ordinary meeting of council - City of Swan

CITY of SWAN

A G E N D A

ORDINARY MEETING OF COUNCIL

06 MAY 2020

AGENDA/MINUTES AVAILABLE ON THE WEBSITE

www.swan.wa.gov.au

TABLE OF CONTENTS

PART A - OPENING PROCEDURES 9 1. OPENING AND ANNOUNCEMENT OF VISITORS 9 2. DISCLAIMER (READ ALOUD BY PRESIDING MEMBER) 9 3. ATTENDANCE AND APOLOGIES 9 4. DECLARATIONS OF FINANCIAL AND PROXIMITY INTERESTS AND

INTERESTS AFFECTING IMPARTIALITY 9 5. PUBLIC QUESTION TIME 10

5.1 ANSWERS TO QUESTIONS WHICH WERE TAKEN ON NOTICE 10 5.2 QUESTIONS RELATING TO REPORTS CONTAINED IN THE AGENDA 10 5.3 OTHER QUESTIONS 10

6. PUBLIC STATEMENT TIME 11 7. PETITIONS 11 8. DEPUTATIONS 11 9. ANNOUNCEMENTS BY THE MAYOR WITHOUT DISCUSSION 11 10. MEMBERS' QUESTIONS 11

10.1 ANSWERS TO QUESTIONS WHICH WERE TAKEN ON NOTICE 11 10.2 QUESTIONS OF WHICH DUE NOTICE HAS BEEN GIVEN 11 10.3 QUESTIONS OF WHICH DUE NOTICE HAS NOT BEEN GIVEN 11

11. LEAVE OF ABSENCE 11 12. CONFIRMATION OF MINUTES 11 13. ANY BUSINESS LEFT OVER FROM PREVIOUS MEETING 12

13.1 PETITION - FAUNA PROTECTION POLICY 12 13.2 CHANGE OF USE FROM 'SHED' TO 'ANCILLARY DWELLING' & ASSOCIATED

WORKS - LOT 56 (NO.107) LAKEVIEW DRIVE, GIDGEGANNUP (DA536-19) 12 13.3 PROPOSED GARAGE ADDITION AND OVER-WIDTH DRIVEWAY - LOT 5

(NO.54) VICTORIA STREET, GUILDFORD (DA665-19) 12 13.4 CARETAKER'S DWELLING (EXISTING) - LOT 7 (NO.16) OLD TOODYAY ROAD,

GIDGEGANNUP (DA853-17) 12 13.5 PROPOSED PROPERTY DEMOLITION - LOT 82 (NO.28) KEANE STREET,

MIDLAND 12 13.6 PROPOSED GARAGE ADDITION AND OVER-WIDTH DRIVEWAY - LOT 5

(NO.54) VICTORIA STREET, GUILDFORD (DA665-19) 13

Ordinary Meeting of Council 06 May 2020

Page 3

PART B - REPORTS 45 1. CORPORATE PLANNING AND POLICY 45

1.1 COVID 19 – FINANCIAL HARDSHIP POLICY 45 2. COMMUNITY PLANNING AND DEVELOPMENT 46 3. STATUTORY PLANNING 47

3.1 PROPOSED AMENDMENT NO.188 TO CITY OF SWAN LOCAL PLANNING SCHEME NO.17 - TO REMOVE VARIOUS LAND IN SOUTH GUILDFORD, ASCOT AND REDCLIFFE FROM THE SCHEME IN RESPONSE TO CITY OF BELMONT LOCAL PLANNING SCHEME AMENDMENT NO.11 47

3.2 PROPOSED 'SINGLE HOUSE' AND CHANGE OF USE OF EXISTING 'SINGLE HOUSE' TO 'ANCILLARY ACCOMMODATION' - LOT 49 (NO.41) MORTIMER NEW ROAD, HERNE HILL (DA046-20) 71

3.3 EXTENSION OF NON-CONFORMING USE (PATIO/LEAN-TO EXTENSION TO AN EXISTING ELECTRICAL SHED) - LOT 5 GREAT NORTHERN HIGHWAY, MIDDLE SWAN (DA154-20) 83

3.4 SIX (6) SECURITY POLES AND ASSOCIATED INFRASTRUCTURE - LOT 206 (NO.136) SWAN STREET, GUILDFORD (DA032-20) 94

3.5 SOLID BOUNDARY FENCE - LOT 187 (NO.21) STATION STREET, UPPER SWAN (DA029-20) 120

3.6 STATUTORY PLANNING DECISIONS UNDER DELEGATED AUTHORITY 131 4. OPERATIONAL MATTERS 138

4.1 DIVESTMENT OF CITY OWNED LAND - LOT 179 LUDERMAN ROAD, NORANDA 138 4.2 WESTERN POWER UNDERGROUND POWER PROJECT - EDEN HILL 146 4.3 PROPOSED PERMANENT CLOSURE OF PIETHORNE LANE, AVELEY 151

5. FINANCIAL AND LEGAL MATTERS 158 5.1 LIST OF ACCOUNTS PAID - MARCH 2020 158 5.2 FINANCIAL MANAGEMENT REPORT - MARCH 2020 178 5.3 BUDGET ADJUSTMENTS - APRIL 2020 209 5.4 PROPOSED 2020/21 DIFFERENTIAL RATES AND SPECIFIED AREA RATES 210 5.5 LOCAL GOVERNMENT HOUSE TRUST- DEED OF VARIATION 211 5.6 NATIONAL REDRESS SCHEME – PARTICIPATION OF WA LOCAL

GOVERNMENTS 214 6. GOVERNANCE 215 7. REPORTS OF THE CHIEF EXECUTIVE OFFICER 216 8. ADOPTION OF THOSE RECOMMENDATIONS CONTAINED IN ITEMS NOT

WITHDRAWN 217 9. URGENT BUSINESS 218


Page 4

PART C - OTHER BUSINESS AND CLOSING PROCEDURES 221 1. MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN 221

C1.1 CR KIELY - PARKING RESTRICTIONS - STIRLING STREET, GUILDFORD (MEADOW STREET TO WAYLEN STREET) 221

C1.2 CR JOHNSON - PROCUREMENT ARRANGEMENTS - CONTRACTS WITH COUNCILLORS 222

C1.3 CR KIELY - GUILDFORD TOURISM SIGNAGE 224 C1.4 CR KIELY - FUNDING FOR VCA 88.5FM (ELLENBROOK COMMUNITY RADIO

INC.) 226 2. NOTICE OF MOTIONS FOR CONSIDERATION AT THE FOLLOWING MEETING

IF GIVEN DURING THE MEETING 227 3. CONFIDENTIAL ITEMS 228

C3.1 GIDGEGANNUP RECREATION CLUB - RECALCULATION OF RENTAL ARREARS 228 C3.2 COMMUNITY CARE SERVICES REVIEW 229 C3.3 ELLENBROOK YOUTH SERVICES FUNDING 230 C3.4 CHIEF EXECUTIVE OFFICER'S PERFORMANCE REVIEW 231

4. CLOSURE 232


Page 5


Page 6

CITY of SWAN

ORDINARY COUNCIL

MEETING

PART A

OPENING PROCEDURES

06 MAY 2020


Page 7


Page 8

PART A - OPENING PROCEDURES

1. OPENING AND ANNOUNCEMENT OF VISITORS

2. DISCLAIMER (READ ALOUD BY PRESIDING MEMBER)

The City of Swan disclaims any liability for any loss arising from any person or body relying on any statement, discussion, recommendation or decision made during this meeting.

Where an application for an approval, a licence, or the like is considered or determined during this meeting the City warns that neither the applicant nor any other person or body should rely upon that discussion or determination until written notice of either an approval and the conditions which relate to it or the refusal of the application has been issued by the City.

Please note that this meeting is live streamed. The recording will also be archived and made available on Council's website after the meeting.

3. ATTENDANCE AND APOLOGIES

4. DECLARATIONS OF FINANCIAL AND PROXIMITY INTERESTS AND INTERESTS AFFECTING IMPARTIALITY


Page 9

5. PUBLIC QUESTION TIME

'In person' public question time has been suspended until further notice. All questions are required to be submitted in writing.

5.1 ANSWERS TO QUESTIONS WHICH WERE TAKEN ON NOTICE

Ms Naomi Jenkin

Q4 Has the total area of active primary production in the Swan Valley increased or decreased over last 20 years and what is that %variation?

A4 In general, the City does not don’t keep these records.

Based on some publically available data, in the Swan Valley, viticulture production covered 671 hectares in 1995, 1,065 hectares in 2011 and approximately 1,000 hectares in 2018.

No comparable statistics were found for other primary production land uses in the Swan Valley.

5.2 QUESTIONS RELATING TO REPORTS CONTAINED IN THE AGENDA

5.2.1 Questions of which due notice has been given

5.2.2 Questions without due notice

5.3 OTHER QUESTIONS

5.3.1 Questions of which notice has been given

5.3.2 Questions without notice


Page 10

6. PUBLIC STATEMENT TIME

Public Statement Time has been suspended until further notice.

7. PETITIONS

8. DEPUTATIONS

In person deputations have been suspended until further notice.

9. ANNOUNCEMENTS BY THE MAYOR WITHOUT DISCUSSION

10. MEMBERS' QUESTIONS

10.1 ANSWERS TO QUESTIONS WHICH WERE TAKEN ON NOTICE

Nil

10.2 QUESTIONS OF WHICH DUE NOTICE HAS BEEN GIVEN

10.3 QUESTIONS OF WHICH DUE NOTICE HAS NOT BEEN GIVEN

11. LEAVE OF ABSENCE

12. CONFIRMATION OF MINUTES

12.1 Confirmation of Minutes of Ordinary Meeting of Council held on 8 April 2020.

12.2 Confirmation of Minutes of Special Meeting of Council held on 15 April 2020.


Page 11

13. ANY BUSINESS LEFT OVER FROM PREVIOUS MEETING

13.1 PETITION - FAUNA PROTECTION POLICY

This matter was deferred at the Ordinary Council Meeting held on 24 October 2018 until such time as all relevant conversations with experts can be completed, and that interested Councillors have the opportunity to meet with planning staff to discuss these findings.

Update:

City officers have met with officers of the Department of Biodiversity, Conservation and Attractions to discuss the City’s approaches to fauna management. A report on this matter will be returned to Council at an upcoming meeting.

13.2 CHANGE OF USE FROM 'SHED' TO 'ANCILLARY DWELLING' & ASSOCIATED WORKS - LOT 56 (NO.107) LAKEVIEW DRIVE, GIDGEGANNUP (DA536-19)

This matter was deferred at the Ordinary Meeting of Council held on 12 February 2020 to enable the applicant time to make arrangements with her neighbour – the owners of No. 111 Lakeview Drive, Gidgegannup - to clear that vegetation on their land that contributes to a Bushfire Attack Level Rating of BAL-40 to the applicants shed.

13.3 PROPOSED GARAGE ADDITION AND OVER-WIDTH DRIVEWAY - LOT 5 (NO.54) VICTORIA STREET, GUILDFORD (DA665-19)

This matter was deferred at the Ordinary Meeting of Council held on 11 March 2020 to enable interested Councillors and City officers to meet with the owner to discuss the potential to make amendments to the current plans.

13.4 CARETAKER'S DWELLING (EXISTING) - LOT 7 (NO.16) OLD TOODYAY ROAD, GIDGEGANNUP (DA853-17)

This matter was deferred at the Ordinary Meeting of Council held on 08 April 2020 to enable the applicant to meet requirements for the Bushfire Attack Level with the neighbouring property and a suitably qualified fire protection professional certification as they have spent significant funds to date and seek assistance to continue with obtaining the required documentation.

13.5 PROPOSED PROPERTY DEMOLITION - LOT 82 (NO.28) KEANE STREET, MIDLAND

This matter was deferred at the Ordinary Meeting of Council held on 8 April 2020 to investigate a potential use of the building by a community group. A site meeting has been held. Further time is required to for staff to provide a new quotation for the required repairs. This item will be available for the Ordinary Meeting of Council to be held on 3 June 2020.


Page 12


Ward: (Midland/Guildford Ward) (Statutory Planning)

Disclosure of Interest: Nil.

Authorised Officer: (Executive Manager Planning and Development)

KEY ISSUES

• Council at its meeting held on 11 March 2020 resolved to defer consideration of the application to the 6 May 2020 Ordinary Meeting of Council to enable interested Councillors and City officers to meet with the owner to discuss the potential to:

o Increase the pitch of the roof of the existing and proposed garage addition to comply with roof pitch requirements under the Guildford Conservation Precinct Design Guidelines, and

o Re-site the garages so as to facilitate vehicle access/egress from the existing crossover (without the need for widening)

• Revised plans were submitted to the City proposing a modified roofline such that it is symmetrical with a 25 degree fall on either side. The applicant opted to leave the crossover as shown on the previously considered plans.

• City staff maintain the opinion that the garage additions and proposed driveway are sympathetic to the predominant form of the existing development and are sited in such a manner that it causes the least disruption to the existing streetscape of both Victoria Street and Meares Street.

• Although the driveway is proposed to be 6.5m which exceeds the 'deemed-to-comply' requirements of the Residential Design Codes, the driveway is considered to meet the Design Principles as there are other 6m plus driveways and crossovers within Meares Street.

It is recommended that the Council resolve to approve the application for a Garage addition and Over-width Driveway to be located at Lot 5 (No.54) Victoria Street, Guildford; subject to conditions.


Page 13

AUTHORITY/DISCRETION

Planning and Development (Local Planning Schemes) Regulations 2015 (cl. 68 (2))

Council has discretion in accordance with clause 68 (2) of the Planning and Development (Local Planning Schemes) Regulations 2015 to determine an application for development approval by:

• Granting development approval without conditions; or

• Granting development approval with conditions; or

• Refusing to grant development approval

Local Planning Scheme No.17 (cl. 10.3)

Council has discretion in accordance with clause 10.3 of Local Planning Scheme No.17 to approve (with or without conditions) or refuse the application.

RIGHT OF REVIEW

In accordance with clause 76 (2) of the Planning and Development (Local Planning Schemes) Regulations 2015, an affected person (meaning the applicant of the subject development application or the owner of the subject land) may apply to the State Administrative Tribunal for a review of a reviewable determination in accordance with Part 14 of the Planning and Development Act 2005.

BACKGROUND

Applicant: Dalecki Design Owner: R L Sauzer Zoning: LPS17 - Residential MRS - Urban Strategy/Policy: State Planning Policy 7.3 - Residential Design Codes

Volume 1 Local Planning Policy - POL-C-106 - Guildford Conservation Precinct Local Planning Policy - POL-C-096 - Guildford and South Guildford District Drainage and Development Fund

Development Scheme: Local Planning Scheme No.17 Existing Land Use: Single House Lot Size: 589m² Use Class: Incidental to Single House 'P'


Page 14

DETAILS OF THE PROPOSAL

This application seeks development approval for a garage addition and over-width driveway to be located at Lot 5 (No.54) Victoria Street, Guildford. The addition is to be sited adjacent to the existing garage. The proposed garage addition is to be 3.8m x 12m (45.6m²) creating an aggregate of 91.2m². The garage is to have a wall height of 2.4m and a peak roof height of 4.16m. The proposed roof line is to fall at 25 degrees. The proposed addition is to be constructed of Colorbond 'Cottage Green' such that it is in keeping with the existing garage. The existing driveway on the secondary street is to be widened by 3.25m such that the total driveway width is 6.5m.

DESCRIPTION OF THE SITE

The property is located on the corner of Victoria Street and Meares Street with an area of 589m². The site has an existing Single House and incidental structures such as a porch, patio and garage. The site is currently accessed via a driveway of approximately single car width on the secondary street.

SITE HISTORY/PREVIOUS APPROVALS

DA-13612/2001 - Garage/Shed - Approved under Delegation 11 January 2002

DETAILS

At the Ordinary Meeting of Council held on 11 March 2020, Council resolved to "defer the consideration of this matter to the 6 May 2020 Ordinary Meeting of Council to enable interested Councillors and City officers to meet with the owner to discuss the potential to:

i. Increase the pitch of the roof of the existing and proposed garage addition to comply with roof pitch requirements under the Guildford Conservation Precinct Design Guidelines, and

ii. Resite the garages so as to facilitate vehicle access/egress from the existing crossover (without the need for widening)"

City staff had recommended that the application be approved for the following reasons:

1. The proposed development is considered to have a minor impact on the aesthetic characteristics of the street however is considered to be adequately mitigated with the scale, bulk and choice of colours being consistent to what currently exists.

2. The proposed driveway and crossover width is considered to be in keeping with the existing driveways and crossovers within Meares Street and will not set an undesirable precedent.

3. The proposed addition is considered to be sited in such a manner that it causes the least disruption to the existing streetscape of Victoria Street and Meares Street.


Page 15

The recommendation was made giving consideration to the Design Principles of the Residential Design Codes and Performance Criteria of the Guildford Conservation Precinct Local Planning Policy.

What has the applicant done to address Council's reasons for deferring the application?

In order to address the first of Council's reasons for deferral, the applicant has submitted revised plans for the proposal. The roofline of the proposed development was revised such that it is symmetrical with a peak roof height of 4.16m. The revised roofline is to fall at 25 degrees.

The Acceptable Development Provisions pertaining to roof pitch are as follows:

Clause 5.2.2 (a) - "New buildings, and additions to existing buildings, shall respond to and reinforce existing characteristics such as plate/wall height, ridge lines and parapet lines, roof slopes (generally 30-35 degrees, though a minimum of 27.5 degrees may be acceptable) and eaves overhangs (generally 300mm wide). A skillion roof as a minor extension of an original roof form may be acceptable where plate heights make it possible."

Where the Acceptable Development provisions are not met, the development must satisfy the Performance Criteria:

Form: "Residential development shall be sympathetic to the predominant form of development in the context and in the case of additions, to the existing building."

Form refers to the overall shape, volume and general arrangement of its main parts. The proposed addition is to have the same width, length, wall height and garage opening and be constructed in the same materials. The existing garage does not display any decorative details therefore no decorative details are proposed on the garage addition. The revised plans submitted for consideration propose a symmetrical garage with a central roofline. The existing pitch of the roof of 12 degrees is proposed to increase to 25 degrees as a result of the proposed addition. It is considered the increased pitch is more sympathetic to development in the context of the area. Given the above, it is considered the proposed additions are sympathetic to the predominant form of the existing building.

With regard to Council's second reason for deferral, the applicant submits they note the comments with regard to the crossover however wish to leave the application as previously presented. Further to this, the applicant justifies that there are no other crossovers to the property and many other properties in the area have double-width crossovers on site.

Council's second reason for deferral recommends consideration should be given to the modification of two aspects of the proposal, the siting of the garages and the proposed driveway width.

The siting of the garage addition was previously considered by City staff, noting that if the proposed addition was to be set back further, it may have a greater impact on the streetscape than the proposal at hand and in turn may pose an impact on the adjoining neighbour at No.52 Victoria Street.


Page 16

City staff consider that the proposed addition is sited in such a manner that it causes the least disruption to the existing streetscape of Victoria Street and Meares Street. The addition is proposed to follow the street setback established by the existing garage on the property. The total width of the garage is to be 7.6m which in the context of the total width of the lot of 33.66m, equates to 22.6% of the lot boundary. The proportion of the lot frontage obscured by garage is therefore limited. The existing garage and proposed addition are sited such that it will not obstruct views of the dwelling from the street.

City staff maintain the position that the proposed driveway meets the Design Principles of Part 5.3.5 of the Residential Design Codes. The Performance Criteria of the Guildford Conservation Precinct pertaining to driveways is as follows:

Clause 5.6.1 (a) - "Development (i.e. fences, gates, driveways, paths and gardens) within the front/street setback area shall enhance the character of the streetscape and not have a discordance visual impact."

The addition to the driveway is proposed in such a manner that it creates one (1) driveway and crossover, reducing the impact of access points on the street. The proposal is considered to be generally consistent with the existing crossovers and driveways within the street. There are four (4) properties north of the subject site, east of Meares Street. No.2 and No.4 Meares Street share a single crossover with the driveways of the individual lots running along the shared lot boundary. A similar design exists for No.6 and No.8 Meares Street. The total width of the driveways at the street boundary is approximately 7m. Opposite the subject site, No.32 Market Street has an existing driveway 8.7m wide at the primary street boundary. The proposed driveway width of 6.5m is not considered to have a discordant visual impact on the existing streetscape.

OPTIONS AND IMPLICATIONS

Option 1: Council may resolve to approve the application for a Garage Addition and Over-width Driveway at Lot 5 (No.54) Victoria Street, Guildford; subject to conditions.

Implications: The applicant will be able to proceed with the proposed development.

This is the recommended option.

Option 2: Council may resolve to refuse the application for a Garage Addition and Over-width Driveway at Lot 5 (No.54) Victoria Street, Guildford for the following reasons:

1. The proposal is considered to be inconsistent with the acceptable design principles of Local Planning Policy POL-C-106 - Guildford Conservation Precinct on the grounds that:

i. The proposed development will have an adverse impact on the amenity of the streetscape.

Implications: The applicant will have the right of review to the State Administrative Tribunal if aggrieved by this decision.

This is not the recommended option.


Page 17

CONCLUSION

Council at its Ordinary Meeting on 11 March 2020 resolved to "defer the consideration of this matter to the 6 May 2020 Ordinary Meeting of Council to enable interested Councillors and City officers to meet with the owner to discuss the potential to:

i. Increase the pitch of the roof of the existing and proposed garage addition to comply with roof pitch requirements under the Guildford Conservation Precinct Design Guidelines, and

ii. Resite the garages so as to facilitate vehicle access/egress from the existing crossover (without the need for widening)"

Revised plans were submitted to the City proposing a modified roofline such that it is symmetrical with a 25 degree fall on either side. The applicant opted to leave the crossover as shown on the previously considered plans.

City staff maintain the opinion that the proposed additions are consistent with the Design Principles of the Residential Design Codes and the Performance Criteria of the Guildford Conservation Precinct Local Planning Policy.

ATTACHMENTS

Location Plan

Street View

Existing Development Plans

Proposed Development Plans

Ordinary Council Meeting report 11 March 2020

STRATEGIC IMPLICATIONS

Nil

STATUTORY IMPLICATIONS

Planning and Development Act 2005

Planning and Development (Local Planning Schemes) Regulations 2015

Metropolitan Region Scheme

Local Planning Scheme No.17


Page 18

FINANCIAL IMPLICATIONS

The average cost for a Hearing to defend Council’s decision at the State Administrative Tribunal is $60,000.

VOTING REQUIREMENTS

Simple majority


Page 19

RECOMMENDATION

That the Council resolve to:

1) Grant development approval for the application for a Garage Addition and Over-width Driveway to be located at Lot 5 (No.54) Victoria Street, Guildford; subject to the following conditions:

1. The approved 'Garage Addition and Over-width Driveway' are to comply in all respects with the attached approved plans, as dated, marked and stamped, together with any requirement and annotations detailed thereon by the City of Swan. The plans approved as part of this application form part of the development approval issued.

2. All stormwater produced from this property including subsoil drainage must be collected and disposed into the City's drainage system in accordance with the City's requirement.

3. Suitable arrangements being made for the connection of the land to the comprehensive district drainage system at the landowner/developer's cost. The contribution amount is based on the additional roof area and impervious surface of 48.85m2 to the satisfaction of the City of Swan in accordance with the City of Swan Local Planning Policy POL-C-096 - Guildford & South Guildford District Drainage and Development Fund. This fee is to contribute towards the upgrade and supply of an adequate drainage service within the area. Payment must be made prior to the issuance of a building permit or prior to any work commencing on the site (at the earliest instance).

4. External colours, finishes and materials to be used in the construction of the building are to be in accordance with the approved colour schedule, as dated, marked and stamped, attached with the approved plans, unless otherwise approved in writing by the City of Swan.

5. All building works to be carried out under this development approval are required to be contained within the boundaries of the subject lot.

6. Vehicle access onto the site shall be restricted to that shown on the approved site plan.

7. All crossovers must be built and maintained in accordance with the City's specifications.

8. The applicant is to ascertain the location and depth of any services that may interfere with this development. Any adjustment to these services required as part of this approval, must be arranged by the applicant prior to works commencing on the site. Any adjustment must be approved by the relevant service authorities and will be at the applicant's expense.

9. Any additional development, which is not in accordance with the application (the subject of this approval) or any condition of approval, will require further approval of the City.

2) Advise the applicant/owner of the resolution of Council.

3) Advise all those that lodged a submission of the Council's decision.


Page 20

DISCLAIMER: Information shown hereonis a composite of information from variousdifferent data sources. Users are warnedthat the information is provided by the Cityof Swan in this format as a generalresource on the understanding that it is notsuitable as a basis for decision makingwithout verification with the original source.

5 February 2020

1:500

Proposed Garage Addition and Over-width Driveway - Lot 5 (No. 54) Victoria Street, Guildford

Attachment 1 - Location PlanOrdinary Meeting of Council 06 May 2020

Page 21

Attachment 2 - Street View of 54 Victoria Street

Ordinary M

eeting of Council

06 May 2020

Page 22

Street View of 32 Market Streetdirectly opposite subject site O

rdinary Meeting of C

ouncil 06 M

ay 2020

Page 23

Street View of 2 and 4 Meares StreetO


ouncil 06 M

ay 2020

Page 24

Street View of 6 and 8 Meares StreetO


ouncil 06 M

ay 2020

Page 25

SCALE @ A3: AS SHOWN

DRAWING NO.:

JOB NO.: 180-19REV: DD-01

A01 OF A06DRAWN: AM

LOT 5 (#54) VICTORIA STREET, GUILDFORD

MR. DAVID SAUZIER TRUST(+61) 410 100 096

[email protected]

© COPYRIGHT

9.25m

39.6

9m

15.29m

33.6

6m

8.53m

1,000 12,000 2,290

3,80

050

0

EXISTING CONCRETECROSSOVER

EXISTING CONCRETEDRIVEWAY

S/BACK S/BACK

S/BA

CK

EXISTING

EXIS

TIN

G

EXISTING COLORBONDFENCING

EXISTING BRICK SCREEN WALL

EXISTINGRESIDENCE

R.L. 11.51F.L. @ 00mm

EXISTINGPORCH

F.L. @ -1360mmR.L. 10.15

EXISTING GARAGE

F.L. @ -910mmR.L. 10.60

DN

N

0 5 10

FLOOR AREASEXISTING GARAGEEXISTING RESIDENCE

45.60165.07

EXISTING SITE PLANScale 1:200

CITY OF SWAN

RECEIVED

8 Apr 2020


Page 26


DRAWING NO.:


A02 OF A06DRAWN: AM



[email protected]

© COPYRIGHT

E01#LayID

E02#LayID

B'DRY LINE

EXISTING RESIDENCE

GARAGECONCRETE

FL @ -1360mmR.L. 10.15

(EXISTING)

B'D

RY

LIN

E

B'D

RY

LIN

E

N

EXISTING FLOOR PLANScale 1:100

CITY OF SWAN

RECEIVED

8 Apr 2020


Page 27


DRAWING NO.:


A03 OF A06DRAWN: AM



[email protected]

© COPYRIGHT

EXIST. F.L 0

EXIST. U/S OF TRUSS 2200

2,20

0

(RL 10.15)

EXISTING SHEET METAL ROOF@ 12° FALL

EXISTING COLORBONDCLADDING

EXISTING COLORBONDGUTTER

EXISTING COLORBONDPERSONAL ACCESS DOOR

2400

EXIST. F.L 0


2,20

0

(RL 10.15)

EXISTING SHEET METAL ROOF@ ASSUMED PITCH OF 12°


(C.O

.S)

EXISTING COLORBONDROLLER DOOR


2400

0

2200

EXISTING ELEVATION 01 - SOUTHScale 1:100

E01

EXISTING ELEVATION 02 - WESTScale 1:100

E02

A02

A02

CITY OF SWAN

RECEIVED

8 Apr 2020


Page 28


DRAWING NO.:


A04 OF A06DRAWN: AM



[email protected]

© COPYRIGHT

9.25m

39.6

9m

15.29m

33.6

6m

8.53m

1,000 12,000 2,290

3,80

03,

800

500

3,80

04,

300

3,80

02,

700

6,50

01,

050

EXISTING CONCRETECROSSOVER

NEW CONCRETECROSSOVER TO COUNCILREQ'S

EXISTING KERBING TO BEREMOVED


NEW CONCRETEDRIVEWAY TO MATCHEXISTING

S/BACK S/BACK

S/BA

CK

ADD

ITIO

NS

ADDITIONS

S/BA

CK

ADD

ITIO

NS

EXIS

TIN

G

D.PD.P

EXIST.D.P

EXISTING COLORBONDFENCING TO REMAIN

EXTENT OF EXISTINGFENCING TO BE REMOVED

S/BA

CK

NEW

CR

OSS

OVE

R

OVE

RAL

L C

RO

SSO

VER

EXIS

TIN

GC

RO

SSO

VER

EXISTING BRICK SCREEN WALL

NEW DOWNPIPES TOCONNECT INTO EXISTINGCOUNCIL CONNECTION(LOCATION T.B.C ON SITEPRIOR TO CONSTRUCTION)

PROPOSEDGARAGE ADDITIONS

EXISTINGRESIDENCE

R.L. 11.51F.L. @ 00mm

EXISTINGPORCH

F.L. @ -1360mmR.L. 10.15

EXISTING GARAGE

F.L. @ -910mmR.L. 10.60

F.L. @ -1360mmR.L. 10.15

DN

N

0 5 10

FLOOR AREASEXISTING GARAGEEXISTING RESIDENCEPROPOSED GARAGE ADDITION

45.60165.07

45.60256.27 m2

PROPOSED SITE PLANScale 1:200

TOTAL BUILDING AREAS

CITY OF SWAN

RECEIVED

8 Apr 2020


Page 29


DRAWING NO.:


A05 OF A06DRAWN: AM



[email protected]

© COPYRIGHT

AA06

AA06

E03A06

E04A06

E01A06

E02A06

1,000 12,000 2,290

7,60

050

0

3,80

03,

800

1,550 820 7,320 820 1,450

12,000

D.P

EXISTING RESIDENCE

GARAGE

FL @ -1360mmR.L. 10.15

CONCRETEGARAGE ADDITIONS

FL @ -1360mmR.L. 10.15

B'DRY LINE

(EXISTING)

B'D

RY

LIN

E

CONCRETE

EXISTING COLORBOND CLADDINGAND PERSONAL ACCESS DOORS TOBE REMOVED W/- EXISTINGSUPPORT COLOUMNS TO REMAIN

NEW CONCRETE DRIVEWAYTO MATCH EXISTING

GAR

AGE

OVE

RAL

LEXIS

TIN

G G

ARAG

EAD

DIT

ION

OVE

RAL

L

EXISTING GARAGE OVERALL

ADDITION OVERALL

DOOR DOOR

D.P

EXIST. D.P

RAKING UNLINED CEILING


S/BA

CK

S/BACK S/BACK NFLOOR AREASEXISTING GARAGEEXISTING RESIDENCEPROPOSED GARAGE ADDITION

45.60165.07

45.60256.27 m2

FLOOR PLANScale 1:100

TOTAL BUILDING AREAS

0 5 10

CITY OF SWAN

RECEIVED

8 Apr 2020


Page 30


DRAWING NO.:


A06 OF A06DRAWN: AM



[email protected]

© COPYRIGHT

ADDITION F.L 0

ADDITION U/S OF TRUSS 2200

2,20

0

B'D

RY

LIN

E

(RL 10.15)

NEW COLORBOND CLADDINGTO MATCH EXISTING

NEW COLORBOND GUTTERTO MATCH EXISTING

B'D

RY

LIN

E

NEW SHEET METAL ROOF @25° FALL

2400

0

2040

0

2040

ADDITIONS

ADDITION F.L 0 (0c)


EXIST. F.L 0


2,20

0

(RL 10.15)(RL 10.15)


(C.O

.S)




NEW ROLLER DOOR TOMATCH EXISTING



B'D

RY

LIN

E


2400 2400

0

2200

0

2200

2,20

0

EXISTING ADDITIONS

EXIST. F.L 0


2,20

0

EXISTING COLORBONDCLADDING (C

.O.S

)


(RL 10.15)

B'D

RY

LIN

E

B'D

RY

LIN

E


2400

EXISTING

ADDITION F.L 0 (0c)


EXIST. F.L 0


2,20

0

(RL 10.15) (RL 10.15)


(C.O

.S)



NEW ROLLER DOOR TOMATCH EXISTING



B'D

RY

LIN

E



2400 2400

2,20

0

ADDITIONS EXISTING

EXISTING F.L 0

EXISTING U/S OF TRUSS 2200

ADDITION F.L 0


2,20

0

2,20

0 (EXISTING)GARAGE ADDITION

(RL 10.15)(RL 10.15)

GARAGE (C.O

.S)

ELEVATION 01 - SOUTHScale 1:100

E01

ELEVATION 02 - WESTScale 1:100

E02

ELEVATION 03 - NORTHScale 1:100

E03

ELEVATION 04 - EASTScale 1:100

E04

SECTION AAScale 1:100

A

A05

A05

A05

A05

A05

CITY OF SWAN

RECEIVED

8 Apr 2020


Page 31

Planning Application

Colour & Material Schedule Checklist

Property Address:

Material Type Company Name & Colour Description

General Colour Description

Colour Sample*

External Walls

Render 1

Render 2

Roof

Garage Door

Front Entrance Door

Window Frames

Brick Paving

Decking

Gutter & Fascia

Downpipes & Meter Box

Verandah Posts

Barge, Scribe & Finials

Roof Gable Lining

Moulded Bands and Sills

*Note - the Colour Sample can be a print out from the respective companies webpage, so long as it clearly illustrates the colour of the material being described.

Colorbond Cottage Green






CITY OF SWANSTATUTORY PLANNING

RECEIVED23 Oct 2019


Page 32

Ordinary Meeting of Council11 March 2020



Disclosure of Interest: Nil


Cr Kiely declared an impartiality interest in Item 3.5 - Proposed Garage Addition and Over-Width Proposed Two Storey Single House - Lot 703 (No.15) Johnson Street, Guildford (DA590-19) and Item 3.6 Driveway - Lot 5 (No.54) Victoria Street, Guildford (DA665-19) as he is an Executive Member of the Guildford Association and may have contributed to discussion in regard to this item.

KEY ISSUES

This application seeks development approval to expand the existing tandem garage into a double garage and increase the width of the driveway and site crossover accordingly at Lot 5 (No.54) Victoria Street, Guildford.

The extension is proposed to duplicate the size of the existing garage with the roof of the new extension being a continuation of the south pitch of the existing roof. The materials and colours are proposed to match the Colorbond wall cladding and metal sheet roof of the existing garage.

The subject lot is zoned 'Residential' under the City's Local Planning Scheme No.17 (LPS17) with a density coding of R5.

The application was referred to the State Heritage Office (SHO) for comment. The SHO advised that whilst there may be a minor impact in the aesthetic characteristics of the place, it was adequately mitigated with the scale, bulk and choice of materials being consistent to what currently exists.

The application was advertised to the adjoining landowners within the immediate vicinity for a period of 14 days. During this period, one (1) submission of non-objection was received.

Comment was also sought from the Guildford Association which objected to the proposal. The Guildford Association contend that the proposal is not compliant with the provisions of the Guildford Conservation Precinct Policy in that the garage is inconsistent with the existing development form and will have considerable impact on the Meares Street streetscape given the proposed siting.

City staff are of the opinion that the garage additions and proposed driveway are sympathetic to the predominant form of the existing development and are sited in such a manner that it causes the least disruption to the existing streetscape of both Victoria Street and Meares Street.

co ceet rooet roo

s zoned zonewith a with a

ation wation wadvisadviii

COUNCIL pprovpprovcrease crease

.54) Vic.54) Vi

duplicaduplicbeing a eing aolouolou

REPORT

vavaR

11ed ed

s of tof tmatma

MARCH 'Reside'Resid

density ensity

as refeas refethatthat

2020

contincontins are ps are p

of the of the


Page 33


Although the driveway is proposed to be 6.5m which exceeds the 'deemed-to-comply' requirements of the Residential Design Codes; the driveway is considered to meet the Design Principles and there are other 6m plus crossovers within Meares Street.

It is recommended that the Council approve the application for a Garage addition and Over-width Driveway to be located at Lot 5 (No.54) Victoria Street, Guildford; subjectto conditions.


Planning and Development (Local Planning Schemes) Regulations 2015 (cl. 68 (2))

Council has discretion in accordance with clause 68 (2) of the Planning and Development (Local Planning Schemes) Regulations 2015 to determine an application for development approval by:




Local Planning Scheme No.17 (cl. 10.3)

Council has discretion in accordance with clause 10.3 of Local Planning Scheme No.17 to approve (with or without conditions) or refuse the application.

RIGHT OF REVIEW

In accordance with clause 76 (2) of the Planning and Development (Local Planning Schemes) Regulations 2015, an affected person (meaning the applicant of the subject development application or the owner of the subject land) may apply to the State Administrative Tribunal for a review of a reviewable determination in accordance with Part 14 of the Planning and Development Act 2005.

