Outlook 2013 and Office 365 Your Office 365 for business subscription gives you a suite of powerful online services— including the latest version of Office desktop apps. Office 365 lets you: • Install Office desktop apps on as many as five computers. • Create, view and edit documents from anywhere using Office Online. • Work offline and your changes automatically sync when you’re back online. • Use mobile Office apps on your Windows Phone, Android, iPad, or iPhone. How do I use Outlook in Office 365? You can use the Outlook 2013 desktop app, Outlook Web App, or Office 365 mobile apps to create and edit files. Outlook 2013* Outlook Web App Outlook mobile apps Use it if • Your Office 365 plan includes it. • You want offline access. You want to work online and use the newest features. You want the most editing features available on your device. Runs on Laptop and desktop computers Your browser Specific devices How to get it Comes with some, but not all Office 365 plans (*Outlook 2016 for Mac) Always available from your browser. Windows Phone iPad iPhone Android phone and tablet Find your way around From anywhere in Office 365, click the app launcher for quick access to all services, including all the Office Online apps: How do I sign in to Office 365? 1. From your web browser, go to s http : //portal.office.co m . 2. Enter your work or school account and password, and then choose Sign in . Sites Access team sites. Yammer Connect with co-workers. OneDrive for Business Store your business documents. Calendar Schedule meetings and appointments. Outlook Read and send email. People Get contact information. Office Online Create and collaborate on documents from your browser. Adapted by
This document is posted to help you gain knowledge. Please leave a comment to let me know what you think about it! Share it to your friends and learn new things together.
Transcript
Outlook 2013 and Office 365 Your Office 365 for business subscription gives you a suite of powerful online services—including the latest version of Office desktop apps. Office 365 lets you:
• Install Office desktop apps on as many as five computers.
• Create, view and edit documents from anywhere using Office Online.
• Work offline and your changes automatically sync when you’re back online. • Use mobile Office apps on your Windows Phone, Android, iPad, or iPhone.
How do I use Outlook in Office 365?
You can use the Outlook 2013 desktop app, Outlook Web App, or Office 365 mobile apps
to create and edit files.
Outlook 2013* Outlook Web
App
Outlook
mobile apps
Use it if • Your Office 365 plan includes it.
• You want offline
access.
You want to work
online and use
the newest
features.
You want the most editing
features available on your
device.
Runs on Laptop and desktop
computers
Your browser Specific devices
How to
get it
Comes with some, but not all Office 365 plans (*Outlook 2016 for Mac)
Always available
from your
browser.
Windows Phone
iPad iPhone
Android phone and tablet
Find your way around
From anywhere in Office 365, click the app launcher for quick access to all
services, including all the Office Online apps:
How do I sign in to Office 365?
1. From your web browser, go to s http : //portal.office.co m .
2. Enter your work or school account and password, and then
Outlook on your desktopOffice 2013 desktop app has a cleaner and less cluttered look, but it still works like the
Outlook you already know. With online file storage, instant messaging, and other online
services, Outlook lets you collaborate more seamlessly than ever before.
In your Calendar, add a new
meeting with a quick click or select
the time directly from your
calendar. Add others and you can
see their schedule to help you plan
better. Want to include remote
colleagues? Schedule an online
Lync meeting.
Read and reply to emailYou can use the buttons that you already know, or you can reply directly in the email.
Create and send a new emailJust choose New Email and you’ll be on your way to sending a new message.
Schedule a meeting
Add a contact
You can stay connected with
people by adding their contact
information.
1. Choose People.
2. Choose New Contact.
Or you can add contact
information directly from any
email you receive.
ContactsJust one click to add contact information.
ChatReach a contact quickly with an IM.
Schedule a meeting
Add a contact
While you have your contact’s information open, you can also schedule a meeting directly from there.
If you get an email from someone, you can quickly add their contact
information. Plus, you can start a chat, call, or email right from their card.
CalendarSchedule meetings with coworkers from their card.
Read and reply to email
Outlook on the webYour Office 365 subscription includes Outlook Web App—giving you online access to
your email, calendar, and contacts. To open Outlook Web App from any computer or
device with an Internet connection, sign in to Office 365, select the app launcher ,
and then choose Outlook.
3. Choose Send.
Receive and reply to messages from nearly anywhere, on practically any device.
