Montpelier Today, November/December 2008

8/7/2019 Montpelier Today, November/December 2008

1/32


2/32


3/32

3 Nov-Dec 2008

Presidents Letter4

Braggin Writes5

2008 Annual Meeting Minutes DRAFT6

Contact List of New Board Members7

July 2008 Board Meeting Minutes8

Financial Report9

September ACCC Report10

Governing Documents Report11

Proposed Annual Budget 200913

ACCC Approval Request Form15

Calendar21

Helping Hands23

Inside this issue:

MONTPELIERTODAYis published by the

MONTPELIER COMMUNITYASSOCIATION, INC.

http://www.montpelieronline.orgCommunity Information Line-

301 498-3737M O N T P E L I E R T O D A Y i spublished six times per year (Jan/Feb, Mar/Apr, May/Jun, Jul/Aug,Sep/Oct, and Nov/Dec) by theMontpelier Community Association,Inc. Material for the newsletter

must be submitted by the 15th ofthe month prior to publication.Please forward all association andnewsletter correspondence to:

P.O. Box 2503Laurel, MD 20709-2503

or e-mail to:[email protected]

Advertisements are not anendorsement of products or

services by the Board ofTrustees or the Montpelier

Community Association, Inc.

Please Note

!

!"

#

$ %&

!'" #

#()*$

If you are renting your home andhave a mailing address other thanMontpelier, please let us know.We want all members to receivetheir MCA correspondence andMONTPELIER TODAY in a timelymanner.

Advertising Rates ForMontpelier Today

2008 RatesPer Issue PrePaid

Annual(6 issues)

Full page $ 110.00 $ 594.00Half page 75.00 405.00Quarter page 50.00 270.00

Business card 35.00 189.00

License information, as required by the

State and County, must be

displayed on all advertisements

!"#$Mary Hughes, Editor

[email protected]

Chair, Executive Committee

301 [email protected]

Member, Executive Committee301 [email protected]

Chair, Finance Committee


301 [email protected], Security Committee


!301 [email protected]

"#301 [email protected]

!"!!"$"916 [email protected]

Member, Executive Committee & Chair,

Facilities Committee301 [email protected]

Committees301 [email protected]


!"202 [email protected]#$%[email protected]

&&301 [email protected]

"


%

!'240 [email protected]

2008-09 Board of Trus-


4/32

4 Nov-Dec 2008

Mark your calendar for Tuesday, November 11 and Tuesday, December 9 for the monthly board meet-ings at Deerfield Community Center, preschool room. All meetings begin at 6:45 pm.

MCA Board meetings are held the second Tuesday of every month.Montpelier homeowners are encouraged to attend.

Dear Neighbors,Thank you for the opportunity to be one of the tem-porary guardians of the wonderful Montpelier

community.After only one meeting it is apparent that yournewly installed 9-member Board provides the di-versity necessary to make sound decisions for ourCommunity. We have Trustees from many walksof life with vast experience and enthusiasm to carefor Montpelier. Add to this the interested neighborsthat attend the Board meetings, on the secondTuesday of every month in Deerfield RecreationCenter, and you have just about every point ofview covered. When all of your opinions are con-sidered we have better results.We want our home values to stay high, ourstreets to be safe and neighbors that we candepend on. This has happened for over 40 yearsbecause of the sound leadership from past Boardsand their adherence to the Governing Documents.The Documents consist of the Articles of Incorpora-tion, which created our Association and weresigned February 14, 1966; the By-Laws, which di-rect how we will govern ourselves, revised October14, 2002; and two Declarations of Covenants, onefor the Common Areas and one for the Lots. Allare available on www.MontpelierOnline.com.

The Governing Documents Committee is reviewingthe recommendations from last years efforts andwill consider what, if any, action to recommend.The Committee will keep the Board informed at

the monthly Board meetingsand Article XV,Amendments, covers how the By-Laws can bechanged.In addition to supporting the Architectural Con-trols and Compliance Committee, the Boardmust ensure that the common grounds aremaintained in good repair and condition. Todetermine what needs to be fixed or replaced, weare going to establish a prioritized list of whatneeds attention. Clearly not everything can befixed in the first year, so this will look more like afive-year plan; so many opportunities exist to pro-vide your input over the next few years. Smallitems are covered in the Annual Operating Budgetand the community maintains a Capital ReserveFund for the big items with sufficient controls inplace to keep that fund solvent.If any of the above encourages you to come to theBoard meetings, on the second Tuesday of everymonth in Deerfield Recreation Center at 6:45pm, that is a good thing, since your voice will beheard.

