin or Single bedded rooms with en-suite bathrooms in 6 of the blocks. Twin or Single bedded room’s communal adult bathrooms in 2 of the blocks. Leaders of the same sex may be required to share.

Bedding All bedding is provided but students are requested to bring their own towels.

Bathroom Facilities En-suite shower or bath and WC in 6 blocks, 2 blocks have communal bathrooms

TV’s There are TV’s in teacher rooms.

Locks All rooms are accessed by key locks. Some accommodation entrance doors also have key pad security. Leaders will be given spares.

Refreshments Tea and coffee making facilities are provided for staff. There is also a coffee lounge and bar on site, strictly for adults only

Safety & Security

Fire Drill This is held on your first day, you will be notified of time and assembly point on your arrival.

Fire Safety All of our centres comply with UK standards and are audited to ensure all procedures and certificates are up to date.

Access to Public There is no access to the general public at this site.

JCA staff on Duty There will be a member of JCA staff on call 24hrs a day.

Out of bounds areas Areas will be highlighted to your group during your welcome tour for security and health and safety reasons..

Centre Facilities

Shops We have an on site shop.

Cinema Room Seats 60

IT Suite Fully equipped for email, internet access and a range or

relevant software.

All weather sports pitches We have two all weather sports pitches so sports continue

Come rain or shine.

Indoor Sports Hall With own changing rooms and showers.

Staff Lounge And adults only cafe area and bar

Telephone There is a phone available upon request at reception. Certain

mobile networks have very limited access at Condover Hall.

The best networks are T-Mobile and O2.

Coach Access Good coach access and parking.

Local Services

Doctor Dorrington Surgery Tel: 01743 718486 (7 minutes away) mornings and Wed pm. Bayston Hill Surgery Tel: 01743 874565 (30 minutes away) open all day Mon - Fri

Dentist Shrewsbury Dental Practice Access Centre Tel: 01743 341 898 (9am – 5pm call early for an emergency appointment) 71 Castle Foregate, nr railway (19mins) free parking on street for 40 mins.

Accident & Emergency Royal Shrewsbury Hospital Tel: 01743 261000 (13 min drive)

Taxi Access Cars Ltd Tel: 01743 293935

Lucozade Powerleague Pitches

Football chain with outdoor 5- or 7-a-side pitches and organised league facilities. Address: Oteley Rd, Shrewsbury SY2 6ST Phone:01743 239050

Sample Menu and Dietary Information

Below is a sample menu. If any of your students or staff has special dietary needs please ensure that you fill in the form you have been sent and return them to us by the due date. We will do our best to cater for your groups needs, if we are unable to meet your requirements, we will inform you as soon as possible.

Breakfast

A Choice of Cereals or cooked breakfast with bacon, sausages*, toast and scrambled eggs

***

A choice of tea, coffee or juices

Lunch

Pack lunches

Sandwich, fruit, crisps, drink

Dinner

Friday hot buffet

Saturday hot evening meal example below

***

Roast Chicken*, roast potatoes and mixed vegetables. Or salad bar

***

Rice pudding or ice cream

*Vegetarian options available

* Special dietary requirements such as Halal etc, can be catered for but we MUST be notified AT LEAST 6

weeks prior to travel.

Arrival

Friday

Arrive from 15:00 onwards. If you need to arrive at an alternative time, please let us know. If you are delayed for any reason, please contact Condover Hall on 01273 647234. On arrival at the centre, the JCA Centre Manager and instructors will be there to welcome you. Please ask the students to remain on the coach until you have spoken with a JCA staff member. Please provide your Centre Manager with the following:- A copy of who will be sleeping in which room (room list), for fire drill purposes. Your JCA instructor will then meet your group at reception to greet you and to show you to your accommodation. Our JCA team will welcome your students and explain the following.

Site rules

Safety procedures

Fire Drill - The JCA team will run through the fire drill procedure and ensure you know your route to the assembly point.

Out of hours contact A senior member of our team will be on duty during the night if you need them, you will be given information on how to contact them at the party leader meeting. Dinner Dinner will be served between 17:30 **Arrivals after 19.30 can have a packed dinner on request. This is only bookable in advance (if you want this please indicate on your Party Leader Forms). Welcome meeting for party leaders will be at 19.00 in the bar area The JCA Centre Manager will meet with all party leaders. This is a chance to meet other visiting leaders, and ensure that any final questions you may have are answered. The Tournament organisers will also be present to run over the tournament rules and timetable. Evening Entertainment Begins at 19:30 and runs until 21:30. Whilst the teams have fun exploring the centre and all the activities on offer, the teachers can relax in the bar area or teachers lounge. Evening Entertainment includes cinema room, disco, camp fire, the indoor activity rooms and the flood lit courts to practice on.