1. Choose New.
2. Compose your
message.
Create and send a new emailWith just a few steps, your new message will be on its way.
Preview Pane
View messages
for quick review
and response.
Responses
Reply, reply to all,
or forward from
within the
Preview Pane.
Word 2013 and Office 365
Your Office 365 for business subscription gives you a suite of powerful online services—including the latest version of Office desktop apps. Office 365 lets you:
• Install Office desktop apps on as many as five computers.
• Create, view and edit documents from anywhere using Office Online.
• Work offline and your changes automatically sync when you’re back online. • Use mobile Office apps on your Windows Phone, Android, iPad, or iPhone.
How do I use Word in Office 365?
You can use the Word 2013 desktop app, Word Online, or device-specific Word apps. So
how do you decide which to use? If you’re using a computer, Word 2013 has the most
features. On a device, the Word mobile app has the most features. However, for many
tasks, the web-based Word Online may meet your needs.
Word 2013* Word Online Word mobile app
Use it if • Your Office 365 plan includes it.
• You want offline
access.
You need a
quick way to
read and make
simple edits.
You want the most editing
features available on your
device.
Runs on Laptop and desktop
computers
Your browser Specific devices
How to
get it
Comes with some,
but not all Office 365
plans (*Word 2016
for Mac)
Browse from
OneDrive or
Sites
Windows Phone
iPad iPhone
Android phone and tablet
Find your way around
From anywhere in Office 365, click the app launcher for quick access to all
services, including all the Office Online apps:
How do I sign in to Office 365?
1. From your web browser, go to http s : //portal.office.co m .
2. Enter your work or school account and password, and then
Create a document using Word 2013Word 2013 provides templates
you can use to create documents
or you can start with a blank
document. You can also learn
more from the Word 2013 Quick
Start Guide
(http://go.microsoft.com/fwlink/p
/?LinkId=272051).
Save to OneDrive for Business
Whether you start from your Word 2013 desktop app or Office 365 for business, you
can create documents and then store them in your OneDrive for Business or
SharePoint document library.
Save to your SharePoint document librarySharePoint sites include a document
library by default. You can save
documents here and anyone with
access to that site can view and
work together on documents.
Create a document from Office 365You don’t need the Word 2013 desktop app to create a new document. If you’ve got OneDrive for Business or a SharePoint document library on a team site, you can
create a document from there. Word Online lets you do basic tasks and
automatically saves the document to that location.
Opening and deleting documentsOpen a document from Office 365Quickly open documents from OneDrive for Business or a SharePoint team site.
Open a document from Word 2013
You’ll notice a few differences when you first start Word 2013. You can choose
from a blank document, a list of
available templates, your Recent
documents with their locations, or Open
Other Documents to get to your
OneDrive for Business and a team site
document libraries.
Delete a document from Office 365Deleting documents from OneDrive for Business and SharePoint is just as simple.
Word Online
Choose the
document
name to
automatically
open it in
Word Online.
Word 2013
Select a document
and then choose
Edit to open it in
Word 2013.
1. Select the
document
you want to
delete.
2. Choose Manage.
3. Choose Delete.
OneDrive for Business
Use this location to get
to your online storage.
SharePoint
Open your document from
a SharePoint team site.
OneDrive.com
Sign in with a Microsoft
account to access
personal documents.
Recent Documents
Get quick access to documents
in their default locations.
Choose the location of your document, and then open it.
The first time you sync, it takes a little longer to download your documents on your
desktop or other device. You can now work offline without losing your changes.
Anytime you make a change, those changes are automatically uploaded.
After you sync OneDrive for Business or a team SharePoint site, you get an associated
folder on your device Favorites containing the documents that you have synced.
How does Sync work?
OneDrive for Business
Lists the documents in
your OneDrive for
Business library.
Your device
Shows the location
containing copies of
the documents you
synced from your
OneDrive for Business
library.
Working offline
Sync a libraryYou can sync the entire library of your OneDrive for Business and SharePoint team site.
1. Choose the app
launcher , and
then choose
OneDrive or Sites.
Need to work somewhere without an Internet connection? You can sync documents
or entire folders to your computer before you go. When you’re back online, your changes will automatically sync.
3. Choose Sync.
2. Select the
document
you want to sync.
Sync a document or folderOr, you can sync only the documents or folders you’re working on.
