MyFloridaMarketPlace Roundtable April 15, 2003 MyFloridaMarketPlace.

MyFloridaMarketPlace Roundtable

April 15, 2003

MyFloridaMarketPlace

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MyFloridaMarketPlace Roundtable MyFloridaMarketPlace Roundtable Session AgendaSession Agenda

Welcome / Overview of Today’s Session

Resolution of Pending Issues and Rule Update

Small Group Break Out

Implementation Planning

Open Floor / New Issues

Next Meeting Location/Time

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MyFloridaMarketPlace Roundtable MyFloridaMarketPlace Roundtable Small Group DiscussionsSmall Group Discussions

Break into 3 discussion groups

Group 1: Fred Springer / Kristin Ruehle

Group 2: Ken Granger / Steve Reavis

Group 3: David Bennett / Kim Koegel

Allow 30 minutes for discussion

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Are we conveying the topics that are important to you? Please provide examples of topics that you would like covered in the upcoming sessions.

What types of suggestions do you have on the structure of the meetings going forward? (e.g., frequency, length, presenters)

Are the Roundtable Sessions providing you with sufficient information to brief your agency management on the MyFloridaMarketPlace initiative?

Roundtable Structure (Spend approximately 10 minutes discussing)

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Discuss the approaches you are finding most effective for communicating Roundtable information to your agency management.

Share ideas about how information is being disseminated to cross-functional team members.

Discuss the different communication approaches agencies are using to communicate to agency users of MyFloridaMarketPlace.

Sharing of Agency Communication Practices (Spend approximately 10 minutes discussing)

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Have your agencies received any feedback from vendors regarding MyFloridaMarketPlace? Have you had the opportunity to share that information with DMS?

Identify effective approaches that agencies can use in conducting Vendor Outreach. (e.g., established SPURS Buyer Messages, call campaigns)

Sharing of Agency Outreach Approaches(Spend approximately 10 minutes discussing)

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Small Group Break Out / Debrief




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MyFloridaMarketPlace Roundtable MyFloridaMarketPlace Roundtable Implementation PlanningImplementation Planning

What are the key implementation tasks that need to be completed?

When will the implementation process begin for my agency?

What does this mean to my agency?

What can I start doing now?

Four common questions regarding the Implementation Process:

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MyFloridaMarketPlace Roundtable MyFloridaMarketPlace Roundtable Key Implementation TasksKey Implementation Tasks

Agency Implementation Kick-Off

Information Gathering and Knowledge Building

Agency Grounding and Analysis

Workflow Development

System Data Collection

Purchasing Data Collection

Training Preparation

Training Delivery

System Signoff and Acceptance Testing

System Deployment

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MyFloridaMarketPlace Roundtable MyFloridaMarketPlace Roundtable When will the Implementation Process Begin?When will the Implementation Process Begin?

2-5 months prior to go-live

Dependent on Agency Size and Complexity

See “Proposed Agency Deployment Schedule” for additional information

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MyFloridaMarketPlace Roundtable MyFloridaMarketPlace Roundtable What does this mean to my agency?What does this mean to my agency?

Working with your Project Team Liaison to complete the “10 Categories of Tasks”

Data Collection

Identifying the appropriate resources to make key decisions (e.g., workflow approvals, training planning, contracts to be loaded)

Communication to users of the system and agency management

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MyFloridaMarketPlace Roundtable MyFloridaMarketPlace Roundtable What can I start doing now?What can I start doing now?

Establishing points of contact within your agency to help gather and/or disseminate information

Gather agency contract information

Determine users of the system

Begin making decisions on workflow principles to be implemented (per 2/19 Roundtable Session Presentation)

Investigate special commodity code-based approvals

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Next Meeting: Time / LocationNext Meeting: Time / Location

April 22nd

9:00 a.m. – 11:00 a.m.

Carr Building, Room 170

MyFloridaMarketPlace Roundtable April 15, 2003 MyFloridaMarketPlace.

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