Cont…

Saturday – A day full of football Breakfast Will be between 08:00 and 9:00 at Condover Hall Football Tournament Let the football commence! All teams will travel off site to the state of the art 3G pitches for a morning full of fantastic 5-a-side football competition! All football will be played at the local Lucozade Powerleague pitches (Address: Oteley Rd, Shrewsbury SY2 6ST). It is important to note that all teams must provide their own transport to and from the football pitches. Lunch A well-deserved lunch between 12:30pm – 2pm will be provided at the football venue. Afternoon - More Football I hear you say Compete in the last of the football matches. The tournament runs to knock outs, semi-finals and finals! You will then have the prize presentation, before heading back to Condover Hall for a well-earned dinner and activities/evening entertainment Dinner Will be between 17:30 and 18:30. Evening Entertainment Begins at 19:00 and ends at 21:30. The evening entertainment includes; camp fire, disco, silent disco, laser conquest, cinema room, tunnelling room, laser maze and grid of stones. Also there will be a Teachers/Coaches Night! All teachers/coaches come along to the bar and help yourself to the cheese and wine for the ‘Cheese and Wine Night’ (on the house), whilst the students enjoy the evening’s activities!

Departure

Sunday

Breakfast Will be between 08:00 and 09:00. Enjoy the Activities at Condover Hall Make the most of your last day at Condover Hall and enjoy all the activities we have. Activities include (but are subject to change); abseiling, ariel trek, climbing wall, high ropes, low ropes, trapeze, laser maze, grid of stones, gladiator wall, zip wire, aerial trek, laser conquest, tunnelling and archery and lots more. Lunch At midday and then enjoy more activities until departure at 3pm Departure We ask that all rooms should be totally cleared and tidied by 12:00 midday. If rooms have not been adequately tidied we request that leaders help to ensure this is done and that all luggage is in the correct place and ready for easy transfer. A senior staff member will then inspect all rooms to check for any damage. Farewell .Please aim to leave the site for 14:00 (coach arrival time) and the instructors will see you off.

Party Leaders must check that all students are counted onto the coach and that everyone has taken all their possessions with them.

Lost property We will do our best to return items that are left behind; however there will be a charge for postage. JCA does not accept any responsibility for luggage that has been inadvertently picked up by another group. Name tags and luggage labels

Please ask your students parents to clearly mark all of their belongings with their name and all luggage with a label showing student name and school or group name.

Important – All medication with the exception of asthma inhalers should be held by the adults accompanying the group, should you need access to a fridge to store it please let us know on your form in advance.

Items that we suggest not to bring

Mobile phones

Computer games

Jewellery either expensive or of a sentimental value

IPods or other mp3 players

Items of value or sentimental value.

Sharp or dangerous objects

Alcohol or drugs that are not for medicinal purposes (this includes cigarettes and tobacco) Money There will be JCA merchandise for sale at Condover, we have a gift/tuck shop and a 24 hour vending area. Please bring change as we do not have enough cash flow to keep changing notes. Thank you. Safety Equipment JCA will provide you and your group with all the safety equipment needed.

Our Commitment to the environment

We recognise that we have a responsibility at JCA both to support our environment policy and

reduce consumption on our centre, and would invite our guests to help reduce the detrimental

impact of excessive or unnecessary energy use.

We would like your help to encourage your students to:

Turn off electrical appliances where they are not needed

Close doors and windows prior to turning heating on

Turn of all lights when leaving accommodation

Report any dripping taps or water leaks

Use all waste/recycling bins provided

Thank you for your support in working together to support our environment policy.

Wi FI

There are dedicated areas which provide free Wifi access on the site should you wish to connect to

browse the web, access email or send pictures and reports back to school. These areas will be

identified on your welcome tour/meeting.

Smoking

There will be dedicated smoking areas allocated for adults and these areas will be pointed out to

you on your welcome talk. Please be aware smoking is not permitted outside any designated area.

Lounge

Please feel free to make use of our leaders lounge in your accommodation area, facilities include

TV, newspapers, work desks and hot drink making facilities.

Bar and Coffee lounge

We are pleased to be able to offer a coffee lounge and bar facility which is available for adult use

only in the main house. The bar will be open in the evenings and has a variety of entertainments

such as pool and music TV. The coffee lounge is open at various times throughout the day and

provides hot and cold drinks and light refreshments and Wifi access.

Students Kit List

Item Number of items

Packed at home

Packed at centre

Clothes

Example Socks 3 pairs

Football kit

Night Clothes

Underwear

Pairs of Socks (including plenty of spares)

Trousers (It’s important that the students do not wear jeans whilst doing the activities for safety and comfort reasons)

Shorts

T-Shirts

Long sleeved top for archery

Tracksuit

Jumper/Sweatshirt/Fleece

Waterproof Jacket/Anorak

Disco Clothes

One Towel (for washing)

Gloves/Hat/Cap

Trainers or other substantial footwear

Sunglasses

Toiletries

Wash bag

Toothbrush

Toothpaste

Flannel

Soap

Shower gel

Hair products i.e. shampoo/conditioner

Hair Ties (for long hair)

Sun cream

Towel

Other

Water Bottle

Book to read

Footballs

Bibs

**Please note: We would request that schools bring their own Ice Packs/first aid kits also if

possible.

