Office of Development & Partnerships Doris M. De Los Santos Director Presented to the Providence Public School Board May 26, 2014

Providence Public Schools

Office of Development & PartnershipsDoris M. De Los Santos

Director

Presented to the Providence Public School BoardMay 26, 2014



Development & Partnerships

Grants

Special Projects

Strategic

Looking Ahead



“Our schools can and must make an enormous difference in our

students’ lives, but they cannot do it alone. The entire community—

schools, district, families, partners, business—is collectively

responsible for the success of our students.

Our schools must serve our community, and our community must

support our schools. School support for community and community

support for schools increases our social capital and ultimately the

success of our students.”*

*FOUNDATIONS AND BASIC COMMITMENTS POLICY

BELIEFS AND COMMITMENTS OF THE PROVIDENCE SCHOOL BOARD


How we will do our Work?

>The practice of Cultural Competency

>The practice of Collaboration with our employees

>The practice of partnering with our families and multiple individuals

and organizations in our communities

*Opening Doors to Our Children’s Future




Grants

Partnerships

Special Events

Looking Ahead



• Expand and diversify financial resources,

secure additional local, state, federal,

corporate, and private resources to meet a

wide range of diverse needs;

• Establish, maintain and enhance

collaborative and effective relationships

with partner agencies.

DEVELOPMENT & PARTNERSHIPS


• Develop/strengthen our relationships with

different stakeholders: colleges and

universities; foundations (local, regional

and national); business community;

chamber of commerce; council; schools;

parents; and the general public.

• Alumni relationships.



• Support strategic planning

implementation.

• Brand - build and codify brand awareness.

• Foster a “Culture of Excellence” (Internal

and External).



• Align partnerships and grants with the

District Strategic Plan, the School

Improvement Plan, and the District

Technology Plan -review by relevant

administrators and SIT members

(accordingly) AND include SMART Goals.

• Constantly assess all partnerships for

effectiveness against performance

measures

Development & Partnerships -Goals


• Grants- competitive, fundable, realistic,

achievable.

• Clearinghouse for all development, giving,

partnerships activities, grant programs,

reports, and fiscal management.

• Increase quality & number of

communications/PR outputs

Development & Partnerships-Goals




Grants

Partnerships

Special Projects

Looking Ahead

Grant Making


PPSD Grant Making Process-PartnersPre-Approval •Pre-Approval Form

•Government Grants - 60 days •Others- 40 days

ReviewPre-Approval

•10 busi ness days•Coordinated wi th appropriate s taff, i ncludi ng Fi nance review

Proposal Review & Approval •5 business days•Coordinated wi th appropriate s taff, i ncludi ng Fi nance review

Submission & Initial Coordination (if grant is approved) •ODP Noti fy the proper PPSD Departments and ensure internal communication of the award. All grant proposals (awarded or otherwise) are tracked by the Department, so i t is i mportant to communi cate thi s information to ODP regardl ess of funding s tatus

Reporting to Funder •Grant del iverables and outcomes . Copies of all submitted grant reports to the Office of Development and Partnershi ps , wi thin 5 business days of submi tting reports.•For grants submi tted by PPSD , ODP wil l be fill ing any appropriate reports with the funding enti ty.

Letters of SupportMOA/MOU

•10 busi ness days•20 busi ness days (Ci ty Solicitor Revi ew and approval )


PPSD Grant Making Process -PPSDPre-Approval

•Director/Princi pal mus t s ign pre- approval form•Government 60 days•Others 20 days

ReviewPre-Approval

•10 busi ness days•Coordinated wi th appropriate s taff, i ncludi ng Fi nance review

Grant Writing •Grant wri ter provides support i n determini ng responsi bi li ti es for program desi gn . Grant writer will be the lead for wri ti ng, editing, budgeti ng, data. School / Dis trict s taff must provi de project details (program/project descri pti on, cos t es tim ates /timel ines.

Proposal Review & Approval •Coordinated wi th appropriate s taff, i ncludi ng Fi nance review•Draft di stri buted for revi ew.

Submission & Initial Coordination (if grant is approved) •ODP wi ll submit al l PPSD grants (unless reques ted and approved otherwise). ODP Notify the proper PPSD Departments and ensure i nternal communi cati on of the award. Al l grant proposal s (awarded or otherwise) are tracked by the Department, so it i s important to communicate this i nformation to ODP regardless of fundi ng s tatus

Grant management/Reporting to Funder •PPSD’s Grants Management Offi ce mus t be notified of al l approved funding. All award l etters , checks , and budgets mus t be submitted to Development and Partnershi ps for transmittal to the Grants Management Office.