2. Choose Sync.
1. Choose the app launcher ,,
and then choose OneDrive or
Sites.
Working with others
Does a coworker not have Word on their computer? Or do they use a Mac? No
problem! With Word Online, you can do basic co-edits in the same document at
the same time. You can see who is editing and what changes they have made.
Share documents
Wherever your document is stored, it’s easy to share it with others—whether they’re part of or outside of your organization. When you share, the people who need to
review or edit get an email with a link to the document. With just a quick click, you
and your reviewers can open it from nearly anywhere and on practically any device.
2.Choose Share.1. Select your
document.
3.Enter your reviewer’s name or email address.
4.Choose
Share.
No Save button?
Don’t worry, Word Online automatically saves your
document while you work.
Share
Work on the same
document with others
simultaneously.
Changes
See comments
and changes from
all reviewers.
Need more options?
Open in Word 2013 to
access all of the features
of Word.
Word Online
Who’s editing?See the names of
others editing if they
have signed in.
Excel 2013 and Office 365
You Office 365 for business subscription gives you a suite of powerful online services—including the latest version of Office desktop apps. Office 365 lets you:
• Install Office desktop apps on as many as five computers.
• Create, view and edit documents from anywhere using Office Online.
• Work offline and your changes automatically sync when you’re back online. • Use mobile Office apps on your Windows Phone, Android, iPad, or iPhone.
How do I use Excel in Office 365?
You can use the Excel 2013 desktop app, Excel Online, or device-specific Excel apps. So
how do you decide which to use? If you’re using a computer, Excel 2013 has the most
features. On a device, the Excel mobile app has the most features. However, for many
tasks, the web-based Excel Online may meet your needs.
Excel 2013* Excel Online Excel mobile app
Use it if • Your Office 365 plan includes it.
• You want offline access.
You need a
quick way to
read and make
simple edits.
You want the most
editing features available
on your device.
Runs on Laptops and desktops Your browser Specific devices
How to
get it
Comes with some, but not all Office 365 plans (*Excel
2016 for Mac)
Browse from
OneDrive or
Sites
Windows Phone
iPad iPhone
Android phone and tablet
Find your way around
From anywhere in Office 365, click the app launcher for quick access to all
services, including all the Office Online apps:
How do I sign in to Office 365?
1. From your web browser, go to s http : //portal.office.co m .
2. Enter your work or school account and password, and then
Creating and saving workbooksNo matter if you start from your Excel desktop app or from Office 365, you can create a
workbook and then store it in your OneDrive for Business or SharePoint document library.
OneDrive for Business is your
online file storage.
Workbooks saved here are
private until you share them
with others. Plus, you can
access them from almost
anywhere.
Save to SharePoint document library
Create a workbook using Excel 2013
Excel 2013 provides templates
you can use to create new
workbooks or you can start
with a blank workbook. You
can also learn more from the
Excel 2013 Quick Start Guide
(http://go.microsoft.com/fwli
nk/p/?LinkId=272044).
Save to OneDrive for Business
Create a workbook from Office 365You don’t need the Excel desktop app to create a new workbook. If you’ve got OneDrive for Business or a SharePoint document library, you can create a workbook from there.
Excel Online lets you co-edit and automatically saves your workbook to that location.
Open a workbook from Excel 2013Choose the location of your workbook, and then open it.
Opening and deleting workbooks Open a workbook from Office 365Quickly open a workbook from OneDrive for Business or a SharePoint team site.
You’ll notice differences when you first open Excel 2013. You can choose
from a blank workbook, a list of
available templates, your Recent
workbooks with their location, or
Open Other Workbooks to get to
your OneDrive for Business and a
team site document libraries.
SharePoint Open your workbook from a SharePoint team site.
OneDrive for Business Use this location to get to your online storage.
OneDrive.comSign in with a Microsoft account to access personal workbooks.
Recent WorkbooksGet quick access to workbooks in their default locations.
Delete a workbook from Office 365Deleting workbooks from OneDrive for Business and SharePoint is just as simple.
Excel OnlineChoose the workbook name to automatically open in Excel Online.
Excel 2013Select a workbook and then choose Edit to open in Excel 2013.
1. Select the workbook you want to delete.
2. Choose Manage.
3. Choose Delete.
Working offline with ExcelNeed to work somewhere without an Internet connection? You can sync documents
or entire folders to your computer before you go. When you’re back online, your changes will automatically sync.