PREVIOUS

th clauh clauations ations

licalic

COUNCIL valval

e with ce with s) or s) or

REPORT appap

ons; orons; or

tions; otions; o

11tion otion nal fonal fo

MARCH e 76 (e 76 (

015015, a, aoror

2020lausaus

efuse tfuse t


Page 34


BACKGROUND

Applicant: Dalecki DesignOwner: R L SauzerZoning: LPS17 - Residential

MRS - UrbanStrategy/Policy: State Planning Policy 7.3 - Residential Design Codes

Volume 1Local Planning Policy - POL-C-106 - Guildford Conservation PrecinctLocal Planning Policy - POL-C-096 - Guildford and South Guildford District Drainage and Development Fund

Development Scheme: Local Planning Scheme No.17Existing Land Use: Single HouseLot Size: 589m²Use Class: Incidental to Single House 'P'


This application seeks development approval for a garage addition and over-width driveway to be located at Lot 5 (No.54) Victoria Street, Guildford. The proposed garage addition is to be 3.8m x 12m (45.6m²) with a wall height of 2.2m. The addition is to be sited adjacent to the existing garage and is to meet the peak roof height of the existing shed. The aggregate area of the existing and proposed garage is to be 91.2m². The proposed addition is to be constructed of Colorbond 'Cottage Green' such that it is in keeping with the existing garage. The existing driveway on the secondary street is to be widened by 3.25m such that the total driveway width is 6.5m.

DESCRIPTION OF SITE

The property is located on the corner of Victoria Street and Meares Street with an area of 589m². The site has an existing Single House and incidental structures such as a porch, patio and garage. The site is currently accessed via a driveway of approximatelysingle car width on the secondary street.


DA-13612/2001 - Garage/Shed

PREVIOUS

. he tothe tot

F SITESITE

ocatedocatetete

COUNCILfo

toria Sttoria Stth a wath a w

nd is tod is toisting aisting a

ucted oucted The eThe

l

REPORT

or aor

11has ahas age. age

MARCH

on theon the

2020

ColCoxisting xisting

drivewadrivew


Page 35


PUBLIC CONSULTATION

Public consultation was carried out in the following manner:

Duration: 12 December 2019 to 10 January 2020 - the advertising closing date was extended over the end of year period.

Method: A letter to all lots fronting Meares Street, No.32 Market Street, No.52 Victoria Street and the Guildford Association. In addition to this, the application was placed on the City's website.

Submissions Received: Two (2) submissions were received; one (1) non-objection and one (1) objection from the Guildford Association. The objection from the Guildford Association cites the following reasons:

1. The garage should be sited as unobtrusively as possible and together with the widened driveway has considerable impact on the Meares Street streetscape.

2. The driveway is over width and may have a negative impact on the pattern of development in Meares Street.

3. The proposed additions are not consistent with the existing development in form.

The submission is discussed in the details section of the report.

CONSULTATION WITH OTHER AGENCIES AND/OR CONSULTANTS

State Heritage Office

In accordance with the Heritage Act 2018, all applications within the Guildford Historic Town are required to be referred to the State Heritage Office. The following advice was provided:

"The proposed works are to the rear of a residential property located within the curtilage of the State Registered Place. The proposal is for the extension to an existing garage and driveway to the rear of the property that faces Meares Street. The extension is duplicate in size to the existing garage with the roof of the new extension being a continuation of the south pitch of the existing roof. The materials are to match the Colorbond wall cladding and metal sheet roof of the existing garage.

The property has no individual heritage significance but nevertheless is consistent with the urban grain of Guildford being of low scale and setback to the street.

Due to the proposal facing Meares Street, there will be a minor impact on the aesthetic characteristics of the place. This is considered to be adequately mitigated with the scale, bulk and choice of material being consistent to what currently exists.

The proposed development, in accordance with the plans submitted, is supported."

PREVIOUS

eritage ritagereferrerefer

osed wosed wof theof th

COUNCIL ion ofion o

AGENAGEN

REPORT ative imtive im

ith the ith the

f tf t

11SS

ge ande andis dis

MARCH Act 2Act 2d to thd to th

orks arerks aretate tate

2020

C

20101


Page 36


Department of Water and Environmental Regulation (DWER)

The application was referred to DWER as the application area is located within the Flood Fringe. The Department raised no objection to the proposal and had no comment to provide.

DETAILS

State Planning Policy 7.3 - Residential Design Codes of WA (R-Codes)

The proposal was assessed and considered to be compliant with the 'deemed-to-comply' and design principles of the provisions of the R-Codes and those provisions within the Guildford Conservation Precinct Policy that override the R-Codes. The Guildford Association raised concern with regard to the proposed width of the driveway and the impact this would have on the existing streetscape.

The 'deemed-to-comply' provisions recommend that no driveway is to be wider than 6m at the street boundary. The proposed driveway is to be 6.5m at the street boundary. The variation was therefore required to be considered against the Design Principle for Part 5.3.5.

Each of the Design Principles for Part 5.3.5 are considered as follows.

• Vehicle access safety

Vehicles are proposed to access and egress the property via one (1) crossover and driveway point. Although there is an existing street pole and street tree, it is considered that vehicle sightlines are not compromised given the approximate 7m wide verge. A vehicle is able to exit the property and view oncoming traffic prior to entering the road reservation.

• Legible access

Vehicles will access and egress the property via one (1) concrete crossover/driveway. The access point is visible and legible from Meares Street.

• Pedestrian safety

The proposed crossover and driveway addition will not impact on pedestrian safety as there is no pedestrian footpath located within Meares Street.

• High quality landscaping features

The application does not propose to remove any existing street trees. There is an opportunity for landscaping features to be located within the primary street setback.

• Minimal crossovers

The subject site has one (1) existing crossover 2.7m in width at the property boundary. The application does not propose multiple crossovers but rather proposes to widen the existing crossover to service the double garage.

• Reduced impact of access points on the streetscape

PREVIOUScomco

operty perty

ess andess andis visis vis

COUNCIL e conse con

nd egred egran exisan exismprompr

REPORT rivewayveway

6.5m a.5m gainst tgainst

sidsid

11 ble

fetyfety

MARCH

egress egresse ande and

2020

ing sting smised gmised g

nd viewnd view


Page 37


The addition to the driveway is proposed in such a manner that it creates one (1) driveway and crossover, reducing the impact of access points on the street. The proposal is considered to be generally consistent with the existing crossovers and driveways within the street. There are four (4) properties north of the subject site, east of Meares Street. No.2 and No.4 Meares Street share a single crossover with the driveways of the individual lots running along the shared lot boundary. A similar design exists for No.6 and No.8 Meares Street. The total width of the driveways at the street boundary is approximately 7m. Opposite the subject site, No.32 Market Street has an existing driveway 8.7m wide at the primary street boundary. The proposed driveway width of 6.5m is not considered to be out of character for the area and will not set a precedent.

It is considered the proposed crossover/driveway meets the Design Principles of the Residential Design Codes.

Local Planning Policy POL-C-106 - Guildford Conservation Precinct

The proposal was assessed against the requirements of POL-C-106 - Guildford Conservation Precinct. The development was found to meet all of the Acceptable Development Provisions with the exception of the detail of the street facing building façade and the use of a solid roller door. The Performance Criteria for Form recommends that residential development shall be sympathetic to the predominant form of development in the context of the existing buildings. Given the existing development has a solid roller door facing the street and does not have any decorative detail, the proposed additions are considered to be sympathetic to the existing development.

Siting

The Guildford Association contend that the proposal does not comply with POL-C-106 - Guildford Conservation Precinct in that garaging should be located as unobtrusively as possible and will have a detrimental impact on the streetscape of Meares Street. The addition is proposed to follow the street setback established by the existing garage on the property. It is considered that if the proposed addition was to be setback further, it may have a greater impact on the streetscape than the proposal at hand. The total width of the garage is to be 7.6m which in the context of the total width of the lot of 33.66m, equates to 22.6% of the lot boundary. The proportion of the lot frontage obscured by garage is therefore limited. The existing garage and proposed addition are sited such that it will not obstruct views of the dwelling from the street.

City staff consider that the proposed addition is sited in such a manner that it causes the least disruption to the existing streetscape of Victoria Street and Meares Street. Further to this, the State Heritage Office noted that whilst there is a minor impact on the aesthetic characteristics of the place, this is considered to be adequately mitigated with the scale, bulk and choice of colours being consistent to what currently exists.

PREVIOUSmenme

w the sthe ed thated tha

act on tact on 7.6m w7.6m

of the lof the lre limitre limit

bstructbstruc

COUNCIL athetathet

hat the at the that gthat

ntal ital

REPORT meet meel of of theth

ce Critee Critic to tic to

s. Givens. Givenot not icic

11 vi

at that t

MARCHif thf t

he streee streehich in hich in

ot bount bouned. Theed. Theews oews

2020p

araginaragimpact ompact o

reet seeet sehe pe


Page 38


Form

The Guildford Association contend that the proposal is not consistent in form in that the existing garage is symmetrical with a central ridgeline. Form refers to the overall shape, volume and general arrangement of its main parts. Development is recommended to be sympathetic to the predominant form of development in the context, and in the case of additions the existing building. The proposed addition is to have the same width, length, wall height and garage opening and be constructed in the same materials. The existing garage does not display any decorative details therefore no decorative details are proposed on the garage addition. Given the above, it is considered the proposed additions are sympathetic to the predominant form of the existing building. Theproposed roof of the addition is to be attached to the existing peak of the garage and may be interpreted as a skillion roof addition to the garage. City staff consider that although the proposed additions are not identical, in many ways they are sympathetic to the existing development on the lot.

Local Planning Policy POL-C-096 - Guildford and South Guildford District Drainage Development Fund

As the development is located within the Guildford and South Guildford District Drainage Area, a drainage contribution fee shall be collected for the amount of additional roofed/paved surfaces proposed by the application. The application proposes to increase the impervious area by 48.85m². The fee is to contribute towards the upgrade and supply of adequate drainage service and infrastructure within the area. The contribution is to be imposed as a condition of any approval of the proposal.


Option 1: Council may resolve to approve the application for a Garage Addition and Over-width Driveway at Lot 5 (No.54) Victoria Street, Guildford; subject to conditions.



Option 2: Council may resolve to refuse the application for a Garage Addition and Over-width Driveway at Lot 5 (No.54) Victoria Street, Guildford for the following reasons:

1. The proposal is considered to be inconsistent with the acceptable design principles of Local Planning Policy POL-C-106 - Guildford Conservation Precinct on the grounds that:

i. The proposed development will have an adverse impact on the amenity of the streetscape.

Implications: The applicant will have the right of review to the State AdministrativeTribunal if aggrieved by this decision.


PREVIOUSesolve tolve

DrivDrivewaew

pplicanpplica

mmendmmend

COUNCIL strucstruc

val of tval of t

NSNS

REPORT South GSouth

ed fored for. The a The a

o conto conttutu

11 ed ed

mam

MARCH y at Ly at

will bewill be

optiopt

2020

approapproLotot


Page 39


CONCLUSION

This application seeks development approval for a Garage Addition and Over-width Driveway to be located at Lot 5 (No.54) Victoria Street, Guildford. City staff recommend that the application be approved for the following reasons:

1. The proposed development is considered to have a minor impact on the aesthetic characteristics of the street however is considered to be adequately mitigated with the scale, bulk and choice of colours being consistent to what currently exists.

2. The proposed driveway and crossover width is considered to be in keeping with the existing driveways and crossovers within Meares Street and will not set an undesirable precedent.

3. The proposed addition is considered to be sited in such a manner that it causes the least disruption to the existing streetscape of Victoria Street and Meares Street.

ATTACHMENTS

Location Plan

Street View

Existing Development Plans

Proposed Development Plans


Nil





Local Planning Scheme No. 17



PREVIOUS

CATIOCATIO

COUNCIL REPORT

11 M

ARCH NSNS

2020


Page 40


VOTING REQUIREMENTS

Simple majority

RECOMMENDATION


1) Grant development approval for the application for a Garage Addition and Over-width Driveway to be located at Lot 5 (No.54) Victoria Street, Guildford; subject to the following conditions:

1. The approved 'Garage Addition and Over-width Driveway' are to comply in all respects with the attached approved plans, as dated, marked and stamped, together with any requirement and annotations detailed thereon by the City of Swan. The plans approved as part of this application form part of the development approval issued.

2. All stormwater produced from this property including subsoil drainage must be collected and disposed into the City's drainage system in accordance with the City's requirement.

3. Suitable arrangements being made for the connection of the land to the comprehensive district drainage system at the landowner/developer's cost. The contribution amount is based on the additional roof area and impervious surface of 48.85m2 to the satisfaction of the City of Swan in accordance with the City of Swan Local Planning Policy POL-C-096 - Guildford & South Guildford District Drainage and Development Fund. This fee is to contribute towards the upgrade and supply of an adequate drainage service within the area. Payment must be made prior to the issuance of a building permit or prior to any work commencing on the site (at the earliest instance).

4. External colours, finishes and materials to be used in the construction of the building are to be in accordance with the approved colour schedule, as dated, marked and stamped, attached with the approved plans, unless otherwise approved in writing by the City of Swan.


6. Vehicle access onto the site shall be restricted to that shown on the approved site plan.

7. All crossovers must be built and maintained in accordance with the City's specifications.

8. The applicant is to ascertain the location and depth of any services that may interfere with this development. Any adjustment to these services required as part of this approval, must be arranged by the applicant prior to works commencing on the site. Any adjustment must be approved by the relevant service authorities and will be at the applicant's expense.

PREVIOUSh Guh Gu

ribute ribute rvice wvice w

of a buif a buearliestearliest

ernal cernal ce buile buil

COUNCIL m

made made nage synage s

nt is nt is 48.85m48.85

e Citye Cityuildfuildf

REPORTn

part opart

propertypropertyinto thinto t

ent.ent.

11dingnmarkmarksee

MARCH thin thin ding peing pe

instancnstanc

olours, oloursareare

2020

mof Swof S

ord Distrd Disowardsward

thth


Page 41





MOTION that the Council resolve to:

1) Defer consideration of this matter to the 6 May 2020 Ordinary Meeting of Council to enable interested Councillors and City officer to meeting with the owner to discuss the potential to:

i. increase the pitch of the roof of the existing and proposed garage addition to comply with roof pitch requirements under the Guildford Conservation Precinct Design Guidelines, and

ii. resite the garages so as to facility vehicle access/egress from the existing crossover (without the need for widening)

(Cr Scanlan – Cr Predovnik)

Cr Kiely entered the Chamber at 8.34pm.

Cr Catalano entered the Chamber at 8.34pm.

Cr Parry entered the Chamber at 8.35pm.

RESOLVED UNANIMOUSLY TO:

1) Defer consideration of this matter to the 6 May 2020 Ordinary Meeting of Council to enable interested Councillors and City officer to meeting with the owner to discuss the potential to:

i. increase the pitch of the roof of the existing and proposed garage addition to comply with roof pitch requirements under the Guildford Conservation Precinct Design Guidelines, and

ii. resite the garages so as to facility vehicle access/egress from the existing crossover (without the need for widening).

PREVIOUS er

ber at 8ber at 8

NIMOUIMOU

ded

COUNCIL

4pm.4pm.

at 8.3at 8

REPORT r the th

cle acccle accning)ing)

11rationratioeresteres

MARCH 35p35

SLY TOLY TO

2020

4pm.4pm.

pm.pm.


Page 42

CITY of SWAN

ORDINARY COUNCIL

MEETING

PART B

REPORTS

06 MAY 2020


Page 43


Page 44

PART B - REPORTS

1. CORPORATE PLANNING AND POLICY

1.1 COVID 19 – FINANCIAL HARDSHIP POLICY

It is proposed that this item be considered at the 6 May 2020 Ordinary Meeting of Council. The report was not available in time for publication in the main Agenda and will be published in a Supplementary Agenda, if available at that time.

Please note if the report is not available for a Supplementary Agenda it will be submitted to the 3 June 2020 Ordinary Meeting of Council.


Page 45

2. COMMUNITY PLANNING AND DEVELOPMENT


Page 46

3. STATUTORY PLANNING

3.1 PROPOSED AMENDMENT NO.188 TO CITY OF SWAN LOCAL PLANNING SCHEME NO.17 - TO REMOVE VARIOUS LAND IN SOUTH GUILDFORD, ASCOT AND REDCLIFFE FROM THE SCHEME IN RESPONSE TO CITY OF BELMONT LOCAL PLANNING SCHEME AMENDMENT NO.11

Ward: (No Wards) (Statutory Planning)



KEY ISSUES

• In December 2017 'Local Government (Belmont and Swan - Change of Boundaries) Order 2017' came into effect, which transferred approximately 12ha of land in South Guildford, Ascot and Redcliffe from the City of Swan to the City of Belmont.

• The City of Belmont is seeking comment on their advertised Amendment No.11 to its Local Planning Scheme No.15 which, amongst other matters, seeks to:

o Update their scheme's boundaries to include all land that was transferred from City of Swan to City of Belmont as part of the above 2017 Order.

o Provide City of Belmont's local zones to this land, where required. This will result in Lot 2 Apac Way, South Guildford and Lot 3 Great Eastern Highway, Redcliffe being entirely zoned 'Industrial' and Lot 301 Great Eastern Highway, Ascot being entirely zoned 'Mixed Use'.

• Staff have no objection to the City of Belmont's proposal as this land is no longer within the City of Swan and the proposed zones are considered logical.

• With City of Belmont updating its scheme, it is timely for the City of Swan to take steps to update its Scheme to omit this same land. This is the purpose of proposed Amendment No.188 to City of Swan Local Planning Scheme No.17 (LPS17).

• Amending the City's scheme in this way is recommended as it is no longer necessary for the scheme to continue to apply to this land.

• Council's adoption of Amendment No.188 as a 'basic amendment' will enable this to be processed as the administrative one-issue exercise that it is.

It is recommended that the Council:

1. Adopt Scheme Amendment No.188 as a 'basic amendment' to remove various land transferred to the City of Belmont in accordance with 'Local Government (Belmont and Swan - Change of Boundaries) Order 2017', and;


Page 47

2. Make a submission advising the City of Belmont that it does not object to their proposed Amendment No.11 to Local Planning Scheme No.15 where it relates to land formerly within the City of Swan and has taken steps to coordinate its scheme through the adoption of Amendment No.188 to Local Planning Scheme No.17 as a ‘Basic Amendment’.


The Council's resolution is sought because to comment on City of Belmont's advertised scheme amendment effectively requires us to consider amending our scheme.

Section 75 of the Planning and Development Act 2005 allows a local government authority to amend its local planning scheme with the approval of the Minister for Planning.

Regulation 35 of the Planning and Development (Local Planning Schemes) Regulations 2015 requires a resolution of a local government to adopt an amendment to a local planning scheme which must specify if the amendment is a ‘basic amendment’, ‘standard amendment’ or ‘complex amendment’. Its classification is specified in the staff recommendation and is discussed in the body of this report.

BACKGROUND

On 8 December 2017 the 'Local Government (Belmont and Swan - Change of Boundaries) Order 2017' came into effect, transferring approximately 12ha of land in South Guildford, Ascot and Redcliffe from the City of Swan to the City of Belmont.

This decision was motivated to place three (3) privately owned properties entirely within one (1) local government district - the City of Belmont - instead of leaving them straddled across both the City of Swan and the City of Belmont districts. Those freehold properties are:

• Lot 2 (No.5) Apac Way, South Guildford;

• Lot 3 (No.555) Great Eastern Highway, Redcliffe, and;

• Lot 301 (No.510) Great Eastern Highway, Ascot.

Also transferred as part of this 2017 Order were the following state-owned reserves:

• Lot 55 and Lot 310 Great Eastern Highway, South Guildford, which form part of the Swan River foreshore. This land is reserved 'Park and Recreation' in the Metropolitan Region Scheme (MRS).

• Part of the Great Eastern Highway, its signalised intersection with the Great Eastern Highway Bypass and part of the Bypass east of this intersection. All this land is owned by Main Roads WA and is reserved 'Primary Regional Roads' in the MRS.


Page 48

This decision requires the City of Belmont to update their local planning scheme to effect this boundary change and provide the subject land zones under regulatory framework. This also requires the City of Swan to undertake the more administrative exercise of omitting this land from its local planning scheme. These changes can only be done through the initiation of local planning scheme amendment.

It is recommended that both scheme amendment proposals be considered concurrently by the Council. This will facilitate the coordination of the schemes, omit duplications and enable City of Belmont to proceed with its intentions for land now within its jurisdiction. This is the subject of this report.

REPORT

Submission - City of Belmont's Proposed Scheme Amendment No.11

The City of Belmont has decided to incorporate the transferred land into its Local Planning Scheme No.15 as one of a number of proposals addressed within their broad-ranging Proposed Scheme Amendment No.11, which it is seeking public comment on.

On the other proposals the City of Belmont seeks to address through its Amendment No.11 - Staff find that these are minor house-keeping matters that will not directly affect planning in the City of Swan. It is recommended that Council make no reference or comment on these other proposals in its submission.

For the proposal that relates to land formerly within City of Swan - City of Belmont's Amendment No.11 will update their scheme boundaries to include all of this land and provide it compatible local zones where a local classification is required. This involves:

• Applying their 'Industrial' zone to the northern portions of Lot 2 Apac Way, South Guildford and Lot 3 Great Eastern Highway, Redcliffe. These lands are shown as 'General Industrial' in our Local Planning Scheme No.17 (LPS17) with Additional Use No.14 (AU14) affording the right to apply for 'Club Premises' and 'Office' as discretionary ('D') uses.

• Applying their 'Mixed Use' zone to the north-eastern portion of Lot 301 Great Eastern Highway, Ascot. This same land is shown as unzoned in LPS17.

City staff recommend that Council make a submission offering no objections to this proposal for the following reasons:

• This land is now outside the City of Swan and the planning regulation that should apply to this land should be those that are administered by the local government that they are situated within. This is what City of Belmont's Amendment No.11 will achieve, and so it is supported.

• Parts of Lot 2 Apac Way, South Guildford and Lot 3 Great Eastern Highway, Redcliffe are already partially zoned 'Industrial' in City of Belmont's scheme. Likewise part of Lot 301 Great Eastern Highway is already zoned 'Mixed Use' in City of Belmont's scheme. What the City of Belmont is seeking to do is to extend their existing zones over the balance of these lands formerly within City of Swan. This is considered a logical outcome, compatible with City of Belmont's regulatory framework.


Page 49

It is also recommended that Council use its submission to identify what steps the City of Swan is taking to omit this land from its local planning scheme. This is addressed in the following headings and the staff recommendations.

Opportunity to coordinate our respective local planning schemes

In light of the City of Belmont taking steps to include this land within their planning regulations, it is timely and logical for the City of Swan to also take steps to remove this same land from its planning regulations.

For this reason, it is recommended that Council progress an amendment to Local Planning Scheme No.17 (LPS17) and this is the purpose of Amendment No.188. Council's consideration is required because the only way to make these changes is through a local planning scheme amendment.

Proposed Amendment No.188 to Local Planning Scheme No.17

Proposed Amendment No.188 is the administrative task to remove land that is no longer within the City of Swan's municipal boundaries and coordinate our scheme with what is proposed as part of City of Belmont's Scheme Amendment No.11.

It is recommended that Amendment No.188 updates our scheme maps and text to:

• Update the municipal boundaries shown on the scheme maps and special control area maps so that they match the common boundaries with City of Belmont.

• Remove all lands no longer located in the City of Swan from the scheme maps and special control maps. This will remove the following lands:

o Part of Lot 2 (No.5) Apac Way, South Guildford;

o Part of Lot 3 (No.555) Great Eastern Highway, Redcliffe;

o Part of Lot 301 (No.510) Great Eastern Highway, Ascot;

o The regionally reserved Lot 55 and Lot 310 Great Eastern Highway, South Guildford where it is now located within the City of Belmont, and;

o Those portions of Great Eastern Highway and Great Eastern Highway Bypass road reserves now located in the City of Belmont.


Page 50

• Delete any provisions in the scheme text that references land that will be omitted by this scheme amendment. This involves deleting Additional Use No.14 as this provision only applies to land now in City of Belmont; being parts of Lot 2 Apac Way, South Guildford and Lot 3 Great Eastern Highway, Redcliffe (which were previously identified as Lots 2 & 3 on D68912 Great Eastern Highway, South Guildford). This Additional Use provision is repeated below:

No. Description Additional Use Conditions

14 Portion of Lots 2 & 3 on D68912 Great Eastern Highway, South Guildford

“D"

-Club Premises;

-Office

Amending City of Swan Local Planning Scheme No.17 in this way is recommended for the following reasons:

• There is no need for our scheme to continue to regulate land outside of the City of Swan, especially when the City of Belmont is taking steps to incorporate this same land into their planning regulations.

• Acting on this now will result in the coordination of our scheme with that of the City of Belmont and remove unnecessary details that ought to be provided by the local government that that land is situated within.

Classification of Scheme Amendment No.188

Regulation 35 of the Planning and Development (Local Planning Schemes) Regulations 2015 requires the Council to specify if it considers the proposal to be a ‘basic amendment’, ‘standard amendment’ or ‘complex amendment’.

Amendment No.188 is considered to be a ‘basic amendment’ as it is an administrative exercise to make the scheme consistent with a decision that was made under the Local Government Act 1995 (Local Government (Belmont and Swan Change of Boundaries) Order 2017), it will result in the coordination of our scheme with that of the City of Belmont and will have minimal impact on the scheme or the landowners.

This will allow this straight-forward, logical and reactive change to be processed as the simple administrative exercise that it is.

If supported in this way Amendment No.188 will be adopted by this local government and will be forwarded to the Western Australian Planning Commission (WAPC) and the Minister for Planning for adoption.


Page 51


Option 1: Council may resolve to adopt Scheme Amendment No.188 as a 'basic amendment' to Local Planning Scheme No.17 and provide comments to the City of Belmont on its Proposed Scheme Amendment No.11.

Implications:

City of Swan Scheme Amendment No.188 will be forwarded to the Western Australian Planning Commission (WAPC) requesting approval. The WAPC and the Minister for Planning will consider Council’s adoption and make a decision.

The City of Belmont will consider our submission and make a recommendation to their Council, the WAPC and the Minister for Planning on whether or not to support their proposed Scheme Amendment No.11. Whether or not the City of Belmont, the WAPC or the Minister for Planning will agree or disagree with our submission will not be known until after their Council and the Minister has made a decision.

This is the recommended option

Option 2: Council can resolve not to support Amendment No.188 to Local Planning Scheme No.17 and advise the City of Belmont that it has no comment to make on their proposed Scheme Amendment No.11.

Implications: Resolving not to support the amendment will be inconsistent with the decision of the Minister of Local Government who approved the boundary realignment. With the City of Belmont taking steps to include this land within their planning scheme, the Minister for Planning under section 76 of the Planning and Development Act 2005 may order the City of Swan to amend its scheme should Council resist.


ATTACHMENTS

Location Map

Proposed Rezoning Maps

Local Government (Belmont and Swan - Change of Boundaries) Order 2017

Relevant extracts of advertised Amendment No.11 to City of Belmont Local Planning Scheme No.15


Nil


Page 52



Planning and Development (Local Planning Scheme) Regulations 2015



Nil beyond the minimal implications from preparing and gazetting the proposed scheme amendment.

VOTING REQUIREMENTS

Simple majority


Page 53

RECOMMENDATION


1) Adopt Amendment No.188 to Local Planning Scheme No.17 as a ‘Basic Amendment’ to:

a. Modify the Scheme Maps and Special Control Area Maps to:

i. Realign the Municipal Boundary so that it matches the common boundaries with the City of Belmont as depicted on Deposited Plan 412421 - version 1.

ii. Remove all land that was transferred from the City of Swan to the City of Belmont as of the gazettal of 'Local Government (Belmont and Swan - Change of Boundaries) Order 2017'.

b. Modify the Scheme Text to delete the following 'Additional Use No.14' from Schedule 2 - Additional Uses:

No. Description of Land

Additional Use Conditions

14 Portion of Lots 2 & 3 on D68912 Great Eastern Highway South Guildford

“D"

-Club Premises;

-Office

2) Inform the Western Australian Planning Commission and the Minister for Planning that the Council considers Amendment No.188 as a ‘basic amendment’ as it is an administrative exercise to make the scheme consistent with a decision that was made under the Local Government Act 1995 (Local Government (Belmont and Swan Change of Boundaries) Order 2017), and will result in the coordination of our scheme with that of the City of Belmont's and will have minimal impact on the scheme or the landowners.

3) Forward Amendment No.188 to the Western Australian Planning Commission for final determination.

4) Make a submission on proposed Amendment No.11 to City of Belmont Local Planning Scheme No.15, advising the City of Belmont that the City of Swan:

a. Does not object to Resolutions (l)(i) to (l)(iii) and Maps 1 to 3 as advertised as this land is no longer within the City of Swan and therefore the planning regulations that govern this land should be provided by the City of Belmont through its own Local Planning Scheme.

b. Has taken steps to coordinate our schemes through the adoption of Amendment No.188 to City of Swan Local Planning Scheme No.17 as a ‘Basic Amendment’.


Page 54

DISCLAIMER: Information shown here on is a composite ofinformation from various different data sources. Users are warned that the information is provided by the City of Swan in this format as a general resource on the understanding that it is not suitable as a basis for decision making without verification with the original source.

Location MapLPS17-188

16/03/2020

1:5000

Ordinary M

eeting of Council

06 May 2020

Page 55


Page 56

P E R T H A I R P O R TP E R T H A I R P O R TP E R T H A I R P O R TP E R T H A I R P O R TP E R T H A I R P O R TP E R T H A I R P O R TP E R T H A I R P O R TP E R T H A I R P O R TP E R T H A I R P O R TP E R T H A I R P O R TP E R T H A I R P O R TP E R T H A I R P O R TP E R T H A I R P O R TP E R T H A I R P O R TP E R T H A I R P O R TP E R T H A I R P O R TP E R T H A I R P O R TP E R T H A I R P O R TP E R T H A I R P O R TP E R T H A I R P O R TP E R T H A I R P O R TP E R T H A I R P O R TP E R T H A I R P O R TP E R T H A I R P O R TP E R T H A I R P O R TP E R T H A I R P O R TP E R T H A I R P O R TP E R T H A I R P O R TP E R T H A I R P O R TP E R T H A I R P O R TP E R T H A I R P O R TP E R T H A I R P O R TP E R T H A I R P O R TP E R T H A I R P O R TP E R T H A I R P O R TP E R T H A I R P O R TP E R T H A I R P O R TP E R T H A I R P O R TP E R T H A I R P O R TP E R T H A I R P O R TP E R T H A I R P O R TP E R T H A I R P O R TP E R T H A I R P O R TP E R T H A I R P O R TP E R T H A I R P O R TP E R T H A I R P O R TP E R T H A I R P O R TP E R T H A I R P O R TP E R T H A I R P O R TP E R T H A I R P O R TP E R T H A I R P O R TP E R T H A I R P O R TP E R T H A I R P O R TP E R T H A I R P O R TP E R T H A I R P O R TP E R T H A I R P O R TP E R T H A I R P O R TP E R T H A I R P O R TP E R T H A I R P O R TP E R T H A I R P O R TP E R T H A I R P O R TP E R T H A I R P O R TP E R T H A I R P O R TP E R T H A I R P O R TP E R T H A I R P O R TP E R T H A I R P O R T

G U I L D F O R DG U I L D F O R DG U I L D F O R DG U I L D F O R DG U I L D F O R DG U I L D F O R DG U I L D F O R DG U I L D F O R DG U I L D F O R DG U I L D F O R DG U I L D F O R DG U I L D F O R DG U I L D F O R DG U I L D F O R DG U I L D F O R DG U I L D F O R DG U I L D F O R DG U I L D F O R DG U I L D F O R DG U I L D F O R DG U I L D F O R DG U I L D F O R DG U I L D F O R DG U I L D F O R DG U I L D F O R DG U I L D F O R DG U I L D F O R DG U I L D F O R DG U I L D F O R DG U I L D F O R DG U I L D F O R DG U I L D F O R DG U I L D F O R DG U I L D F O R DG U I L D F O R DG U I L D F O R DG U I L D F O R DG U I L D F O R DG U I L D F O R DG U I L D F O R DG U I L D F O R DG U I L D F O R DG U I L D F O R DG U I L D F O R DG U I L D F O R DG U I L D F O R DG U I L D F O R DG U I L D F O R DG U I L D F O R DG U I L D F O R DG U I L D F O R DG U I L D F O R DG U I L D F O R DG U I L D F O R DG U I L D F O R DG U I L D F O R DG U I L D F O R DG U I L D F O R DG U I L D F O R DG U I L D F O R DG U I L D F O R DG U I L D F O R DG U I L D F O R DG U I L D F O R DG U I L D F O R DG U I L D F O R D


S O U T HS O U T HS O U T HS O U T HS O U T HS O U T HS O U T HS O U T HS O U T HS O U T HS O U T HS O U T HS O U T HS O U T HS O U T HS O U T HS O U T HS O U T HS O U T HS O U T HS O U T HS O U T HS O U T HS O U T HS O U T HS O U T HS O U T HS O U T HS O U T HS O U T HS O U T HS O U T HS O U T HS O U T HS O U T HS O U T HS O U T HS O U T HS O U T HS O U T HS O U T HS O U T HS O U T HS O U T HS O U T HS O U T HS O U T HS O U T HS O U T HS O U T HS O U T HS O U T HS O U T HS O U T HS O U T HS O U T HS O U T HS O U T HS O U T HS O U T HS O U T HS O U T HS O U T HS O U T HS O U T HS O U T H

LAVERSTOCKST

Helena

BassendeanTown of

AR

KULUNGAR EL

ATT

FIE

EAST

AVE

HWY

EASTERN

KOOJAN

ST

ADELAID

E

KALAMUNDA

RD

River

HELENA

OLI

V

HU

B

MEA

DO

W

ST

BA

NK

SCO

T

ST

QUEENS

SHORT

ST

PDE

RD

AVE

ST

WEST

BYPASS

RKET ST

BRIDGE

ETH

EL

ST

AVE

RIVE

RVI

EW

KIDMAN

KALAMUNDA

WILKIE

ST

HILLMANST

WEL

LM

STAV

SHEN

TO

EAST

ERN

RDGREA

T

HWY

ANVILCL

HIGHMAN

JOH

NSO

N

Rive

r

STEP

Swan

AVE

STEEL

HYNE

CT

RDRI

VER

VIEW

KINGSLEY DRRiver

LODER

GREAT

BEVERLEY

TCE

WYANDERSON

CTCity of

Swan

Belmont

Sheet Reference

Scale 1:10000SPECIAL CONTROL AREA - AIRCRAFT NOISE EXPOSURE

LOCAL PLANNING SCHEME NO. 17Updated G/G 16 May 2017

Date March 2020 limitofmaps

3C 3D 4C

1B 2A

1D 2C

1BCITY OF SWAN LOCAL PLANNING SCHEME NO.17

AMENDMENT NO.188 SPECIAL CONTROL AREA MAPS - AIRCRAFT NOISE EXPOSURE

PROPOSED MAP

Ordinary M

eeting of Council

06 May 2020

Page 57

LAVERSTOCKST

Helena

BassendeanTown of

ARM

KULUNGAR EL

ATT

FIELSWEETING

EAST

AVE

HWY

EASTERN

KOOJAN

ST

ADELAID

E

KALAMUNDA

RD

River

HELENA

OLI

V

HU

B

MEA

DO

W

ST

BA

NK

SCO

T

ST

QUEENS

SHORT

ST

PDE

RD

AVE

ST

WEST

BYPASS

ARKET ST

BRIDGE

ETH

EL

ST

AVE

RIVE

RVI

EW

KIDMAN

KALAMUNDA

WILKIE

ST

HILLMANST

ST

WEL

LMA

STAV

SHEN

TON

EAST

ERN

RDGREA

T

HWY

ANVILCL

HIGHMAN

JOH

NSO

N

Rive

r

STEP

H

Swan

AVE

STEEL

HYNE

CT

RDRI

VER

VIEW

KINGSLEY DRRiver

LODER

GREAT

BEVERLEY

TCE

WYANDERSON

CTCity of

Swan

Belmont

P E R T H A I R P O R TP E R T H A I R P O R TP E R T H A I R P O R TP E R T H A I R P O R TP E R T H A I R P O R TP E R T H A I R P O R TP E R T H A I R P O R TP E R T H A I R P O R TP E R T H A I R P O R TP E R T H A I R P O R TP E R T H A I R P O R TP E R T H A I R P O R TP E R T H A I R P O R TP E R T H A I R P O R TP E R T H A I R P O R TP E R T H A I R P O R TP E R T H A I R P O R TP E R T H A I R P O R TP E R T H A I R P O R TP E R T H A I R P O R TP E R T H A I R P O R TP E R T H A I R P O R TP E R T H A I R P O R TP E R T H A I R P O R TP E R T H A I R P O R TP E R T H A I R P O R TP E R T H A I R P O R TP E R T H A I R P O R TP E R T H A I R P O R TP E R T H A I R P O R TP E R T H A I R P O R TP E R T H A I R P O R TP E R T H A I R P O R TP E R T H A I R P O R TP E R T H A I R P O R TP E R T H A I R P O R TP E R T H A I R P O R TP E R T H A I R P O R TP E R T H A I R P O R TP E R T H A I R P O R TP E R T H A I R P O R TP E R T H A I R P O R TP E R T H A I R P O R TP E R T H A I R P O R TP E R T H A I R P O R TP E R T H A I R P O R TP E R T H A I R P O R TP E R T H A I R P O R TP E R T H A I R P O R TP E R T H A I R P O R TP E R T H A I R P O R TP E R T H A I R P O R TP E R T H A I R P O R TP E R T H A I R P O R TP E R T H A I R P O R TP E R T H A I R P O R TP E R T H A I R P O R TP E R T H A I R P O R TP E R T H A I R P O R TP E R T H A I R P O R TP E R T H A I R P O R TP E R T H A I R P O R TP E R T H A I R P O R TP E R T H A I R P O R TP E R T H A I R P O R TP E R T H A I R P O R T



S O U T HS O U T HS O U T HS O U T HS O U T HS O U T HS O U T HS O U T HS O U T HS O U T HS O U T HS O U T HS O U T HS O U T HS O U T HS O U T HS O U T HS O U T HS O U T HS O U T HS O U T HS O U T HS O U T HS O U T HS O U T HS O U T HS O U T HS O U T HS O U T HS O U T HS O U T HS O U T HS O U T HS O U T HS O U T HS O U T HS O U T HS O U T HS O U T HS O U T HS O U T HS O U T HS O U T HS O U T HS O U T HS O U T HS O U T HS O U T HS O U T HS O U T HS O U T HS O U T HS O U T HS O U T HS O U T HS O U T HS O U T HS O U T HS O U T HS O U T HS O U T HS O U T HS O U T HS O U T HS O U T HS O U T H

1BSheet Reference

3C

Scale 1:10000 1D

limit ofmaps

1B

3D 4C

2A

2C

Updated

LOCAL PLANNING SCHEME NO. 17SPECIAL CONTROL AREA - FLOOD PRONE

Date March 2020

CITY OF SWAN LOCAL PLANNING SCHEME NO.17 AMENDMENT NO.188

SPECIAL CONTROL AREA MAPS - FLOOD PRONE PROPOSED MAP

Ordinary M

eeting of Council

06 May 2020

Page 58

8 December 2017 GOVERNMENT GAZETTE, WA 5847

LG304 Local Government Act 1995

Local Government (Belmont and Swan - Change of Boundaries) Order 2017

Made by the Governor in Executive Council on the recommendation of the Minister for Local Government.