Bob Derrick

COMMUNITY

INFORMATION

LINE

301 498-3737

Just dial 301 498-3737 to hear a pre-recorded mes-sage on current Montpelier events. This is for infor-mation only - you cannot respond or leave a mes-

sage. In the first month of operation, we had 79homeowners use the new information line.

JOIN THE OFFICIAL

MONTPELIER NEWS LIST

To join just go to:

www.montpelieronline.org

If you have any problems, please email

[email protected] for help.

To send a message to the entire list, address it to:

[email protected]


5/32

5 Nov-Dec 2008

Zev Sheppard, the eleven year old grandson oflongtime Montpelier residents Gail & Paul Katz,

was selected to be a "People to People Ambassa-dor" a program started by President Eisenhowerand supported by every President since. The pro-gram's objective is to promote international under-standing by bringing together young people fromaround the world and educate them in national andinternational affairs. Zev's week long program, inlate October, will include lectures and visits tomembers of Congress, Williamsburg, and Gettys-burg. Zev is now a 6th grader and lives with his par-ents Hubert and Stacy Sheppard and sister Zoe.Zev was also a 2007 winner of a Dr. Ben Carsoncollege scholarship.

Paul (Proud Grandparent) KatzOxwell Lane

Many thanks to Dawn Puma for the many years ofhelp in providing the MCA resale packages es-pecially during the height of the housing boomwhen the resale packages were flying out of herhands! Dawn is still active on the Elections andGoverning Documents Committees, but she de-cided to turn the Resale Packages over to anothergreat Montpelier volunteer, Jeri Witt. Thanks toyou both!

Share your news with your neighbors. Please send items to this column by email, mail, or phone:[email protected]/ 240 995-1995 / P.O. Box 2503, Laurel, MD 20709.

September 14, 2008

To Whom It May Concern,

I would like to take this opportunity to tell the MCA board that my family and I had a fantastic year at theMontpelier Swimming Pool this summer. The staff was friendly, attentive, and knowledgeable. I alwaysfelt that my ten year-old girls were safe when they were swimming in the pooi, because the lifeguardswere doing their jobs properly, including keeping children in check.

The grounds were well kept and tidy, the water appeared to be clean and pool furniture was in goodcondition.

I believe that a lot of the credit for running the pool smoothly must be credited to Lynne Gerlach, the life-guard in charge. I think she did an outstanding job and I hope that she will be hired again next year ashead life guard.

I also thought it was a great idea to have people from the community man the front desk. It seems like agreat way to build community.

We already are looking forward to next year!

Susanne S. Sutton

The MCA received sev-eral compliments on thegreat job that LynneGerlach and our great

gate attendants SophiaRobinson, Carla Bo-wen, Christel Brown de Colstoun, Charlie Mills,and Akeem Issa did down at the pool this year.We also want to thank the Pizza Moms, LynneCollman, Susan Thompson, Joyce Hartwig,Marie Epplemen and Dawn Puma for keepingthe tradition of Wednesday Night Pizza at the Poolalive, and Bob and Mary Derrick for organizingseveral pool parties, obtaining ping pong tables, a

refrigerator/freezer and keeping the propane tanksfull!At this time, we should also thank our outgoing

Board of Trustees Kendra Wagner, Terry Row-land, Minnie Clark Lamar, Julia Coldren-Walker, Patricia Eisenberg, Sandy Martin, PaulPetit and Trish Douville and our interim treasurerJeri Witt for all of their hard work. Paul and Trishare also on the Board of Trustees for 2008-2009.Want to thank somebody else? Please let meknow!

