1 INSTITUTIONAL ARRANGEMENT AND MECHANISM
1
INSTITUTIONAL ARRANGEMENT AND MECHANISM
National Advisory Committee
Regional Advisory Committee
Provincial Advisory Committee
Municipal Advisory Committee
Policy Directions and GuidanceAct as Nat’l Grievance Committee
Translate national policies into region-specific operational guidelines. Resolves grievance and complaints
Grievance Resolution.Supply Side Augmentation and Monitoring
Provide basic health and education services.
ROLES & FUNCTIONS
Regional Project Management Office (RPMO) ,
National Project Management Team
Regional Project Management Team
National Project Management Office (NPMO)
• National/Regional Project Management Team
-oversee-provide over-all technical support on implementation and operations of PANTAWID PAMILYA.
• National/ Regional Project Management Offices
-execute all plans, policies, tasks and activities in the implementation of the program.
Office of the National Program Manager
Administrative Support Unit-
Capability Bldg Unit
Institutional Partnership Div.
MIS-System Dev’t & Analysis and Infra . Admin. Unit
National Advisory CommitteeDSWD, DepED. DOH, DILG, DBM, NAPC, NEDA, NNC,CWC, PCW, NCIP
National Advisory CommitteeDSWD, DepED. DOH, DILG, DBM, NAPC, NEDA, NNC,CWC, PCW, NCIP
National Project Management Office National Project Management Office As of March 7, 2011As of March 7, 2011
Social Mktg Unit
IAC-Independent Advisory Committee
IAC-Independent Advisory Committee
Payment Unit *
2 Deputy Program Managers
Secretariat:DSWD – 1 PDO V & 1 PDO IIIDepEd – Chief LevelDOH – Chief Level
Secretariat:DSWD – 1 PDO V & 1 PDO IIIDepEd – Chief LevelDOH – Chief Level
National Project Management Team
Stra-tegic Plan-ning
Monitoring &
Information
Management
Pro-gram Eva-luation Unit
LGU & Partners Agencies
CSO/ NGOs Partners
Int’l Part-ners
Registration/Cash Card Processing
Beneficiary Updating
Beneficiary Monitoring & Graduation
Data Analysis & Evaluation
CVS Operations
Data Analysis & Evaluation
System Dev’t. &Analysis
System Admin. & Maintenance
Field Operation Unit
Info. & Comm. Tech. Unit
Pantawid Financial Management Unit *
Office of 2 Deputy Project Director
• Regional Program Manager – Regional Director (Ex-Officio)
Office of the Project Director
Regional Program Management Office (RPMO)
Planning,Monitoring and Evaluation Div.
Beneficiary Update & Data Management
Div.
Compliance Verification Div.
Grievance Redress Division
Financial Management
Unit*
Financial Management
Unit*
Regional Project Management Office Regional Project Management Office
Regional Advisory Committee(RAC)DSWD,DepEd, DILG, NAPC
Regional Advisory Committee(RAC)DSWD,DepEd, DILG, NAPC
As of March 18, 2011
Regional Project Management Team
Regional Project Management Team
Office of the Regional Deputy Program Manager
Office of the Regional Deputy Program Manager
Operations Unit
Operations Unit
Office of the Regional Program Manager
Office of the Regional Program Manager
PROVINCIAL OPERATIONS
OFFICE
PROVINCIAL OPERATIONS
OFFICE
Office of the Provincial LinkOffice of the Provincial Link
Provincial Operations Office(POO)
Municipal Cluster 1Municipal Cluster 1
Municipal Cluster 2Municipal Cluster 2
Municipal Cluster 3Municipal Cluster 3
Municipal Cluster 4Municipal Cluster 4
Office of the
Municipal Links
Office of the
Municipal Links
Office of the
Municipal Links
Office of the
Municipal Links
Office of the
Municipal Links
Office of the
Municipal Links
Office of the
Municipal Links
Office of the
Municipal Links
Composition
Department of Social Welfare and Development (DSWD), Chair
Department of Health (DOH), Vice Chair
Department of Education (DepEd), Vice Chair
Department of the Interior and Local Government (DILG), Member
Composition
National Economic and Development Authority (NEDA), Member
National Anti-Poverty Commission (NAPC), Member
Department of Budget and Management
Council for the Welfare of Children
Philippine Commission of Women
National Council for Indigenous People (as a special member of the NAC)
Provide a forum for high level policy coordination;
Approve interagency policies for program implementation;
Review operating plans and resolve all concerns and needs requiring interagency actions;
Composition
Program Manager, Pantawid Pamilya-DSWD, Chair
Director for Planning and Director for Operations of the ff. agencies:
Department of Health (DOH)Department of Education (Dep. Ed)
Director for Bureau of Local Government Development,DILG
Director for Social Development of, NEDA
Deputy Executive Director, NNC
Director Budget and Mngt. Bureau B, DBM
Head, Localization and Institutional Dev’t (CWC)
Deputy Executive Director, PCW
TWG members may be represented by a Division Head designated through an agency memorandum as the agency’s permanent alternate member to the TWG.