1. Citation

This order is the Local Government (Belmont and Swan - Change of Boundaries) Order 2017.

2. Commencement

This order comes into operation as follows — (a) clauses 1 and 2 — on the day on which this order is

published in the Gazette; (b) the rest of the order — on the day after that day.

3. Terms used

In this order — Authority has the meaning given in section 9.69(1) of the Act; Deposited Plan, followed by a number, means the deposited

plan of that number — (a) lodged with the Authority; and (b) certified by an authorised land officer, as defined in

section 9.69(1) of the Act; and (c) available — (i) in paper form at the Authority’s head office; and (ii) in electronic form on the Authority’s official

website.

4. District boundaries changed

(1) The boundaries of the district of Belmont are changed so that the district consists of the land delineated in red and coloured purple on Deposited Plan 412423 version 1.

(2) The boundaries of the district of Swan are changed so that the district consists of the land delineated in red and coloured purple on Deposited Plan 412421 version 1.

5. Ward boundaries changed

(1) The boundaries of the East Ward in the district of Belmont are changed so that the ward consists of the land delineated in red and coloured yellow on Deposited Plan 412424 version 1.

8 December 2017 GOVERNMENT GAZETTE, WA 5847

The boundaries of the district of Swan are changed so that thegdistrict consists of the land delineated in red and coloured purple on Deposited Plan 412421 version 1.


Page 59

5848 GOVERNMENT GAZETTE, WA 8 December 2017

(2) The boundaries of the Midland/Guildford Ward in the district of Swan are changed so that the ward consists of the land delineated in red and coloured brown on Deposited Plan 412422 version 1.

N. HAGLEY, Clerk of the Executive Council.

MINERALS AND PETROLEUM MP301

Petroleum and Geothermal Energy Resources Act 1967

Petroleum and Geothermal Energy Resources (Hydraulic Fracturing) Regulations 2017

Made by the Governor in Executive Council.

1. Citation

These regulations are the Petroleum and Geothermal Energy Resources (Hydraulic Fracturing) Regulations 2017.

2. Commencement

These regulations come into operation as follows — (a) regulations 1 and 2 — on the day on which these

regulations are published in the Gazette; (b) the rest of the regulations — on the day after that day.

3. Terms used

In these regulations — hydraulic fracturing means the underground petroleum

extraction process that involves the injection of fluids under high pressure into low permeability rock to induce fractures for the purpose of increasing the rock’s permeability;

metropolitan region has the meaning given in the Planning and Development Act 2005 section 4(1);

Peel region means the region described in the Planning and Development Act 2005 Schedule 4 item 6;

petroleum authority means an authority under Part III Divisions 2, 2A or 3 of the Act to carry out a petroleum operation;

South West region means the region described in the Planning and Development Act 2005 Schedule 4 item 8.


Page 60

Ordinary M

eeting of Council

06 May 2020

Page 61

Ordinary M

eeting of Council

06 May 2020

Page 62

City of Belmont Form - Planning

Relevant extracts of City of Belmont's Amendment No.11 to their Local Planning Scheme - Amendment Report


Page 63





Page 64

Figure 1 – Land transferred from the City of Swan to the City of Belmont



Page 65

Planning and Development Act 2005 Actartificial waterway’.

Table 3 – Deleted Terminology

Planning and Development Act 2005 Acttartificial waterway’.

Table 3 – Deleted Terminology



Page 66

PLANNING AND DEVELOPMENT ACT 2005


the Planning and Development (Local Planning Schemes) Regulations 2015

Clause 2a Local Planning Framework

Except to the extent that the Local Planning Strategy is inconsistent with the Scheme, determinations of the local government under the Scheme are to be consistent with the Local Planning Strategy.

Clause 13A Tree Preservation Orders and Planting of Trees

Clause 13A(1)(a) The local government may resolve that an Order (“Tree Preservation Order”) be served upon the owner of any land requiring the preservation of a tree or group of trees growing wholly or partly on that land.

Clause 13A(1)(b) If portion of the canopy of a tree, the subject of a Tree Preservation Order, overhangs property adjoining that on which the tree is growing, the local government may also resolve that a Tree Preservation Order be served upon the owner of that adjoining property and the order with any necessary modification shall have the same effect in respect of that owner as the order referred to in paragraph (a).

the Planning and Development (Local Planning Schemes) Regulations 201555

Clause 2a Local Planning Framework

Except to the extent that the Local Planning Strategy isinconsistent with the Scheme, determinations of the local government under the Scheme are to be consistent with the Local Planning Strategy.

Clause 13A Tree Preservation Orders and Planting of Trees

Clause 13A(1)(a) The local government may resolve that an Order (“Tree Preservation Order”) be served upon the owner of any land requiring the preservation of a tree or group of trees growing wholly or partly on that land.

Clause 13A(1)(b) If portion of the canopy of a tree, the subject of a TreeyPreservation Order, overhangs property adjoining that on whichthe tree is growing, the local government may also resolve that aTree Preservation Order be served upon the owner of that adjoining property and the order with any necessary modification shall have the same effect in respect of that owner as the order referred to in paragraph (a).

Relevant extracts of City of Belmont's Amendment No.11 to their Local Planning Scheme - Execution pages & Rezoning maps


Page 67



Page 68



Page 69



Page 70

3.2 PROPOSED 'SINGLE HOUSE' AND CHANGE OF USE OF EXISTING 'SINGLE HOUSE' TO 'ANCILLARY ACCOMMODATION' - LOT 49 (NO.41) MORTIMER NEW ROAD, HERNE HILL (DA046-20)

Ward: (Swan Valley/Gidgegannup Ward) (Statutory Planning)



KEY ISSUES

• The City has received a Development Application for a new 'Single House' and a Change of Use of the existing 'Single House' to 'Ancillary Accommodation' at Lot 49 (No.41) Mortimer Road, Herne Hill ('subject site').

• The subject site is zoned 'Rural Living' under the City's Local Planning Scheme No.17 and is within Area C of the Swan Valley Planning Act 1995 area.

• The proposed 'Single House' is a 'P' use and would be exempt from the requirement of Development Approval in regular circumstances under the City's Scheme (Schedule 5 - Exempted Development) as it meets the exemption criteria. However the Ancillary Accommodation land use is a 'D' use and requires a 'Single House' to be on the same lot in order to be considered ancillary.

• As the proposed 'Ancillary Accommodation' use is a 'D' use within the Rural Living zone it does not require mandatory advertisement. As the built form of the existing 'Single House' to be converted will not be altered and is proposed to remain a residential type land use, it is considered that there is no physical or major operational change experienced by the surrounding land owners.

• The 'Ancillary Accommodation' proposes variations to the development standards (a) and (c) of POL-C-066 - Ancillary Accommodation Dwellings in Rural Zones as it exceeds 70m2 and is further than 10m from the proposed 'Single House'.

• The application was referred to the Swan Valley Planning Committee at its meeting held on Monday, 9 March 2020. The Swan Valley Planning Committee resolved to recommend to the City of Swan that the application be refused for the following reasons:

o The application is inconsistent with the planning objectives for Area C as listed in the Swan Valley Planning Act 1995, specifically clause 9.5 as the separation distance between the existing and proposed dwelling is significantly greater than the 10 metre maximum specified in the City of Swan Policy POL-C-066 - Ancillary Accommodation Dwellings in Rural Zones.

• City staff consider that the size, scale and siting of the 'Ancillary Accommodation' is not considered to be inconsistent with, nor prejudice the existing rural character of the subject site or the surrounding area.


Page 71

• Furthermore, it is considered that the proposed 'Ancillary Accommodation' meets all the relevant objectives and criteria contained within the City's legislation. In addition, it is considered that the variation to the City's policy for 'Ancillary Accommodation' is acceptable for the reasons detailed in this report and therefore satisfies all Area C objectives.

It is recommended that the Council approve the Development Application for a new 'Single House' and a Change of Use of the existing 'Single House' to 'Ancillary Accommodation' at Lot 49 (No.41) Mortimer Road, Herne Hill and forward the application to the Western Australian Planning Commission (WAPC) for approval pursuant to the Metropolitan Region Scheme.


The Council may approve (with or without conditions) or refuse to approve the proposed development. If the applicant is aggrieved with the decision of the Council a right of appeal may exist in accordance with Part 5 of the Planning and Development Act 2005.

BACKGROUND

Applicant: Mr John Leslie Stokes Owner: Mr John Leslie Stokes and Mrs Deborah Irene Stokes Zoning: LPS17 - Rural Living MRS - Rural Strategy/Policy: Swan Valley Planning Act 1995 Development Scheme: Local Planning Scheme No.17 Existing Land Use: Single House Lot Size: 20,237m2 Use Class: 'Single House' and 'Ancillary Accommodation'


The application proposes a 'Single House' and Change of Use of the existing 'Single House' to 'Ancillary Accommodation'.

DESCRIPTION OF SITE

The site is located within Area C of the Swan Valley Planning Act 1995 Area. It is bound by Mortimer New Road and Scrivener Road to the south and east respectively and Rural Living zoned lots to the north and west respectively.

There is an existing 'Single House' located at the south eastern corner of the subject site which was built circa 1965-1974 and is the subject of this application.

The surrounding lots include Single Houses, Rural Sheds, Ancillary Accommodation and a Plant Nursery.


Page 72


Previous approvals at the site include the existing Single House, a Water Tank for the proposed Single House and a Rural Shed.

PUBLIC CONSULTATION

The application was not referred for public consultation as it is a 'D' use and the built form component of the application is either existing or compliant.


Swan Valley Planning Committee (SVPC)

The application was referred to the Swan Valley Planning Committee at its meeting held on Monday, 9 March 2020.

The Swan Valley Planning Committee resolved to recommend to the City of Swan that the application be refused for the following reason:

1. The application is inconsistent with the planning objectives for Area C as listed in the Swan Valley Planning Act 1995, specifically clause 9.5 as the separation distance between the existing and proposed dwelling is significantly greater than the 10 metre maximum specified in the City of Swan Policy POL-C0066 Ancillary Dwellings in Rural Zones.

Objective 9.5 of the Swan Valley Planning Act 1995 states:

"Due consideration of building setbacks, retention of vegetation, suitable building materials and suitable boundary fencing in the design of rural residential developments."

DETAILS

Zoning and Land use permissibility

The land is zoned 'Rural Living' under Local Planning Scheme No.17 (LPS17) and 'Rural' under the Metropolitan Region Scheme (MRS).

The proposed development and proposed uses meet the definitions of the 'Single House' and 'Ancillary Accommodation' land uses under LPS17 which are defined as:

Single House

"A dwelling standing wholly on its own green title or survey strata lot, together with any easement over adjoining land for support of a wall or for access or services and excludes dwellings on titles with areas held in common property."


Page 73

Ancillary Accommodation

"Self-contained dwelling on the same lot as a single house which may be attached to, integrated with or detached from the single house."

It is considered that the proposed 'Single House' meets the objectives of the Rural Living zone and is appropriate for the zone as it is a 'P' use under LPS17. Cl. 4.3.4 of the Scheme states that a 'P' use should not be refused for reasons pertaining to its operation, rather its built form is to be assessed and considered against the relevant built form standards of the City, see below (underlined for emphasis):

"… where an application is made for planning approval of any development involving a “P” use, the local government shall not refuse the application by reason of the unsuitability of that use, but notwithstanding that the local government may in its discretion impose conditions upon the approval to commence or carry out the use, and if the application proposes or necessarily involves any building or other work the local government upon considering that building or other work may exercise its discretion as to the approval or refusal and the conditions to be attached to the proposed development."

The proposed 'Single House' complies with all relevant standards of the City's legislation and is considered to be acceptable.

It is advised that Council's consideration is required for the proposed variations to the development standards (a) and (c) of POL-C-066 - Ancillary Accommodation Dwellings in Rural Zones as the existing 'Single House' (proposed 'Ancillary Accommodation') exceeds 70m2 and is further than 10m from the proposed 'Single House'. This was the reason for the SVPC's recommendation for refusal. All other aspects of the proposal are considered to be compliant.

Objective 9.5 of the Swan Valley Planning Act 1995 states:

"Due consideration of building setbacks, retention of vegetation, suitable building materials and suitable boundary fencing in the design of rural residential developments."

The purpose of the above development standards and the intent of the policy are to serve as a control for the fragmentation of rural land via ad-hoc subdivision. This is its main purpose, as stated in the policy's rationale:

"…Locating the ancillary accommodation dwelling in close proximity to the main dwelling will have two effects. Firstly, it will assist the occupants of the main dwelling to care for an elderly or dependent family member that might occupy the ancillary accommodation dwelling. Secondly, in rural areas it will remove the ability for the ancillary accommodation dwelling to be used as a basis for subdivision of the land."

It is considered that where it can be adequately demonstrated that the Ancillary Accommodation will not predicate subdivision of the rural lot and the purpose of Ancillary Accommodation is to allow for the proper care of a dependant family member, minor increases to the size of an 'Ancillary Accommodation' and its distance to a 'Single House' is considered to be acceptable.


Page 74

The applicant has provided the following justification:

"We have already installed a 130,000L water tank, workshop, paving and chicken coop for the new house in the proposed position. Also we have installed paddock fencing and hundreds of plants/trees/vines etc. If we positioned the new house 10 from the old house we would have to remove a lot of the new planted vegetation and fencing. It would also require the removal of a couple of mature gumtrees, which completely goes against our revegetation aims.

I understand the concerns about the separating distance being used to justify future sub divisions, but I can categorically say that is not and never has been, nor ever will be in our plans. We do not ever intend to or ever want to subdivide, and we are more than happy to sign a statutory declaration, or whatever is required to this effect.

We bought this property 7 years ago when it was boarded up and uninhabitable. We have spent 7 years improving and revegetating it. We thought long and hard about the position of the new house. The location at the far end of the property was chosen as it is away from all other neighbouring dwellings, so we wouldn’t affect their outlooks, and in turn the new house wouldn’t overlook another house (the living areas of the current dwelling overlook a neighbouring property quite significantly, which we find quite intrusive) plus it is further away from Campersic Road which can be very noisy.

Furthermore, the ancillary dwelling application is to one day house my orphaned disabled nephew who is in his thirties. The current dwelling is a small 3 x 1 so a manageable size for him but we would like him to have some independence, us being 10 meters away would really not encourage this. Also, this property has a lot of street frontage, it would not be a battle-axe scenario where the new house could be hidden behind the old as it is a very long and skinny block, so positioning the new house further away we feel encourages the “Swan Valley” feel of the street more, positioning it side by side would make it look like suburbia and would not, we feel look so aesthetically pleasing for the street as it would look like 2 houses squashed together in suburbia."

To this end - the intention of the applicant is not to subdivide the land in future and therefore despite its variation satisfies the intent of the policy.

Further - it is considered to be both sustainable and more economically viable for the applicant's to use the existing 'Single House' for the purposes of Ancillary Accommodation rather than to demolish and build an entirely new smaller building so that the new 'Single House' and the 'Ancillary Accommodation' are within 10m of each other.

The style of the existing Single House (built circa 1965-1974) is the quintessential rural residential type dwelling which has shaped the character of the area that the City's planning framework seeks to protect.


Page 75


Option 1: The Council may resolve to grant conditional approval of the application for a new 'Single House' and a Change of Use of the existing 'Single House' to 'Ancillary Accommodation' at Lot 49 (No.41) Mortimer New Road, Herne Hill and forward the application to the Western Australian Planning Commission (WAPC) for approval pursuant to the Metropolitan Region Scheme.

Implications: In accordance with Clause 26(3) of the Metropolitan Region Scheme the application is forwarded to the WAPC for determination.


Option 2: The Council may resolve to refuse the application for a new 'Single House' and a Change of Use of the existing 'Single House' to 'Ancillary Accommodation' at Lot 49 (No.41) Mortimer New Road, Herne Hill for the following reason:

1. The proposal is considered to be inconsistent with the Planning Objectives for Area C of the Swan Valley Planning Act 1995 and therein is incompatible with the objectives of the Rural Living zone as outlined in the City’s Local Planning Scheme No.17 on the grounds that:

i. The proposed development does not give due consideration to building setbacks in the design of the development.

Implications: In accordance with Clause 26(2) of the MRS a decision consistent with the advice of the Swan Valley Planning Committee by the City of Swan under the Local Planning Scheme is taken to be a determination under the MRS. If the application is refused and the applicant is aggrieved by this determination the applicant will have a right of review in the State Administrative Tribunal.



Page 76

CONCLUSION

The application proposes a new 'Single House' at the subject site. The application also proposes to retain the existing 'Single House' at the subject site and change its use to 'Ancillary Accommodation' for the purposes of housing and caring for a dependant family member.

The application proposes variations to the development standards (a) and (c) of POL-C-066 - Ancillary Accommodation Dwellings in Rural Zones as the existing 'Single House' (proposed 'Ancillary Accommodation') exceeds 70m2 and is further than 10m from the proposed 'Single House'.

The Swan Valley Planning Committee recommends refusal of the application as it considers the variations to the City's policy are great enough so as to also not satisfy Clause 9.5 of the Swan Valley Planning Act 1995.

It is considered that the minor variations to the City's policy are acceptable and justifiable and therefore Clause 9.5 of the Swan Valley Planning Act 1995 is also considered to be satisfied.

City Staff recommend conditional approval.

ATTACHMENTS

Site, Floor and Elevation Plans


Nil




Swan Valley Planning Act 1995



VOTING REQUIREMENTS

Simple majority


Page 77

RECOMMENDATION


1) Not accept the advice of the Swan Valley Planning Committee and recommend approval of the application for a new 'Single House' and a Change of Use of the existing 'Single House' to 'Ancillary Accommodation' at Lot 49 (No.41) Mortimer New Road, Herne Hill pursuant to the provisions of the City’s Local Planning Scheme No.17 subject to the following conditions:

1. This approval is for a "Single House" and "Ancillary Accommodation" as defined in the City’s Local Planning Scheme No.17 and the subject land may not be used for any other use without the prior approval of the City.

2. The landowner is advised that approval and construction of the "Ancillary Accommodation" shall not be regarded as a basis for subdivision of the property.

3. All stormwater must be contained and disposed of on site at all times, to the satisfaction of the City of Swan.

4. Prior to occupation or use of the development, the existing vehicular crossover/s to Lot 49 (No.41) Mortimer New Road, Herne Hill is to be upgraded to City specifications. Any redundant portions of the existing crossover(s) are to be removed and the kerbing, verge, and footpath (where relevant) reinstated to the specification and satisfaction of the City of Swan.

5. An approved effluent disposal system must be installed prior to the occupation of any building the subject of this approval.

6. Any additional development, which is not in accordance with the application (the subject of this approval) or any condition of approval will require further approval of the City.

2) Forward the application for a new 'Single House' and a Change of Use of the existing 'Single House' to 'Ancillary Accommodation' at Lot 49 (No.41) Mortimer New Road, Herne Hill to the Western Australian Planning Commission for determination, with a recommendation of approval.


Page 78

Existing 'SingleHouse' proposed tobe 'AncillaryAccomodation'

ExistingTin Shed

Proposed new housetimber framed, tin roof

Existing TinShed

CITY OF SWAN

RECEIVED

17 Jan 2020

Ordinary M

eeting of Council

06 May 2020

Page 79

CITY OF SWAN

RECEIVED

17 Jan 2020

Ordinary M

eeting of Council

06 May 2020

Page 80

CITY OF SWAN

RECEIVED

17 Jan 2020

Ordinary M

eeting of Council

06 May 2020

Page 81

CITY OF SWAN

RECEIVED

17 Jan 2020

Ordinary M

eeting of Council

06 May 2020

Page 82

3.3 EXTENSION OF NON-CONFORMING USE (PATIO/LEAN-TO EXTENSION TO AN EXISTING ELECTRICAL SHED) - LOT 5 GREAT NORTHERN HIGHWAY, MIDDLE SWAN (DA154-20)




KEY ISSUES

• Planning approval is sought for a 117.36m2 roofed extension (Patio/Lean-To) to the existing Electrical Shed at the southern end of the City’s works depot at Lot 5 Great Northern Highway, Middle Swan.

• The works constitute an extension to the Non-Conforming use of the Council’s depot land for “Civic Use”. Current delegations to staff do not allow for this application to be determined by them and so necessitates its presentation to Council.

• Scheme provisions mandate that the proposal be advertised for public comment. The application was advertised to properties immediately adjoining and adjacent to the depot for a period of 14 days. No submissions were received during this period.

• The roofed additions to the electrical shed are not considered to adversely impact the amenity of the locality as the building is of a low scale and does not contribute additional visual bulk.

It is recommended that the Council approve the application for an Extension to the Non-Conforming Use (Patio/Lean-to Addition to an existing Electrical Shed) at Lot 5 Great Northern Highway, Middle Swan subject to conditions.


Local Planning Scheme No.17 (cl.10.3, cl.4.8 and 4.9)

Council has discretion in accordance with cl.10.3 of Local Planning Scheme No.17 to approve (with our without conditions) or refuse an application.

Clause 4.8 pertains to Non-Conforming Uses and specifically pertains to Council's power to extend and change Non-Conforming Uses.


Page 83

Planning and Development (Local Planning Schemes) Regulations 2015 (cl.68(2))

Council has discretion in accordance with cl.68(2) of the Planning and Development (Local Planning Schemes) Regulations 2015 to determine an application for development approval by:



• Refusing to grant development approval.

RIGHT OF REVIEW

Planning and Development (Local Planning Schemes) Regulations 2015 (cl.76(2))

In accordance with cl.76(2) of the Planning and Development (Local Planning Schemes) Regulations 2015 an affected person (meaning the applicant of the subject development application or the owner of the subject land) may apply to the State Administrative Tribunal for a review of a reviewable determination in accordance with Part 14 of the Planning and Development Act 2005.

BACKGROUND

Applicant: City of Swan (Construction & Maintenance) Owner: City of Swan Zoning: LPS17 - Residential Redevelopment MRS - Urban Strategy/Policy: Nil Development Scheme: Local Planning Scheme No.17 Existing Land Use: Civic Use ('X') Lot Size: 23,941m2 Use Class: Civic Use ('X')


The application seeks approval to erect a roofed ‘lean-to’ of 16 metres by 14 metres, with a height of 3.14 metres over a hardstand storage area adjacent to the electrical shed at the southern end of the City’s works depot in Middle Swan.


Page 84

PUBLIC CONSULTATION


Duration: 14 days between 10 March and 24 March 2020.

Method: A letter to all immediately adjacent and adjoining land owners. Details of the application were also placed on the City's website.

Submissions received: No submissions were received.


Nil.

DETAILS

The depot land is zoned 'Urban' under the Metropolitan Region Scheme (MRS) and 'Residential Redevelopment' under the City's Local Planning Scheme No.17 (LPS17). A 'Civic Use' in the Residential Redevelopment zone is an 'X' use and is therefore not permitted by LPS17.

The Depot land was previously zoned 'Civic and Cultural Areas' under the City’s former Town Planning Scheme No.9 but was rezoned by Amendment No.382 to facilitate residential infill development of the site and surrounding land.

The Council has previously turned away from the notion of relocating the works depot from the site and facilitating redevelopment of the land. Its continued use as a depot is facilitated by the Non-Conforming use provisions of LPS17 (Clause 4.8) and the equivalent provisions in the Deemed Provisions of the Planning and Development (Local Planning Schemes) Regulations 2015.

The roofed patio/lean-to addition is not considered to adversely prejudice the objectives of the 'Residential Redevelopment' zone, which are as follows:

a) Identify existing residential areas with significant redevelopment potential for residential purposes, for which comprehensive planning is required in order to ensure a coordinated approach to the subdivision and development of land and upgrading infrastructure;

b) Provide for the coordinated redevelopment of existing residential areas through the application of a comprehensive plan to guide subdivision and development known as an 'Outline Development Plan'; and

c) Avoid the subdivision or development of any land for any purposes that are likely to prejudice or comprise the future coordinated development of the land, until such time as an Outline Development Plan has been finalised for the subject areas and sufficient provisions are in place to facilitate equitable contributions from landowners to the provision of infrastructure.

The patio/lean-to addition subject of this application will not prejudice the capacity for surrounding lots also zoned 'Residential Redevelopment' to pursue a structure plan with the intent of redeveloping their land for residential purposes.


Page 85

Development Standards

There are no specific or applicable development standards for a Civic Use. The patio/lean-to addition subject of this application therefore requires a merit based assessment.

The patio/lean-to addition is 117.36m² in floor area and has a roof peak height of 3.14m. The structure is not able to be viewed from Great Northern Highway or Bishop Road as it is adequately screened from view by the existing structures present on the subject property. The shed is set back over 55m from the nearest residential property and is located within an existing hardstand area used for material storage. The scale, siting and setback of the shed are not considered to adversely impact the amenity of the locality.


Option 1: That Council resolve to grant planning approval for the Extension of Non-Conforming Use (Patio/Lean-to Addition to an existing Electrical Shed) at Lot 5 Great Northern Highway, Middle Swan, subject to conditions.

Implications: The applicant will be permitted to proceed with the development.


Option 2: That Council resolve to refuse the application for the Extension of Non-Conforming Use (Patio/Lean-to Addition to an existing Electrical Shed) at Lot 5 Great Northern Highway, Middle Swan for the following reason:

1. The development will negatively impact the amenity of the area.

Implications: The applicant will have the right to a review of the decision by the State Administrative Tribunal.



Page 86

CONCLUSION

Approval is sought for the extension to a Non-Conforming Use (Patio/Lean-to Addition to an existing Electrical Shed) at Lot 5 Great Northern Highway, Middle Swan. The subject property has an approved land use of 'Civic Use', which is a Non-Conforming Use under LPS17. The development was assessed against the relevant provisions of LPS17 and a merit based assessment was undertaken in the absence of any specific development provisions for a 'Civic Use'. The 'patio/lean-to' addition is considered an extension to the Non-Conforming Use and complies with the relevant provisions of the planning framework.

The patio/lean-to addition is considered to be sufficiently set back from the nearest residential properties, and is located within an existing hardstand area used for material storage. Additionally, the shed, being 3.14m high, does not contribute additional visual bulk given the scale of adjoining structures on the property. Accordingly, the addition is considered to be a relatively minor extension to the approved 'Civic Use' and will not unduly impact the residential amenity of neither the locality nor adjoining properties.

In light of the above, it is recommended that Council grant conditional approval for the Extension to a Non-Conforming Use (Patio/Lean-to Addition to an existing Electrical Shed) at Lot 5 Great Northern Highway, Middle Swan.

ATTACHMENTS

Location Plan

Site Plan

Floor Plan

Elevations


Nil




City of Swan Local Planning Scheme No.17




Page 87

VOTING REQUIREMENTS

Simple majority

RECOMMENDATION


1) Approve the application for the Extension of the Non-Conforming Use (Patio/Lean-to Addition to an existing Electrical Shed) at Lot 5 Great Northern Highway, Middle Swan subject to the following conditions:

1. The approved Patio/Lean-to Addition is to comply in all respects to the attached approved plans, as dated, marked and stamped, together with any requirements and annotations detailed thereon by the City of Swan. The plans approved as part of this application form part of the development approval issued.

2. All stormwater produced on site shall be disposed of within the site to the satisfaction of the City of Swan.

3. All building works to be carried out under this development approval are required to be contained with the boundaries of the subject lot.

4. Any additional development, which is not in accordance with the application (the subject of this approval) or any condition of approval, will require further approval of the City of Swan.



Page 88

DISCLAIMER: Information shown here on is a composite ofinformation from various different data sources. Users are warned that the information is provided by the City of Swan in this format as a general resource on the understanding that it is not suitable as a basis for decision making without verification with the original source.

1/04/2020

1:3000

Ordinary M

eeting of Council

06 May 2020

Page 89


RECEIVED19 Feb 2020


Page 90


RECEIVED19 Feb 2020


Page 91

CITY OF SWAN

RECEIVED

04 Mar 2020

Ordinary M

eeting of Council

06 May 2020

Page 92

CITY OF SWAN

RECEIVED

04 Mar 2020

Ordinary M

eeting of Council

06 May 2020

Page 93

3.4 SIX (6) SECURITY POLES AND ASSOCIATED INFRASTRUCTURE - LOT 206 (NO.136) SWAN STREET, GUILDFORD (DA032-20)




KEY ISSUES

• The owner of Lot 206 (No.136) Swan Street, Guildford has submitted a planning application for the installation of six (6) pole mounted security cameras with speaker attachments in six (6) locations around the perimeter of his residential property.

• The subject lot is zoned 'Urban' under the Metropolitan Region Scheme (MRS) and 'Residential' under the City's Local Planning Scheme No.17 (LPS17). It abuts the Swan River foreshore which is reserved ‘Parks and Recreation’ under the MRS. The installation of domestic security devices are part of the single house use class which is a ‘P’ use in the ‘Residential’ zone.

• The lot is within the Guildford Conservation Precinct Local Planning Policy (POL-C-106) area and as such, the application was referred to the State Heritage Office (SHO) for comment. The SHO has no objection to the application as it was considered the security poles will not have an adverse impact on the cultural heritage significance of Guildford Historic Town.

• The application was referred to the Department of Water and Environmental Regulation (DWER) as the security poles are situated within areas subject to flooding. DWER propose no objection to the security poles as they will not be obstructive to major river flows.

• The application was referred to the Department of Biodiversity, Conservation and Attractions (DBCA) as the development is on a lot that abuts land within the Swan Canning Development Control Area (DCA). DBCA is unable to support the location or height of security Poles 4-6 as they do not meet the general objectives of Policy No.42 and Policy No.48 which relate primarily to visual impact and amenity of the DCA.

• The application was advertised for a period of 14 days by way of letter to selected properties immediately adjoining the subject site and to the Guildford Association. During this time, two (2) submissions of objection were received. The submissions raised concerns citing incompatibility with the surrounding area and the wider Guildford Conservation Area, privacy, light, noise overspill and proximity to the foreshore reserve.

• In order to address concerns raised during the advertising period, the applicant has provided plans prepared by a qualified consultant that models the anticipated security camera range of motion and light output of the lighting located on Poles 3-6.


Page 94

• Notwithstanding the above, both outdoor light overspill and visual privacy of security cameras overlooking adjoining properties is not a matter which is governed under Local Planning Scheme No.17 but under separate legislation, those being the Surveillance Devices Act 1998, the Surveillance Devices Regulations 1999 and the Local Government Act 1995.

• The application is considered to generally comply with the requirements of POL-C-106 Guildford Conservation Precinct Local Planning Policy.

• City staff consider that, subject to conditions, the security poles and associated development comply with the relevant policies in that they will not adversely impact the streetscape or the adjoining riverine environment to the rear.

It is recommended that the Council resolve to approve the application for Six (6) Security Poles and Associated Infrastructure to be located at Lot 206 (No.136) Swan Street, Guildford, subject to conditions.



Council has discretion in accordance with clause 68(2) of the Planning and Development (Local Planning Schemes) Regulations 2015 to determine an application for development approval by:




Local Planning Scheme No. 17 (cl. 10.3)

Council has discretion in accordance with clause 10.3 of the City's Local Planning Scheme No.17 (LPS17) to approve (with or without conditions) or refuse the application.

BACKGROUND

Applicant: Dynamic Planning & Developments Pty Ltd Owner: Michelle Hansen & Mark Hansen Zoning: LPS17 - Residential MRS - Urban Strategy/Policy: POL-C-106 - Guildford Conservation Precinct

State Planning Policy 7.3 - Residential Design Codes Development Scheme: Local Planning Scheme No.17 Existing Land Use: Single House Lot Size: 3,222m2 Use Class: Incidental to 'Single House' (P)


Page 95


This application seeks approval for the installation of six (6) pole mounted security cameras with speaker attachments in six (6) locations around the perimeter of Lot 206 (No.136) Swan Street, Guildford.

• Each security camera is attached to a pole via a spigot mount.

• All security cameras can pivot to ensure all areas of the subject site are able to be monitored.

• Security Lights are only illuminated when the security system is triggered (i.e. it is not a simple motion sensor system). Lights will only illuminate areas of the subject site.

• The light on Pole 3 is not a security light but rather a task light which can be used to illuminate the front of the garage when needed e.g. if loading a vehicle in the driveway at night.

• The light on Pole 6 will also function as an amenity light to illuminate the rear gate area.

• All poles will be fitted with an auditory response system (i.e. speaker). Speakers will be installed at a height of 2.5m from finished ground level (i.e. not at the top of poles).

Pole 1 (P1) Height: 4.0m Setback/s:

• 2.050m to eastern side boundary • 7.1m to south (primary street)

Installations: • Cameras & speakers


• 1.0m to western side boundary • 11.8m to south (primary street)

Installations: • Cameras & speakers


• 1.0m to western side boundary • 27.1m to south (primary street)

Installations: • Cameras, task light & speakers


• 1.0m to western side boundary • 17.5m to northern rear boundary

Installations: • Cameras, light & speakers


• 1.0m to western side boundary • 1.08 to northern rear boundary

Installations: • Cameras, light & speaker


Page 96


• 6.7m to eastern side boundary • 1.0m to northern rear boundary

Installations: • Camera, light & speaker

DESCRIPTION OF SITE

The subject lot is located on the northern side of Swan Street, fronting Stirling Square in Guildford. Backing onto the water meadows of Guildford, the property falls approximately 4m from the street to the rear boundary and is part of the Swan River floodplain. At the rear, and along half of its western boundary, the property abuts the river reserve. The Swan River itself is approximately 170m from the rear boundary of the property. There are no formal constructed access ways through the river reserve in this location.


DA15949-04 - Demolition of Existing Residence & Construction of Single Dwelling

DA630-11 - Single Dwelling

DA630-11/A - Extension of Time - Single Dwelling

DA630-11/B - Single Dwelling

DA215-15 - Facade Materials for Single House

DA630-11/C - Proposed Additions/Alterations to single house (comprising retaining walls, earthworks, fences, water tank, development incidental to single house)

DA630-11/D - Single House and Associated Works

DA403-17 - Outbuilding (Pool Shed)

APPLICANT'S SUBMISSION

The applicant provided the following comments following the public consultation period.

Height and Visual Impact of Security Poles

It is noted that a number of the proposed poles will be set in amongst a number of trees which are proposed as part of the landscape plan for the site. The trees once mature will assist in ameliorating any adverse impacts of the poles from a visual amenity perspective.