Mary Hughes


6/32

6 Nov-Dec 2008

Montpelier Community Association, Inc. D

Please review the following draft 2008 Annual Meeting Minutes. If you have comments or revisions, please call any board of trustees member or

Mary Hughes (2400 938-1995) or email [email protected]. A vote to approve or amend them will take place at the next membership meeting.

18-Keating19-Byrd27-Thompson33-Fedoryka59-Coldren-Walker70-Puma92-Lauttman98-Goco

104-Hammond107-Harris116-Petit129-Boddie131-Goodwin136-Bernhards141-Martin169-Kassner

172-Plantholt186-Trachtman192-Mills224-Segura229-Douville249-Ahnert251-Nace270-Derrick

271-Marcinko287-Buehler289-McClellan295-Roberts

326-Beard335-Garrett361-Richardson

ATTENDANCE AT MCA ANNUAL MEETING SEPTEMBER 28, 2008

Trustees in Attendance: Julia Coldren-Walker,Patricia Douville, Minnie Clark Lamar, Sandy Martin,Paul Petit, Terry Rowland, and Kendra Wagner.

Trustees absent with cause: Patricia EisenbergCommunity Members Present: See attachment 1.

Trustee Wagner called the meeting to order at 2:00PM. A quorum was present for conducting business.Trustee Wagner announced the close of balloting.

Secretarys Report: M. Clark-LamarTrustee Clark-Lamar asked the membership to re-view the annual meeting minutes. A motion wasmade and seconded to approve the minutes. Theminutes were approved unanimously by the mem-bership.

Treasurers Report: J. Witt, interim TreasurerJ. Witt presented a proposed budget to all members.(Copy attached). A member asked for clarificationon the expenditure for locking the gates. A memberasked about audits for 2006 and 2007. The interimtreasurer explained that the records had not beenkept in a manner to facilitate an official audit, but sheis working with the accountant and there will defi-nitely be an audit of 2008.

Committee ReportsTrustee Wagner thanked Trustee Petit for his help asFacilities Chairperson and Trustee Douville for help-ing at the pool. M. Derrick was thanked for hosting

several parties at the pool this year. The MontpelierMansion and Arts Center were thanked for their as-sistance also. Trustee Wagner also thanked interimtreasurer, J. Witt, for working so hard with the ac-countant to get the association finances in good or-der. V. Kaplan was thanked for volunteering to keepus updated on new roads and projects which mightimpact our neighborhood.

Communications T. Fleming, Chairperson, distrib-uted results of a survey he conducted regarding thecommunity list servs. The original list serv is pri-vately owned and the owner no longer lives in thearea. At the request of the board, an official Mont-

pelier list serv was created. He also asked for com-munity input regarding moderating and admission tothe list. Those present at the meeting felt that dis-

cussion should not be limited, excepting objection-able language; they preferred to use one list, theofficial Montpelier News list; and they agreed tolimit membership to owners, renters and elected offi-cials.

Elections P. Collman announced the names of thenew Board of Trustees: Richard Dengler, Bob Der-rick, Patricia Douville, Lillian Fazio, Damian Fe-doryko, Chris Harris, Tim Jacobs, Jack Keating, andPaul Petit.

Governing Documents J. Witt, Chairperson, in-vited interested members to join the committee. A

survey will be prepared to use as a guide in revisingthe governing documents.

Architectural Control & Compliance M. Segura,Chairperson, invited the membership to attendACCC meetings which are held on the first Tuesdayof every month. A member asked about some of thearchitectural changes that the ACCC has allowed.

Security R. Dengler, Chairperson, thanked every-one who contributed to the Findley Fund to benefitthe family of the slain police officer. He asked forinformation regarding an incident on CedarbrookLane. He also asked for residents to be aware of the

ownership of homes if possible because of problemsin vacant homes.

Old Business:Trustee Rowland made a motion to accept the newGDC committee members and J. Witt, Chairperson.K. Wagner seconded and the motion passed unani-mously.

New Business:P. McCullagh thanked K. Wagner for her work on theboard.The new board members were introduced.

The meeting adjourned at 3:30 pm.


