NC Federation of Republican Women Treasurer Training.

NC Federation of NC Federation of Republican WomenRepublican WomenTreasurer Training

Treasurer ResponsibilityTreasurer ResponsibilityCustodian of all Club Funds

Maintain Club membership roster

Other Duties as defined in Club Bylaws

Custodian of Club FundsCustodian of Club FundsDocument ALL funds (contributions)

received on behalf of the Club – Includes membership dues, in-and-out money such as collection for meals and fundraisers. You should:◦ Make copies of all checks◦ Document all cash with donor name◦ Rules:

No cash receipts in excess of $50 Must keep record of total contribution for each

individual Must have address, phone and occupational

information for individuals who contribute over $50 in an election cycle.

Custodian of Club FundsCustodian of Club Funds

2. Pay Club Expenses

Maintain back-up for all paid expenses

QuestionsQuestionsHow do I keep these records? Can be done manually or Excel –

or can use the Campaign Reporting software.

What is an Election Cycle? Is a two year period beginning on

January 1 following a General Election.

RequirementsRequirements Must appoint a Treasurer The appointment of treasurer is made on the Statement of

Organization-Party Committee form (CRO-2100C). The CRO-2100C is the only form that can be used by a

political party committee to officially change the Treasurer. Responsibility of Treasurer

◦ Must maintain all financial records of the “Committee”◦ These records should document every transaction of the

“Committee” including all documentation supporting all contributions and expenditures.

◦ Responsible for the timely filing of all required reports. ◦ Responsible for the accuracy of the reports and for compliance with

campaign finance laws. Mandatory Treasurer Training –

◦ is required with the NC SBOE within three months of appointment◦ and again once every four years◦ Training available at NC SBOE, or online at www.sboe.state.nc.us

Reporting Financial Reporting Financial InformationInformationWithin 10 days of a political party

committee organizing, must also file Certification of Financial Account Number Information (CRO-3500).

This must also be submitted if bank accounts change

Threshold determinationThreshold determinationClub must determine if they intend to

receive and/or spend over $3,000 during the election cycle.

If the club determines that they will NOT spend over $3,000 for the election cycle, a Certification of Threshold form (CRO-3600) must be completed and filed at the beginning of every election cycle.

If club determines they WILL spend over $3,000, then Campaign Reports must be filed on due dates.

$3,000

File a Certificate of Threshold (CRO-3600) at the beginning of every election cycle.

Campaign Reports must be filed on due dates throughout the election cycle.

Campaign Finance Campaign Finance ReportingReporting

NC SBOE Campaign NC SBOE Campaign ReportsReportsIf your committee has not filed under the

Threshold, Campaign Finance reports are required to be filed. These reports can either be filed on paper or electronically.

Disclosure Report Cover form CRO-1000.Detailed Summary form CRO-1100. When

using paper forms to report, the Detailed Summary form CRO-1100 is your roadmap. If you list a dollar amount on any line of that form, you will need to complete the form that is listed beside the dollar amount. If you use the electronic software, this process is even simpler

Disclosure Reports - Disclosure Reports - ReceiptsReceipts

◦CRO-1205 - Aggregated Contributions from Individuals – Optional form used to report NC Contributions from individuals of $50 or less

◦CRO-1210 - Contributions from Individuals – Form to report individual contributions over $50 or contributions under $50 if form CRO 1205 is not used.

◦CRO-1220 – Contributions from Political Party Committees – County Party or other RW Clubs

◦CRO-1230 – Contributions from Other Political Committees - Candidates

Disclosure Reports - Disclosure Reports - DisbursementsDisbursementsDisbursements

◦CRO-1310 – Disbursements - Form to report expenditures from committee

Where do I file these Where do I file these reports?reports?All reports should be filed with the

Campaign Finance Office of the State Board of Elections at 506 North Harrington Street, Raleigh, NC 27603

The mailing address is:PO Box 27255

Raleigh, NC 27611-7255 Telephone: 919-733-7173

ProhibitionsProhibitionsIt is unlawful for any corporation,

business entity, labor union, professional association, or insurance company to directly or indirectly contribute to any political party committee.

Reporting ContributionsReporting ContributionsAll contributions must be

reported. If the political party committee

has certified to remain under the $3,000 threshold, all contributions must be documented and maintained internally. Upon request of the NC SBOE, these documents would be required to be produced by the committee.

Contributions (Cont’d)Contributions (Cont’d)Committees not filing under the

threshold are required to report all contributions.

All contributors contributing over $50 for the election must be reported with the contributor’s name, address and occupational information.

Contributions (Cont’d)Contributions (Cont’d)Contributions received from an

individual that have not exceeded $50 since the day after the last election or primary do not require the reporting of the name, address or occupational informational information of the individual.

Things to RememberThings to Remember

Document, document, document – all money received

Submit NC SBOE Reports on a timely basis

If you need, help – call NC SBOE – they are there to help

Must submit CRO-3500 & CRO-2100C when there is change of Treasurers

Must decide Threshold question

Membership RosterMembership RosterReceive membership report from

NCFRWIndicate which members have

renewed.Indicate any changes in member

information.Return with dues for members

($13/each for regular and $11 for Honorary)

Annual Club Service Charge of $15.

SummarySummaryKeep accurate accounting records

Campaign Finance Reports are filed with the NC State Board of Elections

Membership Report is submitted to NCFRW

Help is always available with NC SBOE or NCFRW

Questions?Questions?