Page 97

Security System

The security system being used incorporates a combination of thermal cameras, fixed ‘normal’ cameras (i.e. non thermal) and pan-tilt-zoom cameras or (PTZ camera). A PTZ camera is one that is capable of remote directional and zoom control. These cameras all work in unison to create a system that is highly accurate and responsive to any security threat.

The thermal cameras act first in providing clear imagery of the field of view and as it works on the heat map of the object as opposed to a simple movement. To this end, a thermal camera is able to differentiate between human, animal and vegetation moving in the wind due to differing heat map signatures and object sizes. When an intruder is identified by the thermal cameras, the system uses this data to direct the PTZ cameras to focus on and track the intruder. At this point in time, the security lighting is activated in the location of the intruder as well as an auditory response which is played through the proposed speakers and advises the intruder that they have been detected. The auditory response at this stage is not a full alarm status but a pre-recorded message which notifies the intruder that they should leave the property before full alarm status is activated.

If an intruder continues to ignore the warnings and proceeds to attack / attempt to enter the main building, full alarm status will be activated which will consist of full lighting of the system as well as a siren, much like your standard residential home alarm. At this time, the security monitoring company is notified of the event and the need to attend the event.

It is noted that the security system itself is being installed by a licensed security services provider which under WA law, a CCTV system must be installed by a licensed provider as governed under the Security and Related Activities (Control) Act 1996.

PUBLIC CONSULTATION


Duration: 14 days between 22 January and 6 February 2020.

Method: A letter to all landowners immediately surrounding the subject site and the Guildford Association. In addition to this, the application was placed on the City's website.

Submissions Received: A total of two (2) submissions of objection were received. The concerns raised included the following points:

• The scale and bulk of the security poles are not compatible with the existing development of the area nor the wider Guildford Conservation Area;

• Privacy concerns with security cameras on a rotating spigot mount allowing 360-degree viewing capabilities;

• Lighting proposed is considered industrial/commercial in nature with potential for light 'overspill' outside the subject lot boundaries;

• Excessive noise output from the proposed speaker system; and


Page 98

• Proximity of the security poles to the Development Control Area boundary to the north.


State Heritage Office

In accordance with the Heritage Act 2018, all applications within the Guildford Historic Town are required to be referred to the Department of Planning, Lands and Heritage for advice. The Department supports the proposal as it was considered the security poles will not have an adverse impact on the cultural heritage significance of Guildford Historic Town.

Department of Biodiversity, Conservation and Attractions (DBCA)

In accordance with Clause 30A(2)b(i) of the Metropolitan Region Scheme, as the development is on a lot that abuts land within the Swan Canning Development Control Area (DCA), the proposal was referred to the DBCA for comment.

DBCA is unable to support the location or height of Security Poles 4-6 as they do not meet:

• The general objectives of Policy No.42 - Planning for land use, development and permitting the Swan Canning DCA related to visual impact and amenity of the DCA; and

• The objectives of Policy No.48 - Planning for development setback requirements affecting the Swan Canning Development Control Area.

Policy No.48 requires that where a land parcel has more than one (1) boundary abutting the DCA, a minimum side setback(s) of 10m or 20 per cent of the average distance, whichever is the lesser, from the DCA to the opposite boundary is required.

The calculated setback for Security Poles 4-6 is 10m, placing these poles amongst existing or proposed infrastructure on the property. DBCA recognises this is not practicable and recommends the security system be attached to existing (or other approved) structures (for example the dwelling) within the lot.

If the security infrastructure is located away from the DCA boundary this will also address the objectives of Policy No.42.

Department of Water and Environmental Regulation (DWER)

The application was referred to DWER as the security poles are situated within areas subject to flooding. DWER propose no objection to the security poles as they will not be obstructive to major river flows.


Page 99

DETAILS

Zoning and Permissibility of Use

The subject lot is zoned 'Urban' under the Metropolitan Region Scheme and 'Residential' under the City's Local Planning Scheme No.17 (LPS17). The erection of the security poles is considered to fall under the existing approved use of the subject lot as a Single House, which is a permitted use in the residential zone.

Nonetheless, there are a number of planning considerations arising due to the property’s location in a heritage precinct, abutting the Swan River reserve, and in the flood plain.

POL-C-106 - Guildford Conservation Precinct Local Planning Policy

There are no specific provisions within the Guildford Conservation Precinct Local Planning Policy that specifically relate to security poles only general provisions that pertain to external fixtures.

The acceptable development provisions, 5.3.2 (j) Location of External Fixtures notes that external fixtures, such as satellite dishes, TV and radio antennae, exhaust vents, air conditions units, solar panels and the like, shall be sited so that they are not visible from a public street or place.

The performance criteria, 5.3.1 (d) notes that external fixtures shall be sited so as to minimise the adverse visual impact from the street or public place.

The security poles will be visible from both Swan Street and the Swan River foreshore reserve to the rear of the lot.

Both of the two (2) public submissions received contend that the poles are of excessive height, highly visible and un-slightly and are “alien features” and more akin to penal use than an historic town.

The questions under assessment are:

- what will be the visual impact of the poles as viewed from Swan Street?; and

- what will be the visual impact of the poles as viewed from the Swan River foreshore reserve?

With respect to the first question it is considered that Poles 1 and 2 (already installed), situated within the front setback area of the lot at approximately 7 metres and 12 metres respectively, will be most visible, with Pole 3 (also installed), situated some 27 metres from the front boundary also visible. Poles 1 and 2 have a height of 4 metres; Pole 3 will have a height of 5 metres.

Whilst these poles are visible from the street, their form is considered to present similar to a street (telephone/light) pole, a number of which exist within the verge of this part of Swan Street. Light poles of a commensurate form and height exist in more prolific numbers along Johnson Street and Stirling Street where they influence the visual landscape of this part of Guildford around Stirling Square. The three poles on the subject lot are not considered to be “alien” within this broader context nor visually dominate presentation to Swan Street given the scale of the dwelling that has been constructed on it.


Page 100

With respect to Poles 4, 5 and 6, a public submission contends that these poles, as with Poles 1 and 2 to the front of the lot, fail to comply with the City’s policy POL-E9.2 Floodplain Management and Development.

As noted the Department of Biodiversity, Conservation and Attractions has objected to Poles 4, 5 and 6 because they are not set back 10 metres from the lot boundary to the foreshore reserve and consequently have an adverse impact on the visual amenity of the foreshore reserve.

Firstly with reference to the City’s Floodplain policy its objectives are:

− To conserve the environmental features of the floodplain.

− To ensure that development is compatible with flood management in order to minimise the risks and effects of flooding.

− To encourage development which maintains or enhances the physical and visual amenity of the floodplain.

− To provide guidelines for the use and development of the floodplain.

It is true that all the poles are within the floodplain of the river, but that is true for the whole of this lot and other lots along the street. The poles are merely additional structures to the houses that have been built on their lots within the floodplain. They are therefore not considered to be modifying the floodplain environment any more than it has already been modified by the existing residential development.

As viewed from the foreshore reserve, Poles 4, 5 and 6 will be situated against the backdrop of the expansive dwelling on the lot. Further, the applicant has submitted a detailed landscaping plan which proposes tree planting around Poles 4 and 5, with the species selected to grow to a height of between 5 and 10 metres. To assist with blending these poles into the landscaped backdrop it is recommended that they be painted in 'Heritage Green' colour.

Against such a backdrop it is considered that Poles 4, 5 and 6 would not be visually dominant from the foreshore, especially as viewed at a distance from the riverbank. The general visual amenity of the floodplain would be expected to be largely maintained.

The government agency responsible for consideration of development within the Swan River floodplain – the Department of Water and Environment Regulation has advised – not surprisingly, that the poles should not adversely retard flood waters.

For these reasons City staff do not agree that the proposed poles are contrary to the City’s Policy on Floodplain Management.

Security Cameras

Each security pole located on the subject site has a security camera mounted via a rotating spigot mount allowing the cameras a range of movement to capture image entirely within the subject lot.

Concerns were raised in submissions about the cameras infringing on the privacy of adjoining landowners. It is understood that this is prohibited by the Surveillance Devices Act 1998 & the Surveillance Devices Regulations 1999 and CCTV Technical Advice from the Office of Crime Prevention. The applicant has indicated that the devices will be set up to ensure that the field of vision of the cameras will be restricted to within the subject lot. Consequently there should be no loss of privacy of adjoining residents.


Page 101

Lighting

Security Poles 3-6 propose lighting be installed to serve different purposes. Pole 3 situated on the west elevation adjacent to the existing garage is proposed as a task light to be utilised by the occupier when required. Lighting on Poles 4-6 will be used in conjunction with the security system and only activated if the security system is triggered. The light located on Pole 6 (located in the north-east corner of the lot) will also function as an amenity light to illuminate the rear gate area.

A submission received during the public consultation period contends that the lighting affixed to the security poles will emit an unacceptable level of light spill onto adjoining lots and also the Development Control Area.

In order to address concerns raised during the advertising period, the applicant has provided plans prepared by a qualified lighting consultant which models the anticipated light output of the lighting located on Poles 3-6 and confirms that the levels of emitted light will comply with Australian Standard AS 4282 – Control of Obtrusive Effects of Outdoor Lighting. Consequently there should be no adverse impact to the amenity of adjoining residents by the operation of the lighting attached to these poles.

Speakers

One (1) speaker is proposed on each of the six (6) security poles on the subject lot and will be installed at a height of approximately 3m from ground level (lower than the cameras and lights).

A submission received during the public consultation period contends that the proposed speaker system will emit an alarm sound equivalent to that of a 'jackhammer' or 'loud jet aircraft'.

The speakers will initially emit a low level auditory response when triggered as opposed to an alarm. The subsequent alarm will be time limited. It would be hoped that the triggering of the audio response from the speakers on the poles would be very infrequent, given that they are intended to be triggered only by what would be considered as trespassers. Operating on this basis there is reason to expect that there should be no adverse impact to the amenity of adjoining residents by the operation of the speakers attached to these poles.


Option 1: Council may resolve to approve the application for Six (6) Security Poles and Associated Infrastructure to be located at Lot 206 (No.136) Swan Street, Guildford subject to conditions.




Page 102

Option 2: Council may resolve to refuse the application for Six (6) Security Poles and Associated Infrastructure to be located at Lot 206 (No.136) Swan Street, Guildford for the following reason:

1. The works will have, variously, an adverse visual impact on the streetscape of Swan Street and on the riverine landscape of the water meadows to the rear of the lot, so detracting from the character of the Guildford locality.

Implications: The applicant will have the right of review to the State Administrative Tribunal if aggrieved by this decision.


CONCLUSION

This application seeks approval for Six (6) Security Poles and Associated Infrastructure to be located at Lot 206 (No.136) Swan Street, Guildford. City staff recommend that the application be approved for the following reasons:

• The land is zoned 'Residential' under the City's LPS17 and the works are associated with a 'Single House' which is a 'P' use within this zone. The lot abuts the Swan River foreshore reserve.

• The scope of assessment of the application comprises the application of the Guildford Conservation Precinct Planning Policy and the Floodplain Management and Development policy.

The application was referred to adjoining and surrounding neighbours and the Guildford Association for comment. Objections were received with respect to the entire scope of works contending that they would, variously, have an adverse visual impact on the streetscape, neighbouring properties and riverine environment and to the detriment of the character of the Guildford locality. While additionally, raising concern with visual privacy, noise and light spill.

The Department of Water and State Heritage Office have no objection to the security poles while the Department of Biodiversity, Conservation and Attractions had no objections to the development itself however did not support the location of security Poles 4-6 as they do not meet the general objectives of Policy No.42 and Policy No.48 which relate primarily to visual impact and amenity of the DCA.

City staff consider that, by their scale and placement, and coupled with the scope of works and landscape treatment to the rear of the property, the six (6) security poles and associated infrastructure will comply with the relevant policies and it is considered that the development will not adversely impact the streetscape, adjoining landowners nor the adjoining foreshore reserve to the rear.

Approval is recommended, subject to conditions.


Page 103

ATTACHMENTS

Location Plan

Site Plan

Light Output Plan

Landscaping Plan

Elevation Plan

Camera, Light and Speaker Specification Plans


Nil








VOTING REQUIREMENTS

Simple majority


Page 104

RECOMMENDATION


1) Grant development approval for the application for Six (6) Security Poles and Associated Infrastructure to be located at Lot 206 (No.136) Swan Street, Guildford subject to conditions:

1. The approved security poles and associated infrastructure is to comply in all respects with the attached approved plans, as dated, marked and stamped, together with any requirement and annotations detailed thereon by the City of Swan. The plans approved as part of this application form part of the development approval issued.

2. Security Poles 1-6 are to be painted heritage green (cottage green) or a similar colour to the satisfaction of the City of Swan within 90 days of the date of determination of this application.

3. An amended landscaping plan must be submitted to the City for approval within 30 days from the date of issue of the Planning approval; and all landscaping must be completed in accordance with the approved detailed landscape plan, prior to the occupation of the dwelling.

The amended landscaping plan shall include that:

(i) Acer Palmatum (Japanese Maple) is to be replaced as they are one of the “species to be avoided in the City of Swan” list (7.3 of the City of Swan Urban Forest Canopy Guidelines).

4. External lighting shall comply with the requirements of AS 4282 – Control of Obtrusive Effects of Outdoor lighting.

5. Security cameras are to be installed in accordance with the Surveillance Devices Act 1998.






Page 105

DISCLAIMER: Information shown hereon is a composite of information from various different data sources. Users are warned that the information is provided by the City of Swan in this format as a general resource on the understanding that it is not suitable as a basis for decision making without verification with the original source.

6 March 2020

1:2000


Page 106


Page 107

Ordinary M

eeting of Council

06 May 2020

Page 108

Ordinary M

eeting of Council

06 May 2020

Page 109

Ordinary M

eeting of Council

06 May 2020

Page 110

CITY OF SWAN

RECEIVED

08 Jan 2020

Ordinary M

eeting of Council

06 May 2020

Page 111

CITY OF SWAN

RECEIVED

08 Jan 2020

Ordinary M

eeting of Council

06 May 2020

Page 112

145 OD

CITY OF SWAN

RECEIVED

08 Jan 2020

Light Pole: P2


Page 113

CITY OF SWAN

RECEIVED

08 Jan 2020

Light Pole: P3


Page 114

&

IndustriesS&G

ELEVATION

BASEPLATE DETAILS

CONTROL GEARCLEARANCE DETAILS

ELEVATION ON DOOR

CITY OF SWAN

RECEIVED

08 Jan 2020

Light Pole: P4, P5 & P6


Page 115

CITY OF SWAN

RECEIVED

08 Jan 2020


Page 116

CITY OF SWAN

RECEIVED

08 Jan 2020


Page 117

Ordinary M

eeting of Council

06 May 2020

Page 118

DNH AS Phone................... + 47 35 98 56 00 Fax……….............+ 47 35 98 56 10 E-mail...………............ [email protected] Web-Site…………….. www.dnh.no

DNH WW Ltd Phone……. + 44 1908 275 000 Fax.............+ 44 1908 275 100 E-mail…[email protected]

DNH Speakers IncPhone........... + 1 484 494 5790 Fax…........... .+ 1 484 494 5793 [email protected]

DNH GmbH Phone… + 49 040 6569 30-0 Fax....... + 49 040 6569 30-30 E-mail...........…. [email protected]

ISO 9001 CERTIFIED

DNH reserves the right to alter specifications without notice

HEAD OFFICE, NORWAY ENGLAND GERMANY USA

http://companyweb/teknisk/Dataark/Horn/Miniature/H-44.doc Rev. 24.10.2016

H-44(T)

Installation, Operation and Maintenance Procedures

Fasten bracket with two screws. To change the position of the loudspeaker, please adjust the bracket (by loosening / tightening the screws) as required.For optimum performance, always use the correct voltage / power and operate within the frequency limits as stated. The cable should be terminated in a suitable junction box. This loudspeaker is supplied with a two years warranty against defective materials and workmanship.

Sound pressure levels at 1W/1m sine wave MP-2,5 SpecificationsMaterial / Color PA6 and aluminum / RAL 7035 Mounting Bracket Termination Cable 0,5 m Weight without transf. 0,44 kg IP-rating 67Max. / min. amb. temp 150 C / -50 CRated / max. power 6 W / 10 W SPL 1W/1m 101 dB SPL rated power 107 dB Effective freq. range 300 – 20000 Hz Dispersion (-6dB) 1kHz / 4kHz 171° / 40° Directivity factor,Q 1kHz/4kHz 2,1 / 9,0 Options Impedance, colors, labels

100V transformer Primary nominal

tappings Red Yellow 6,0 WYellow Green 3,0 WGreen Blue 1,5 WRed Green 1,0 WYellow Blue 0,6 WRed Blue 0,4 W

CITY OF SWAN

RECEIVED

08 Jan 2020


Page 119

3.5 SOLID BOUNDARY FENCE - LOT 187 (NO.21) STATION STREET, UPPER SWAN (DA029-20)




KEY ISSUES

• The City has received an application for retrospective approval of a 2.2m high solid boundary fence that is located on the east and south boundaries and a portion of the west boundary at Lot 187 (No.21) Station Street, Upper Swan.

• As the subject lot is zoned General Rural the development is not exempt from planning approval as the boundary fence has not been constructed with post and rail or post and wire.

• The application was advertised to all landowners and occupiers within 50m of the subject site as well as the Swan Valley Residents and Ratepayers Association. At the conclusion of advertising, a total of four (4) objections were received. The objections cited concerns that the solid boundary fence could detract from the rural amenity of the locality.

• The solid boundary fence is considered to be acceptable as it is consistent with the 'General Rural' zone objectives specified in the City's Local Planning Scheme No.17 and will not have an adverse impact on the rural character of the locality.

It is recommended that the Council grant retrospective approval to the Solid Boundary Fence at Lot 187 (No.21) Station Street, Upper Swan, subject to conditions.


Local Planning Scheme No. 17 (Clause 10.3)

Council has discretion in accordance with Clause 10.3 of Local Planning Scheme No.17 to approve (with or without conditions) or refuse the application.


Page 120

Planning and Development (Local Planning Scheme) Regulations 2015 (Clause 68 (2))

Council has discretion in accordance with Clause 68 (2) of the Planning and Development (Local Planning Scheme) Regulations 2015 to determine an application for development approval by:

• Granting development approval without conditions;

• Granting development approval with conditions;

• Refusing to grant development approval.

RIGHT OF APPEAL


In accordance with Clause 10.10 of Local Planning Scheme No.17, if the applicant is aggrieved with the decision of Council, a right of appeal may exist in accordance with Part 3 of the State Administrative Tribunal Act 2004 and Part 14 of the Planning and Development Act 2005.


In accordance with Clause 76 of the Planning and Development (Local Planning Scheme) Regulations 2015 an affected person (meaning the applicant of the subject development application or the owner of the subject land) may apply to the State Administrative Tribunal for a review of a reviewable determination in accordance with Part 14 of the Planning and Development Act 2005.

BACKGROUND

Applicant: Renee Watson Owner: Jack Watson Zoning: LPS17 - General Rural MRS - Rural Strategy/Policy: POL-TP-126 - Building and Development Standards -

Rural Zones Development Scheme: Local Planning Scheme No.17 Existing Land Use: Single House Lot Area: 4,046m2 Use Class: 'P'


Page 121


The development application seeks approval for an existing solid boundary fence at Lot 187 (No.21) Station Street, Upper Swan. The solid boundary fence is intended to provide privacy and address the noise concerns raised by the adjoining neighbours with regard to the approved commercial vehicle parking on the subject site.

The solid boundary fence is located on the east and south boundaries, and on a portion of the west boundary of the subject site. The boundary fence is constructed with a Colorbond material in a Cream colour.

DESCRIPTION OF SITE

The subject site is currently used to facilitate a single house and the parking of commercial vehicles. The surrounding area is characterised by rural residences.


The following development applications have been approved:

• DA-77/2014/A - Approved amendment to modify condition 2 from one truck to one prime mover.

• DA-77/2014 - Approved retrospective commercial vehicle parking.

APPLICANT'S SUBMISSION

The applicant's justification is as follows:

"My name is Jack Watson. I purchased 21 Station Street, Upper Swan on the 21/9/2019. This is my first home purchase. What made me decide to purchase the property was the fact it had a big block and large shed. The property was within my buying capability, so I went ahead and purchased it. The home was very run down, was in need of renovations and as it had no working bathrooms; I was unable to move in.

After trying to talk with all neighbours, and calm everybody down we had no success. We finally had come to a decision that I could not live at the property with the level of aggressiveness and invasion of privacy we were enduring constantly. I worried about my animal's safety and security when I eventually moved into the property.

I contacted a local fencing contractor who came and gave me a quote for Colorbond fencing to be erected on the property within the boundary. He then said that I did not need a permit for the fencing as it could be 2.4m high without one. I looked on the City of Swan website and saw the same information, so we proceeded with the installation.

We had a visit from the compliance officers at the City of Swan, who notified me that I was required to apply for a permit for the fencing as the information we had received was based on a different zoning.


Page 122

In the immediate area there are plenty of properties with Colorbond fencing and other fencing consisting of materials other than post and wire, including the neighbours that have been complaining.

I have plans to landscape the property and have already started planting trees and native bushes to compliment the rural setting. This fence does not take away from the rural setting that we are hoping to enjoy.

The fencing has cost me over $17,000. I believe I have a right to live on my property with quiet and private enjoyment without having to be worried about aggressive and intrusive neighbours."

PUBLIC CONSULTATION

The application was advertised for fourteen (14) days to the landowners and occupiers within 50m of the subject site and the Swan Valley Residents and Ratepayers Association. Four (4) objections were received, one each from the landowners and occupiers of Lot 188 (No.17) Station Street, Lot 190 (No.1425) Great Northern Highway and Lot 194 (No.10) Orchard Street, Upper Swan and one from the Swan Valley Residents and Ratepayers Association. The objections cited concerns that the solid boundary fence could detract from the rural amenity of the locality.


No consultation with other agencies/consultants was undertaken.

DETAILS


As per Local Planning Scheme No.17, the subject site and properties in the surrounding area are zoned 'General Rural'. The solid boundary fencing was assessed against the relevant objectives of the 'General Rural' zone. The relevant objectives are as follows:

• Ensure the use and development of land does not prejudice rural amenities, and to promote the enhancement of rural character.

Properties within the locality are relatively small compared to traditional rural properties and the locality appears to have a similar streetscape to those streetscapes typically found within residential areas.

The predominant type of fencing found throughout the locality is solid Colorbond fencing which is significantly different to the post and wire or post and rail fencing typically found throughout rural areas. Solid boundary fences (some without development approval) have historically been present in the locality since approximately April 2011. As such, it can be concluded that solid boundary fences are in keeping with and form part of the rural character of the locality.

Furthermore, the solid 2.2m high Colorbond fence will provide the landowners and occupiers of the subject site with adequate privacy.


Page 123

POL-TP-126 - Building and Development Standards - Rural Zones

Local Planning Policy POL-TP-126 - Building and Development Standards - Rural Zones seeks to prescribe development standards to ensure that development within rural areas is consistent with development within the locality.

POL-TP-126 specifies that all structures within rural zones are to be constructed with materials and colours that will not detract from the visual amenity of the locality.

The solid boundary fence has been constructed with a Colorbond material in a Cream colour which is similar to other boundary fences found within the locality. It is noted that Lots 172 (No.90), 173 (No.88) and 174 (No.86) Almeria Parade, Upper Swan have side boundary fences that are similar in appearance to the solid boundary fence present on the subject site.

Additionally, the applicant has provided a landscaping plan which specifies trees that have already been planted in front of the solid boundary fence on the east boundary. The landscaping plan also proposes to plant Kings Park Bottlebrushes in front of the solid boundary fence on the south and west boundaries and in front of the east side of the sea container. It is noted that Kings Park Bottlebrushes grow to approximately 3m to 4m high.

The proposed landscaping is to be located in front of the solid boundary fence and sea container and will ensure that the solid boundary fence blends in with the rural character of the locality.


Option 1: Council may resolve to grant retrospective approval to the Solid Boundary Fence at Lot 187 (No.21) Station Street, Upper Swan on the basis that the solid boundary fence is not considered to have an adverse impact on the rural character of the locality, subject to the following conditions:

1. The approved 'Solid Boundary Fence' is to comply in all respects with the attached approved plans, as dated, marked and stamped, together with any requirements and annotations detailed thereon by the City of Swan. The plans approved as part of this application form part of the development approval issued.

2. The approved landscaping plan must be fully implemented within the first available planting season after the initial occupation of the development, and maintained thereafter, to the satisfaction of the City of Swan. Any species which fail to establish within the first two planting seasons following implementation must be replaced in consultation with and to the satisfaction of the City of Swan.

3. Any additional development, which is not in accordance with the application (the subject of this approval) or any condition of the approval, will require further approval from the City.

Implications: This option will enable the solid boundary fence to remain on the subject site, subject to conditions.

This is the recommended option


Page 124

Option 2: Council may resolve to refuse the retrospective application for the Solid Boundary Fence at Lot 187 (No.21) Station Street, Upper Swan on the grounds that it will have an adverse impact on the rural character of the locality.

Implications: This option will not allow the solid boundary fence to remain on the subject site. However, the applicant has a right of appeal to the State Administrative Tribunal if aggrieved with the decision of Council.

This is not the recommendation option

CONCLUSION

The applicant is seeking Council's approval for the existing solid boundary fence to remain on the east and south boundaries and a portion of the west boundary of the subject sites.

The solid boundary fence is considered to be acceptable as it is consistent with the rural character of the locality which predominantly consists of solid boundary fences.

ATTACHMENTS

Locality Map

Site Plan

Landscaping Plan

Image of the retrospective solid boundary fence


Nil




POL-TP-126 - Building and Development Standards - Rural Zones




Page 125

VOTING REQUIREMENTS

Simple majority

RECOMMENDATION


1) Grant retrospective approval to the Solid Boundary Fence at Lot 187 (No.21) Station Street, Upper Swan, subject to the following conditions:

1. The approved 'Solid Boundary Fence' is to comply in all respects with the attached approved plans, as dated, marked and stamped, together with any requirements and annotations detailed thereon by the City of Swan. The plans approved as part of this application form part of the development approval issued.

2. The approved landscaping plan must be fully implemented within the first available planting season after the initial occupation of the development, and maintained thereafter, to the satisfaction of the City of Swan. Any species which fail to establish within the first two planting seasons following implementation must be replaced in consultation with and to the satisfaction of the City of Swan.

3. Any additional development, which is not in accordance with the application (the subject of this approval) or any condition of the approval, will require further approval from the City.

2) Advise the applicant/owner of the resolution of Council accordingly.

3) Advise the submitters of the Council's decision accordingly.


Page 126

DISCLAIMER: Information shown hereon is a composite of information from various different data sources. Users are warned that the information is provided by the City of Swan in this format as a general resource on the understanding that it is not suitable as a basis for decision making without verification with the original source.

19 March 2020

1:750

Solid Boundary Fencing - Lot 187 (No. 21) Station Street, Upper Swan (DA29-20)Ordinary Meeting of Council 06 May 2020

Page 127

CITY OF SWAN

RECEIVED

6 Jan 2020


Page 128


Page 129


Page 130

3.6 STATUTORY PLANNING DECISIONS UNDER DELEGATED AUTHORITY

Ward: (All Wards) (Statutory Planning)



KEY ISSUES

• This report provides information relating to Statutory Planning decisions determined by the administration under delegated authority powers during the period 26 March to 22 April 2020.

It is recommended that the Council to note the list of Statutory Planning decisions made under delegated authority for the period 26 March to 22 April 2020.

BACKGROUND

Schedule 2 (deemed provisions for local planning schemes) of the Planning and Development (Local Planning Schemes) Regulations 2015 and Local Planning Scheme No. 17 Clause 11.3 provide for Council to delegate powers under a local planning scheme to the Chief Executive Officer (CEO), who in turn has delegated them to appropriately qualified employees of the City.

Local governments utilise levels of delegated authority to undertake day-to-day statutory functions, thereby allowing Council to focus on policy development, representation, strategic planning and community leadership, with the organisation focussing on the day to day operations of the City. The use of delegated authority means the large volume of routine work of a local government can be effectively managed and acted on promptly, which in turn facilitates efficient service delivery to the community.

The framework for the delegations of those powers is set out in in the Delegation of Authority Register and is reviewed every year. At the ordinary meeting of Council held on 7 June 2017 Council considered and adopted the most recent Statutory Planning delegations.


Page 131

DETAILS

This report identifies the Statutory Planning decisions determined by the administration under delegated authority powers during the period 26 March to 22 April 2020.

Type Number

Built Strata applications 1

Subdivision applications (referral) 7

Subdivisions - Clearance of conditions 13

Strata subdivision applications 2

Strata subdivision clearances 3

Development applications - City of Swan 80

Local Development Plan 5

Section 40 - Liquor Licence 3

Total number of Planning Decisions 114

CONSULTATION

Consultation may be undertaken on an application as required by any relevant legislation or policy.

ATTACHMENTS

List of Statutory Planning decisions made under delegated authority on planning applications for the relevant period.


Strategic Community Plan - Statutory Planning contributes to achieving outcomes in all Key Result Areas.





Page 132


Application fees received and costs associated with processing applications.

VOTING REQUIREMENTS

Simple majority

RECOMMENDATION


1) Note the list of Statutory Planning decisions made under delegated authority for the period 26 March to 22 April 2020.


Page 133

DELEGATED AUTHORITY DECISIONS26 March - 22 April, 2020

App No Lodged Description Address Suburb Ward DecisionBS-1/2020 21/01/2020 Built Strata Subdivision (Form 24) 15 Bailey Place BEECHBORO Altone Approved

DA-200/2020 24/03/2020Car park reconfiguration and pick up collection area including canopy additions and additional signage 161 Altone Road BEECHBORO Altone Approved

DA-399/2019 27/06/2019 Ancillary Dwelling 4 Avignon Way BEECHBORO Altone Approved

DA-53/2020 24/01/2020 Single House 3 Positano Loop DAYTON Altone Approved

DA-72/2020 4/02/2020Use of the land for grouped dwellings and associated development to construct two houses including associated civil works 11 Cuttler Avenue BEECHBORO Altone Approved

DA-745/2019 28/11/2019 Conversation of a shed to an ancillary dwelling including additions to the building Lot 626 Cranleigh Street BENNETT SPRINGS Altone Approved

DA-85/2018/A 24/10/2019Amendment to DA-85/2018 - Modify the design of the rear house and indicative lot boundaries; and Extend Term of Approval (2 Years) 48 Madeira Avenue BEECHBORO Altone Approved

LDP/7/2020 7/02/2020 Local Development Plan (Taylor Estate) Stage 16B Lot 9042 Martinich Drive CAVERSHAM Altone Approved

SB-15/2020 20/02/2020 Subdivision (38 lots) Lot 9044 Waldeck Road CAVERSHAM Altone Recommended Approval

SB-17/2020 28/02/2020 Subdivision (2 lots) 135 Bluegum Road BEECHBORO Altone Recommended Approval

SSCL-4/2019/1 13/03/2020 Clearance of Conditions (1-5) 22 Danube Avenue BEECHBORO Altone Approved

SSCL-56/2017/1 3/02/2020 Clearance of Conditions (2-12) 216 Grandis Road DAYTON Altone Approved

DA-108/2020 17/02/2020 Change of use to Educational Establishment (security guard training) 4/36 Johnson Street GUILDFORD Midland / Guildford Approved

DA-125/2020 21/02/2020 Associated developmentto construct Display Home Signage 7 Exmouth Road BUSHMEAD Midland / Guildford Approved

DA-132/2019 1/03/2019 Demolition of exisitng single house and proposed single house. 3 Pitt Street WOODBRIDGE Midland / Guildford Approved

DA-133/2020 26/02/2020 Signage 128-142 Great Eastern Highway SOUTH GUILDFORD Midland / Guildford Approved

DA-14/2020 15/01/2020 Additions to Existing Single House 58 Dudley Street MIDLAND Midland / Guildford Approved

DA-143/2020 4/03/2020 Additions to existing Single House (Carport, Roof, Verandah, Driveway and Render/Paint) 9 Bertie Street GUILDFORD Midland / Guildford Approved

DA-158/2020 9/03/2020 Two Grouped Dwelling and associated earthworks 141 Bushmead Road HAZELMERE Midland / Guildford Approved

DA-160/2020 9/03/2020 Patio Addition To Existing Single House 3 Edgewood View SOUTH GUILDFORD Midland / Guildford Approved

DA-189/2020 23/03/2020 Solar Panels 5 Wellman Street GUILDFORD Midland / Guildford Approved

DA-193/2019/A 1/04/2020 Landscaping plan for approval - Clearance of Condition 1 development approval (DA-193/2019) 224 Swan Street West GUILDFORD Midland / Guildford Approved

DA-41/2020 23/01/2020 Construction of a single house including associated civil works 11 Kingsley Drive SOUTH GUILDFORD Midland / Guildford Approved

DA-44/2020 22/01/2020 Flagpole 7A Johnson Avenue GUILDFORD Midland / Guildford Approved

DA-448/2018/A 12/02/2020 Amendment to aspects of the development approval DA-448/2019 13 Turton Street GUILDFORD Midland / Guildford Approved

DA-64/2020 29/01/2020 Retaining Walls 18 Christina Street HAZELMERE Midland / Guildford Approved

DA-642/2019/A 6/02/2020 Amendment - Solar Panels 163 Great Eastern Highway BELLEVUE Midland / Guildford Approved

DA-647/2019/A 6/02/2020 To amend an aspect of the original approval under DA-647/2019 - revised locations 12 Moore Avenue BELLEVUE Midland / Guildford Approved

DA-65/2020 3/02/2020 Construction of a swimming pool & barrier fencing including associated works 1 Helena Street GUILDFORD Midland / Guildford Approved

Ordinary M

eeting of Council

06 May 2020

Page 134


App No Lodged Description Address Suburb Ward Decision

DA-679/2019 6/11/2019 Extension to existing Single House 34 Helena Street GUILDFORD Midland / Guildford Approved

DA-702/2019 13/11/2019 Bulk Earthworks Lot 9008 Farrall Road MIDVALE Midland / Guildford Approved

DA-714/2019 19/11/2019 Refurbishment and conservation works - St Brigids Convent 69 Morrison Road MIDLAND Midland / Guildford Approved

DA-789/2017/B 6/03/2020 Amendment to an aspect of the original approval (Serviced Apartments) 7 Wroxton Street MIDLAND Midland / Guildford Approved

DA-950/2015/E 3/02/2020 Clearance of Condition 2 - Public Art (Multiple Dwellings & Grouped Dwellings) 62 Clayton Street BELLEVUE Midland / Guildford Approved

DA-97/2020 11/02/2020 Patio Addition to Existing Single House 2 Second Avenue WOODBRIDGE Midland / Guildford Approved

SB-19/2020 9/03/2020 Subdivision (2 Lots) 3 Robertson Street HAZELMERE Midland / Guildford Recommended Approval

SBCL-64/2017/1 11/12/2019 Subdivision (Movida Estate) Stage 7A Lot 9002 Farrall Road STRATTON Midland / Guildford Approved

SBCL-7/2017/4 11/12/2019 Clearance of Conditions (1-8, 15-18, 20 and 21) Movida Estate Stage 7A Lot 9001 Farrall Road STRATTON Midland / Guildford Approved

SBCL-77/2019/1 6/04/2020 Clearance of Condition 1 Lot 2 Purton Place BELLEVUE Midland / Guildford Approved

SBCL-97/2018/1 29/08/2019 Clearance of Conditions (1,2 & 7) 380 Great Eastern Highway WOODBRIDGE Midland / Guildford Approved

SSCL-13/2017/1 9/03/2020 Clearance of Conditions (1-6) 26 Roger Street MIDLAND Midland / Guildford Approved

DA-107/2020 17/02/2020 Shed 152 Warbrook Road BULLSBROOK Pearce Approved

DA-211/2020 1/04/2020 Installation of a Windmill Art (incidental domestic structure) 448 Chittering Road BULLSBROOK Pearce Approved

DA-219/2020 2/04/2020 Water Tank outside the approved building envelope 272 Clarkson Road BULLSBROOK Pearce Approved

DA-233/2014 4/04/2014 Dam, Motorbike Track and Jumps, and Noise Barriers 89 Warbrook Road BULLSBROOK Pearce Approved

DA-48/2020 24/01/2020Grouped Dwelling - To construct an additional house on a survey strata plan with common property including incidental civilworks 4/8 Yathroo Way ELLENBROOK Pearce Approved

DA-643/2018 8/10/2018Development associated with the construction of an on-stream dam and associated excavation and civil works 3191 Great Northern Highway BULLSBROOK Pearce Approved

DA-71/2020 4/02/2020Construction of a patio addition that extends beyond the permissable building envelope under the approved detailed site plan 80 Pinegrove Drive ELLENBROOK Pearce Approved

DA-805/2019 20/12/2019 Proposed 'Shop and Community Purpose' 9 Fringed Way ELLENBROOK Pearce Approved

