New York State Department of Transportation

New York State Department of Transportation

Rochester StationPIN 4936.04, Contract DH34463

Design-Build ProjectRequest for Qualifications

Informational MeetingMarch 1, 2013

STATE OF NEW YORK

Andrew M. CuomoGovernor

New York State DOT

Joan McDonald Commissioner


Agenda• Safety Briefing• Introductions and Opening Remarks• Project Overview • Working on Amtrak Property• Working on or near CSX tracks• RFQ Process• Questions and Answers

Bill HoweAttn: Rochester Station

Office of Contracts Management New York State Department of Transportation

50 Wolf Road, 6th FloorAlbany, New York 12232, USA

[email protected]


– Rules of Contact


Revised February 25, 2013 MC Data Source: NYSDOT GIS Database

New York State Department of Transportation High Speed Intercity Passenger Rail Program (HSIPRP)

Rochester Intermodal Station

Adirondack CorridorAdirondack Corridor-- Canadian Mainline: Canadian Mainline:

Schenectady to QuebecSchenectady to Quebec

Empire CorridorEmpire Corridor-- NYC to Niagara FallsNYC to Niagara Falls

Northeast Corridor: Washington, D.C., Through NYC, To BostonNortheast Corridor: Washington, D.C., Through NYC, To Boston

To New Haven

To Cleveland

To Toronto

Rochester Intermodal Station


Project Goals• The goals for the Project are to construct a fully ADA-compliant and

permanent Station for the Empire Corridor in the City of Rochester and: • Ensure a long-service life. • Ensure the safety of the traveling public. • Maximize the positive impact of this public investment by:

• Providing cost-effective solutions that improve vehicular, passenger and baggage circulation and access to and from downtown Rochester and the surrounding area.

• Sequencing construction to minimize effects on railroad operations, vehicular traffic and passenger services.

• Reducing future maintenance requirements.• Minimizing impacts on the environment. • Deliver the Project safely, on schedule, and within budget.• Ensure coordination with NYSDOT, Federal Railroad Administration (FRA), Amtrak, City

of Rochester, CSX, Trailways, and any adjacent construction projects.• Provide best value to the Department.


– Location Information


Site Overview• Provide a clear site layout, organized with the following in mind:

• Station should face and be visible to downtown Rochester to the South via North Clinton Avenue.

• Provide connectivity to the new RGRTA Transit Center and other downtown landmarks.

• Create a clear path of circulation into the site and through the station to the new high level passenger platform.


Station Overview

• Passenger Flow• A 20 foot wide, 60 foot long, and 10 foot high below grade concourse will be connected to the Station’s Waiting Room visually and physically.• Passengers will enter and exit the concourse via escalator, elevator, or stair at either end.• Maximize natural light in the concourse by using glass block pavers or other devices.


Baggage Handling

• Baggage and Equipment Flow• Baggage carts will utilize the same below grade concourse as passengers, separated by a guardrail.• At both the Platform and Station ends, ramps will be constructed for use primarily by baggage carts.• Ramps will also be ADA compliant. In the event passenger elevators are out of service, ramps will provide both necessary redundancy for accessible travel and additional egress capacity .


Station Overview

Phase I: Public SpacePhase I: Amtrak

Phase I: Retail Tenant Phase II: Trailways

ENTRY

TO PLATFORM

• Architectural, design, engineering, and construction of new Intermodal Center and Train Station, railroad tracks and new high level platform.

• Architecture and Landscape Architecture services to meet aesthetic requirements.

• Construction of temporary ADA compliant Station including utilities, walkways, baggage cart pathway and ramps.

• Pedestrian and baggage cart passageway (under track tunnel or bridge over track) construction.

• Railroad track construction.• Construction of temporary passenger platform.


General Scope of Work

• Asbestos removal and abatement.• Demolition of existing station, station utilities, tunnels and

parking.• Rail high level platform, platform canopy and shelter

construction.• Ramp, stair, escalator, and elevator construction.• Signing and parking area markings.• Utility relocations and connections.• Site drainage alteration and reconstruction.• Pedestrian and bicycle access/amenities.


General Scope of WorkContinued

Rochester StationPIN 4936.04, Contract DH34463Working on Amtrak Property

Access Requirements onto Amtrak Property: •The selected design build firm will need to obtain a Temporary Permit to Enter (TPE) with Amtrak.

•All field personnel must attend Amtrak contractor safety/security training

• Available Online: http://www.amtrakcontractor.com

•The selected design build firm will be required to submit an overall Site Specific Work Plan and Hazard Analysis (SSWP/Hazard) Form to Amtrak Engineering for review and approval.

http://www.amtrakcontractor.com/

Rochester StationPIN 4936.04, Contract DH34463Working on Amtrak Property

• Temporary fencing and barricades of work zones will be required. All fencing must be approved by Amtrak.

• Station operations and areas must remain open for its normal operations. Temporary station operations staging must be reviewed and approved by Amtrak.

• Amtrak Engineering will provide Station Operation Coordination and Inspection services as it relates to Amtrak’s interests.