Roles and Responsibilities To ensure that students and adults alike have the best possible experience and the most fun at JCA, the Party Leader should ensure that all accompanying staff are aware of their roles and responsibilities prior to your group’s journey. The general role and responsibilities of leaders/assistants:

Leaders/assistants are ‘in loco parentis’, and therefore responsible for the overall care and well-being of the students.

Whilst our instructors are responsible for the safe delivery of the activity the leader/assistant is still ultimately responsible for the student’s welfare and behaviour. We request that you arrive on time for your football fixtures, failure to do so will result in a delay for the other teams.

Leaders/assistants are asked to accompany each group during an activity.

At least one responsible adult from your group should be on centre and contactable at all times

Leaders/assistants are to ensure that students are behaving in an appropriate way so that the activity can be both fun and safe for all involved. If a student’s behaviour is continually preventing an activity from running well, the leader/assistants should take time to talk to the student so that others are not disrupted.

For activities such as climbing, abseiling or archery leaders/assistants are required to supervise the non active participants, allowing the instructor to focus on one-to-one coaching.

During activities please ensure the students have the correct clothing and footwear. See kit list information, most activities can be performed in track suits. They must bring their asthma pumps or other relevant medication to each activity.

Leaders/assistants have full responsibility for their groups during non-activity times such as mealtimes, free-time and at bedtime.

At mealtimes ask the students to read the menu before going to the server. To line up quietly, remember their manners when being served their meal, clear their plates, cups and utensils from the table and return them to the kitchen.

To ensure that issues are efficiently resolved we request that matters of a serious nature be communicated by Party Leaders to the JCA Centre Manager only.

The Party Leader is responsible for notifying parents of any doctor, dentist or hospital visit or any other incident affecting a member of your group, if appropriate.

Leaders/assistants are welcome to participate in the various activities, providing they have been present for the safety talk. This is a great opportunity for leaders/assistants to enjoy the challenge of trying something new and for students to see their leaders/assistants in a completely new light!

The general role and responsibilities of JCA instructors:

1. JCA instructors shall follow the JCA Activity Standards and Procedures to ensure that each activity is run safely.

2. Their main focus is to ensure that all members of the group can participate in each activity safely.

3. JCA instructors will work with leaders to re enforce positive behaviour.

4. If the JCA instructor deems that safety could be compromised they reserve the right to exclude individual students &/or curtail the activity.

5. Whilst JCA instructors will offer support wherever possible, the pastoral well-being of visitors at all times is the primary responsibility of leaders/assistants and ultimately the Party Leader.

Frequently Asked Questions What if I have students with specific needs?

Should you have any students in your party who have specific needs or conditions please ensure that the enclosed medical and dietary forms are filled in. At JCA we are keen that no student should miss out on a course with us, most activities can be adapted to suit the needs of the student. We are more than happy to discuss this further if you wish. What happens with Insurance and Risk Assessments?

A copy of our comprehensive insurance and risk assessments are available online, www.jca-adventure.co.uk. If any students cancel for an insurable reason please notify us in writing of their name. You will also need to contact the insurance company’s claims department on 01623 631331, quote Junior Choice Adventure. Please ensure that you read your insurance policy paying particular attention to the section titled “Disclosure of material facts and pre-existing health conditions”. Should you feel that you need further advice please contact the insurance company on 0845 1300 198. What happens in an emergency?

Emergency procedures will be communicated during your welcome meeting. The company has in depth emergency action plans and safety management systems for all eventualities. .

What happens if it rains?

The football tournament will continue in the rain, unless it becomes dangerous.

Most activities can be run in wet weather and extra time will be set aside for your students to dry off properly. If the

weather is extreme and activities cannot be run, the Centre Manager will implement the centres wet weather plan.

Can your staff administer first aid and medication?

All of our instructors are fully trained in first aid, but it is the responsibility of the leaders to administer any medication that is required or prescribed. Should you require medication to be stored in a fridge this can be arranged and stored in our first aid room. Sometimes as first aiders it’s difficult to offer an accurate diagnosis on some occasions, therefore, whilst we are able to offer first aid we would liaise with the Party Leader if it was felt a student may need off site treatment at hospital or the doctors. Tournament Queries Will the teams only compete with their own age group/year group? All efforts are made to play each football team in their own age groups. However, sometimes this may not be feasible due to the number of age groups booked onto the tournament and numbers being low in certain age groups. There will be a central manned desk for any tournament timetable or match queries.