DA-925/2016/A 10/02/2020 Extension to term of approval - Ancillary Dwelling & Shed (2 years) 51 Springvale Road BULLSBROOK Pearce Approved

DA-939/2016 19/12/2016 Earthworks (fill for top-dressing) 89 Warbrook Road BULLSBROOK Pearce Approved

LDP/1/2020 15/01/2020 Local Development Plan (Stages 3A & 3B, Hespersia Precinct) Ellenbrook Town Centre Lot 9348 The Promenade ELLENBROOK Pearce Approved

LDP/4/2020 31/01/2020 Local Development Plan - Stage 17 - Annie's Landing Lot 9356 Maralla Road ELLENBROOK Pearce Approved

LDP/8/2020 26/02/2020 Local Development Plan - Vale DP3 Lot 9139 Millhouse Road AVELEY Pearce Approved

LDP/9/2020 9/03/2020 Local Development Plan - Stage 9, Village 7A (Lexia) Lot 10815 Dalgarup Way ELLENBROOK Pearce Approved

S40-1/2020 3/02/2020 Section 40 Certificate - Charlotte's Vineyard Restaurant Lot 3667 Brookmount Drive ELLENBROOK Pearce Approved

S40-3/2020 5/02/2020 Section 40 Certificate Restuarant 42 Main Street ELLENBROOK Pearce Approved

S40-4/2020 11/02/2020 Section 40 (Shopping Centre) 80 Maffina Parade ELLENBROOK Pearce Approved

Ordinary M

eeting of Council

06 May 2020

Page 135



SB-21/2020 12/03/2020 Subdivision (2 Lots) 1299 Chittering Road BULLSBROOK Pearce Recommended Approval

SBCL-30/2019/1 6/02/2020 Clearance of Conditions (1-3, 5-9, 11, 13-15, 15, 22 & 23) Hesperia Stage 2A Lot 9345 The Promenade ELLENBROOK Pearce Approved

SBCL-30/2019/2 6/02/2020 Clearance of Conditions (1-3, 5-9, 11, 13-15, 15, 22 & 23) Hesperia Stage 2A Lot 9345 The Promenade ELLENBROOK Pearce Approved

SBCL-37/2019/1 17/02/2020 Clearance of Conditions - Vale Stage 50 (1-8, 15-19, 21 & 22) Lot 9139 Millhouse Road AVELEY Pearce ApprovedSS-8/2020 26/02/2020 Survey Strata Subdivision (53 lots) Seniors Living Site - Ellenbrook Town Centre Lot 9347 The Promenade ELLENBROOK Pearce Deferred

DA-105/2020 17/02/2020 Swimming pool & barrier fencing including associated civil works 27 Hardwick Road MILLENDON Swan Valley / Gidgegannup Approved

DA-12/2017/A 14/02/2020 Extension of Time for DA-12/2017 117 Rollinghills Drive BRIGADOON Swan Valley / Gidgegannup Approved

DA-144/2020 4/03/2020 Patio addition outside the approved Building Envelope 50 Boulonnais Drive BRIGADOON Swan Valley / Gidgegannup ApprovedDA-148/2020 4/03/2020 Proposed Fence and Gate 70 Range Road MILLENDON Swan Valley / Gidgegannup Approved

DA-164/2020 10/03/2020 Gazebo Addition 130 Rookwood Street HENLEY BROOK Swan Valley / Gidgegannup Approved

DA-174/2020 16/03/2020 Water Tank Outside The Approved Building Envelope 50 Bandicoot Loop BRIGADOON Swan Valley / Gidgegannup Approved

DA-182/2020 17/03/2020 Second Driveway 1 Berrington Trail THE VINES Swan Valley / Gidgegannup Approved

DA-187/2020 20/03/2020 Water Tank outside the approved building envelope 5 Ocotillo Court GIDGEGANNUP Swan Valley / Gidgegannup Approved

DA-198/2020 24/03/2020 Retaining Walls & Associated Siteworks 14 Woollcott Avenue HENLEY BROOK Swan Valley / Gidgegannup Approved

DA-25/2020 16/01/2020 Solid Boundary Fencing 102 Aveley Road BELHUS Swan Valley / Gidgegannup Approved

DA-26/2020 16/01/2020 Shed (Prior to a house existing on the property), Retaining Walls and Water Tanks Lot 24 West Swan Road BELHUS Swan Valley / Gidgegannup Approved

DA-33/2020 17/01/2020 Site Works 72 Flindersia Avenue BRIGADOON Swan Valley / Gidgegannup Approved

DA-34/2020 17/01/2020Change of use from "Single House' to "Ancillary Dwelling" and the construction of a new single house 67 Scrivner Road HERNE HILL Swan Valley / Gidgegannup Approved

DA-379/2017/A 18/02/2020Extension of term of approval - Use of the land for agriculture intensive and associated development including the construction of shed and car parking area 998 Great Northern Highway MILLENDON Swan Valley / Gidgegannup Approved

DA-496/2016/A 27/11/2019 Extension of term of approval - Agriculture-Intensive, Garden Centre and Food Truck 38 Septimus View MIDDLE SWAN Swan Valley / Gidgegannup Approved

DA-578/2019/A 12/03/2020 Amendment to approved DA578/2019 to increase the height of the retaining walls 4 Yabby Lane BASKERVILLE Swan Valley / Gidgegannup Approved

DA-67/2020 3/02/2020 Single House 293 Toodyay Road MIDDLE SWAN Swan Valley / Gidgegannup Approved

DA-73/2020 4/02/2020 Shed outside the Building Envelope 27 Centenary Drive GIDGEGANNUP Swan Valley / Gidgegannup Approved

DA-758/2019 5/12/2019 Single House 72 Flindersia Avenue BRIGADOON Swan Valley / Gidgegannup Approved

DA-80/2020 6/02/2020 Ancillary Dwelling (converted dongas) 34 Camargue Drive BRIGADOON Swan Valley / Gidgegannup Approved

DA-88/2020 7/02/2020 Shed Addition & Water Tank including associated civil works 73 Lefroy Avenue HERNE HILL Swan Valley / Gidgegannup Approved

DA-91/2020 10/02/2020 Solar Panels Installation 124 Lennard Street HERNE HILL Swan Valley / Gidgegannup Approved

DA-93/2020 10/02/2020 Patio Addition 374 Dalgety Road RED HILL Swan Valley / Gidgegannup Approved

DA-95/2020 11/02/2020 Skillion Patio Addition 374 Dalgety Road RED HILL Swan Valley / Gidgegannup Approved

SB-16/2020 21/02/2020 Subdivision (3 residential lots and 1 balance lot) 98 Benara Road CAVERSHAM Swan Valley / Gidgegannup Recommended Approval

Ordinary M

eeting of Council

06 May 2020

Page 136



SB-84/2019 3/12/2019 Subdivision (4 Lots) 42 Joshua Mews BASKERVILLE Swan Valley / Gidgegannup Recommended ApprovalSBCL-38/2019/1 26/02/2020 Clearance of Conditions (1 & 5) 1447 Great Northern Highway UPPER SWAN Swan Valley / Gidgegannup ApprovedSBCL-40/2019/1 5/11/2019 Clearance of Conditions (1-6, 8-10) 102 Reen Road GIDGEGANNUP Swan Valley / Gidgegannup ApprovedSBCL-82/2019/1 1/04/2020 Road Widening - Land Aquisition - Clearance of Conditions (1) 2 Smallbrook Retreat CAVERSHAM Swan Valley / Gidgegannup ApprovedDA-111/2020 17/02/2020 Solar Panels 14 Truganina Road MALAGA Whiteman ApprovedDA-119/2020 19/02/2020 Solar Panels Lot 822 Youle-Dean Road BRABHAM Whiteman ApprovedDA-130/2020 25/02/2020 Use of the land for a warehouse & associated development to construct a commercial building 62 Millrose Drive MALAGA Whiteman ApprovedDA-137/2020 28/02/2020 Storage Yard & modifications to the car parking areas and access arrangements 1 Finance Place MALAGA Whiteman ApprovedDA-162/2019/A 31/01/2020 Amend an aspect of the Development Approval [DA-162/2019 - Warehouse and Storage (Six 191 Beringarra Avenue MALAGA Whiteman Approved

DA-172/2020 13/03/2020 Repair works to fire damaged building (including part demolition) 200 Camboon Road MALAGA Whiteman Approved

DA-556/2019 5/09/2019 Advertising Sign 348 Victoria Road MALAGA Whiteman Approved

DA-605/2015 18/08/2015 Change of use from Warehouse to Industry -Light (including additions to the building) 2/6 Midas Road MALAGA Whiteman Approved

DA-62/2020 28/01/2020 Change of Use to a warehouse and mezzanine floor addition 1/5 Kiln Street MALAGA Whiteman Approved

DA-633/2019 14/10/2019 Addition to existing Waste Transfer Station (Industry- General) 394 Victoria Road MALAGA Whiteman Approved

DA-716/2019 21/11/2019 Home Business (Hairdressing) including additions 19 Bayview Vista BALLAJURA Whiteman Approved

DA-741/2019 26/11/2019 Retaining Walls 12 Palm Crest BALLAJURA Whiteman Approved

DA-75/2020 4/02/2020 Change of Use from Warehouse to Industry-General and construction of 2 silos 436 Victoria Road MALAGA Whiteman Approved

DA-787/2019 18/12/2019 Temporary Commercial Vehicle Parking (2 Trucks, 2 Trailers) and Storage (2 years) 15 Repton Street DAYTON Whiteman Approved

DA-83/2020 6/02/2020 Solar Panels 73 Pavers Circle MALAGA Whiteman Approved

DA-84/2020 6/02/2020 Solar Panels 1/765 Marshall Road MALAGA Whiteman Approved

DA-87/2020 7/02/2020 Buildings & works associated with the fitout of the new tenancy (Showroom) 24 Kent Way MALAGA Whiteman ApprovedSB-18/2020 3/03/2020 Subdivision (32 lots) Lot 9055 Woollcott Avenue BRABHAM Whiteman Recommended ApprovalSBCL-57/2017/7 28/01/2020 Clearance of Conditions (2, 4-15, 21-23, 26, 27, 29 & 30) - Whiteman Edge - Stage 31 Lot 9040 Woollcott Avenue BRABHAM Whiteman ApprovedSBCL-68/2019/1 4/03/2020 Clearance of Conditions (1-12) Ariella (North) Stage 8 Lot 500 Park Street BRABHAM Whiteman Approved

SBCL-76/2018/1 23/03/2020 Clearance of Conditions (1) 1 Cogla Street MALAGA Whiteman Approved

SS-6/2020 10/02/2020 Survey Strata Subdivision (2 lots with CP) 2 Mudlark Crescent BALLAJURA Whiteman Recommended Approval

Ordinary M

eeting of Council

06 May 2020

Page 137

4. OPERATIONAL MATTERS

4.1 DIVESTMENT OF CITY OWNED LAND - LOT 179 LUDERMAN ROAD, NORANDA

Ward: (No Wards) (Asset Management)


Authorised Officer: (Executive Manager Operations)

KEY ISSUES

• The Minister for Local Government approved the transfer of part of the suburb of Noranda from the City of Swan to the City of Bayswater, taking effect on 1 July 2016.

• The City of Swan owns in freehold Lot 179 Luderman Road, Noranda, currently used as Public Open Space containing play equipment, adjoining a Public Recreation Crown reserve and maintained by the City of Bayswater since 2016.

• Lot 179 was created by subdivision of land owned by the Metropolitan Region Planning Authority and subsequently transferred to the State Housing Commission in 1978 and then to the Shire of Swan on 13 November 1979. The City paid $9,864 at the time of transfer.

• The City of Bayswater recently contacted the City of Swan requesting the City of Swan cede Lot 179 Luderman Road, Noranda, to the Crown to enable Lot 179 to be created as a Crown reserve for the purpose of Public Recreation and vested to the City of Bayswater for management.

• Council recently resolved to request the Minister for Lands to revoke Management Orders of six Crown reserves currently vested to the City of Swan and located in the City of Bayswater, relating to the same request from the City of Bayswater.

• The land in its current form has no significant economic or development potential and therefore, it would be difficult to envisage interest from any potential private purchaser.

• City staff recently obtained a valuation for Lot 179 Luderman Road which was established at $100,000. The Report's valuation was provided, 'on the strict assumption the land is disposed for the purposes of a local open space in perpetuity and not for any form of future urban development'.

It is recommended that the Council resolve to request the Minister for Lands to accept the transfer of freehold Lot 179 Luderman Road, Noranda and to request Lot 179 be converted to a Crown Land Title in order to reserve the land for the purpose of 'Public Recreation' to vest in the City of Bayswater.


Page 138

BACKGROUND

The Minister for Local Government approved the transfer of the suburb of Noranda from the City of Swan to the City of Bayswater, taking effect on 1 July 2016.

The City of Bayswater recently contacted the City of Swan requesting the City of Swan cede its freehold owned Lot 179 Luderman Road, Noranda, to the Crown to enable Lot 179 to be created as a Crown reserve for the purpose of Public Recreation and vested to the City of Bayswater for management.

Council recently resolved to request the Minister for Lands to revoke Management Orders of six Crown reserves currently vested to the City of Swan and located in the City of Bayswater, relating to the same request from the City of Bayswater.

The City of Bayswater has managed and maintained Lot 179 and the Reserves since 1 July 2016.

DETAILS

Lot 179 Luderman Road, Noranda on Plan 12571 and held in Certificate of Title Volume: 1513 Folio: 645, is owned in freehold by the City of Swan. Lot 179 is approximately 3000m2 in area and is zoned 'Local Public Open Space' under the City of Bayswater's Town Planning Scheme No 24 and zoned as 'Urban' under the Metropolitan Region Scheme.

Lot 179 was created by subdivision of land owned by the Metropolitan Region Planning Authority and subsequently transferred to the State Housing Commission in 1978 and then to the Shire of Swan on 13 November 1979. The City paid $9,864 at the time of transfer. The land was originally zoned under Town Planning Scheme 9 as ‘Local Reserves - Civic and Cultural’, with the intention to provide a civic facility, however no building was constructed.

Lot 179 forms part of the larger Luderman Park, Reserve 35837, reserved for the purpose of 'Public Recreation'. Reserve 35837 is one of six Crown reserves currently undergoing revocation from to the City of Swan to the Crown for re-vesting to the City of Bayswater.

Lot 179 adjoins Luderman Park Crown reserve on 2 sides and the road reserves of Luderman Road and Holden Court on the remaining 2 sides.

A plan is appended to this report showing the location of Lot 179.

The land is currently used as Public Open Space and has been maintained by the City of Bayswater for recreational use since 1 July 2016. The site is grassed with some mature trees and contains playground equipment purchased, erected and maintained by the City of Bayswater.

The land has no Limitations, Interests, Encumbrances and Notifications registered on the Certificate of Title.


Page 139

City Officers commissioned a Valuation Report for Lot 179 Luderman Road by licenced valuer, McGees Property, in order to quantify the financial implications of divestment. The Report's valuation was provided, 'on the strict assumption the land is disposed for the purposes of a local open space in perpetuity and not for any form of future urban development'.

The land has been valued at $100,000 (one hundred thousand dollars) ex GST.

City staff consider that the following options are available for consideration:

Retain Ownership

It is uncommon for a Local Government Authority to own land outside of its district. There is no benefit to the ongoing ownership of Lot 179. There are also risks associated with owning land that is currently being utilised by the public within City of Bayswater for recreation purposes without formal acknowledgement of Bayswater's responsibilities and liabilities.

Sell the Land

The City could advertise Lot 179 for sale in the open market for $100,000. Due to its zoning, the land in its current form has no significant economic or development potential and therefore, it would be unlikely to attract interest from any potential private purchaser other than City of Bayswater. Amending the zoning to improve development potential would require application to City of Bayswater which is considered unlikely to be supported.

Selling the land to City of Bayswater for $100,000 in freehold would allow the City of Bayswater in future to amend the zoning and develop the land if desired.

It is not recommended to pursue a private sale to City of Bayswater, as there are no alternative prospective buyers in the event that Bayswater chooses not to purchase the land.

Cede to the Crown for Vesting in City of Bayswater

The City could cede the land to the Crown, to enable the land to be created as a Crown Reserve for the purpose of 'Public Recreation' and be vested to the City of Bayswater by Management Order. This is the option requested by City of Bayswater.

This is the recommended option as the land is therefore reserved for the purpose of public open space to continue to service the Noranda community.

CONSULTATION

The City of Swan has undertaken consultation with the City of Bayswater and the Department of Planning, Lands and Heritage.


Page 140

ATTACHMENTS

Lot 179 Luderman Road - Aerial Photo

Lot 179 Luderman Road - Certificate of Title 1513/645

Lot 179 Luderman Road - Plan 12571


The City's Strategic Community Plan 2017-2027 provides for:

• B1.1.3 Provide appropriate open space to recreate and connect

• B2.1 Manage current and future assets and infrastructure

The Strategic Community Plan was endorsed to provide for the community within the district of the City of Swan.


The Local Government Act 1997 provides for the disposal of local government property pursuant to Section 3.58, however, the City would be exempt from the requirements of Section 3.58 should the property be transferred to the Crown or to another local government.

The Transfer of Land Act 1893 provides for:

• the sale and transfer of freehold land

• the transfer of freehold land to the Crown


The City paid $9,864 for Lot 179 on 13 November 1979.

A Valuation Report prepared by a licenced valuer for Lot 179 Luderman Road valued the land at $100,000 (one hundred thousand dollars) ex GST 'on the strict assumption the land is disposed for the purposes of a local open space in perpetuity and not for any form of future urban development'.

VOTING REQUIREMENTS

Simple majority


Page 141

RECOMMENDATION


1) Request the Minister for Lands to accept the transfer of freehold Lot 179 on Plan 12571, Luderman Road, Noranda and held in Certificate of Title Volume: 1513 Folio: 645.

2) Request the Minister for Lands convert the freehold Title of Lot 179 to a Crown Land Title in order to reserve the land for the purpose of 'Public Recreation' to vest in the City of Bayswater.

3) Advise the City of Bayswater accordingly.


Page 142

.Lot 179 Luderman Road

Noranda

14 February 2020

1:1750

Lot 179 Luderman Rd

Luderman ParkR35837

Luderman Rd

Holden Court

Widgee Rd


Page 143


Page 144


Page 145

4.2 WESTERN POWER UNDERGROUND POWER PROJECT - EDEN HILL

Ward: (Altone Ward) (Asset Management)



KEY ISSUES

• Western Power is implementing a pilot program to replace overhead power poles with underground power in Hilton, Eden Hill, St James and Scarborough. The overhead power poles in these areas are currently at end of life and require replacement.

• Eden Hill falls under the jurisdiction of the Town of Bassendean however there is a section north of Morley Drive East consisting of 22 properties which fall under the jurisdiction of City of Swan.

• Western Power will fund the majority of the cost of the project but will not fund the cost to underground the mains connection to individual homes as it is considered the responsibility of the private property owners.

• Western Power requests the City fund the consumer connection to the network, and facilitate the payback process with residents.

• The cost to connect the consumer to the network is estimated to be $1,500 to $2,500 per property, which is a total maximum cost of $55,000.

• The City has consulted with affected residents, and at the end of the submission period 12 responses were received comprising of 7 in support and 5 in objection.

It is recommended the City not support the Eden Hill underground power project and advise Western Power and the affected residents accordingly.

BACKGROUND

Western Power is implementing a pilot program to replace overhead power poles with underground power where current infrastructure has reached the end of its useful life. Four areas are being considered; Scarborough, Eden Hill, St James and Hilton. The Eden Hill project affects the Bassendean area. However, there is a section north of Morley Drive East that falls under the jurisdiction of City of Swan and is included in the project area.


Page 146

Key benefits of underground power include:

• Improved public safety; fewer asset failures following significant storm events; improved street lighting offering a more secure environment.

• Improved reliability and security; significantly less outages for customers.

• Improved street appearance.

• Increased property value; more aesthetically pleasing views within the neighbourhood, making it a more desirable area in which to live.

• Lower life cycle costs; minimal maintenance and operating costs for Western Power.

• Reduce the operational cost of pruning due to Western Power overhead powerline requirements.

• Consistent road aesthetics with the other side of Morley Drive East.

Western Power will fund the majority of costs of the undergrounding project; however will not fund the cost to underground the mains connection to individual residential homes. The rationale for this proposal is that the consumer connection is a private asset which falls outside the authority of Western Power, and therefore should be paid for by the private property owners.

Western Power has requested that the City facilitate the process to fund the consumer connections to the network. A total of 22 properties have been highlighted to be included in the Eden Hill project. The cost is estimated to be $1,500 to $2,500 per property, which is a total maximum cost of $55,000. The City would then either absorb these costs, or recover the funds from private property owners through the rating process over an agreed payback period.

The City has consulted with the 22 property owners to explain the details of project, and seek feedback on a proposed payback arrangement. At the end of the submission period 12 responses were received comprising of 7 in support and 5 in objection.

DETAILS

A summary of submissions is attached to this report outlining the comments of affected residents.

Whilst some property owners noted the benefits of underground power, the main feedback from residents both in support and objection to the project was related to cost. Property owners commented that due to economic uncertainty around the current pandemic, low incomes and pensioner status that the project was not affordable.

Council has the following options:

Option 1: Continue with project at property owner's expense

The City is able to proceed with the project and pass the costs of lot connections onto the residents via their annual rates. The City has offered a payback period of 3 years in its consultation, however given community feedback around affordability, Council may want to consider a longer payback term in order to proceed with the project.


Page 147

Option 2: Continue with project at City's expense

The City is able to proceed with the project and contribute municipal funding to subsidise either part of all of the costs of the private lot connections. Whilst the costs for the Eden Hill project are relatively minor, it is noted that there is an extensive amount of overhead power infrastructure in the City of Swan that will require replacement in the future and may be considered for an underground power project. The City would be establishing a costly precedent by subsiding costs for this project. The $55,000 is not included in the City’s 2020/21 draft capital budget.

Option 3: Do not participate in project

The City is able to advise Western Power that it will not participate in the underground power project. Western Power will remove 22 properties from the project, and will replace the existing overhead power poles with new poles. As a result, the opportunity for underground power in this area will be a low priority in the future.

This is the recommended option in consideration of the community objections to the project.

CONSULTATION

The 22 affected property owners were consulted via a letter drop with a follow up phone call where possible to those who did not initially respond. At the end of the submission period 12 responses were received comprising of 7 in support and 5 in objection.

ATTACHMENTS

Summary of Submissions


An objective of the City’s Strategic Community Plan is to provide infrastructure that meets community needs.


The City is able to apply a service charge for underground power in accordance with the Local Government (Financial Management) Regulations (1996).


Page 148


Western Power has requested the City fund an upfront payment of $55,000 for the cost of the consumer connections. The cost is estimated to be $1,500 to $2,500 per property.

The City can either absorb these costs, or recover the funds from private property owners through the rating process over an agreed payback period as outlined in the body of the report.

VOTING REQUIREMENTS

Simple majority

RECOMMENDATION


1) Not support the City of Swan's participation in the Eden Hill underground power project.

2) Advise Western Power and the affected property owners accordingly.


Page 149

EDEN HILL WESTERN POWER UNDERGROUND POWER PROJECT

SUMMARY OF SUBMISSIONS

No. Type Position (Support/Object)

Written / Verbal

Comments

1 Property Owner Support Written However, would completely support the idea if there is an aged pensioner discount.

2 Property Owner Support Written We support this programme, however, we will find it a little bit difficult to meet the cost of it. Many of the power poles in this area have been in disrepair for many years and we feel that had Western Power been keeping up with replacement, the urgency of this project could have been avoided.

3 Property Owner Support Written Would be appropriate and less costs of cutting trees for overhead wires.

4 Property Owner Support Written 5 Property Owner Support Verbal 6 Property Owner Support Verbal 7 Property Owner Support Verbal As long as we don’t lose power during the

changeover due to connected medical equipment. 8 Property Owner Object Written Older property and cannot afford because on low

income due to Corona virus and economic uncertainty.

9 Property Owner Object Verbal Due to cost. 10 Property Owner Object Verbal Due to cost. 11 Property Owner Object Verbal Due to cost. 12 Property Owner Object Written Due to the cost, noise and current pandemic.


Page 150

4.3 PROPOSED PERMANENT CLOSURE OF PIETHORNE LANE, AVELEY

Ward: (Pearce Ward) (Asset Management)



KEY ISSUES

• An application for the permanent public road closure of Piethorne Lane, Aveley, with an approximate area of 27m2 has been received from MNG on behalf of the adjoining landowner, Stockland Development Pty Ltd (the applicant).

• The applicant’s land, Lot 9143 on Deposited Plan 417981, adjoins the subject road reserve and MNG are seeking closure due to changes in planning design which has resulted in Piethorne Lane no longer being required. The applicant lodged an application (Ref: 158890) to WAPC for the new planning design on 16 January 2020.

• The proposed road closure has been advertised in accordance with section 58 of the Land Administration Act 1997. Six submissions were received; all neutral towards the proposal subject to works being carried out.

It is recommended that the Council support the permanent closure of Piethorne Lane, Aveley, in accordance with section 58 of the Land Administration Act 1997, subject to the applicant meeting all costs associated with the road closure.

BACKGROUND

The City of Swan received an application for the permanent closure of Piethorne Lane, Aveley. The application was submitted by MNG on behalf of the adjoining landowner Stockland Development Pty Ltd. The subject portion of road was created on Deposited Plan 410832 on 10 March 2017.

The applicant intends to amalgamate the subject 27m2 portion of Piethorne Lane into the adjoining land, Lot 9143 Egerton Drive, Aveley to facilitate a change to the planning design for the development area. The change in design occurred after the creation of the road in 2017, and has resulted in a portion of Piethorne Lane no longer being required at this location. Stockland Development Pty Ltd lodged application 158890 with WAPC for the new planning design on 16/01/2020.

A plan showing the proposed closure and the concept plan are attached to this report.


Page 151

DETAILS

The proposed permanent public road closure has been advertised in accordance with section 58 of the Land Administration Act 1997.

At the end of the submission period 6 submissions were received from government departments, government agencies and utility companies. All submissions received were neutral towards the proposal subject to works being carried out.

A Summary of Submissions is attached to this report.

Infrastructure assets owned by ATCO Gas, Western Power and Water Corporation were identified within the application area. The utility service providers were contacted regarding the proposal, and requirements with regard to relocation of assets as a result of the road closure were issued.

MNG has provided a response stating that all the affected services will be relocated as part of the subdivision works and that the applicant will meet all the required costs associated with this, to the satisfaction of the asset owner.

Local Roads, although under the care, control and management of the Local Government, are owned by the State of WA. Should the closure be supported and approved by Council, the matter will be referred to the Department of Planning, Lands and Heritage (DPLH). If in agreement, DPLH will arrange valuation, disposal and amalgamation of the closed portion of road with the adjoining owner’s land, in accordance with section 87 of the Land Administration Act 1997, ensuring all conditions are met.

CONSULTATION

Advertising in accordance with section 58 of the Land Administration Act 1997 and its regulations has been undertaken. Notice of the proposed closure was published in a local newspaper, placed at all City of Swan libraries and at the City's Administration Centre and uploaded onto the City's website. No objections to the proposed road closure were received during the consultation period.

ATTACHMENTS

Road Closure Plan

Concept Plan

Summary of Submissions


Page 152


The road closure forms part of a subdivision development in Aveley which is aligned to the City’s Strategic Community Plan providing outcomes as follows:

B1 Outcome – Community places to live, recreate and work –

B1.1 – Facilitate and integrate housing options, local services, employment and recreational spaces

B1.2 – Enhance public realm


Permanent road closures are governed by section 58 of the Land Administration Act 1997 and its regulations.


All costs associated with the permanent road closure are to be borne by the applicant.

VOTING REQUIREMENTS

Simple majority

RECOMMENDATION


1) Support the closure of 27m2 of Piethorne Lane, Aveley, in accordance with section 58 of the Land Administration Act 1997, for its amalgamation with the applicant's adjoining land, Lot 9143, subject to the applicant meeting all costs associated with the road closure and purchase of the land from the State of WA;

2) Request the Department of Planning, Lands and Heritage to consider and grant the request for closure of the subject portion of road in accordance with the provisions of section 58 and 87 of the Land Administration Act 1997; and

3) Advise the applicant and submitters accordingly.


Page 153

Ordinary M

eeting of Council

06 May 2020

Page 154

Ordinary M

eeting of Council

06 May 2020

Page 155

PIETHORNE LANE, AVELEY

SUMMARY OF SUBMISSIONS

No.Type

(Resident/Utility)

Position (Support/Object)

Comments

1 Government Department Neutral

Department of Fire & Emergency Services (DFES)have no concerns or comments with the proposed changes. They will not impact operational response or access for DFES staff and volunteers.

2 Government Agency Neutral

The Water Corporation has assets within the area to be amalgamated with Lot 9143 Egerton Drive.

Reticulated water and associated fittings have been installed as part of previous subdivision works, to suit future planned road and lot alignments.

If the planning has changed and the amalgamation will take place, the applicant will need to arrange for the redundant water reticulation to be cut & removed.

The works will be done by the Water Corporation at the applicant’s cost and it can be arranged by submitting a Works Request Form.

3 Utility Neutral

ATCO operates gas mains and infrastructure within this area. ATCO has no objection to register with the City subject to the cutting and capping of the existing DN63PE PEHP 350kPa gas main and any costs associated with the work being met by the proponent. ATCO was previously consulted by the WA Planning Commission in January 2020 regarding the proposed changes to the subdivision of the area and the cadastral changes. ATCO’s response to WAPC Subdivision Application No. 158890 was consistent with this response. Please see attached.


Page 156

4 Government Agency Neutral

In response to your letter attached, Traffic Services Main Roads Western Australia has no objections tothe closure of Piethorne Lane, Aveley, Western Australia.I believe that there are no signs attached to the lane.

5 Utility Neutral

Telstra’s plant records indicate that there are no Telstra assets within the area of the proposal. Subject to your compliance with the below conditions, Telstra has no objections to the road closure.We note that our plant records merely indicate the approximate location of the Telstra assets and should not be relied upon as depicting a true and accurate reflection of the exact location of the assets. Accordingly, we note that all individuals have a legal "Duty of Care" that must be observed when working in the vicinity of Telstra’s communication plant. It is the constructor’s/land owner’s responsibility to anticipate and request the nominal location of Telstra plant via Dial Before You Dig “1100” number in advance of any construction activities in the vicinity of Telstra’s assets. On receipt of plans, notwithstanding the recorded location of Telstra’s plant, the constructor/land owner is responsible for obtaining a Telstra accredited Asset Plant Locator to perform cable location, potholing and physical exposure to confirm the actual location of theplant prior to the commencement of site civil work.Telstra reserves all rights to recover compensation for loss or damage caused by interference to its cable network or other property.

6 Utility Neutral

I have referred your proposal regarding the permanent closure of Piethorne Lane, Aveley and advise that there is an LV cable within the area to be closed which is required to be removed and relocated. Customer will need to submit an application to relocate the LV cable to the road reserve.


Page 157

5. FINANCIAL AND LEGAL MATTERS

5.1 LIST OF ACCOUNTS PAID - MARCH 2020

Ward: (All Wards) (Financial Services and Rates)


Authorised Officer: (Executive Manager Stakeholder Relations)

KEY ISSUES

• This report provides information about cheques, electronic funds transfers and bank charges entries made from the City's bank accounts for the month ended 31 March 2020.

It is recommended that the Council resolve to note the Chief Executive Officer's list of accounts paid under delegated authority for 31 March 2020.

BACKGROUND

Council has delegated to the Chief Executive Officer (CEO) the exercise of its power to make payments from its Municipal and Trust Funds. In accordance with regulation 13(1) of the Local Government (Financial Management) Regulations 1996 a list of accounts paid by the CEO is to be prepared each month and presented to the Council at the next Ordinary Meeting of Council after the list is prepared.

DETAILS

In March 2020, total payments of $23,185,082.14 including net fund transfers of $412,056.77 were made from the City's bank account. During this period the City paid $63,338.59 by cheque, $23,121,743.55 by electronic funds transfer (EFT) towards creditors and payroll inclusive of $91,876.91 to settle its corporate credit card which is one month in arrears, and $26,795.65 for bank charges.

CONSULTATION

Not applicable


Page 158

ATTACHMENTS

The attachment provides the following information:

• The first page of the attachment summarise the payments.

• The remainder of the attachment provides details of cheques and EFT payments.


Consistent with the City's Strategic Community Plan 2017-2027 Key Result Area - Governance

Objectives: G1.1 - Provide accountable and transparent leadership, and G2.1 - Improve capability and capacity.


Regulation 13(1) of the Local Government (Financial Management) Regulations 1996

The City’s List of Accounts Paid report is compliant with legislative requirements.


Nil

VOTING REQUIREMENTS

Simple majority

RECOMMENDATION


1) Note the Chief Executive Officer's list of accounts paid under delegated authority for March 2020, in accordance with regulation 13(1) of the Local Government (Financial Management) Regulations 1996.


Page 159


Page 160


Page 161


Page 162


Page 163


Page 164


Page 165


Page 166


Page 167


Page 168


Page 169


Page 170


Page 171


Page 172


Page 173


Page 174


Page 175


Page 176


Page 177

5.2 FINANCIAL MANAGEMENT REPORT - MARCH 2020

Ward: (All Wards) (Financial Services and Rates)



KEY ISSUES

• This report provides Council with the suite of financial management reports in order for Council to monitor the financial performance and position of the City.

• A summary page has been developed that includes high level financial information, commentary and graphical representation from the various statements and schedules included in the report.

• Statements included are Financial Activity, Rate Setting, Cash Flow, Comprehensive Income, Financial Position, Changes in Equity, Capital Jobs, Cash and Investments and Net Current Funding.

• A Debtors Schedule has been included that lists the top 10 non-rate debtors (in value). For privacy purposes the names of the debtors are not included, however the report provides insight into the management of the aged debtors.

It is recommended that Council resolve to note the monthly financial management reports for the period ended 31 March 2020.

BACKGROUND

Section 6.4 of the Local Government Act 1995 requires an annual financial report to be prepared as well as such other financial reports as prescribed.

Regulation 34(1) of the Local Government (Financial Management) Regulations 1996 (the Regulations) requires a local government to prepare each month a Statement of Financial Activity reporting on the income and expenditure, as set out in the annual budget. The Statement of Financial Activity is to be supported by such information as is considered relevant by the local government.

A Statement of Financial Activity and any accompanying documents are to be presented at the next Ordinary Council Meeting (OCM) following the end of the month to which the statement relates, or to the next OCM after that meeting.

In addition under regulation 34(5) of the Regulations each financial year, local government is to adopt a percentage or value, calculated in accordance with Australian Accounting Standards to be used in the Statement of Financial Activity for reporting material variances.


Page 178

The City of Swan Financial Management Reports use a materiality threshold to measure, monitor and report on financial performance and position of the City. The materiality threshold adopted by Council, together with the Annual Budget for 2019/2020 is variances greater or lower than 10% of the original adopted budget and greater than $10,000.

DETAILS

The financial management report for the period ended 31 March 2020 is included as an attachment to this report.

As the information contained in the Statement of Financial Activity is repeated in the Statement of Comprehensive Income and Financial Position, the analysis of the information is included below.

1. Statement of Comprehensive Income

Year to date revenue from ordinary activities is $177.6m, this is less than revised budget by $6.1m.

Expenditure on ordinary activities for the year to date is $122.1m, this is less than revised budget by $11.1m.

Net result is $67.3m surplus in comparison to $65.4m revised budgeted year to date.

2. Statement of Financial Position

Current Assets declined by $17.5m (6%) in March. Trade and Other Receivables decreased due to the receipt of the fourth Rates instalment in March. This has been offset by an increase in Cash and Cash Equivalents combined with an increase in operational and capital expenditure.

Overall, Current Liabilities have decreased by $6.3m (19%) compared to February. The main cause of this decrease was due to a large ESL payment in March.

A $1.1m increase in Non-Current Assets attributed to capital expenditure on Plant & Equipment and Building projects.

The proportionate decline in current liabilities is three times higher than current assets, resulting an increase in Current Ratio from 5.93 in February to 7.79 in March.

3. Statement of Cash Flows

Cash and Cash Equivalents as at 31 March 2020 was $21.2m. Cash and Cash Equivalents at the end of March 2019 reflected a balance of $28.9m.

CONSULTATION

Not applicable


Page 179

ATTACHMENTS

Financial Report for the period ending 31 March 2020.


Consistent with the City's Strategic Community Plan 2017-2027 Key Result Area - Governance

Objectives: G1.1 - Provide accountable and transparent leadership, and G2.1 - Improve capability and capacity.

Monitoring performance by comparison of budget and actual is an essential management tool to ensure financial performance within acceptable predetermined limits.


Section 6.4 of the Local Government Act 1995 and regulation 34(1) of the Local Government (Financial Management) Regulations 1996.


Compares financial activity with budget as detailed in this report.

