MyFloridaMarketPlace Roundtable July 1, 2003 MyFloridaMarketPlace
Dec 14, 2015
MyFloridaMarketPlace Roundtable
July 1, 2003
MyFloridaMarketPlace
2
MyFloridaMarketPlace Roundtable MyFloridaMarketPlace Roundtable Session AgendaSession Agenda
Welcome / Overview of Today’s Session
Update on Go Live!
Update on P-card memorandum
System Demonstration
Break
Continued Discussion of Vendor Exemption Processes
Resolution of Pending Issues / New Issues
Next Meeting Location / Time
3
MyFloridaMarketPlace Roundtable MyFloridaMarketPlace Roundtable Session AgendaSession Agenda
Welcome / Overview of Today’s Session
Update on Go Live!
Update on P-card memorandum
System Demonstration
Break
Continued Discussion of Vendor Exemption Processes
Resolution of Pending Issues / New Issues
Next Meeting Location / Time
4
MyFloridaMarketPlace Roundtable MyFloridaMarketPlace Roundtable Update on Go-Live!Update on Go-Live!
Key Dates:
March 31, 2003: Vendors began registering in the system via the Vendor Registration module
April 28, 2003: Pilot Agencies (DOT, DMS, STO) began loading contracts
June 2, 2003: Pilot Agencies (DOT, DMS, STO) began entering Blanket Purchase Orders
July 1, 2003: Go Live with Transaction Processing for Pilot Agencies (DOT, DMS, STO)
September 1, 2003: Begin rollout to remaining agencies
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MyFloridaMarketPlace Roundtable MyFloridaMarketPlace Roundtable Update on Go-Live!Update on Go-Live!
Today is a big milestone! Thank you for all of your efforts to date…
Florida is 1 of only 8 states to implement an eProcurement system
Florida is the only state to have a comprehensive eProcurement system that includes the
ability to purchase commodities and services, as well as conduct online Sourcing and
Quoting
Broad-based, comprehensive functionality
Expands the economic development opportunities for businesses of all sizes
As of today, we have approximately 12,000 vendors registered- no other State with an
active eProcurement system has reached that number of vendors in the same timeframe
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MyFloridaMarketPlace Roundtable MyFloridaMarketPlace Roundtable Session AgendaSession Agenda
Welcome / Overview of Today’s Session
Update on Go Live!
Update on P-card memorandum
System Demonstration
Break
Continued Discussion of Vendor Exemption Processes
Resolution of Pending Issues / New Issues
Next Meeting Location / Time
7
MyFloridaMarketPlace Roundtable MyFloridaMarketPlace Roundtable Session AgendaSession Agenda
Welcome / Overview of Today’s Session
Update on Go Live!
Update on P-card memorandum
System Demonstration
Break
Continued Discussion of Vendor Exemption Processes
Resolution of Pending Issues / New Issues
Next Meeting Location / Time
8
MyFloridaMarketPlace supports a number of different functions including:
– Vendor Registration – Allows vendors to register and maintain their vendor information in the system. The vendor may also register for CMBE certification within the Vendor Registration System
– Requisitioning – Online creation of requisition from an online catalog or contract. Supports submitting electronic quotes to vendors and allowing vendors to respond to the quote online.
– Contract tracking – Online tracking of contracts including available balance, contract term, contract pricing, etc.
MyFloridaMarketPlace System OverviewMyFloridaMarketPlace System Overview
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MyFloridaMarketPlace System Overview MyFloridaMarketPlace System Overview (cont.)(cont.)
– Invoice reconciliation – Online matching of invoice, purchase order, receipt, and/or contract. The discrepancies will be identified and routed to the agency for review
– Reporting – Customized reporting capabilities providing the agencies with spend visibility, contract compliance, etc.
– Bidding – Online submission of solicitations to vendors. Vendors will respond to their bids online and the agency may evaluate the responses online as well.
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MyFloridaMarketPlace Roundtable MyFloridaMarketPlace Roundtable Session AgendaSession Agenda
Welcome / Overview of Today’s Session
Update on Go Live!
Update on P-card memorandum
System Demonstration
Break
Continued Discussion of Vendor Exemption Processes
Resolution of Pending Issues / New Issues
Next Meeting Location / Time
11
Transaction Fee ExemptionTransaction Fee ExemptionProcess – 60A-1.032(1)Process – 60A-1.032(1)
Transaction Fee Exemption Process60A-1.032(1)
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esk
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PurchasingAgent
PurchasingAgent
Agency submitstransaction fee
exemption form toCustomer Service
Desk via email
Agency completestransaction feeexemption form
including justification
MyFloridaMarketPlace
Customer Service Deskupdates
MyFloridaMarketPlacewith exemption request
Customer ServiceDesk notifies agency
via email uponcompletion of
exemption requestCustomer Service Desk
Personnel
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Transaction Fee ExemptionTransaction Fee ExemptionProcess – 60A-1.032(1)Process – 60A-1.032(1)
Effective July 1, 2003, vendors are subject to the transaction fee for all new
transactions unless exempted by rule. Agencies that have not implemented
MyFloridaMarketPlace may grant a transaction fee exemption per 60A-1.032(1).