Working on Amtrak Property• Amtrak required Personal Protective Equipment (PPE) includes:

• Hard Hat, High visibility Orange Safety Vest with reflective striping (vest must be break-away) , Safety Glasses or goggles, Work boots, Hearing protection and Visible Safety Trained ID card.

• PPE is Mandatory and must be worn at all times.

• Amtrak Engineering requires:• 2 week minimum look ahead schedule, updated weekly.• Specific work plans for safe operations prior to work activities being progressed.

• A written Job Safety Briefing shall be performed prior to any work daily:

• Must be performed with all crafts, workers, anyone involved on the project. • If the task involves major changes, a new job briefing needs to be performed. • Shall be performed by the Employee in charge • Shall be kept on his/her possession and presented to Amtrak or FRA officials if

requested.

Rochester StationPIN 4936.04, Contract DH34463Working on or near CSX Property

• CSX Railroad is responsible for all flagging operations and separate agreements and coordination with CSX is required.

• All field personnel must attend CSX contractor safety/security training, which is different from the Amtrak training. The cost is to be paid by the Design-Builder.


Procurement ScheduleActivity Due Date

Pre-RFQ Informational Meeting March 1, 2013Final RFQ Released March 8, 2013Final Date for receipt of Proposer’s questions

March 13, 2013

Issue Date for Final Addendum to the RFQ and/or answers to Proposer’s questions

March 15, 2013

SOQ Due Date March 29, 2013Shortlisted DB Teams Announced April 12, 2013Draft RFP Issued April 12, 2013Draft RFP Info Meeting April 18, 2013Final RFP to Shortlisted Firms April 26, 2013Proposals Due June 14, 2013Selection/Award July 12, 2013Execute Contract July 19, 2013Notice to Proceed August 2, 2013


General Information• Lump Sum Design-Build Contract for Phase I Base Contract• NYSDOT has right to exercise Phase II as Lump Sum within

12 months of “Notice to Proceed”• Project Schedule

– Substantial Completion is August 2016– There will be Intermediate Milestone dates

• There will be a Payment Schedule provided in the RFP• Liquidated Damages may be imposed for missed

Milestones and Final Completion• All Environmental Permits and ROW by NYSDOT• Construction Related Permits by Design-Builder


• Two Step Design-Build Procurement Process1. Statement of Qualifications

• Rated on Technical Factors (Quality)• Results in a short list of teams qualified to

submit proposals2. Proposal

• Rated on Technical Factors (Quality) and Price


Statement of Qualifications• Pass/Fail Factors

• Legal • Financial• Backlog Capacity• SOQ responsiveness• Vendor Responsibility


Statement of Qualifications• Quality Factors

• Experience of the Firms• Organization and Key Personnel• Past Performance• Project Understanding


Quality Control (QC)• QC is Design-Builder’s Responsibility• Design-Builder shall appoint a QC Manager responsible for

QC Plan for both Design and Construction• Design QC shall be by the Designer in accordance with the

QC Plan• Construction Inspection shall be by an Independent

Engineering Firm (Hired by the Design-Builder)• Materials Testing shall be by an Independent Testing Firm

or Laboratory (Hired by the Design-Builder)• The Independent Testing Firm shall report to the

Construction Inspection Firm


Quality Assurance (QA)• QA is Department’s Responsibility• The Department may perform QA on any of the

Design-Builder’s Design and Construction Activities• The Department may utilize an independent

Consultant to perform QA


Additional Information

• Responses to Proposer Questions will be posted on the Department Website

• Additional Reference Information to be Posted on Website.

• Final Addendum will be issued by Friday, March 15, 2013• There will be a Buy America Clause• There will be an Iran Divestment Act Clause• There will be a DBE Participation Goal• Wick’s law and PLA status


SOQ Submission Guidelines

All SOQ’s must be self-contained.• Do not have links to external web sites. • Any pages containing links to external sites may, at the Department’s discretion, be removed before evaluation.•Must contain all information needed for evaluation. Do not “assume the Department knows” your firm and it’s experience/qualifications.


SOQ Submission GuidelinesForms:

Do not increase the size of the Form unless indicated on the Form.

• Most are set at a single page.• Do not add or refer to an appendix.• Do not include photographs or illustrations

unless specifically indicated.•Submit ALL Forms required.


Project Website(Design Build Page)

• https://www.dot.ny.gov/main/business-center/designbuildproject

https://www.dot.ny.gov/main/business-center/designbuildproject

Bill HoweAttn: Rochester Station

Office of Contracts Management New York State Department of Transportation

50 Wolf Road, 6th FloorAlbany, New York 12232, USA

[email protected]


Rules of Contact


Questions

STATE OF NEW YORK

Andrew M. CuomoGovernor

New York State DOT

Joan McDonald Commissioner

New York State Department of Transportation

Documents

downtown rochester

city of rochester

rochester station pin

contract dh34463 site

permanent station

state of new yorkandrew

passenger services

baggage circulation