Letters of SupportMOA/MOU

•10 busi ness days•20 busi ness days (Ci ty Solicitor Revi ew and approval )


Partnerships and Grant STRATEGIES:• DISTRICT

Superintendent Driven

Informed by Staff

• SCHOOL

Place Based (Inventory, Technical Assistance)

SIT Meetings

Newsletter



School Type Needs Possible Funding Sources Contact Person

Asa Messer Elementary

Technology - blended Learning (smart boards and laptops) and After school program funding for teachers Spark Grants Principal - Denise Missry

Bailey ElementaryTechnology & running - Smart boards Saucony /ING Principal - Carolina Creel

Carl Lauro Elementary Math supplies storage Brown Rudnick Math Coach - Margaret SimmsD'Abate Elementary Laptop Cart Sabrina AntonelliEsek Hopkins Middle Technology: I-Pads for teachers

Fogarty Elementary

Technology - Computers, Smartboards, Software - Achieve 3000, Field Trips, Playground, Food Pantry Field Trips - Target (submitted)

Principal - Julia Carlson; Angelina Soares (Food pantry)

Gilbert Stuart Middle Technology - I-Pads, Smart Boards American Honda Foundation

Operations Committee Chair - Kathleen Mainor and Karlene Kelly

Greene Middle Chairs for library Sarah Morenon - librarian, Bryan Cerullo

JSEC High School Field renovation Baseball tomorrow fundAthletic Director - Steve Nadeau

Kennedy ElementaryAfter school programs and technology tablets YMCA/Lego

Principal - Susan DeAthos, Lori Hall - Math Coach

MLK Elementary Sound System, Theater Monica Paige

Mount Pleasant High School Kitchen renovation Principal - Scott SutherlandPCTA High School CTE Expansion Luke

Reservoir Elementary Technology Principal - Jeffrey Scanapieco

Roger Williams Middle

Furniture, Art program, running program, elevator, plumbing, transportation

RI Fdtn - Arts in Academics, Saucony Run for Good, Lowes

Grant Committee Chair - Kyli Lamar, James Deignan

Spaziano ElementaryTechnology - Wireless Connection, Playground, Computers Principal - Zeb Lopes

Pleasant View Elementary Special Needs Playground CVS?Stacia Berube, Physical Therapist

E-Cubed Academy High SchoolMath/Science project based learning Regina Winkfield

Classical High School Security system Jeff Goss

Schools Inventory-Snapshot


Grant Activity 2013Foundation 78%$795,280

State 15% $150,000

Municipal 4% $45,000

Corporation 2% $16,000

Federal 1% $12,000

Individuals >1% $ 1,200

Total $1M

Grant Activity 2013

CorporationFoundationFederalStateMunicipalIndividuals


Grant Activity 2014

Foundation 39% $161,477

State 57% $241,579

Municipal 4% $ 15,000

Corporation .2% $ 500

Federal -

Individuals -

Total $419K

Grant Activity 2014

Corpo-rationFoundationFederalStateMunicipalIndividual

PPSD Grant Activities-2014

Development & PartnershipsFUNDER TYPE GRANT FOCUS DUE PARTNERS ASK HISTORY STATUS DECISION INFO

Jan-14Next Generation Learning Challenge (Gates) Fdtn Innovative School Ideas - Planning Grant 13-Jan New Declined March 25th

West Broadway Historic Preservation $100,000.00 DeclinedSTEM Academy $100,000.00 Declined

DOL: Youth Career Connect Gov CTE - Mount Pleasant 27-Jan URI, CCRI, PASA, Highlander, $2,247,000.00 New Declined April

Feb-14Carnegie Corporation of New York Fdtn Opportunity by Design - FIRST ROUND 27-Feb New Second Draft Submitted: 2/28/14June 12th

Mar-14Carnegie Corporation of New York Fdtn Opportunity by Design - FINAL 7-Mar $3,000,000.00 Submitted: 3/7/14 June 12th Amica Companies Foundation Fdtn Laptops for D'Abate Elementary Rolling $28,216.58 Submitted: 3/24/14 8 weeks (end of May)Wallace Foundation: Fdtn Principal Supervisor Initiative 28-Mar $500,000.00 New Submitted: 3/28/14 JulyKennedy Center: Any Given Child Fdtn Arts Education - Strategic Plan 31-Mar $125,000.00 New Invited to Phase II July