The steps are summarized below:
1. The Agency will complete the form summarizing the exemption request.
2. The Agency will file the exemption request form to send to the Customer
Service Desk once the agency goes live.
3. Reference the exemption form on all purchase orders or contracts to notify the
vendor that they are exempt from the transaction fee.
4. Vendors will not be required to self-report the transaction fee for exempted
purchases.
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Transaction Fee ExemptionTransaction Fee ExemptionProcess – 60A-1.032(1)Process – 60A-1.032(1)
As MyFloridaMarketPlace is implemented at the agency, the following steps
will need to be followed to ensure exemption is referenced in
MyFloridaMarketPlace:
1. The Agency will load the purchase agreement into MyFloridaMarketPlace.
2. The Agency will submit the exemption form to the Customer Service Desk
3. The Customer Service Desk will flag the purchase agreement in
MyFloridaMarketPlace as exempt from the transaction fee.
4. The Customer Service Desk will contact the requesting Agency upon
completion of the transaction exemption.
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Transaction Fee ExemptionTransaction Fee Exemption Process- 60A-1.032(2) Process- 60A-1.032(2)
Transaction Fee Exemption Process60A-1.032(2)
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Hea
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De
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Sta
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Cus
tom
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ervi
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Age
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Customer Service Deskupdates
MyFloridaMarketPlacewith exemption request
MyFloridaMarketPlace
Customer ServiceDesk notifies agency
via email uponcompletion of
exemption request
PurchasingAgent
PurchasingAgent
Agency submitstransaction fee
exemption form toAgency Head or
designee forreview
Customer Service DeskPersonnel
Agencycompletes
transaction feeexemption form
includingjustification
Agency Head orDesignee
State PurchasingDirector
Agency Head ordesignee reviews
exemption request andforwards request via
email to the StatePurchasing Director for
consideration
State PurchasingDirector reviews and
responds to anagency’s request within
14 days
If the exemption isgranted, the State
Purchasing Director willsubmit the form to the
Customer Service Deskvia email State Purchasing
Director
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Transaction Fee ExemptionTransaction Fee Exemption Process- 60A-1.032(2) Process- 60A-1.032(2)
Agencies that have not yet implemented MyFloridaMarketPlace may request a
transaction fee exemption per 60A-1.032(2). The steps to be completed are
summarized below:
1. The Agency will complete a form summarizing the exemption request including
justification.
2. The Agency’s head or designee will submit the form for consideration via email to
the State Purchasing Director at [email protected].
3. The State Purchasing Director will respond within 14 days either granting,
denying, or requesting additional information regarding the exemption request.
4. The Agency will file the exemption request form to send to the Customer Service
Desk once the agency goes live.
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Transaction Fee Transaction Fee Exemption ProcessExemption Process
5. If the exemption is granted, reference the exemption form on all purchase
orders or contracts to notify the vendor that they are exempt from the
transaction fee.
6. Vendors will not be required to self-report the transaction fee for exempted
purchases.
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Transaction Fee ExemptionTransaction Fee ExemptionProcess – 60A-1.032(1)Process – 60A-1.032(1)
As MyFloridaMarketPlace is implemented at the agency, the following steps
will need to be followed to ensure exemption is referenced in
MyFloridaMarketPlace:
1. The Agency will load the purchase agreement into MyFloridaMarketPlace.
2. The Agency will submit the approved exemption form to the Customer
Service Desk at [email protected].
3. The Customer Service Desk will flag the purchase agreement in
MyFloridaMarketPlace as exempt from the transaction fee.
4. The Customer Service Desk will contact the Agency and State Purchasing
Director upon completion of the transaction exemption.
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MyFloridaMarketPlace Roundtable MyFloridaMarketPlace Roundtable Session AgendaSession Agenda
Welcome / Overview of Today’s Session
Update on Go Live!
Update on P-card memorandum
System Demonstration
Break
Continued Discussion of Vendor Exemption Processes
Resolution of Pending Issues / New Issues
Next Meeting Location / Time
19
MyFloridaMarketPlace Roundtable MyFloridaMarketPlace Roundtable Session AgendaSession Agenda
Welcome / Overview of Today’s Session
Update on Go Live!
Update on P-card memorandum
System Demonstration
Break
Continued Discussion of Vendor Exemption Processes
Resolution of Pending Issues / New Issues
Next Meeting Location / Time
20
Next Meeting: Time / LocationNext Meeting: Time / Location
July 9th (Beginning with the July 9th Roundtable, we will begin to meet on Wednesday mornings)
9:00 a.m. – 11:00 a.m.
Carr Building, Room 170