VOTING REQUIREMENTS

Simple majority.

RECOMMENDATION


1) Note the financial statements and report for the month ended 31 March 2020 in accordance with regulation 34(1) of the Local Government (Financial Management) Regulations 1996.


Page 180

Financial Report

for the Period Ending

31st March 2020


Page 181

Contents

1.0 Financial Summary 1.1

2.0 Statements of Comprehensive Income 2.1 By Nature & Type 2.2 By Program 2.3

3.0 Statements of Financial Position & Equity 3.1 Statement of Financial Position 3.2 Statement of Changes in Equity 3.3

4.0 Capital Payment 4.1 Capital Works Schedules 4.2 - 4.5

5.0 Cash and Investments 5.1 Investment Report 5.2 - 5.4

6.0 Debtors Rates Debtors 6.1 Sundry Debtors 6.2

7.0 Statement of Financial Activity 7.1 - 7.3 (With Variance Analysis Commentary)

Statement of Financial Activity 7.4 Net Current Funding Position 7.5 Liquidity Over Three Years 7.5

8.0 Other Statutory Reports 8.1 Statement of Cash Flow 8.2 Rate Setting Statement 8.3


Page 182

City of Swan - Financial Management SummaryReport for the period ended 31st March 2020

2.0 Statement of Comprehensive Income (Performance)

Year to 31st March 2020 Annual AnnualBudget Bgt Var

$000's %

Revenue 177,558 183,669 -3% 190,932 93%

Expenses (122,135) (133,186) -9% (178,092) 69%

Profit/Loss 55,423 50,483 9% 12,840 432%

Non-operating 11,847 14,879 -26% 41,858 28%

Net Result 67,271 65,362 3% 54,698 123%

3.0 Statement of Financial Position2019 2020 2020

June February March

$000's $000's $000's

Current

Assets 214,712 277,796 260,331

Liabilities 36,386 33,693 27,359

Non Current

Assets 2,060,945 2,071,853 2,072,961

Liabilities 35,482 34,880 34,872

Net Assets 2,203,790 2,281,076 2,271,061

4.0 Capital PaymentsYear to 31st March 2020 Annual Annual

Actual/Comm Budget Var Budget Bgt Var$000's $000's % $000's %

Buildings 14,719 17,567 84% 23,422 63%Drainage 849 1,576 54% 2,102 40%

Footpaths 210 640 33% 853 25%Parks 8,805 15,619 56% 20,825 42%

Roads 25,175 34,533 73% 46,044 55%P&E, Other 11,651 29,726 39% 39,635 29%

Total 61,408 99,661 62% 132,882 46%

5.0 Cash and InvestmentsVolume Held

February March Ave Interest$000's $000's %

Cash 19,489 21,213 0.8%Term Deposits 210,700 207,400 1.7%

Total 230,189 228,613 1.6%

6.0 Debtors February March Change

$000's $000's %

Trade DebtorsCurrent 246 241 -2%

> 30 Days 215 155 -28%> 60 Days 110 206 87%> 90 Days 777 861 11%

Total Trade 1,347 1,462 9%Rates Debtors

Rates Debtors 34,059 20,038 -41%Other Debtors 4,773 3,032 -36%

Total Debtors 40,179 24,532 -39%

Actual '$000's Budget '$000's Variance

%

The City ended the month with a net result of $67.3m, 3% above ytd budget.

Revenue reflected a marginal below budget result of 3% as a result of an adjustment related to rates paid in advance.

Operating Expenses were down by 9% with Materials and Contracts accounting for $3m and Employee Costs $5m, due to vacant positions and timing.

The unfavourable variance of 26% in Non-Operating Revenue is caused by lower Developer Contributions of $3.8m and Capital Grants and Subsidies $1.8m. This is partially offset by a positive $2.5m timing difference on asset disposals.

The Cash and Cash Equivalents balance at the end of March was $228.6m.

The City’s investment portfolio posted a return of 1.56%pa for the month of March versus the bank bill index benchmark return of 1.18%pa. For the financial year to date, the investment portfolio returned 1.90%pa, which is above the bank bill benchmark of 1.04%pa by 0.86%pa.

During March, the RBA cut the official cash rate to 0.50%pa. In the wake of COVID-19, an emergency meeting was held and a further 0.25% was cut resulting in a 0.25% RBA cash rate.

Current Assets declined by $17.5m (6%) in March. Trade and Other Receivables decreased due to the receipt of the fourth Rates instalment in March. This has been offset by an increase in Cash and Cash Equivalents combined with an increase in operational and capital expenditure.

Overall, Current Liabilities have decreased by $6.3m (19%) compared to February. The main cause of this decrease was due to a large ESL payment in March.

A $1.1m increase in Non-Current Assets is attributed to capital expenditure for Plant & Equipment and Building projects.

The proportionate decline in current liabilities is three times higher than current assets, resulting an increase in Current Ratio from 5.93 in February to 7.79 in March.

Total Capital works expenditure at the end of March was $61.4m, consisting of $44.5m in actual costs and $16.9m in commitments.

Buildings expenditure was $14.7m, 16% lower than ytd budget of $17.6m. Considerable spend was reflected in the following projects: Swan Active Ballajura $2.9m, Koongamia Pavilion $1.7m, Midland/Guildford Cricket Club $2.5m, Ellenbrook Leisure Centre $1.7m and Operations Centre $2.7m.

Ytd Parks expenditure was $8.8m, 44% lower in comparison to ytd budget of $15.6m with New Junction Public Open Space accounting for $3.1m, New Junction Streetscape $1.2m and Dayton Local Park – Passive $772k.

Roads have spent $25.2m compared to ytd budget of $34.5m. The Broadway, Ellenbrook accounted for $3.6m, The Avenue $3.6m, Lord Street $2.5m and Millhouse Road Roundabout accounted for $2.9m.

To date, the One Council Project has expended $284k of its annual budget of $2.2m.

Due to the current COVID-19 pandemic City facilities have closed, contributing to the reduction in Current debtors by 2%.

Several large unpaid invoices have moved from 30 to 60 days increasing the later by 87%.

90 day invoices have increased by 11% mainly as a result of unpaid prosecution invoices.

The fourth rates instalment was due in March, resulting in Rates Debtors decreasing by $14m or 41% as compared to February's closing balance.

Due to COVID-19, the City has suspended debt recovery for a period of six months which will result in slower debt recovery during this period.

1.1


Page 183

2.1

AASB 101.8 requires a financial report to include a "Statement of Comprehensive Income". The definition of "IncomeStatement" at Financial Management Regulation 3 is "income statement (or equivalent) that meets therequirements of Australian Accounting Standards for income statements". By virtue of the changes to terminology inAASB101, we now refer to the "income statement" as the "statement of comprehensive income" as that is the"equivalent" in the context of the Australian Accounting Standards.

The Statements of Comprehensive Income summarise the operating revenue and expenditure for a particular periodof a financial year. The principle aim of these financial statements are to report on the performance of the City inmeeting the approved budgets in both revenue and expenditure terms. An important aspect of The Statements ofComprehensive Income is the exclusion of capital and infrastructure project expenditure. There are two versionsthat are prepared with each presenting information in two distinct forms.

The first Statement of Comprehensive Income is by Nature & Type as prescribed by the Financial ManagementRegulations Schedule 1 Part 2 that ensures compliance with statutory requirements. The report categorisesrevenues and expenses into easy to understand types based on the nature of the individual revenue or expense. Forexample employee costs are made up of not only salaries and wages but also casual labour, labour hire, staffrecruitment, staff training etc.

The second Statement of Comprehensive Income is by Program. Since the withdrawal of AAS 27, AASB 1052.11(b)now governs the disclosure requirements relating to income and expenditure by program (function / activity). Thereport aims to give the reader information on what activity within the community revenue is generated from andwhere money is spent. For example the General Purpose Funding program is where most revenue is generated fromrates, the main source of local government funds. In regards to expenditure the program titled Recreation & Cultureoften has the greatest outlay. This program includes costs associated with operating Libraries, Leisure Centres,Street Lighting, maintaining Parks & Reserves and City owned Buildings.

Both reports calculate variances based on the Current Revised Budget. The actual figures for the year to date arecompared to the year to date current revised budget to present a monetary variance as well as a the variance shownas a percentage of the budget.

The following report on significant variances refers to those variances in the Statement of Comprehensive Income byNature and Type.

2.0 Statements of Comprehensive Income2.0 Statements of Comprehensive Income


Page 184

Original Revised YTD CURRENT YTD ACTUAL $ Variance VAR % VAR /Budget Budget REVISED BUDGET NOTE CURRENT

2019/20 2019/20 @31 March @31 March BUDGET2020 2020

Revenue from Ordinary Activities132,377,810 132,377,810 Rates 132,111,730 126,748,084 (5,363,646)

7,365,441 7,251,951 Operating Grants, Subsidies and Contributions 5,925,851 5,493,397 (432,454)41,362,150 41,533,710 Fees and Charges 37,789,310 37,970,004 180,694

407,430 407,430 Service Charges 407,430 411,922 4,4927,017,980 6,511,730 Interest Earnings 5,135,728 4,634,846 (500,882) U (10%)2,585,249 2,849,539 Other Revenue 2,298,652 2,299,674 1,022

191,116,060 190,932,170 Sub-Total Ordinary Revenue 183,668,701 177,557,927 (6,110,773)

Expenses from Ordinary Activities(81,602,822) (81,743,232) Employee Costs (60,687,889) (55,661,037) 5,026,852(37,621,222) (38,744,287) Materials and Contracts (29,419,983) (25,620,184) 3,799,800 F (13%)(7,444,537) (6,944,537) Utility Charges (4,983,273) (4,501,777) 481,495 F (10%)

(43,998,720) (44,135,365) Depreciation on Non-Current Assets (33,135,685) (32,246,068) 889,617(1,695,860) (1,695,860) Interest Expenses (1,209,921) (979,945) 229,976 F (19%)(2,748,475) (3,048,475) Insurance Expenses (2,361,356) (1,881,453) 479,903 F (20%)(1,735,950) (1,780,660) Other Expenditure (1,387,395) (1,244,238) 143,157 F (10%)

(176,847,585) (178,092,416) Sub-Total Ordinary Expenses (133,185,502) (122,134,702) 11,050,800

14,268,475 12,839,755 Ordinary Activities 50,483,199 55,423,226 4,940,027

Add Non Ordinary Activities10,776,290 10,776,290 Developer Contribution Plans: Cash 8,082,218 4,321,008 (3,761,209) U (47%)5,868,000 5,868,000 Developer Contribution Plans: In Kind - - - -(504,890) (504,890) Land Ceded to the Crown - - - -

- 555,700 Profit / (Loss) on Impairment of Investments 555,700 555,704 -12,750,000 12,750,000 Non-operating Gifted Assets from Developers - - -8,972,970 10,011,900 Non-operating Grants, Subsidies and Contributions 8,189,797 6,423,581 (1,766,217) U (22%)

(2,598,520) (2,598,520) Profit/(Loss) on Asset Disposal (1,948,890) 547,187 2,496,077 F 111%5,000,000 5,000,000 Unrealised Gain from Other Financial Assets: EMRC - - - -

54,532,325 54,698,235 Net Result 65,362,024 67,270,706 1,908,678

Other Comprehensive Income- - Changes in Asset Revaluation Surplus - - - -

54,532,325 54,698,235 Total Comprehensive Income 65,362,024 67,270,706 1,908,678

2017 2018 201926.00% 22.00% 16.00%

9.93 9.07 8.04

1.16 1.16 1.06

City of SwanStatement of Comprehensive Income

By Nature or TypeFor the Period Ended 31 March 2020

1.42The Own Source Revenue Coverage Ratio measures the local government's ability to cover operating expenses from own source revenue. The higher the ratio, the more self reliant the local government is. Allows greater flexibility as less external funds required for operational purposes. A ratio above 0.90 is considered low risk and less than 0.60 high risk.

Income Ratios Current MonthOPERATING SURPLUS RATIO 31.99%The Operating Surplus Ratio highlights the scale/extent of any operating surplus or deficit. It measures the degree to which revenue, after depreciation is generated to apply to future asset renewal. The higher the ratio the more financial capacity to deal with asset renewal before reliance on external sources of revenue. Ytd ratios will vary considerably from year end results. A ratio above 15% is considered low risk - an indication that own source income is available to fund capital expenditure initiatives over and above depreciation. A ratio below 0% is considered high risk.

DEBT SERVICE COVER RATIO 14.23The Debt Service Cover Ratio measures the ability to service debt out. A ratio above 5.00 is considered low risk. However, the higher the ratio, the better the financial condition. A ratio below 2.00 should be monitored carefully.

OWN SOURCE REVENUE COVERAGE RATIO

2.2


Page 185

Original Revised YTD Current YTD Actual $ Variance VAR % Var /Budget Budget Revised Budget NOTE Current Budget

2019/20 2019/20 31 March 31 March2020 2020

Revenue from Ordinary Activities142,788,850 141,920,940 General Purpose Funding 139,464,622 133,932,753 (5,531,869)

2,302,260 2,480,630 Governance 1,993,211 1,617,099 (376,111) U (19%)1,302,150 1,338,150 Law, Order, Public Safety 1,174,342 1,053,713 (120,628) U (10%)

300,000 311,200 Health 294,633 315,848 21,2153,906,041 3,906,041 Education and Welfare 3,348,900 2,859,246 (489,654) U (15%)

66,000 66,000 Housing 49,500 38,909 (10,591) U (21%)27,025,000 27,034,500 Community Amenities 26,578,250 26,824,206 245,9567,490,420 7,540,340 Recreation and Culture 5,667,735 5,967,335 299,6001,844,350 2,158,510 Transport 1,874,397 1,700,650 (173,748)1,598,000 1,682,870 Economic Services 1,353,370 1,379,661 26,2912,492,989 2,492,989 Other Property and Services 1,869,742 1,868,508 (1,234)

191,116,060 190,932,170 Sub Total Revenue 183,668,701 177,557,927 (6,110,773)

Expenses from Ordinary ActivitiesExcluding Borrowing Expenses

(2,911,783) (2,910,883) General Purpose Funding (1,860,727) (1,444,582) 416,145 F (22%)(11,934,087) (12,732,656) Governance (9,693,397) (9,623,627) 69,770(5,946,896) (5,993,429) Law, Order, Public Safety (4,508,794) (3,912,392) 596,401 F (13%)(2,157,471) (2,161,791) Health (1,622,432) (1,474,537) 147,895(9,964,271) (9,852,374) Education and Welfare (7,362,422) (6,237,360) 1,125,062 F (15%)

(106,606) (106,606) Housing (79,955) (68,134) 11,821 F (15%)(28,452,803) (29,137,028) Community Amenities (22,023,892) (19,310,822) 2,713,070 F (12%)(38,633,437) (38,274,881) Recreation and Culture (28,516,738) (25,838,259) 2,678,479 F (9%)(64,467,872) (64,535,992) Transport (48,419,033) (44,582,816) 3,836,216 F (8%)(7,358,014) (7,470,289) Economic Services (5,630,812) (4,784,086) 846,726 F (15%)(3,218,486) (3,220,626) Other Property and Services (2,257,379) (3,878,141) (1,620,762) U 72%

(175,151,726) (176,396,556) Sub Total Non-Borrowing Expense (131,975,581) (121,154,757) 10,820,824

Finance Costs(26,820) (26,820) Governance (14,277) (11,010) 3,266

(389,940) (389,940) Community Amenities (280,312) (242,117) 38,195 F (14%)(480,330) (480,330) Recreation And Culture (332,039) (345,503) (13,463)(470,720) (470,720) Transport (354,305) (183,318) 170,987 F (48%)(328,050) (328,050) Other Property and Services (228,988) (197,997) 30,992 F (14%)

(1,695,860) (1,695,860) Sub Total Borrowing Costs (1,209,921) (979,945) 229,976

14,268,475 12,839,755 Net Operating result 50,483,199 55,423,226 4,940,027

Non-Operating Grants, Subsidies & Contributions228,880 267,810 Governance 210,590 104,500 (106,090) U (50%)

- - Law, Order And Public Safety - 84,702 84,70216,644,290 16,644,290 Community Amenities 8,082,218 4,322,454 (3,759,764) U (47%)1,100,000 1,100,000 Recreation And Culture 825,000 848,554 23,554

20,394,090 21,394,090 Transport 7,154,207 5,384,379 (1,769,829) U (25%)38,367,260 39,406,190 16,272,015 10,744,589 (5,527,426)

Land Ceded to the Crown(504,890) (504,890) Community Amenities - - -

(504,890) (504,890) - - -

Profit / (Loss) on Asset Disposal(2,712,200) (2,712,200) Recreation And Culture (2,034,150) 317,273 2,351,423 F (116%)

(124,320) (124,320) Transport (93,240) - 93,240 F (100%)238,000 238,000 Other Property And Services 178,500 229,928 51,428 F 29%

(2,598,520) (2,598,520) (1,948,890) 547,187 2,496,077

Profit/(Loss) on Impairment of Investments- 555,700 General Purpose Funding 555,700 555,704 -

Unrealised Gain from Other Financial Assets:EMRC5,000,000 5,000,000 General Purpose Funding - - -

54,532,325 54,698,235 Net Result 65,362,024 67,270,706 1,908,678- - Other Comprehensive Income - - -

54,532,325 54,698,235 Total Comprehensive Income 65,362,024 67,270,706 1,908,678

City of SwanStatement of Comprehensive Income

By ProgramFor the Period Ended 31 March 2020

2.


Page 186

Description

2. Statement of Change in Equity

Financial Ratios 2017 2018 2019 Current MonthCURRENT RATIO 1.74 3.23 2.78 7.00

QUICK RATIO 1.73 3.20 2.76 6.96

UNTIED CASH TO TOTAL CREDITORS 3.07 65.89 6.71 8.94

1. Statement of Financial Position

AASB 101 requires all Councils to prepare a Statement of Financial Position, which discloses the assets, liabilities and equity of the Council as at thereporting date. The ratepayer equity in the Council can be calculated by deducting total liabilities from total assets.

The purpose of the Statement of Financial Position is to provide a "snap - shot" of the overall financial position of the Council as at a particular date. Anentity shall present current and non-current assets, and current and non-current liabilities, as separate classifications on the face of its balance sheet andon the basis of liquidity. Subject to special requirements for revaluation of various classes of assets, accepted accounting practice includes well definedaccounting principles. This convention dictates that an asset represents the value of an investment acquired to provide future economic benefit to anentity. The future economic benefits may be in the form of cash or cash equivalents or in the case of not-for-profit (including public sector) entities, theeconomic benefits are derived from meeting the entities objectives of providing goods and services.

Councils are required by AASB 101 to prepare a Statement of Changes in Equity and include it in the Financial Statements. The Statement of Changes inEquity reconciles the opening and closing balances of each class of the local government's equity over the reporting period. It provides a summary ofcauses of the changes in equity and identifies specifically the changes in composition of the local government's equity.

A Quick Ratio measures the short - term debt paying ability and the liquid position of the City of the Swan and the ability to pay its immediate debts with restricted assets and inventories removed from the calculation. The ratio should be greater than 1.00 (100%).

This ratio assesses the City's ability to meet immediate commitments from readily available cash. Trade creditors include orders for goods and services that have been received but not paid and any amount owing for GST. The higher the ratio the better placed Council is to pay its Creditors. This ratio is always at its lowest point at the end of the financial year and the beginning of the new financial year as much of the cash reserves of the City has been expended by this time and collection of rates revenue is yet to accelerate. This ratio has improved over the last couple of years with an improvement in net funds available at the end of the year. In preparation for transition to the new financial management system, the majority of trade creditors were settled resulting in a $533k balance at the end of June 2018. As such, calculation of the untied cash to total creditors ratio was distorted.

A Current Ratio shows short - term paying ability with restricted assets removed from the current assets. It relates to the immediate financial sustainability of Council. A ratio greater than 1.00 (100%) indicates Council has more current assets than current liabilities. If less than 1.00 (100%), current liabilities are greater than current assets and there may be a short term funding issue.

3.0 Statement of Financial Position & Equity

3.1


Page 187

ACTUAL @ ACTUAL @31 March 2020 30 June 2019

Current AssetsCash and Cash Equivalents 21,212,832 22,970,288Trade and Other Receivables 24,532,270 16,309,329Other Financial Assets 207,430,604 167,871,205Assets Classified as Held for Sale 5,810,269 5,810,269Inventories 550,432 522,572Other Current Assets 794,204 1,228,469

Total: Current Assets 260,330,611 214,712,134

Non Current AssetsTrade and Other Receivables 2,630,191 2,298,631Other Financial Assets 140,138 140,138Other Loans and Receivables 324,225 324,225Property, Plant and Equipment 1,993,473,563 1,981,789,376Interest In Joint Venture 76,392,781 76,392,781

Total: Non Current Assets 2,072,960,898 2,060,945,152

Total Assets 2,333,291,509 2,275,657,286

Current LiabilitiesBorrowings 1,518,355 6,768,036Trade and Other Payables 7,930,680 14,501,296Income in Advance 3,642,886 -Employee Related Provisions 14,267,005 15,116,273

Total: Current Liabilities 27,358,925 36,385,606

Non Current LiabilitiesBorrowings 29,623,828 29,623,828Trade and Other Payables 3,654,054 4,169,826Employee Related Provisions 1,594,054 1,688,083

Total: Non Current Liabilities 34,871,936 35,481,737

Total Liabilities 62,230,862 71,867,342

Net Assets 2,271,060,647 2,203,789,942

Equity AccountsRetained Surplus 1,149,816,782 1,088,951,274Revaluation Surplus 973,010,368 973,010,369 Reserves - Cash Backed 148,233,497 141,828,299

Total Equity 2,271,060,647 2,203,789,942

City of SwanStatement of Financial Position

As At 31 March 2020

3.


Page 188

RETAINED RESERVES CASH / ASSET REVALUATION TOTALSURPLUS INVESTMENT BACKED SURPLUS EQUITY

Balance as at 30 June 2018 1,041,002,644 122,167,755 972,925,067 2,136,095,465

Net Result 67,609,174 - - 67,609,174

- - 85,301 85,301

(19,660,544) 19,660,544 - -

Balance as at 30 June 2019 1,088,951,274 141,828,299 973,010,369 2,203,789,942

Net Result 67,270,706 - - 67,270,706

- - - -

(6,405,197) 6,405,197 - -

Balance as at 31 March 2020 1,149,816,782 148,233,497 973,010,368 2,271,060,647

ADDITIONAL DISCLOSURE ON CASH HOLDINGS, INVESTMENTS, RESERVES & MUNICIPAL FUNDS31 March 2019 30 June 2019

Cash/Investment Backed Reserves520,274 286,274

13,820,079 11,528,039- -

1,264,624 1,445,4631,747,725 1,698,338

593,227 586,1171,450,526 1,030,5844,510,856 3,214,596

18,690,776 16,997,66219,879,334 15,628,50612,695,121 11,634,23412,663,086 10,499,366

255,308 252,2451,276,423 1,838,511

23,014,820 21,466,1583,988,358 5,354,099

22,666,634 25,249,3314,422,015 4,397,146

723,112 -

73,084 73,084242,258 242,258274,870 232,87030,770 30,770

178,286 178,28610,500 10,500

2,943,219 2,910,474- 4,692,941

298,214 350,447148,233,497 141,828,300

3,654,054 4,169,826151,887,551 145,998,126

76,725,281 44,772,162228,612,832 190,770,288

Consisting of:Cash and Cash Equivalents 21,212,832 22,970,288Term Deposits 207,400,000 167,800,000

228,612,832 190,770,288

- Unspent Specific Grants- Public Art

Sub total Cash/Investment Backed ReservesAdd: Other Restricted CashTotal of restricted cash / investment assetsAdd: Unrestricted cash / investmentc assets (i.e. MUNI funds)TOTAL CASH AND CASH EQUIVALENTS , INVESTMENTS

- Roadwork

- Caversham- Dayton (West Swan East)- Bennett Springs- Bullsbrook Residential

Other Restricted Assets- Drainage- Footpath- Malaga Parking- Midland Parking- Ellenbrook Parking- Guildford Parking

- Brabham (Albion)

General InsuranceGravel Pit RehabilitationHazelmere/Guildford DrainageMidland District Drainage DevelopmentPlant & Equipment ReserveWaste ManagementEmployee Entitlements - LSLHazelmere Industrial Area Infrastructure - Stage 2Ellenbrook BridgeStrategic DevelopmentUrban Growth Corridor Sub-Regional Contributions

Aveley Community

City of SwanStatement of Changes in Equity

For the Period Ended 31 March 2020

Other Comprehensive Income

Transfers from(to) Reserves

Other Comprehensive Income

Transfers from(to) Reserves

Aged Services Asset ReplacementCity Asset ReplacementEllenbrook Community Facilities

3.


Page 189

Comments► Koongamia Pavilion has recognised 88% of its $1.9m annual budget. This Project was delivered in March2020.

► The Operations Centre building has utilised 96% of its $2.8m annual budget. Project completion has been achieved inlate March 2020.

► Lord Street has incurred ytd expenditure of $2.4m (20% committed cost) against its annual budget of $2.4m. Totalspend will be reviewed as commitments are realised and a budget adjustment will be processed if required. Budgetedworks are complete for this financial year and planning is underway for the next stage of works.

► New Junction Public Open Space expenditure to date is $3m in comparison to budget of $3.3m, with 51% beingcommitments. Construction works are progressing well and with project completion expected in June 2020.

4.0 Capital

0

20

40

60

80

100

120

140

Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

Mill

ions

$

Capital Expenditure - Actual v Budgetwith Prior Year comparison

Actual 19/20 Budget 19/20

Prior Year Actual Prior Year Budget

-

5

10

15

20

25

30

35

40

45

50

Buildings Drainage Footpaths Parks Roads P&E, Other

Mill

ions

$

YTD Capital Works expenditure Actual & CommittedBudget

4.1


Page 190

YTD Capital Projects Summary ReportFor the Period Ending 31 March 2020

Expenses Revenue

Code Description FY Budget YTD Actual Commitments YTD Total% of

Budget FY Budget YTD Actual% of

Budget

BCW - Building Capital Works200001 BCW Administration Building 324,130 10,196 0 10,196 3% 0 0 0%200002 BCW Air Conditioning Renewal Program 102,000 81,702 1,499 83,201 82% 0 0 0%200005 BCW Swan Active Beechboro 962,000 44,432 48,126 92,558 10% 0 0 0%200006 BCW Altone Park Library 95,120 0 0 0 0% 0 0 0%200008 BCW Asbestos Management Program 103,000 129,131 216 129,347 126% 0 0 0%200009 BCW Swan Active Ballajura 2,607,690 2,858,534 70,974 2,929,508 112% 0 0 0%200010 BCW Ballajura Library 520,100 220,631 0 220,631 42% 0 0 0%200011 BCW Ballajura Place Office 1,179,910 573,908 14,866 588,773 50% 0 0 0%200013 BCW Bellevue Hall 1,249,050 6,454 36,740 43,194 3% 0 0 0%200014 BCW Bin Compounds 23,000 18,720 0 18,720 81% 0 0 0%200016 BCW Building Disposal 8,000 0 3,500 3,500 44% 0 0 0%200017 BCW Bullsbrook Waste Transfer Sta 608,400 15,038 3,640 18,678 3% 0 0 0%200018 BCW Bus Shelters - Renewal Program 69,200 13,631 0 13,631 20% 0 0 0%200022 BCW Community Facilities 100,000 41,946 16,393 58,339 58% 0 0 0%200026 BCW District Park Active- Buildin 50,000 46 0 46 0% 0 0 0%200030 BCW Ellenbrook Leisure Centre 2,514,610 218,917 1,429,787 1,648,703 66% 0 0 0%200031 BCW Ellenbrook Resource Centre 17,250 0 0 0 0% 0 0 0%200034 BCW Energy Conservation Measures 41,000 0 0 0 0% 0 0 0%200035 BCW Equipment Fire System Safety 175,000 13,208 100,268 113,476 65% 0 0 0%200045 BCW Integrated Systems Program 31,045 2,528 13,122 15,650 50% 0 0 0%200047 BCW Koongamia Pavilion 1,924,500 1,303,153 391,793 1,694,947 88% 0 0 0%200050 BCW Lock & Key Renewal Program 397,250 23,779 30,066 53,846 14% 0 0 0%200052 BCW Malaga Waste Transfer Station 680,000 27,721 0 27,721 4% 0 0 0%200054 BCW Midland Junction Arts Centre 50,000 8,932 14,423 23,355 47% 0 0 0%200055 BCW Midland Library 189,250 55,302 120,873 176,176 93% 0 0 0%200056 BCW Midland Junction Lotteries House 12,620 14,510 0 14,510 115% 0 0 0%200058 BCW Midland Town Hall 34,050 14,510 0 14,510 43% 0 0 0%200059 BCW Midland Youth Services Hub 0 8,406 0 8,406 0% 0 0 0%200060 BCW Midland/Guildford Cricket Club 1,938,100 2,457,835 400 2,458,235 127% 350,000 350,000 100%200061 BCW Minor Capital Building Projec 80,000 30,037 0 30,037 38% 0 0 0%200063 BCW Old Mechanical Workshop 70,000 12,708 4,530 17,238 25% 0 0 0%200064 BCW Operations Centre 2,791,130 2,467,972 224,847 2,692,819 96% 0 0 0%200068 BCW Bullsbrook Recycling Centre - Tip Shop Shed 120,000 0 0 0 0% 0 0 0%200069 BCW Ron Jose Park Pavilion 518,860 88,116 0 88,116 17% 0 0 0%200070 BCW Roof Safety Access Systems 22,880 10,542 0 10,542 46% 0 0 0%200075 BCW SV & Eastern Visitor Centre 0 15,715 0 15,715 0% 0 0 0%200076 BCW Swan Active Midland 550,000 27,328 116,353 143,681 26% 0 0 0%200080 BCW Toilet Renewals 0 2,032 0 2,032 0% 0 0 0%200083 BCW West Gidgegannup Fire Station 340,000 334,641 84,822 419,464 123% 0 0 0%200085 BCW West Swan Home Supp 5,000 0 0 0 0% 0 0 0%200091 BCW Swan Guildford Artefact Store 242,000 0 0 0 0% 0 0 0%200099 BCW Altone Aquatic Centre 0 1,269 0 1,269 0% 0 0 0%200101 BCW Swan Valley Place Hub 115,580 94,025 49,982 144,007 125% 0 0 0%200102 BCW Security Upgrade & Renewal Program 50,000 835 0 835 2% 0 0 0%200104 BCW Aveley Community Centre 35,000 28,033 0 28,033 80% 0 0 0%200110 BCW Ellenbrook Youth Facility 550,000 57,615 0 57,615 10% 500,000 0 0%200111 BCW Gidgegannup Country Womens Association 307,000 12,133 0 12,133 4% 0 0 0%200112 BCW Swan View Pavilion 0 11,134 0 11,134 0% 0 0 0%200113 BCW Brockman Community Centre 800,000 57,946 60,710 118,656 15% 750,000 500,000 67%200115 BCW Swan Regional Riverside Park 347,980 385,512 19,502 405,015 116% 0 0 0%200116 BCW Heritage Buildings Renewal Program 10,000 5,815 0 5,815 58% 0 0 0%200117 BCW Midland Old Courthouse 17,250 0 0 0 0% 0 0 0%200118 BCW Midland Old Watercorp Building 12,000 0 0 0 0% 0 0 0%200121 BCW Malvern Springs Resource Centre 55,000 45,193 9,778 54,971 100% 0 0 0%200122 BCW Bullsbrook Museum 55,000 0 0 0 0% 0 0 0%200123 BCW DCP Dayton Neighb. Park Community Buildings 216,000 0 0 0 0% 0 0 0%200124 BCW Guildford Library 55,200 0 0 0 0% 0 0 0%700073 BCW Kingfisher Oval Community Centre 50,000 33 0 33 0% 0 0 0%

BCW - Building Capital Works 23,422,155 11,851,806 2,867,211 14,719,016 63% 1,600,000 850,000 53%

BRG - Bridges Capital Works800027 BRG Ellenbrook Bridge 45,000 0 0 0 0% 0 0 0%800126 BRG Bells Rapids Footbridge, Brigadoon 109,000 0 47,393 47,393 43% 0 0 0%800128 BRG Beverley Terrace Boardwalk, South Guildford 50,000 0 0 0 0% 0 0 0%800135 BRG Reen Road Box Culvert, Gidgegannup 200,000 0 0 0 0% 0 0 0%800138 BRG West Swan Road Bridge, Belhus 422,000 0 0 0 0% 422,000 0 0%800193 BRG Rutland Road Bridge 397,000 0 0 0 0% 397,000 0 0%800194 RDN Arthur Street / Reid Hwy Overpass Bridge 2,500,000 2,500,000 0 2,500,000 100% 0 0 0%

BRG - Bridges Capital Works 3,723,000 2,500,000 47,393 2,547,393 68% 819,000 0 0%

DRN - Drainage300000 DRN Albert Street 369,600 0 0 0 0% 0 0 0%300021 DRN Marshall Road 0 22,534 0 22,534 0% 0 0 0%300026 DRN Other Drainage Upgrades 141,950 51,428 3,995 55,422 39% 0 0 0%300030 DRN Sophia Street 181,000 0 0 0 0% 0 0 0%300032 DRN William Street 0 370,120 0 370,120 0% 0 0 0%300035 DRN Bushmead Road 0 24,939 0 24,939 0% 0 0 0%

4.