7/32

7 Nov-Dec 2008

2008-2009 Montpelier Community Association

Board of Trustees

Bob Derrick, [email protected] 776-5008

12606 Cedarbrook Lane

Jack Keating, Vice [email protected] 325-0497

9307 Montpelier Dr.

Patricia Douville, [email protected] 490-7614

8904 Eastbourne LaneLillian Fazio, Treasurer

[email protected] 776-3267

8716 Crystal Rock Lane

Paul Petit, Executive Committee

& Facilities [email protected] 604-5226

12411 Eastgate Lane

Richard Dengler, Security Chair

[email protected] 725-6930

8702 Granite Lane

Tim Jacobs, [email protected] 712-1731

8711 Crestmont Lane

Damian [email protected] 498-7746

12807 Silverbirch Lane

Chris [email protected] 356-8491

12410 Mt. Pleasant Dr.

Additional Committee Chairs and Positions

Marcia Segura, ACCC

[email protected] 725-75868901 Montpelier Drive

Paul Buehler, Pool Committee

[email protected] 776-98869000 Golden Pass

Lynne Collman, Elections &

Swim Team [email protected] Shadetree

Tony Fleming,Communications [email protected] 213-6856

8702 Crystal Rock Lane

Jeri Witt, GoverningDocuments & Benevolent [email protected] 498-2043

12215 Shadetree

Nominating Committee -VACANT

Traffic - VACANT

Social Committee - VACANT

PLEASE HELP THE GOVERNING DOCUMENTS COMMITTEE

Community Involvement and Suggestions are Requested

370-Jones380-Norton383-Thompson403-Jackson408-Corey422-Hass425-Jacobs427-Downs

429-Fazio434-Glennon436-Fleming464-Bayer466-Cholod496-Dengler519-Perry531-Wagner592-Brown

596-Stainer603-Rowland628-Witt630-Baker633-Hughes641-Hartwig647-Roberts/Scott654-McCullagh664-Plants

666-Randall671-Collman672-Sorrentino680-Eppleman682-Debolt/Olivieri685-Clark-Lamar687-Foster

(Continued from page 6)

The new Governing Documents Committee meetsthe 3rd Monday of each month, 7:30 pm at DeerfieldRun Community Center. We need input from thecommunity as to what bylaws you think need tobe changed. We are working on a survey, whichwe hope to publish in the January newsletter.This survey will help to guide the committee onthe issues most important to our homeowners.

In the meanwhile, if you have any suggestions forquestions you would like to see on the survey, or anyspecific bylaws you would like changed, please emailme at [email protected], call me at 301 498-

2043 or call any committee member so we can incor-

porate your suggestions into the existing survey.You can also mail your ideas to P.O. Box 2503, Lau-rel, Md. 20709.

As you know, bylaw changes are a very controversialissue, not easy to change, and something we allhave to live with, not to mention our Board has touphold. In that vein we need to make sure we get itright the first time and we cant do that without yourinput.

Governing Documents Committee,Jeri Witt-Chairperson, Michael Boddie, Toni

Byrd, Meg Garrett, Susan Habig, Helen Hass, Dawn Puma,

Marybeth Snead, Fran Shellenberger, Lucy Young


8/32

8 Nov-Dec 2008

Montpelier Community Association, Inc.Board of Trustees Meeting Minutes

July 8, 2008

Trustees in Attendance: Kendra Wagner, TerryRowland, Patricia Douville, Paul Petit, and PatriciaEisenburg,

Trustees Absent with Cause: Julia ColdrenWalker, Sandy Martin and Minnie Lamar-ClarkCommunity Members Present: Bob and Mary Der-rick, Jeri Witt, Richard Dengler and JeaneanneONeil.

President, Kendra Wagner, called the meeting toorder at 6:50. There was a quorum present to con-duct business.

Secretarys Report: Minnie Clark LamarThe June minutes were read and a motion wasmade by Trustee Rowland and seconded by TrusteeWagner to accept the minutes. The motion passed

unanimously.Treasurers Report: Jeri WittThe financial report was distributed by Ms. Witt (seeattached).

COMMITTEE REPORTS:ACCC: Marcia Segura, ChairSee Attached report

Beautification Committee: Patricia Eisenburg, ChairNo report

Benevolent Fund: Jeri Witt, ChairSee attached report.