Apr-14i3: Pre-Application Gov Effective Use of Technology 14-Apr Highlander Institute $3,000,000.00 Submitted: 4/14/14 TBDMcCarthy Dressman Education Foundation Fdtn Academic Enrichment - blended learning 15-Apr Bailey $10,000.00 Submitted: 4/15/14 July 15th

May-14Amica Companies Foundation Fdtn Smart boards and laptops - blended learning Rolling $29,277.89 Submitted: 5/9/14 8 weeks (beginning of July) USA Soccer LOI Fdtn 23-May $200,000.00

Jun-14NEA Student Achievement Fdtn Smart Board - Bailey Barbar Gardner 1-Jun Bailey $5,000.00 New September 15thUSA Soccer Fdtn Conley Field - Synthetic Turf 1-JunChamplin Foundations Fdtn Middle/Junior High Schools 30-Jun


Grant ActivityPartnerships-2014Partner Funder Type Grant

FocusAmount/Status

Ready2Learn Providence

USDOE-i3 Development

Gov. Mind in the Making

$3.5M (3 yrs.)Sub-award to PPSD $414,885

Roger Williams University

RIDE State Improve T&L in mathematics for elementary school students who are English Language Learners

$145K (3 Yrs.)Sub-Award to PPSD $68KYrs. 1 &2 Allocation is Subject to Performance

Principal Residency Network (Center for Leadership & Educational Equity)Consortium (Central Falls District)

USDOE-Turnaround Schools Leader

Gov. Support and training to enhance the leadership pipeline in the SIG schools.

$1.6M (3 yrs.)

May 2014



FocusAmount/Status

Family Service of RI

USDOE-Office of Innovation

Gov. Projects that Establish or Expand Full-Service Community Schools

DevelopmentDeadline Notice of Intent to Apply: May 21, 2014.Transmittal of Applications: June 20, 2014.Intergovernmental Review: July 7, 2014.

The Center for Mediation & Collaboration Rhode Island (CMCRI)

CDBG-Municipal Gov School Peer Mediation Project to Reduce the Number of Suspension

Development

June 2014

Annenberg Institute

USDOE-Research Practitioner Partnerships

Gov. Research on College & Career Readiness

DevelopmentSub-Award to PPSD $41,728.63 July 2015-2016 and $42,952.01 for July 2016–June 2017July 201



FocusAmount/Status

State Department of Human Service

USDHS-Office of Refugee Resettlement

Gov. Improve academic performance; the number of refugee children that complete high school; the level of English language acquisition among refugees; school attendance rates; parent participation in school activities.

Estimated Total Funding: $15,000,000 Expected Number of Awards: 36 Award Ceiling: $1,000,000 Per Budget Period Award Floor: $150,000 Per Budget Period Average Projected Award Amount: $405,000 Per Budget Period Length of Project Periods: 24-month project with two 12-month budget periods




Grants

Partnerships

Special Events

Looking Ahead


Partnerships• Comprehensive Inventory is

needed

• Develop rubric for effective partnerships

• Assess and evaluate partnerships-corrective actions

• Data driven decisions

• Provide support to schools


Partnerships-Highlights• 21 Century Community Learning Initiative

• YouthBuild Providence

• Roger Williams University (Adult Education & Community Development at JSEC-Dual)

• Opportunities Industrialization Center (OIC)

• Generations Citizens

• Connect2Compete (Cox Communications)

• Beat the Streets Providence




Grants

Partnerships

Special Projects

Looking Ahead


Special Projects

• Rekindling the Dream Foundation• Secured/Managed UP! Development Portfolio

$450K AFT & $75K RI Foundation• Providence Reads• Civic Engagement • Arts in Education Policy• Athletics for Middle Schools• Out of School Time (Vartan, MLK & Kennedy)• Play Areas @Elementary Schools (Playground

Projects)


Special Projects

• Teacher of the Year

• Teacher Appreciation Week

• Principal & AP Recognition




Grants

Partnerships

Special Projects

Looking Ahead


Looking Ahead

Systems that works

Effective Partnerships

Strengthen/Diversify Grant Making

Successful Students

Communication

StrategiesEffective

Giving / Grant Making Culture

Performance Based & Evaluation

Support for Principals/District Staff

Culture of Excellence


QUESTIONS?

“Our job is to teach the students we have. Not the ones we would like to have. Not the ones we used to have. Those we have right now. All of them.”

Dr. Kevin Maxwell

Office of Development & Partnerships Doris M. De Los Santos Director Presented to the Providence Public School Board May 26, 2014

Documents

general public

community support

united providence

school support

community members

professional development

financial perspective

school administrators