Page 191

Expenses Revenue



Budget

300038 DRN Blackadder Creek , Midland 82,760 8,338 0 8,338 10% 0 0 0%300040 DRN Harper Street , Woodbridge 0 336,128 12,103 348,231 0% 0 0 0%300041 DRN Development Lot Connection, Midland 100,000 2,083 0 2,083 2% 0 0 0%300044 DRN Swan Street 570,000 3,718 9,026 12,744 2% 0 0 0%300047 DRN Bordeaux Lane 0 4,094 0 4,094 0% 0 0 0%300048 DRN May Street, Bellvue 146,300 0 0 0 0% 0 0 0%300049 DRN Sutherland Close Guildford 110,000 0 0 0 0% 0 0 0%300050 DRN Allington Avenue, Ballajura 150,000 0 0 0 0% 0 0 0%300051 DRN Nottingham Gardens, Ballajura 200,000 0 0 0 0% 0 0 0%300052 DRN Dayton Boulevard Drainage Clearing 50,000 0 831 831 2% 0 0 0%

DRN - Drainage 2,101,610 823,381 25,955 849,336 40% 0 0 0%

FTP - Footpaths400000 FTP City Wide Footpath Replacements 470,390 19,385 3,535 22,921 5% 0 0 0%400001 FTP City Wide Footpaths New 53,000 0 0 0 0% 0 0 0%400004 FTP Universal Access - Footpath 30,000 11,657 0 11,657 39% 0 0 0%400011 FTP Barbera Lane The Vines 300,000 0 175,214 175,214 58% 0 0 0%

FTP - Footpaths 853,390 31,043 178,750 209,792 25% 0 0 0%

ISV - Information Services600008 ISV Leisure System Replacement 309,750 212,820 20,394 233,214 75% 0 0 0%600012 ISV One Council Implementation 2,188,610 218,098 65,545 283,643 13% 0 0 0%600030 ISV Library Services - Futures Labs 60,000 35,006 4,263 39,268 65% 0 0 0%912402 ISV Computer Upgrades & Replacement 865,205 427,600 137,512 565,111 65% 0 0 0%

ISV - Information Services 3,423,565 893,524 227,713 1,121,236 33% 0 0 0%

PRK - Parks and Reserves700002 PRK Aveley Outdoor Fitness Equip. 7,000 6,031 0 6,031 86% 0 0 0%700007 PRK Brabham Neighbourhood Park 3,597,910 27,669 47,532 75,200 2% 0 0 0%700012 PRK Central Park Toilets 300,000 5,555 358,806 364,361 121% 0 0 0%700013 PRK Chequers Club Bore/Irrigation 400,000 8,053 0 8,053 2% 0 0 0%700018 PRK Dayton Local Park - Passive 3,370,930 294,272 428,428 722,701 21% 0 0 0%700019 PRK Dayton Neighbourhood Park 1,994,000 47,783 20,687 68,470 3% 0 0 0%700020 PRK District Park Active 324,920 17,506 2,293 19,799 6% 0 0 0%700023 PRK Ellenbrook DOS South 85,000 82,457 0 82,457 97% 0 0 0%700024 PRK Emu Lake Restoration 202,000 191,554 6,225 197,779 98% 0 0 0%700031 PRK Foreshore Restrn-Middle Swan R 500,830 223,706 28,384 252,090 50% 0 0 0%700033 PRK Foreshore Restrn-Wangalla Brk 75,000 0 0 0 0% 0 0 0%700034 PRK Foreshore Restrn-Woodbridge Pk 80,000 50,870 9,175 60,045 75% 0 0 0%700040 PRK Kings Meadow 50,000 1,668 0 1,668 3% 0 0 0%700041 PRK Koongamia Oval Bore Replacement 130,000 21,063 79,108 100,170 77% 0 0 0%700044 PRK City Wide - Minor Park Furniture 20,000 6,366 3,994 10,360 52% 0 0 0%700053 PRK Acquisition of Public Art 74,440 34,198 34,950 69,148 93% 0 0 0%700055 PRK Street Trees - Residential 89,000 -25,047 32,821 7,774 9% 0 0 0%700056 PRK Reticulation/Hydrozoning 359,000 129,578 16,363 145,941 41% 0 0 0%700057 PRK Ron Jose Oval 84,940 0 0 0 0% 0 0 0%700058 PRK Street Trees - Rural 20,000 4,291 12,279 16,569 83% 0 0 0%700060 PRK Sports Oval Lighting - Minor 178,000 57,814 8,400 66,214 37% 300,000 0 0%700061 PRK Tourism Signage 54,000 22,943 0 22,943 42% 0 0 0%700062 PRK Altone AFL Oval Lighting Safety Rectification 390,000 4,177 53,798 57,975 15% 0 0 0%700064 PRK Kingfisher AFL Oval Lighting Safety Rectification 325,000 2,747 2,466 5,212 2% 0 0 0%700071 PRK PA Stirling Square Light Horse 279,922 0 0 0 0% 0 22,615 0%700072 PRK PA Swan Valley Art Trail 120,000 46,460 54,000 100,460 84% 0 0 0%700074 PRK Bushland Preservation 110,000 30,268 31,917 62,185 57% 0 38,182 0%700075 PRK Parks Electrical Infrastructure 315,000 164,132 5,944 170,076 54% 0 0 0%700076 PRK Minor Projects Parks & Streetscapes 79,000 51,728 21,260 72,988 92% 0 15,000 0%700077 PRK City Wide - Parks & Streetscapes Renewal Program 186,000 145,973 68,960 214,933 116% 0 31,500 0%700078 PRK North Swan Park 340,000 247,887 63,947 311,834 92% 0 0 0%700081 PRK Multigenerational Space 150,000 0 0 0 0% 0 0 0%700083 PRK West Bullsbrook Play Space 114,000 113,677 0 113,677 100% 0 0 0%700084 PRK Ron Jose Park - Lighting 399,110 352,085 26,156 378,241 95% 0 300,000 0%700089 PRK Augustus Park, Jane Brook 33,060 33,058 0 33,058 100% 0 0 0%700090 PRK Flecker Park Excercise Equipment 50,000 36,033 0 36,033 72% 0 0 0%700093 PRK Spring Reserve, Guildford 9,000 9,315 0 9,315 104% 0 0 0%700097 PRK New Junction Public Open Space 3,250,000 1,387,123 1,665,939 3,053,062 94% 0 0 0%700099 PRK Midland Skate Park 915,000 134,481 0 134,481 15% 0 0 0%700100 PRK Kakadu Park 100,000 0 117,032 117,032 117% 0 0 0%700101 PRK Velgrove Park 90,000 1,302 126,606 127,908 142% 0 0 0%700102 PRK New Junction Streetscape 1,244,000 0 1,170,202 1,170,202 94% 0 0 0%700103 PRK Meadowview Park 100,000 0 139,375 139,375 139% 0 0 0%700104 PRK Bluegum Park 85,000 2,036 0 2,036 2% 0 0 0%700105 PRK Narin Park 25,000 23,259 0 23,259 93% 0 0 0%700106 PRK Fawell Park 80,000 0 142,142 142,142 178% 0 0 0%700107 PRK Swan View POS 39,000 31,421 0 31,421 81% 0 0 0%

PRK - Parks and Reserves 20,825,062 4,025,489 4,779,187 8,804,677 42% 300,000 407,297 136%

RDN - Roads800002 RDN Altone Road 10,000 5,645 0 5,645 56% 0 0 0%800005 RDN Bellefin Drive 195,000 13,546 124,038 137,583 71% 0 0 0%800006 RDN Benara Road 75,000 21,563 0 21,563 29% 0 0 0%800007 RDN Benara Road and Waldeck Road Intersection 20,000 15,545 2,526 18,070 90% 0 0 0%800009 RDN Beechboro Road North 0 10,167 0 10,167 0% 0 0 0%

4.


Page 192

Expenses Revenue



Budget

800011 RDN Bridge Works 0 0 0 0 0% 0 389,764 0%800013 RDN Brookmount Drive 55,000 0 0 0 0% 0 0 0%800016 RDN Campersic Road 11,100 11,094 0 11,094 100% 0 0 0%800022 RDN Contributions to Works by Others 200,000 18,960 8,171 27,131 14% 0 0 0%800030 RDN Gnangara Road 40,000 26 0 26 0% 0 0 0%800032 RDN Guildford Parking Infrastructu 50,000 0 0 0 0% 0 0 0%800033 RDN Haddrill Road 1,600,000 -1,970 950 -1,020 0% 1,347,650 0 0%800036 RDN Hazelmere Industrial Area Infrast. 0 36,811 0 36,811 0% 0 0 0%800037 RDN Helena River Footbridge 0 0 0 0 0% 0 30,000 0%800038 RDN Henley Brook Avenue 75,000 5,385 39,567 44,952 60% 0 0 0%800039 RDN Lord Street (Marshall to Harrow) 1,885,480 1,154,301 0 1,154,301 61% 0 0 0%800045 RDN Investigation, Design Projects 200,000 216,657 28,710 245,368 123% 970,330 0 0%800053 RDN Local Roads Program - Testing 125,000 159,337 28,099 187,435 150% 0 0 0%800054 RDN Lord Street 2,396,770 1,949,382 489,807 2,439,190 102% 0 0 0%800057 RDN Marangaroo Dr/ Illawarra Cres 150,000 31,142 0 31,142 21% 0 0 0%800058 RDN Marshall Road 1,607,020 408,854 3,406 412,260 26% 0 0 0%800065 RDN Morrison Road 155,000 0 0 0 0% 0 0 0%800073 RDN O'Brien Road 145,000 0 0 0 0% 0 0 0%800074 RDN Oxleigh Drive 655,700 470,866 348,407 819,273 125% 437,130 150,027 34%800079 RDN Reserve Road 65,000 1,164 300 1,464 2% 0 0 0%800088 RDN Street Lighting Upgrades 241,900 74,582 95,637 170,219 70% 0 0 0%800090 RDN Brabham & Dayton - Henley Brook Ave 71,540 130 135 265 0% 0 0 0%800092 RDN Talbot Road 510,000 488,391 0 488,391 96% 336,910 426,897 127%800094 RDN The Promenade 0 1,739 0 1,739 0% 0 0 0%800096 RDN Traffic Safety Minor Projects 37,000 11,732 4,574 16,306 44% 0 0 0%800103 RDN West Swan / Millhouse Road Roundabout 4,266,200 2,122,063 763,150 2,885,213 68% 413,200 1,618,163 392%800104 RDN West Swan Road 270,000 293,111 0 293,111 109% 0 0 0%800108 RDN Arthur St Dayton 1,122,100 1,021,298 0 1,021,298 91% 0 0 0%800140 RDN West Gidgegannup Fire Station-Roadworks 502,710 498,857 591 499,448 99% 0 0 0%800144 RDN West Swan Rd/ Cranleigh St intersection, West Swan 808,550 692,172 34,229 726,401 90% 0 0 0%800147 RDN Meadowview Drive, Ballajura 4,050 4,054 0 4,054 100% 0 0 0%800150 RDN Asturian Drive, Henley Brook 0 5,987 1,498 7,484 0% 0 0 0%800152 RDN Copley Road, Upper Swan 0 7,476 0 7,476 0% 0 0 0%800154 RDN Egerton Drive, Aveley 0 10,615 810 11,425 0% 0 0 0%800173 RDN Apple Street, Upper Swan 2,160,340 124,636 38,354 162,989 8% 442,520 0 0%800174 RDN Lloyd Street Extension MRWP 1,000,000 87,762 48,028 135,790 14% 1,000,000 1,000,000 100%800175 RDN Lord/Bennett Street Intersection 806,340 824,025 79,151 903,176 112% 0 0 0%800176 RDN Stock Road extension, Bullsbrook 2,500,000 521,729 120,541 642,270 26% 0 8,800 0%800177 RDN The Broadway, Ellenbrook 2,812,790 2,874,693 703,822 3,578,515 127% 1,837,820 891,880 49%800178 RDN Lloyd Street Hazelmere Industrial Area 2,647,750 1,437,628 463,015 1,900,643 72% 0 0 0%800179 RDN Stirling Crescent Hazelmere Industrial Area 150,000 7,666 0 7,666 5% 0 0 0%800180 RDN Lakes Road Hazelmere Industrial Area 8,000,000 9,517 870 10,387 0% 0 0 0%800185 RDN Suffolk between Lord St & West Swan Rd 25,000 18,192 4,229 22,422 90% 0 0 0%800191 RDN Cottage Close Gate Fence Installation 0 0 13,720 13,720 0% 0 9,000 0%800195 RDN Jinda Road 287,300 229,669 5,244 234,913 82% 191,530 153,226 80%800196 RDN Clayton Street Rason Parade to Henkin Street 307,000 176,963 302,454 479,417 156% 204,670 81,867 40%800197 RDN Morley Drive / Bottlebrush Drive Kiara 50,000 20,986 0 20,986 42% 33,330 13,990 42%800198 RDN Mayo Road 240,000 4,078 28,010 32,088 13% 160,000 64,000 40%800200 RDN New Junction The Avenue 3,850,000 2,526,294 1,093,580 3,619,874 94% 0 0 0%800201 RDN Argyle Street Herne Hill 60,000 0 0 0 0% 0 0 0%800202 RDN Braithwaite Avenue Lockridge 40,000 551 35,583 36,134 90% 0 0 0%800203 RDN Bunning Road Gidgegannup 45,000 41,100 0 41,100 91% 0 0 0%800204 RDN Clayton Street Bellvue 158,000 0 0 0 0% 0 0 0%800205 RDN Cockman Cross 7,600 2,245 5,395 7,640 101% 0 0 0%800206 RDN Gumnut Lane Swan View 160,000 106,537 0 106,537 67% 0 0 0%800207 RDN Jennings Way, Lockridge 1,710 1,713 0 1,713 100% 0 0 0%800208 RDN Kooringal Vale Gidgegannup 40,000 0 0 0 0% 0 0 0%800209 RDN Lilydale Road Gidgegannup 70,000 105,413 0 105,413 151% 0 0 0%800210 RDN Stewartby Crescent Viveash 100,000 0 0 0 0% 0 0 0%800211 RDN The Elbow Swan View 230,000 110,108 53,249 163,357 71% 0 0 0%800212 RDN Clayton / Cowie Roundabout 1,455,490 123,792 179,886 303,679 21% 0 0 0%800213 RDN Morrison Road -Street Lighting 1,250,000 8,030 883,092 891,122 71% 0 0 0%800215 RDN Amherst Road Barrier 40,000 0 17,860 17,860 45% 0 0 0%

RDN - Roads 46,044,440 19,124,007 6,050,687 25,174,694 55% 7,375,090 4,837,614 66%

LND - Land912005 LND Dayton Land Acquisition 504,890 0 0 0 0% 0 0 0%912006 LND Bullsbrook Land Acquisition 534,610 0 0 0 0% 0 0 0%912078 LND Paradise Quays 0 24,828 0 24,828 0% 0 0 0%912080 LND Elvire Chalets Capital Disposal 0 11,532 0 11,532 0% 0 0 0%912081 LND Malaga Waste Transfer Station 3,700,000 0 0 0 0% 0 0 0%912082 LND - New Junction Planning 135,000 21,520 67,230 88,750 66% 0 0 0%912084 LND 4 The Avenue 19,570 32,192 5,562 37,754 193% 0 0 0%912085 LND Urban Growth Corridor - Caversham 21,280 21,278 0 21,278 100% 0 0 0%912086 LND 45 Sayer Street, Midland 601,200 601,194 0 601,194 100% 0 0 0%912087 LND 41 Moore St Herne Hill 0 800,000 0 800,000 0% 0 0 0%

LND - Land 5,516,550 1,512,544 72,792 1,585,336 29% 0 0 0%

4.


Page 193

Expenses Revenue



Budget

VEH - Vehicles912802 MVE Community Care Vehicles Replacement 26,680 26,677 0 26,677 100% 0 0 0%912803 MVE Light Fleet Vehicles - Replacement 2,654,150 530,865 334,785 865,650 33% 0 0 0%912805 MVE Light Fleet Vehicle: New 25,000 25,414 0 25,414 102% 0 0 0%

VEH - Vehicles 2,705,830 582,957 334,785 917,742 34% 0 0 0%

PEQ - Plant and Equipment600000 PEQ Security Systems - CCTV 1,094,300 988,761 15,948 1,004,709 92% 0 84,702 0%600006 PEQ Fire Fighting Assets 0 2,637 0 2,637 0% 0 0 0%600011 PEQ Midland Town Hall Sound Syste 0 29,517 0 29,517 0% 0 0 0%600022 PEQ Radio Frequency Identification Installation 39,870 38,476 0 38,476 97% 0 0 0%600025 PEQ Electrical Vehicle Charging Station 0 35,018 2,300 37,318 0% 0 0 0%600032 PEQ Trailers 0 1,344 0 1,344 0% 0 0 0%600033 PEQ CCTV Mobile Units 160,000 0 0 0 0% 0 0 0%912703 PEQ Plant & Equipment - Replacement 2,302,670 1,315,086 1,073,852 2,388,938 104% 0 0 0%912704 PEQ Plant & Equipment: New 0 5,533 0 5,533 0% 0 0 0%912705 PEQ Waste Management - New 30,000 26,050 0 26,050 87% 0 0 0%912706 PEQ Waste Management - Replacement 1,753,840 595,855 1,214,525 1,810,380 103% 0 0 0%

PEQ - Plant and Equipment 5,380,680 3,038,278 2,306,624 5,344,902 99% 0 84,702 0%

FFE - Office Furniture, Fittings and Equipment200032 FFE Ellenbrook Community Library 20,000 0 0 0 0% 0 0 0%200087 FFE Guildford Library 36,000 4,500 0 4,500 13% 0 0 0%921500 FFE Financial Services & Rates 0 10,600 0 10,600 0% 0 0 0%931200 FFE Council Chamber - Audio System 100,000 256 0 256 0% 0 0 0%943200 FFE Altone Library 20,000 6,038 0 6,038 30% 0 0 0%943300 FFE Ballajura Library 20,000 6,288 0 6,288 31% 0 0 0%943400 FFE Bullsbrook Library 20,000 1,374 3,092 4,466 22% 0 0 0%943700 FFE Midland Library 20,000 0 0 0 0% 0 0 0%945120 FFE Midland Sports Complex 27,500 0 0 0 0% 0 0 0%945201 FFE Swan Active Beechboro 108,000 3,075 4,998 8,073 7% 0 0 0%945312 FFE Swan Active Ballajura 87,000 64,711 0 64,711 74% 0 0 0%945513 FFE Swan Active Midland 253,600 14,431 4,859 19,290 8% 0 0 0%945516 FFE Ellenbrook District Open Space 7,000 0 0 0 0% 0 0 0%971400 FFE Administration Building 44,800 4,830 0 4,830 11% 0 0 0%971401 FFE Facilities Management 8,530 5,171 0 5,171 61% 0 0 0%

FFE - Office Furniture, Fittings and Equipment 772,430 121,273 12,949 134,222 17% 0 0 0%

Total Funded Capital Works 114,768,712 44,504,302 16,904,046 61,408,348 54% 10,094,090 6,179,613 61%

In-Kind Assets contributed by DevelopersRoad, Drainage and Footpaths

960000 INK DCP Roads Dayton 1,863,200 0 0 0 0% 0 0 0%960003 INK DCP Road Works - Other 7,250,000 0 0 0 0% 0 0 0%960004 INK DCP Stormwater Drainage - Other 2,000,000 0 0 0 0% 0 0 0%960008 INK DCP Cycleways/Footpaths - Other 2,250,000 0 0 0 0% 0 0 0%960009 INK DCP Bullsbrook Residential Road Infrastructure 3,499,910 0 0 0 0% 0 0 0%

Total Road, Drainage and Footpaths 16,863,110 0 0 0 0% 0 0 0%

Recreation/Parks960007 INK Other 1,250,000 0 0 0 0% 0 0 0%

Total Recreation/Parks 1,250,000 0 0 0 0% 0 0 0%

In-Kind Assets contributed by Developers 18,113,110 0 0 0 0% 0 0 0%

Total Capital Works Program 132,881,822 44,504,302 16,904,046 61,408,348 46% 10,094,090 6,179,613 61%

4.


Page 194

4.0 DInvestments

ADI Lending Status Value Invested $Fossil Fuel lending ADI's

Comm Bank of Australia 21,212,830

National Australia Bank 23,700,000

Bank of Queensland 31,400,000

Westpac Group 45,800,000

AMP Bank 5,000,000

127,112,830

Non Fossil Fuel lending ADI'sBendigo and Adelaide Bank 35,600,000

Members Equity Bank 38,100,000

Suncorp Bank 27,800,000101,500,000

Total Cash and cash equivalents 228,612,830

0

40

80

120

160

200

240

280


Mill

ions

$

Total Cash and Investment Position showing Prior Year Comparisons

2017 2018 2019 20200

40

80

120

160

200

240


Mill

ions

$

Cash and Investment Mix (by Type)

24 Hour Call Cash Management Floating Rate Term Deposits Cash

5.0 Cash and Investments

2%16%

14%

9%17%

10%

12%

20%

Investment Portfolio Exposure

AMP Bank - AMPBendigo and Adelaide Bank - BENBank of Queensland - BoQCommonwealth Bank of Australia - CBA-BWAMembers Equity Bank - MEBNational Australia Bank - NABSuncorp Bank - SUNWestpac Group - WBC

(A-2, BBB) MEB

(A-2, BBB+) BEN

(A-2, BBB+) BoQ

(A-1+, AA-) WBC

(A-1, A+) SUN

(A-1+, AA-) NAB

(A-1+, AA-) CBA-BWA

(A-2, BBB+) AMP

0% 10% 20% 30% 40% 50%

Individual Institution Exposures vs. Policy Limits

Limits Funds

0%

20%

40%

60%

80%

100%

0

50

100

150

200

250

Historical Portfolio Exposure to Non Fossil Fuel Lending ADIs

Sum(Total) Sum(Non Fossil Fuel Lending ADI (%))

Mill

ions

$

5.1


Page 195

City of Swan Economic and Investment Portfolio Commentary

March 2020 Global issues:

The anticipated human and economic toll of the Covid-19 virus has resulted in sharp sell offs acrossfinancial markets around the world. While the drop in share markets garner most of the headlines, manybond markets including Australia’s have also suffered setbacks as large investors move funds to cashand/or perceived ‘safer’ locations.Even with the aggressive fiscal stimulus initiatives by governments, the economic impact of the virus isbeing predicted to be a drop in GDP of up to 10% across the US, Europe and Australia and a surge injobless claims.

Domestic issues: In Australia, like most countries, steps being taken to protect citizens’ health are causing sharp economicpain with many businesses forced to close and others to cut back staff as trade dries up.The poor outlook for business earnings resulted in the ASX 200 dropping over 20% for the month and30% off its peak in mid-February. Meanwhile, the AUD/USD ended the month at 61.7c, up from a mid-month low of 55.06c, a level last reached in 2001.The Australian Government’s wide ranging fiscal stimulus measures, including wage subsidies and aidfor small and medium sized businesses, are intended to be complementary to measures by the banks toprovide temporary loan repayment reductions.

Interest rates During March, the RBA cut the official cash rate to 0.50%pa at its regular monthly meeting, then in amove not seen in over 20 years, the central bank cut rates a further 25bps following a mid-monthemergency meeting, taking the official cash rate to 0.25%pa.The average best term deposit rates among large banks were 5-20 basis points higher in the 3-12 monthrange versus last month as some banks have been actively raising funds with good specials.

Investment Portfolio Commentary The City’s investment portfolio posted a return of 1.56%pa for the month of March versus the bank bill index benchmark return of 1.18%pa. For the financial year to date, the investment portfolio returned 1.90%pa, exceeding the bank bill index benchmark’s 1.04%pa by 0.86%pa. 44% of the portfolio was invested in non-fossil fuel lending ADIs, up from 41% the month prior. Investments with realised losses include:

Investment Purchase Price Realised value Crystallised Loss Kalgoorlie 500,000 432,373 67,627 Bluegum 500,000 - 500,000 Deutsche Yield Curve 1,000,000 960,000 40,000 Scarborough 1,500,000 - 1,500,000 Parkes2A 500,000 - 500,000 Torquay 500,000 - 500,000 Flinders 250,000 215,000 35,000 Coolangatta 500,000 494,877 5,123 Merimbula 500,000 480,959 19,041 Esperance 500,000 348,658 151,342 Kakadu 550,000 502,708 47,292 Parkes1A 500,000 - 500,000 Oasis 1,000,000 879,096 120,904 Lehman Brothers Global Property Note 300,000 126,797 173,203 Matured CDOs* 3,650,000 3,650,000 - Legal recovery - 3,621,784 -

Total Amount 12,250,000 11,712,252 4,159,532

Net Loss 537,748

* Beech, Blaxland, Endeavour, Federation, Henley, Lawson and Glenelg

5.


Page 196

Current AccountsFace Value Current

YieldBorrower Rating Current Value Reference

13,201,990 0.75% Commonwealth Bank of Australia A-1+ 13,201,990 Cash At Bank3,033,012 0.75% Commonwealth Bank of Australia A-1+ 3,033,012 Brabham1,020,061 0.75% Commonwealth Bank of Australia A-1+ 1,020,061 Caversham1,812,640 0.75% Commonwealth Bank of Australia A-1+ 1,812,640 Dayton1,422,015 0.75% Commonwealth Bank of Australia A-1+ 1,422,015 West Swan723,112 0.75% Commonwealth Bank of Australia A-1+ 723,112 Bullsbrook

21,212,830 0.75% 21,212,830

Term DepositsFace Value Purchase

YieldBorrower Rating Maturity

DatePurchase

PriceCurrent Value Accrued

Interest5,000,000 1.70% ME Bank A-2 6-Apr-20 5,000,000 5,054,027 54,0275,000,000 1.61% Suncorp Bank A-1 6-Apr-20 5,000,000 5,039,699 39,6991,700,000 1.70% Bendigo and Adelaide Bank A-2 14-Apr-20 1,700,000 1,718,369 18,3695,000,000 1.70% Westpac Group A-1+ 20-Apr-20 5,000,000 5,052,397 52,3971,000,000 2.28% National Australia Bank A-1+ 20-Apr-20 1,000,000 1,019,802 19,802 Brabham1,000,000 1.60% National Australia Bank A-1+ 20-Apr-20 1,000,000 1,003,463 3,463 Caversham2,000,000 2.28% National Australia Bank A-1+ 20-Apr-20 2,000,000 2,039,603 39,603 Dayton3,000,000 1.60% Suncorp Bank A-1 20-Apr-20 3,000,000 3,021,436 21,436 West Swan1,700,000 1.70% Bendigo and Adelaide Bank A-2 28-Apr-20 1,700,000 1,718,369 18,3695,000,000 1.70% Westpac Group A-1+ 4-May-20 5,000,000 5,052,397 52,3971,700,000 1.70% Westpac Group A-1+ 12-May-20 1,700,000 1,717,815 17,8155,000,000 1.65% Bank of Queensland A-2 18-May-20 5,000,000 5,049,500 49,5001,000,000 1.91% National Australia Bank A-1+ 18-May-20 1,000,000 1,013,658 13,658 Brabham2,000,000 1.66% Rural Bank A-2 18-May-20 2,000,000 2,012,279 12,279 Brabham1,000,000 1.58% Rural Bank A-2 18-May-20 1,000,000 1,001,861 1,861 Brabham1,000,000 1.58% Rural Bank A-2 18-May-20 1,000,000 1,001,861 1,861 Brabham1,000,000 1.58% Rural Bank A-2 18-May-20 1,000,000 1,001,861 1,861 Caversham2,000,000 1.91% National Australia Bank A-1+ 18-May-20 2,000,000 2,027,316 27,316 Dayton2,000,000 1.66% Rural Bank A-2 18-May-20 2,000,000 2,012,279 12,279 Dayton1,000,000 1.75% Westpac Group A-1+ 20-May-20 1,000,000 1,010,788 10,788 Brabham1,700,000 1.60% Rural Bank A-2 26-May-20 1,700,000 1,715,798 15,7985,000,000 1.70% Westpac Group A-1+ 1-Jun-20 5,000,000 5,051,000 51,0001,700,000 1.60% Rural Bank A-2 9-Jun-20 1,700,000 1,715,798 15,7985,000,000 1.60% Rural Bank A-2 15-Jun-20 5,000,000 5,046,466 46,4661,000,000 1.60% Bank of Queensland A-2 15-Jun-20 1,000,000 1,004,647 4,647 Brabham1,000,000 1.50% Suncorp Bank A-1 15-Jun-20 1,000,000 1,000,658 658 Caversham2,000,000 1.60% Bank of Queensland A-2 15-Jun-20 2,000,000 2,009,293 9,293 Dayton3,000,000 1.68% Westpac Group A-1+ 17-Jun-20 3,000,000 3,028,307 28,3072,000,000 1.91% National Australia Bank A-1+ 17-Jun-20 2,000,000 2,027,106 27,106 Dayton1,700,000 1.59% Westpac Group A-1+ 23-Jun-20 1,700,000 1,715,700 15,7005,000,000 1.59% Westpac Group A-1+ 29-Jun-20 5,000,000 5,046,175 46,1751,700,000 1.59% Westpac Group A-1+ 7-Jul-20 1,700,000 1,715,700 15,7005,000,000 1.59% Westpac Group A-1+ 13-Jul-20 5,000,000 5,046,175 46,1751,000,000 1.62% National Australia Bank A-1+ 15-Jul-20 1,000,000 1,008,610 8,6103,000,000 1.70% ME Bank A-2 15-Jul-20 3,000,000 3,031,438 31,438 Dayton1,700,000 1.65% ME Bank A-2 21-Jul-20 1,700,000 1,716,292 16,2925,000,000 1.65% ME Bank A-2 27-Jul-20 5,000,000 5,047,918 47,9182,000,000 1.66% Westpac Group A-1+ 4-Aug-20 2,000,000 2,018,647 18,6475,000,000 1.66% National Australia Bank A-1+ 10-Aug-20 5,000,000 5,046,616 46,6165,000,000 1.80% AMP Bank A-2 10-Aug-20 5,000,000 5,012,329 12,3292,000,000 1.60% ME Bank A-2 10-Aug-20 2,000,000 2,015,518 15,518 Brabham1,000,000 1.61% Westpac Group A-1+ 10-Aug-20 1,000,000 1,008,557 8,557 Dayton1,700,000 1.55% Bank of Queensland A-2 18-Aug-20 1,700,000 1,712,273 12,2735,000,000 1.55% Bank of Queensland A-2 24-Aug-20 5,000,000 5,037,582 37,5823,000,000 1.60% ME Bank A-2 24-Aug-20 3,000,000 3,016,570 16,570 Dayton1,700,000 1.55% ME Bank A-2 1-Sep-20 1,700,000 1,711,190 11,1905,000,000 1.52% Suncorp Bank A-1 7-Sep-20 5,000,000 5,033,940 33,9401,700,000 1.59% Westpac Group A-1+ 15-Sep-20 1,700,000 1,711,034 11,0341,000,000 1.60% Bank of Queensland A-2 17-Sep-20 1,000,000 1,003,463 3,463 Brabham2,000,000 1.61% Westpac Group A-1+ 17-Sep-20 2,000,000 2,017,115 17,115 Dayton5,000,000 1.59% Westpac Group A-1+ 21-Sep-20 5,000,000 5,032,453 32,4535,000,000 1.60% ME Bank A-2 21-Sep-20 5,000,000 5,008,110 8,1101,700,000 1.55% ME Bank A-2 28-Sep-20 1,700,000 1,710,179 10,1795,000,000 1.55% ME Bank A-2 5-Oct-20 5,000,000 5,028,664 28,6642,000,000 1.55% National Australia Bank A-1+ 5-Oct-20 2,000,000 2,006,710 6,710 Brabham2,000,000 1.55% Bank of Queensland A-2 5-Oct-20 2,000,000 2,015,033 15,033 Dayton1,700,000 1.50% Bendigo and Adelaide Bank A-2 13-Oct-20 1,700,000 1,708,733 8,7335,000,000 1.58% ME Bank A-2 19-Oct-20 5,000,000 5,027,271 27,2711,700,000 1.50% Bendigo and Adelaide Bank A-2 27-Oct-20 1,700,000 1,708,733 8,7335,000,000 1.50% Bendigo and Adelaide Bank A-2 2-Nov-20 5,000,000 5,025,685 25,685

5.


Page 197

Disclaimer: The statements and opinions contained in this report are based on currently prevailing conditions in financial markets and are so contained in good faith and in the belief that such statements and opinion are not false or misleading. In preparing this report, Prudential Investment Services Corp has relied upon information which it believes to be reliable and accurate. Prudential Investment Services Corp believes that this report and the opinions expressed in this report are accurate, but no warranty of accuracy or reliability is given. Prudential Investment Services Corp does not warrant that its investigation has revealed all of the matters which a more extensive examination might disclose. This report may not be reproduced, transmitted, or made available either in part or in whole to any third party without the prior written consent of Prudential Investment Services Corp. AFS Licence No. 468145.

Term Deposits (continued...)Face Value Purchase

YieldBorrower Rating Maturity

DatePurchase

PriceCurrent Value Accrued

Interest1,700,000 1.57% Rural Bank A-2 10-Nov-20 1,700,000 1,705,192 5,1921,700,000 1.50% Suncorp Bank A-1 10-Nov-20 1,700,000 1,701,048 1,0481,000,000 1.40% Bank of Queensland A-2 10-Nov-20 1,000,000 1,000,882 882 Brabham2,000,000 1.50% Suncorp Bank A-1 10-Nov-20 2,000,000 2,001,233 1,233 Brabham1,000,000 1.40% Bank of Queensland A-2 10-Nov-20 1,000,000 1,000,882 882 Dayton5,000,000 1.51% National Australia Bank A-1+ 16-Nov-20 5,000,000 5,021,926 21,9265,000,000 1.56% Rural Bank A-2 16-Nov-20 5,000,000 5,015,173 15,1731,700,000 1.61% Suncorp Bank A-1 23-Nov-20 1,700,000 1,700,075 751,700,000 1.55% Bank of Queensland A-2 24-Nov-20 1,700,000 1,705,126 5,1265,000,000 1.70% Suncorp Bank A-1 1-Dec-20 5,000,000 5,002,096 2,0961,700,000 1.58% Suncorp Bank A-1 7-Dec-20 1,700,000 1,700,074 741,700,000 1.51% National Australia Bank A-1+ 8-Dec-20 1,700,000 1,703,587 3,5871,700,000 1.57% Suncorp Bank A-1 21-Dec-20 1,700,000 1,700,073 731,700,000 1.60% Bendigo and Adelaide Bank BBB+ 9-Nov-21 1,700,000 1,710,507 10,5075,000,000 1.75% Bank of Queensland BBB+ 20-Jan-23 5,000,000 5,017,021 17,0215,000,000 1.75% Bank of Queensland BBB+ 2-Feb-23 5,000,000 5,013,904 13,904

207,400,000 1.63% 207,400,000 208,811,064 1,411,064

207,400,000 208,811,06421,212,830 21,212,830

228,612,830 230,023,894Total Face ValueCash Face Value

Investment Face Value Investment Current ValueCash Current ValueTotal Current Value

5.


Page 198

5.0 Debtors

i) Rate Debtorsii) Sundry Debtors

i) Rate Debtors

Notes

TABLE 6.1 Rates Debtor Breakdown by Type

Type of DebtorTotal Levied $('000)Current & Arrears

Collected YTD $('000)Outstanding $('000)Current & Arrears

Total Outstanding %

General Rates 137,794 119,818 17,975 13%Sanitation Charges 27,143 25,210 1,933 7%Drainage Charges 2,886 2,805 81 3%Security Charges 436 405 31 7%Other 300 283 18 6%

168,560$ 148,521$ 20,038$ 12%

GRAPH 6.2 Rates Debtor Position with Prior Year Comparisons

??? Prior year debtors

As at 31 March 2020

Each year Rates are levied in July. When this occurs the City recognises the Rates owed as an asset on the balance sheet. Ratenotices are printed and distributed to the public. As these are paid the Rates Debtor position reduces over the course of the year.Graph 6.2 below shows the progress in collecting these funds over the financial year including a comparison to prior yearcollection.

The City's Debtors can be divided into two types:

0

25

50

75

100

125

150


$ M

illio

ns

201820192020

There was no rates prize draw as Council resolved to withdraw this from the budget. A substantial amount of rates was collected by the due date for the first installment, being 30 August 2019.

The second and third rate instalments are due in Nov 19 and Jan 20 respectively.

Current Position

Rate Debtors in Arrears outstanding

$4.4m (includes $2.1m in deferred rates)

Current Debtors outstanding$15.6m

Total Debtors $20m

6.0 Debtors

Final Interim issue will be issued in Aprilwhich will further

reduce rates debtors.

6.1


Page 199

ii) Sundry Debtors Notes

Table 6.3 shows a summary of the City's top 10 debtors 90 Days plus by dollar value divided by periods. Table 6.4 shows debt recovery comments for the top 10 debtors over 90 days. Graph 6.5 shows sundry debtors outstanding as a percentage based on payment period.

TABLE 6.3 Summary of the City's Top Ten Debtors

Current 30 Days 60 Days 90 Days plus Total

$ $ $ $ $

1 - - - 127,700 127,700 14.83% 8.73%2 - - - 76,872 76,872 8.93% 5.26%3 - - - 70,000 70,000 8.13% 4.79%4 - - - 52,736 52,736 6.13% 3.61%5 - - - 35,000 35,000 4.07% 2.39%6 - - - 24,447 24,447 2.84% 1.67%7 - - - 20,000 20,000 2.32% 1.37%8 - - - 18,270 18,270 2.12% 1.25%9 - - - 16,800 16,800 1.95% 1.15%

10 - - - 15,237 15,237 1.77% 1.04%Other Debtors 240,550 154,797 205,903 403,792 1,005,041 46.91% 68.74%

Total 240,550 154,797 205,903 860,854 1,462,103 100.00% 100.00%

TABLE 6.4 Progress on Debt Recovery. Comments for top 10 over 90 days from table above

Top Ten Debtors123456789

10

GRAPH 6.5 Outstanding Debtors as a percentage

Sundry debtors include all monies owed to the City other than those relating to Rates. This includes but is not limited to invoicesraised for grants, leasing of City's premises and recovery of costs for services provided to developers. The City issues invoices with 7 day payment terms.

Referred to Fines Enforcement Registry for enforcement.Referred to Fines Enforcement Registry for enforcement.

Referred to Fines Enforcement Registry for enforcement.

Referred to Fines Enforcement Registry for enforcement.Referred to Fines Enforcement Registry for enforcement.


The City has lodged a caveat on the land title.

As % of 90 Days Plus Debtors

As % of Total DebtorsTop Ten > 90 Day

Debtors


Progress for the recovery of Funds Comment

Legal action initiated.


Current16%

30 Days11%60 Days

14%

90 Days plus59%

6.2


Page 200

Income from Operating Activities

General Purpose Funding Grants and OtherContributions

13% unfavourable Variance of $1,036,133

Governance 11% Unfavourable Variance of $197,741

Health 11% Favourable Variance of $32,415

Education & Welfare 15% Unfavourable Variance of $489,654

Housing 21% Unfavourable Variance of $10,591

A Local Government is to prepare each month a statement of financial activity as prescribed by Regulation (34) of the Local Government (Financial Management) Regulations 1996. The statement of financial activity must report on the revenue and expenditure, as set out in the annual budget under FM Regulation 22(1)(d), taking into account any expenditure incurred for an additional purpose under section 6.8(1)(b) or (c). It includes original budget estimates to the end of the month to which the statement relates and actual amounts of expenditure and revenue to the end of the month. The statement must include material variances between the comparable amounts in ytd budget and ytd actual and an explanation of each. The net current assets at the end of each month have to be shown within the statement of financial activity.

The report calculates variances based on the Original Budget. The actual figures for the year to date are compared to the year to date original budget to present a monetary variance as well as the variance shown as a percentage of the budget.

The composition of net current assets is also required to be presented as support to the statement and this is presented showing funds at the end of the current month, those at the previous 30 June and also those at the end of the corresponding month in the previous year. A graph is also included that identifies the monthly movement in funds for the current year and the previous two years.

Report on Significant Variances of 10% of Original Budget and greater than $10,000 in value

The unfavourable variance of $1m is predominantly driven by lower than expected interest earnings of $998k due to decline in the cash rate. Grants and Other Subsidies also came under budget by $292k as a result of less than anticipated Financial Assistance Grants. Following the mid-year budget review, budget adjustment were processed to align actual to budget. Due to the current COVID-19 situation a couple of community events was cancelled and this could impact the receipt of grant for the rest of the financial year.