Identify required interagency resource assistance;
Monitor progress in different sectors and propose changes where necessary;
Decide on any and all grievances, queries, and complaints that are elevated to the national level; and
Perform other program related duties and functions as may be deemed necessary by the oversight agencies
Provide advisory and technical support to the NAC;
Review program progress/evaluation reports and recommend policy enhancement as necessary;
Monitor the compliance of concerned agencies to agreed actions and recommendations;
Consolidate all inter-agency resource commitment;
Facilitate the efficient information exchange among member agencies; and
Perform other Program related duties and functions as may be designated/assigned by the National Advisory Committee
Composition
Regional Director, DSWD Field Office (DSWD), Chair
Regional Director, DOH-Center for Health and Development (DOH-CHD), Vice Chair
Department of Education Regional Office, Vice Chair
Regional Director DILG Regional Office, Member
Regional Director NEDA Regional Office, Member
Composition
Regional Director DBM Regional Office, Member
Regional Nutrition Coordinator, NNC Regional Office, Member
Regional Director, NCIP
Regional Directors may be represented by their Assistant Regional Directors or Division Head designated through an agency memorandum as the agency’s permanent alternate member to the TWG.
Composition
◦ Provincial Governor – Chairperson
◦ PSWDO– member
◦ Provincial Health Officer – member
◦ Provincial Health Team Leader – member
◦Division Superintendent - member
◦Provincial Planning & Development Officer – member
◦Sangunian Panlalawigan rep as appropriate
◦Provincial Nutrition Action Officer – member
◦DSWD FO SWAD Team Leader – member
◦Pantawid Pamilya Provincial Cluster Focal Person – Secretariat
◦NCIP Provincial Officer (if applicable)
Governor may designate a co-chair preferably the PSWD
Oversee the overall implementation of Pantawid Pamilya in the province
Responsible for fulfilling the commitments of the provincial government stipulated in the signed Memorandum of Agreement with the DSWD.
Specifically:
Assist the DSWD Field Office in facilitating the submission of Supply Side Assessment;
Monitor the availability of the required supplies, services and logistical support provided by the target municipalities;
Monitor the compliance of the municipalities;
Ensure that the required support to the municipalities is covered by appropriate funds support in the annual budget of the province;
Provide technical assistance to municipal counterparts.
Recommend to the provincial government the provision of the necessary augmentation/logistical support to the municipalities;
Assign a member to sit as representative of the province in the 4P’s Regional Advisory Committee;
shall act on queries and complaints on non-compliance to Pantawid Pamilya’s conditionalities elevated to the province for appropriate action;
Refer to the Regional Advisory Committee all concerns needing higher level intervention or resolution.
Advocate to other partner agencies and other non-government organizations (NGOs), People’s Organization (POs) and other intermediaries to gain support in the implementation of the Pantawid Pamilya program;
Hold regular monthly committee meetings or as need may arise.
Conduct regular validation visits and spots checks to the Pantawid Pamilya areas.
Prepare/submit monthly/quarterly accomplishment reports to RAC.
Monitor the graduation/exit plan of beneficiaries .
City/Municipal DOH Representatives City/Municipal Planning Officer City/Municipal Local Government Operations
Officer District Supervisors City/Municipal Link City/ Municipal Budget Officer SB member as appropriate ABC President Municipal Nutrition Action Officer NCIP Community Service Center officer (for IP
areas)
Oversee the overall implementation of Pantawid Pamilya in the city/municipality
Responsible for fulfilling the commitments of the provincial government.
Ensure that education and health services required by the program are available and adequate;
Facilitate the accreditation of its Rural Health Units (RHUs) to PhilHealth.
Provide the corresponding LGU counterpart funds for the enrollment of the household beneficiaries to PhilHealth;
Faciltiate the designation of counterpart LGU Links;
Provide office space and other logistical support to the Municipal and LGU Links;
Ensure the establishment of an efficient recording system in all health and education facilities;
Review progress reports on verification of commitments and supply of services and produce actions as needed to improve program operation;
Facilitate and address complaints, requests, of poor families concerned; and
Hold regular monthly and special meetings to ensure timely resolution of implementation issues.
Furnish the PAC with a monthly/quarterly MAC accomplishment report of the including issues and concerns
Parameters on the Establishment of
Provincial Operations Office and Cluster
Groups
POO: Should cover a province or a cluster of
provinces within a region. headed by a Provincial Link to oversee,
monitor and supervise the provincial operations.
a Grievance Officer shall also be assigned who will consolidate and ensure that filed cases in the province are responded or resolved.
The Provincial Operations Office
Extra Big (100,000 HHs & above )
Big (75, 000 HHs & above)
Medium (50,000 HHs & above)
Small (25, 000 HHs & above)
Extra Small (Below 25,000 HHs)
Cluster Group:
Determines required staffing
Group of adjoining municipalities with a total of 25,000 HHs.
Municipal Link (ML) = 1,000 HHs/Municipality
1 Social Welfare Assistant + 1 ML in municipalities with above 1000 household beneficiaries.
Provincial Link in provinces with a small coverage of household beneficiaries shall be equivalent to Social Welfare Officer III position.
implemented through an inter-agency cooperation between the Department of Social Welfare and Development and the ff partners:
•Department of Education (DepEd) •Department of Heath (DOH) •Department of the Interior and Local Government (DILG)•National Anti-Poverty Commission (NAPC)•Council for the Welfare of Children (CWC)•Department of Budget and Management (DBM)•Local Government Units (LGUs)
Joint Memorandum Circular s. of 2009 signed by the agencies articulates the collective and specific responsibilities of each agency
CONVERGENCE
Pantawid Pamilya
KALAHI-CIDSS
SEA-K
59 municipal
ities