The first time you sync, it takes a little longer to download your documents on your
desktop or other device. You can now work offline and not lose your changes.
Anytime you make a change, those changes are automatically uploaded.
After you sync OneDrive for Business or a team SharePoint site, you get an associated
folder on your device Favorites with the documents that you have synced.
Sync a libraryYou can sync the entire library of your OneDrive for Business and SharePoint team site.
How does Sync work?
OneDrive for BusinessLists the documents in your OneDrive for Business library.
Your desktopShows the location containing copies of the documents you synced from your OneDrive for Business library.
Sync a document or folderYou can sync only the documents or folders you’re working on.
2. Choose Sync.
1. Choose the app launcher ,
and then choose OneDrive or
Sites.
2. Select a document or folder.
3. Choose Sync.
1. Choose the app
launcher , and
then choose
OneDrive or Sites.
Working with othersShare workbooks
Excel OnlineDoes a coworker not have Excel on their computer? Or do they use a Mac? No problem!
With Excel Online, you can do basic co-edits in the same document at the same time.
Excel Online
shows who is
editing and
what changes
they have
made.
Wherever your workbook is stored, it’s easy to share it with others—whether they’re part of or outside of your organization. When you share, the people who need to
review or edit get an email with a link to the workbook. With just a quick click,
reviewers can open it from nearly anywhere and on practically any device.
1. Select your workbook.
2. Choose Share. 3. Enter your reviewer’s name or email address.
4. Choose Share.
Who’s editingSee the names of others editing if they have signed in.
ChangesSee who has changed what cells in the workbook.
ShareIf everyone is working in Excel Online, you can co-edit the same workbook simultaneously.
Need more options?Open in Excel 2013 to use advanced options such as charts and PivotTables.
No Save button? Don’t worry, Excel Online automatically saves your workbook.
PowerPoint 2013 and Office 365
Your Office 365 for business subscription gives you a suite of powerful online
services—including the latest version of Office desktop apps. Office 365 lets you:
• Install Office desktop apps on as many as five computers.
• Create, view and edit documents from anywhere using Office Online.
• Work offline and your changes automatically sync when you’re back online. • Use mobile Office apps on your Windows Phone, Android, iPad, or iPhone.
How do I use PowerPoint in Office 365?
You can use the PowerPoint 2013 desktop app, PowerPoint Online, or device-specific
PowerPoint apps. So how do you decide which to use? If you’re using a computer,
PowerPoint 2013 has the most features. On a device, the PowerPoint mobile app has the most
features. However, for many tasks, the web-based PowerPoint Online may meet your needs.
PowerPoint 2013* PowerPoint
Online
PowerPoint mobile
app
Use it if • Your Office 365 plan includes it.
• You want offline
access.
You need a quick
way to read and
make simple
edits.
You want the most editing
features available on your
device.
Runs on Laptop and desktop
computers
Your browser Specific devices
How to
get it
Comes with some,
but not all Office 365
plans (*Word 2016
for Mac)
Browse from
OneDrive or Sites
Windows Phone
iPad iPhone
Android phone and tablet
Find your way around
From anywhere in Office 365, click the app launcher for quick access to all
services, including all the Office Online apps:
How do I sign in to Office 365?
1. From your web browser, go to http://portal.office.com
2. Enter your work or school account and password, and then
Creating and saving presentationsNo matter if you start from your PowerPoint desktop app or from Office 365, you can
create a presentation and then store it in your OneDrive for Business or SharePoint
document library.
OneDrive for Business is your online file
storage. Presentations saved here are
private unless you share them with others.
Plus, you can access them from almost
anywhere on almost any device.
Save to a SharePoint document library
Create a presentation using PowerPoint 2013
PowerPoint 2013 provides templates
you can use to create new
presentations or you can start with a
blank presentation. You can also
learn more from the PowerPoint
2013 Quick Start Guide
(http://go.microsoft.com/fwlink/p/?Li
nkId=272047).
Save to OneDrive for Business
Create a new presentation from Office 365You don’t need the PowerPoint desktop app to create a new presentation. If you’ve got OneDrive for Business or a SharePoint document library, you can create a new
presentation from there. PowerPoint Online provides the basic tasks and automatically