The unfavourable variance of $197k relates to a timing difference for Insurance Recoup of $178k and to lower Fees & Charges of $120k. This is being partly offset by Other Revenue, due to an unbudgeted insurance rebate of $162k from the LGIS. A budget adjustment was processed as part of the mid year budget review.

Revenue within Health has exceeded budget by $32k. This was addressed by a budget adjustment as part of the Mid-year budget review process.

Education and Welfare revenue is under budget by $490k predominantly due to the timing of various grants. This includes Swan Community Care Services grant $195k, Swan Community Transport $162k, Community Aged Care $29k and Youth Development $56k. Within Youth Development, the HyperFest event was cancelled and this could impact the receipt of revenue for the rest of the financial year.

An unfavourable variance of $11k relates to lower than expected rental income for Elvire Chalet.

1.0 Income Statement 7.0 Statement of Financial Activity

7.1


Page 201

Expenditure from Operating Activities

General Purpose Funding 22% Favourable Variance of $417,045

Law, Order & Public Safety 12% Favourable Variance of $549,868

Education & Welfare 17% Favourable Variance of $1,236,959

Housing 15% Favourable Variance of $11,821

Community Amenities 10% Favourable Variance of $2,067,040

Recreation & Culture 10% Favourable Variance of $3,023,572

Economic Services 13% Favourable Variance of $734,451

Other Property and Services 64% Unfavourable Variance of $1,591,910

Non Cash Items

Movement in Deferred Rates (Non-Current) 113% Favourable Variance of $176,245.

Provisions and Other Accruals 58% Favourable Variance of $354,056

Capital Income & Expenditure

Developers Contributions: Cash Contribution 47% Unfavourable Variance of $3,761,209

$354k variance is due to a timing difference, actual results are expected to align to budget by the end of the financial year.

$333K was collected for Developers Contributions in March 2020 of which $170K was attributed to Brabham and $163K to Caversham. Variances to budget can be expected due to estimations of the timings of developments that were made when the budget was prepared. In addition, the methods of contribution either be cash or in kind and timing of the development.

The favourable variance of $417k is primarily due to timing differences for the following: Rates Valuation charges $131k, Postage $43k, Printing & Stationery $38k and Publicity & $14k promotion.

$176k variance will decline as the year progresses as rates payments are received.

Within Education and Welfare, Employee Costs accounted for $540k of the $1.2m positive variance, as a result of vacancies for Swan Community Transport and Swan Community Care. Projects were also under-spent, particularly within Community Development $111k, Youth Development 104k and Brokered Services $77k.

The $550k favourable variance in Law, Order & Public Safety mostly consists of $259k for Employee Costs due to vacancies and $95k for Animal Control and Community Safety Contract Costs .

Other Property & Services reflected an unfavourable variance of $1.6m. Of this, Recoveries accounted for $2.3m, Depreciation $363k and Fuel & Oil $242k. This was partly offset by under-spent in Insurance Registration cost of $646k within Plant & Equipment and Light Fleet Vehicle.

A favourable variance of $12k is reflected within Housing due to under-spending for Elvire Chalet's Consultant Costs.

Within Community Amenities, the main cause of the variance was Waste Services Contract costs which were below budget by $1.6m. This activity is run by Waste Reserve and it is expected to align with budget by year-end. Under-spending for Employee Costs of $135k also added to variance.

Recreation and Culture was under-spent by $3m with the major contributors being Employee Costs $1m, Utility Charges $600k, Materials and Contracts $340k & Depreciation $300k. Employee Costs were under-spent due to vacant positions for Midland Library and also due to Swan Active Ballajura being closed for part of the financial year. This variance is expected to increase as due to the current COVID-19 pandemic recreation centres have closed.

The major cause of the variance was less than anticipated spend for Projects Studies and Surveys of $369k, Employee Costs of $112k and Contracts of $41k. Within projects, significant under-spend was noted for Strategic Land Use Planning $195k, Strategic Projects $76k and Economic Development $76k.

7.2


Page 202

Capital Income & Expenditure (continued)

Proceeds from Sale of Assets 86% Unfavourable Variance of $7,325,218

Purchase of Plant and Equipment 47% Favourable Variance of $15,872,588

Purchase or Construction of Infrastructure 50% Favourable Variance of $26,622,133

Other Non Operating Items

Proceeds from New Loans 100% Unfavourable Variance of $7,204,500

Self Supporting Loans Repayment 24% Unfavourable Variance of $12,803

Other Funding Sources

Transfer to Reserves 22% Favourable Variance of $7,701,095

Transfer from Reserves 46% Unfavourable Variance of $17,461,845

Profit on Impairment of Investments 100% Favourable Variance of $555,704

Opening Net Current Assets July 1 B/Fwd. 134% Favourable Variance of $25,643,962

$15.8m favourable variance within Purchase of Plant and Equipment is primarily due to under spending within: Land $2.7m, Buildings $3.9m, Computing $1.5m, Office and Vehicles $1.9m. Buildings projects which were significantly under budget are Ellenbrook Leisure Centre $1.7m, Bellevue Hall $930k, Malaga Waste Transfer Station $428k and Brockman Community Centre $542k. Within Land, projects with notable under-spend are Malaga Waste Transfer Station of $2.8m and Dayton Land Acquisition $379k. The Computing Variance is mostly attributed to the One Council Implementation project which was underspent by $1.4m

Purchase or Construction of Infrastructure reflected a favourable variance of $26.6m ytd. Lower than anticipated expenditure has occurred within Roads ($19.4m) and Parks and Reserves ($10.8m). Main contributors to the Roads variance are: Lakes Road Hazelmere Industrial Area ($5.6m), Apple Street, Upper Swan ($1.5m), Stock Road extension, Bullsbrook ($1.4m) and West Swan Millhouse Road Roundabout ($1.1m). Partially offsetting this is the Arthur Street/Reid Hwy Overpass Bridge which has exceeded ytd budget by $2m. Projects that are under-spent within Parks are: Brabham Neighbourhood Park ($2.7m), Dayton Local Park ($2.2m) and New Junction Public Open Space ($1.01m)

A 134% favourable variance has been recorded, relating to carry forwards for capital works and the advance receipt of a portion of the Financial Assistance Grant for 2019/20. The balance of the variance relates to operating revenue being greater than budget and operating expenditure being lower than budget.

The favourable variance of $556k is attributable to the recovery of investment funds through legal proceedings, which were not included in the original budget. Following the midyear budget review, a budget adjustment was processed to bring the funds into account.

The timing difference of $17.5m is expected to reduce as expenditure increases later in the year.

The City typically draws down on loans later in the financial year. The $7.2m unfavourable variance is a result of timing and will decline as new loans are drawn down if they are required.

The main cause of the unfavourable variance relates to Land and Buildings of which no sales have occurred to date. As budgeted asset disposals eventuate, proceeds will be realised resulting in a reduced variance.

The favourable variance of $7.7m relates to less reserve contributions than expected.

Self supporting loan repayments are received on a quarterly and bi-annual basis. As repayments are received over the next few months, the unfavourable variance of $13k is expected to decline.

7.3


Page 203

Original Revised YTD Original YTD Actual $ Variance Variance % Variance Budget Budget Budget Note / Original

2019/20 2019/20 @31 March @31 March Budget2020 2020

Operating ActivitiesIncome

132,377,810 132,377,810 Rates 132,111,730 126,748,084 (5,363,646)10,411,040 9,543,130 Grants and Other Contributions 8,220,802 7,184,669 (1,036,133) U (13%)

142,788,850 141,920,940 Total General Purpose Funding 140,332,532 133,932,753 (6,399,779)2,302,260 2,480,630 Governance 1,814,841 1,617,099 (197,741) U (11%)1,302,150 1,338,150 Law, Order, Public Safety 1,138,342 1,053,713 (84,628) U (7%)

300,000 311,200 Health 283,433 315,848 32,415 F 11%3,906,041 3,906,041 Education and Welfare 3,348,900 2,859,246 (489,654) U (15%)

66,000 66,000 Housing 49,500 38,909 (10,591) U (21%)27,025,000 27,034,500 Community Amenities 26,568,750 26,824,206 255,4567,490,420 7,540,340 Recreation and Culture 5,617,815 5,967,335 349,5201,844,350 2,158,510 Transport 1,560,237 1,700,650 140,4121,598,000 1,682,870 Economic Services 1,268,500 1,379,661 111,1612,492,989 2,492,989 Other Property and Services 1,869,742 1,868,508 (1,234)

191,116,060 190,932,170 Subtotal Income 183,852,591 177,557,927 (6,294,664)

Expenditure(2,911,783) (2,910,883) General Purpose Funding (1,861,627) (1,444,582) 417,045 F (22%)

(11,960,907) (12,759,476) Governance (8,909,105) (9,634,638) (725,533)(5,946,896) (5,993,429) Law, Order, Public Safety (4,462,260) (3,912,392) 549,868 F (12%)(2,157,471) (2,161,791) Health (1,618,112) (1,474,537) 143,575(9,964,271) (9,852,374) Education and Welfare (7,474,319) (6,237,360) 1,236,959 F (17%)

(106,606) (106,606) Housing (79,955) (68,134) 11,821 F (15%)(28,842,743) (29,526,968) Community Amenities (21,619,979) (19,552,940) 2,067,040 F (10%)(39,113,767) (38,755,211) Recreation and Culture (29,207,334) (26,183,762) 3,023,572 F (10%)(64,938,592) (65,006,712) Transport (48,705,217) (44,766,134) 3,939,084(7,358,014) (7,470,289) Economic Services (5,518,537) (4,784,086) 734,451 F (13%)(3,546,536) (3,548,676) Other Property and Services (2,484,228) (4,076,138) (1,591,910) U 64%

(176,847,585) (178,092,416) Sub Total Expenses (131,940,672) (122,134,702) 9,805,970

14,268,475 12,839,755 Net Operating Profit / (Loss) 51,911,919 55,423,226 3,511,306

Add Non Cash items43,998,720 44,135,365 Depreciation 32,999,040 32,246,068 (752,972)

(207,090) (207,090) Movement in Deferred Rates (Non Current) (155,318) (331,563) (176,245) F 113%817,068 817,068 Provisions and Other Accruals 612,801 966,857 354,056 F 58%

44,608,698 44,745,343 Sub Total Non Cash Items 33,456,524 32,881,363 (575,161)

58,877,173 57,585,097 Net Operating Surplus / (Deficit) 85,368,443 88,304,588 2,936,146

Less Capital Income & Expenditure8,972,970 10,011,900 Capital Grants, Subsidies & Contributions 6,729,728 6,423,581 (306,147)

10,776,290 10,776,290 Developers Contributions: Cash Contribution 8,082,218 4,321,008 (3,761,209) U (47%)5,868,000 5,868,000 Developers Contributions: In Kind Contribution - - -

12,750,000 12,750,000 In Kind Developer Contributions: Other - - -11,356,480 11,356,480 Proceeds from Sale of Assets 8,517,360 1,192,142 (7,325,218) U (86%)

(45,240,641) (46,671,061) Purchase of Plant and Equipment (33,930,481) (18,057,893) 15,872,588 F (47%)(18,113,110) (18,113,110) Assets Contributed by Developers - - -(70,852,600) (66,008,112) Purchase or Construction of Infrastructure (53,139,450) (26,517,317) 26,622,133 F (50%)

(504,890) (504,890) Land Ceded to the Crown - - - -(84,987,501) (80,534,503) Subtotal Capital Income and Expenditure (63,740,626) (32,638,480) 31,102,146

Less Other Non Operating Items(7,183,019) (7,183,019) Loan Principal Repayments (5,387,264) (5,249,681) 137,5849,606,000 9,606,000 Proceeds from New Loans 7,204,500 - (7,204,500) U (100%)

71,205 71,205 Self Supporting Loans Repayments 53,404 40,601 (12,803) U (24%)2,494,186 2,494,186 Subtotal Other Non Operating Items 1,870,640 (5,209,080) (7,079,719)

Other Funding Sources(46,239,896) (46,239,896) Transfer to Reserves (34,679,922) (26,978,827) 7,701,095 F (22%)50,713,967 48,382,933 Transfer from Reserves 38,035,475 20,573,630 (17,461,845) U (46%)

- 130,000 Transfer from Trust Funds - - -- 555,700 Profit on Impairment of Investments - 555,704 555,704 F 100%

19,205,236 17,689,647 Opening Net Current Assets July 1 b/fwd 19,205,236 44,849,198 25,643,962 F 134%23,679,307 20,518,384 Subtotal Other Funding Sources 22,560,789 38,999,705 16,438,916

63,161 63,161 Closing Net Current Assets YTD 46,059,245 89,456,735 43,397,488

City of SwanStatement of Financial Activity


7.


Page 204

Actual Actual ActualMarch 2020 June 2019 March 2019

Current AssetsUnrestricted Cash and Cash Equivalents 76,725,279 44,772,162 71,971,115Restricted Cash and Cash Equivalents 151,887,551 145,998,126 143,506,345Assets Held for Sale 5,810,269 5,810,269 7,882,399Rates Debtors Current 17,624,066 10,397,117 17,202,770Trade and Other Receivables 6,938,809 5,983,417 7,477,627Prepayments 794,204 1,228,469 447,272Inventory 550,432 522,573 579,754Total Current Assets 260,330,611 214,712,134 249,067,282

Less Current LiabilitiesIncome in Advance (3,642,886) - (3,022,875)Accounts Payable (7,930,680) (14,501,296) (10,047,755)Provisions - Employee Entitlements (14,267,005) (15,116,274) (14,484,646)Loan Repayments (1,518,355) (6,768,036) (1,800,197)Total Current Liabilities (27,358,925) (36,385,606) (29,355,473)

Net Current Assets 232,971,683 178,326,528 219,711,809

Add Back Restricted LiabilitiesLSL Reserve 12,695,121 11,634,234 11,368,295Loan Repayments 1,518,355 6,768,036 1,800,197Self Supporting Loan Contributions (30,604) (71,205) (39,498)

Adjusted Net Assets 247,154,555 196,657,594 232,840,803

Less Restricted Cash, Cash Equivalents & InvestmentsReserves: Cash Backed (148,233,497) (141,828,300) (139,053,831)Bond Monies (3,654,054) (4,169,826) (4,452,514)Assets Classified as Held for Sale (5,810,269) (5,810,269) (7,882,399)

Closing Funds 89,456,735 44,849,198 81,452,060

City of SwanNet Current Funding Position

As At 31 March 2020

10

30

50

70

90

110

130

150

170

190


Mill

ion

$

Liquidity Over Three Years

2019/202018/192017/18

7.


Page 205

1. STATEMENT OF CASH FLOW

Cash flow information provides users of financial reports with a basis to assess the ability of an entity to generatecash and cash equivalents and the needs of the entity to utilize those cash flows. The cash flow statement shallreport flows during the period classified by operating, investing and financing activities. The key objective of a cashflow forecast is to predict the period in which cash inflows and outflows will occur.

2. RATE SETTING STATEMENT

It is essential that local governments have meaningful and accurate financial information on which to base decisions.The starting point for sound financial management is the preparation of the Rate Setting Statement. This statementis a crucial component of the budget process and shows how much rates are required to pay for the localgovernment's operations. The Rate Setting Statement is a statutory requirement and is unique to local governmentin that it contains values of opening funds and closing funds. Opening funds refer to 'net current assets less restrictedfunds and committed cash and amounts already reflected in the current year budget'. The opening fund forms partof the calculation of the amount of the deficiency to be raised from rates as referred to in s 6.2(2)(C) of the LocalGovernment Act.

8.0 Other Statutory Reports8.0 Other Statutory Reports

8.1


Page 206

Original Revised YTD Actual @ Actual @Budget Budget 31 March 2020 30 June 2019

2019/20 2019/20Cash Flows from Operating ActivitiesReceipts

132,060,720 132,060,720 Rates 122,623,374 129,131,9547,365,441 7,365,441 Operating grants, subsidies and contributions 5,493,397 9,586,34241,262,150 41,262,150 Fees and charges 25,492,811 40,497,851

307,430 307,430 Service charges 405,174 7017,017,980 7,017,980 Interest earnings 5,741,513 6,793,8835,669,167 5,669,167 Goods and services tax 8,586,864 4,168,6982,585,249 2,585,249 Other revenue 2,299,674 2,861,718

196,268,137 196,268,137 Total Receipts 170,642,808 193,041,147

Payments(81,302,822) (81,302,822) Employee costs (56,929,004) (74,640,926)(36,543,332) (36,543,332) Materials and contracts (21,901,706) (29,403,873)(7,389,537) (7,389,537) Utility charges (4,501,777) (6,065,967)(1,695,860) (1,695,860) Interest expenses (979,945) (1,805,869)(2,748,475) (2,748,475) Insurance expenses (1,881,453) (2,194,957)(5,327,201) (5,327,201) Goods and Services Tax (8,095,097) (4,072,453)(1,735,950) (1,735,950) Other Expenditure (1,244,238) (1,302,612)

(136,743,177) (136,743,177) Total Payments (95,533,220) (119,486,657)59,524,960 59,524,961 Net cash provided by (used in) operating activities 75,109,588 73,554,490

Cash Flows from Investing ActivitiesPayments

(45,240,641) (46,671,061) Purchase / Construction of Property, Plant & Equipment (18,069,005) (23,694,805)(70,852,600) (66,008,112) Purchase / Devlopment of Infrastructure (26,506,205) (30,400,160)

- 130,000 Transfers From Trust - 36,706- - Investments in Term Deposits (254,200,000) (288,199,999)- - Payments for Development of Assets Held for Sale - (718,515)

(116,093,241) (112,549,173) (298,775,210) (342,976,773)Receipts

8,911,861 8,911,861 Capital Grants, Subsidies & Contributions 6,423,581 8,656,26110,776,290 10,776,290 Developers Contributions (Cash) 4,321,008 7,927,06511,356,480 11,356,480 Proceeeds from Sale of Fixed Assets 1,192,142 4,271,861

- - Proceeds from Disposal of Financial Assets 555,704 1,552- - Proceeds from Matured Term Deposits 214,600,000 251,300,000- - Bonds and Deposits Movements (515,772) 663,083

31,044,631 31,044,631 12,492,435 20,856,739(85,048,610) (81,504,542) Net cash provided by (used in) investment activities (72,198,547) (70,156,952)

Cash Flows from Financing Activities9,606,000 9,606,000 Proceeds from Loan Borrowings - -(7,183,019) (7,183,019) Repayment of Borrowings (5,249,681) (7,041,643)

71,205 71,205 Self Supporting Loan Repayments 40,601 98,665(500,000) (500,000) ESL Movements 540,581 84,3621,994,186 1,994,186 Net Cash Provided by (used In) Financing Activities (4,668,498) (6,858,616)

(23,529,464) (19,985,395) Net Increase (Decrease) in Cash Held (1,757,458) (3,461,078)161,838,481 161,838,481 Cash at Beginning of Year 22,970,288 26,431,365138,309,017 141,853,085 Cash and cash equivalents at the end of the year 21,212,832 22,970,288

City of SwanStatement of Cash FlowFor the Period Ended 31 March 2020

8.


Page 207

Original Revised YTD Original YTD ActualBudget Budget Budget @ @

2019/20 2019/20 31 March 2020 31 March 2020

Operating Revenue407,430 407,430 Service Charges 407,430 411,922

41,362,150 41,533,710 Fees & Charges 37,617,750 37,970,0042,827,090 2,827,090 Specified Area Rates 2,827,090 2,817,0257,365,441 7,251,951 Operating Grants, Subsidies & Contributions 6,039,341 5,493,3977,017,980 6,511,730 Interest Earnings 5,641,978 4,634,8462,585,249 2,849,539 Other Revenue 2,034,362 2,299,674

61,565,340 61,381,450 54,567,951 53,626,869

Operating Expenses(81,602,822) (81,743,232) Employee Costs (60,547,479) (55,661,037)(37,621,222) (38,744,287) Materials & Contracts (28,296,918) (25,620,184)(7,444,537) (6,944,537) Utility Charges (5,483,273) (4,501,777)

(43,998,720) (44,135,365) Depreciation on Non-Current Assets (32,999,040) (32,246,068)(1,695,860) (1,695,860) Interest Expenses (1,209,921) (979,945)(2,748,475) (3,048,475) Insurance Expenses (2,061,356) (1,881,453)(1,735,950) (1,780,660) Other Expenses (1,342,685) (1,244,238)

(176,847,586) (178,092,416) (131,940,672) (122,134,702)

Non Cash Items43,998,720 44,135,365 Depreciation on Non-Current Assets 32,999,039 32,246,068

(207,090) (207,090) Movement in Deferred Rates (Non-Current) (155,318) (331,563)817,068 817,068 Provisions and Other Accruals 612,801 966,857

44,608,697 44,745,343 33,456,523 32,881,363

Capital Works(70,852,600) (66,008,112) Purchase / Construction of Infrastructure Assets (53,139,450) (26,517,317)(18,113,110) (18,113,110) Developer Contributions - Infrastructure - -(45,240,641) (46,671,061) Purchase / Construction of Other Capital Assets (33,930,481) (18,057,893)11,356,480 11,356,480 Proceeds from Sale of Fixed Assets 8,517,360 1,192,1428,972,970 10,011,900 Capital Grants, Subsidies & Contributions 6,729,728 6,423,581

10,776,290 10,776,290 Developer Contributions Plans: Cash 8,082,218 4,321,0085,868,000 5,868,000 Developer Contributions Plans: In Kind - -

12,750,000 12,750,000 In Kind Developer Contributions: Other - -(504,890) (504,890) Land Ceded to the Crown - -

(84,987,502) (80,534,503) (63,740,626) (32,638,480)Debt Management

9,606,000 9,606,000 Proceeds from New Loans 7,204,500 -(7,183,019) (7,183,019) Repayment of Loans (5,387,264) (5,249,681)

71,205 71,205 Contributions to Debt 53,404 40,6012,494,185 2,494,186 1,870,640 (5,209,080)

Other Funding Transactions(46,239,897) (46,239,896) Transfers to Reserves (34,679,923) (26,978,827)50,713,967 48,382,933 Transfers from Reserves 38,035,475 20,573,630

- 130,000 Transfers from Trust Funds - -- 555,704 Profit/loss on Impairment of Investments - 555,704

4,474,071 2,828,741 3,355,553 (5,849,493)

19,205,236 17,689,647 Opening Funds 1 July - Net Current Assets 19,205,236 44,849,198(63,161) (63,161) Less Closing Funds 30 June Net Current Assets (46,059,245) (89,456,283)

19,142,075 17,626,486 Net Current Assets (Less Restricted) (26,854,009) (44,607,085)

129,550,720 129,550,720 Shortfall to be made up from Rates 129,284,641 123,930,607

City of SwanRate Setting Statement


8.


Page 208

5.3 BUDGET ADJUSTMENTS - APRIL 2020

The report for this item was not available in time for publication in the main Agenda and will be published in a Supplementary Agenda.


Page 209

5.4 PROPOSED 2020/21 DIFFERENTIAL RATES AND SPECIFIED AREA RATES



Page 210

5.5 LOCAL GOVERNMENT HOUSE TRUST- DEED OF VARIATION

Ward: (All Wards) (Governance & Strategy)


Authorised Officer: (Chief Executive Officer)

KEY ISSUES

• The Western Australian Local Government Association (WALGA) recently wrote to the City to seek Council’s consent by formal resolution to a variation to the Trust Deed for the Local Government House Trust (The Trust).

• City of Swan is a unit holder and beneficiary to the Local Government House Trust, holding 8 units as advised in WALGA’s recent Quarterly Report Q4 2019.

• As a beneficiary, the City of Swan is requested to consent to the attached Deed of Variation supported by a resolution of Council; and to communicate this consent to WALGA in writing.

It is recommended that the Council consent to the Deed of Variation.

BACKGROUND

The Local Government House Trust exists primarily to provide building accommodation for the Western Australian Local Government Association. Since January 2014, the Trust has provided WALGA with accommodation at 170 Railway Parade West Leederville. Ownership of the building has always been within the Local Government House Trust which is a separate legal entity to WALGA.

The current trust deed commenced in 1993 and was amended in 2002 to reflect the merger of the metropolitan and country associations into WALGA. The current Trust Deed pronounces WALGA as Trustee and unit holders as Beneficiaries, with the Trustee holding property and associated monies “upon Trust” and in proportion to the units provided. The current deed has a vesting date 79 years from commencement - which means that the Trust ends in 2072.

The Trust is a unit trust where the 132 unit holders are the beneficiaries. Ninety-three percent of Councils contributed to create a Trust comprising of 620 units. Most Local Governments acquired their units when the original trust was established around 1979/80.


Page 211

DETAILS

The Deed of Variation aims to strengthen the position that the Trust is a State or Territory Body and is exempt from income tax pursuant to Division 1AB of the Income Tax Assessment Act 1936 through the following amendments:

1. removing the existing Trustee’s power to retire and appoint a new Trustee (Clause 2.1 and 2.2 (22.3) of the Deed of Variation)

2. enabling the beneficiaries to appoint and remove a Trustee (Clause 2.2 (22.4) of the Deed of Variation), and

3. ensuring that the Board of Management is the ‘governing body’ of the Trust (Clause 2.3 of the Deed of Variation)

The three proposed amendments when applied to the relevant clauses inserted by the Deed of Variation dated 5 June 2002 will subsequently read as follows:

1. Variation 2.1 amends clause 22.1 to point to additional clause:

22.1 Any Trustee of the Trust may retire as Trustee of the Trust. The Subject to clause 22.3, the right to appoint any new or additional trustee or trustees of the Trust is hereby vested in the retiring or continuing trustee. A corporation or incorporated association may be appointed as Trustee of the Trust.

2. Variation 2.2 inserts two new clauses:

22.3 The retiring or continuing trustee shall only be entitled to appoint any new or additional trustee of the Trust with the consent of not less than 75% of the Beneficiaries.

22.4 The Beneficiaries may at any time by Special Resolution:

(a) remove a Trustee from the office as Trustee of the Trust; and

(b) appoint such new or additional Trustee.

3. Variation 2.3 insert a new clause 13A

13A Delegation to the Board of Management

Unless the Beneficiaries otherwise direct (such direction to be given by not less than 75% of the Beneficiaries), the Trustees shall delegate all of the powers authorities and discretions contained in subclauses (a) to (x) of clause 12 to the Board of Management. The Trustees shall, at the direction of the Board of Management, do such things as may be necessary to give effect to the exercise of a power, authority or discretion by the Board of Management.

CONSULTATION

Not applicable


Page 212

ATTACHMENTS

CONFIDENTIAL ATTACHMENTS

• Deed of Variation

• Clause 12 of Trust Deed 1994


Consistent with the City's Strategic Community Plan 2017-2027 - G1.1 – Provide accountable and transparent leadership.


Local Government Act 1995

Income Tax Assessment Act 1936


The changes to the Trust Deed do not appear to diminish the City’s financial interest in the Local Government House Trust.

The investment will also remain as an 'Other Financial Asset' in the City’s Balance Sheet.

VOTING REQUIREMENTS

Simple Majority

RECOMMENDATION


1) Consent to the Local Government House Trust Deed of Variation.

2) Advise the Western Australian Local Government Association of the Council Resolution.


Page 213

5.6 NATIONAL REDRESS SCHEME – PARTICIPATION OF WA LOCAL GOVERNMENTS



Page 214

6. GOVERNANCE


Page 215

7. REPORTS OF THE CHIEF EXECUTIVE OFFICER


Page 216

8. ADOPTION OF THOSE RECOMMENDATIONS CONTAINED IN ITEMS NOT WITHDRAWN


Page 217

9. URGENT BUSINESS


Page 218

CITY of SWAN

ORDINARY COUNCIL

MEETING

PART C

OTHER BUSINESS

AND CLOSING PROCEDURES

06 MAY 2020


Page 219


Page 220

PART C - OTHER BUSINESS AND CLOSING PROCEDURES

1. MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN

C1.1 CR KIELY - PARKING RESTRICTIONS - STIRLING STREET, GUILDFORD (MEADOW STREET TO WAYLEN STREET)

1) Install “No Parking on Road or Verge” signs along the southern side of Stirling Street, Guildford, from Meadow Street to Waylen Street.

The reasons for the motion are as follows:

1. To provide for a free flow of traffic along Stirling St by keeping one side of the road free of parked vehicles.

2. To prevent parking of vehicles under trees, on the verge or on the bike path, along Stirling St.

OFFICER COMMENT

The City generally only installs parking restrictions where parking behaviours cause a safety or access issue. Staff currently do not believe that parking behaviours along the southern verge of Stirling Street are excessive or causing hazard or disruption to road users, cyclists or pedestrians.

Stirling Crescent is a local distributor and traffic counts from October 2017 indicate low traffic volumes of 385 vehicles per day. In the 5 year period from 2014 to 2018 there has been 1 reported crash on Stirling Street. There are various mature trees along the length of Stirling Street however the trees appear to generally remain in good structural condition and health. In the event that vehicles park across the adjacent principal shared path, the City is able to issue an infringement.

Parking capacity in Guildford primarily consists of informal arrangements such as verge and on-street parking. It is noted that restricting informal parking in this location may result in increased parking on adjacent streets which may impact residential properties.

City staff support restrictions along Stirling Street in proximity to the intersection of Meadow Street to ensure that sight lines around the intersection remain clear.

The City is preparing to roll out parking restrictions in the Guildford town centre as part of the Guildford Precinct Parking Plan endorsed by Council in 2019. Stirling Street has not been identified as requiring restrictions at this time. High priority areas based on community feedback have been prioritised for implementation. It is likely that this will impact parking behaviours across the town centre, and will need to be monitored before further restrictions are proposed.


Page 221

C1.2 CR JOHNSON - PROCUREMENT ARRANGEMENTS - CONTRACTS WITH COUNCILLORS

1) Amend the City’s Procurement Policy (POL-C-116) and Delegation of Authority Register to require that all future contractual agreements with City of Swan Councillors (regardless of the value) come to the Council for consideration and approval with the exception of the provision of goods or services required in an emergency situation which may be procured by City Officers through the standard procurement procedures.

2) That any future contractual agreements with City of Swan Councillors have an annual renewal requirement.

3) The list of Councillor’s with contracts with the City be reported annually in the public Council agenda

The reason for the motion is to ensure transparency for the community of contractual relationships between Councillors and the City.

OFFICER COMMENT

Future procurement

The City’s procurement is managed in compliance with the Local Government Act, the Local Government (Functions and General) Regulations, the City’s Procurement Policy (POL-C-116) and the Register of Delegated Authority. Under the Act and Regulations, the procurement of goods and services under $150,000 are governed through the City’s Procurement Policy. This policy covers the approval process required for different values of procurement. Established processes are in place to ensure that any staff (or Councillors) with a conflict of interest relating to a procurement, declare this interest, and are then excluded from any discussions, evaluations or decision-making in relation to the award of that work.

By making the proposed change to the City’s procurement policy, City Officers would be required to identify whether or not any procurement involved a sitting Councillor. It is unclear from the motion what level of involvement a Councillor would need to have to trigger the requirement. i.e. be a shareholder in a company, or be the proprietor. It may not always be easy for a City Officer to make this determination.

These procurements would then need to be put to be put to a Council Meeting for a decision, in the same way that tenders over $300,000 currently go to the Tender Review Committee. The Councillor involved in the procurement would have a financial interest and have to exclude themselves from the decision-making process. It is important to note that this process would not only impact on the Councillor, but also any other supplier who had provided a quote for the work.


Page 222

Other contractual arrangements

In addition to the procurement of goods and services, the City is also able to enter into agreements relating to the leasing of buildings, or other licensing arrangements. At present, depending on the value of the lease or licence, this may either come to Council or be managed under delegated authority. This motion would require any such agreements with a Councillor to come to Council before being established.


Page 223

C1.3 CR KIELY - GUILDFORD TOURISM SIGNAGE

1) Note the State Government funding commitment for tourism obtained by the Guildford Association Inc. and part thereof since allocated to fund this initiative.

2) Note the concept design (attached) for dual naming signage to be installed at five entrances into Guildford: two at Swan River crossings, one along Great Eastern Highway (without the ‘Swan River’ element of the sign) and two across the Helena River crossings showing Mandoon Bilya HELENA RIVER to signify the indigenous name for the Helena River.

3) Note the consultation undertaken to date with Guildford Association members, representatives of local indigenous community, Main Roads, National Trust, and Heritage Council of WA (HCWA).

4) Request the CEO write to the Town of Bassendean to seek permission for one sign to be erected on the Bassendean side of the bridge across the Swan River.

5) Undertake further community consultation on the proposed signage (funded with Guildford Association allocation of tourism grant) with relevant stakeholders and the broader community and report results back to Council.

The reason for the motion is to ensure that community and stakeholder views are considered as part of the dual naming signage project.

OFFICER COMMENT

In 2018 the Guildford Association received $100,000 funding from the State Government for tourism initiatives in Guildford. The Guildford Association allocated $20,000 of this funding to the design and construction of entry signs at the five road accesses into the historical Guildford townsite.

A draft of the proposed signage is attached which was designed by the members of the Guildford Association.

The sign features the crest of Guildford which pays tribute to its history as an inland port for the surrounding agricultural land. The signage also includes a dual naming initiative which honours the aboriginal history of the town site originally known as Mandoon, including imagery of the Wagyl which is a significant dreamtime creature responsible for the creation of the Swan River and other waterways. The Wagyl was designed by aboriginal artist Walter McGuire. The relationship between the crest and the Wagyl signifies the structured colonial townsite surrounded by the meandering Swan River.

Initial consultation on the design of the sign has been undertaken with the National Trust, State Heritage Office, SWALSC and a group of traditional owners of the Guildford area. Consultation with Main Roads WA and Department of Parks and Wildlife is also required.

The City supports the signage in principle subject to further consultation with stakeholders. The results of community consultation will be collated and presented to a future Ordinary Council Meeting.


Page 224

Mandoon Guildford

Historic Place Of Many Trees

Derbal YerriganDerbal YerriganSwan River


Page 225

C1.4 CR KIELY - FUNDING FOR VCA 88.5FM (ELLENBROOK COMMUNITY RADIO INC.)

1) Seek to reach a broader cross section of the community and potentially those at greater risk, during and after the COVID-19 pandemic by providing Radio VCA 88.5 FM (Call sign: Ellenbrook Community Radio Inc.), with sufficient funds to increase their capacity and certainty to deliver community, health, public service, youth, business, emergency service, and any other appropriate City of Swan messaging during the current crisis. To, in effect supplement other existing communication channels.

2) Promote the Radio VCA 88.5 FM radio service, via our existing social media channels to ensure the ratepayers are aware of this alternative source of information.

3) Enter into a Memorandum of Understanding (MoU) with Radio VCA 88.5 FM, to remain in place for two (2) years to provide up to a daily average of seven (7) minutes in the hour, specifically for City of Swan messaging (as covered in Part 1) and three (3 )minutes in the hour (average) to promote local businesses for free.

4) Allocate $25,000 to Radio VCA 88.5 FM to promote business activity in the City of Swan and help deliver emergency messaging as deemed appropriate due to COVID-19 pandemic.

OFFICER COMMENT

The Officer Comment for this notice of motion was unable to be prepared in time for publication in the main Agenda.

Please refer to the Supplementary Agenda for the Officer Comment.


Page 226

2. NOTICE OF MOTIONS FOR CONSIDERATION AT THE FOLLOWING MEETING IF GIVEN DURING THE MEETING


Page 227

3. CONFIDENTIAL ITEMS

C3.1 GIDGEGANNUP RECREATION CLUB - RECALCULATION OF RENTAL ARREARS

Ward: (Swan Valley/Gidgegannup Ward) (Asset Management)



REASON FOR CONFIDENTIALITY

This report is CONFIDENTIAL in accordance with section 5.23(2) of the Local Government Act 1995 which permits the meeting to be closed to the public for business relating to the following:

(c) a contract entered into, or which may be entered into, by the local government and which relates to a matter to be discussed at the meeting

(e) a matter that if disclosed, would reveal -

(iii) information about the business, professional, commercial or financial affairs of a person

where the trade secret or information is held by, or is about, a person other than the local government;


Page 228

C3.2 COMMUNITY CARE SERVICES REVIEW

Ward: (All Wards) (Lifespan Services)


Authorised Officer: (Executive Manager Community Wellbeing)



(a) a matter affecting an employee or employees

(c) a contract entered into, or which may be entered into, by the local government and which relates to a matter to be discussed at the meeting


Page 229

C3.3 ELLENBROOK YOUTH SERVICES FUNDING

Ward: (Pearce Ward) (Lifespan Services)


Authorised Officer: (Executive Manager Community Wellbeing)





Page 230

C3.4 CHIEF EXECUTIVE OFFICER'S PERFORMANCE REVIEW

Ward: (No Wards) (Governance & Strategy)







Page 231

4. CLOSURE


Page 232

ordinary meeting of council - City of Swan

Documents