Facilities: Paul Petit, ChairThere is a bolt missing from the playground equip-ment. Mr. Petit will repair same.

Gate Attendants: Jeri WittSee Attached report. Gate attendants are monitoringthe number of people at the pool after 8:00 for laterdiscussion of feasibility of keeping the pool open until9:00.

Pool Committee: Patricia Douville, ChairEverything at the pool is going well. We need signsto tell people to take showers prior to entering thepool and the instructions when there is lightning.

Richard Delaber, the police officer who was given aguest membership should use lot #700. The brokenshower has been fixed and some minor repairs doneby Lighthouse. Lynn Gerlach has requested a copyof the pool contract. Discussion held regarding hav-ing a second guard up when the well is crowded.

Trustee Eisenberg had to leave so there was no quo-rum and the meeting was adjourned at 7:28.The next meeting will be held Tuesday, August 12,2008 at Deerfield Community Center at 6:45 pm.

July 2008The Board received an email from the Accountantregarding his inability to do the 2006 audit. The2007 paperwork is formatted the same so he willprobably not be able to do that also. He is out oftown until the end of July - when he returns I will setup an appointment with him to go over his require-ments for 2008.

As of this afternoon we have had no responses toour ad for an Administrative Assistant for the Treas-urer. Checking Account $ 50,939

Savings Account 63,513.46Benevolent Fund 5,485.05Gypsy Moth 29,584.93Reserve Fund 31

Total Assets $ 461,93 Jeri Witt, Interim Treasurer

July 2008

Committee Members Present: Marcia Segura, Mi-chael Boddie, Diana Sowle, David Friel, Brian Den-nis, Jack Keating, Ron Lenart and Thomas Jaehni-gen.Committee Members Absent: Toni ByrdCommunity Members Present: Abila Tazanu-Legall,Kimberly Simmons, Jewa Lea, Jeri Witt and Walter

and Cynthia OwensMeeting was called to order at 7:00 pm. Attendancewas taken and the June 5, 2008 meeting minuteswere approvedOld Business:12203 Brittany - Fine is to be reinstated retroactive tooriginal levy date of October, 2007

(Continued on page 9)


9/32

9 Nov-Dec 2008

12201 Cedarbrook - driveway has grass growingthru cracks - Cease and Desist to be written12815 Fernwood Turn - junked car in driveway, trashcans and debris in driveway, and unmowed yard.12704 Silverbirch - Schedule of work - no action dueuntil August meeting.

9203 Twin Hill - Cease and Desist to be written re-garding 6 ft. fence placement and no prior approval.

New Business:David Friel resigned effective 9/05/2008.New Section assignments were submitted and dis-cussed.9004 Eastbourne Lane - repainting of house.12101 Mt. Pleasant - Letter to be written regardingdeadtree in front yard.12202 Mt. Pleasant - Letter written regarding vegeta-

tion growing in gutters.12211 Mt. Pleasant - requested a wooden swing setwith base tower. Had not acquired the concurrenceof neighbors behind them. Letters will be writtenseeking concurrence. 8903 Orwood Lane - approvedreplacement of existing cedar shakes with compositeand painting shutters

9200 Pleasant Court - Letter to be written concerningdebris on front porch12419 Radner Lane - approved replacing a chainlink fence with a 4 ft. wooden fence.12303 Starling Lane - approval for 6 ft. fence due tospecial security concerns.There being no further business the meeting wasadjourned at 8:20. The next meeting of the ACCCwill be August 7, 2008 at 7:00 Deerfield CommunityCenter.

(Continued from page 8)

October 14, 2008

At the present time there is $314,694.77 in theMCA Reserve Fund which breaks down as follows:

$167,197.47 in 15 month Certificates of Depositwith interest on the average of 4%. The interest

rate on these CDs, after 6 months, can be renego-tiated up if the bank interest rate on CDs in-creases.

$147,497.30 was put into 7 month CDs as therewas discussion at the spring board meetings re-garding repairs needed at the pooi after the Bechtreport was received but there was not sufficienttime to do the repairs before the pool opened forthe summer.

The Gypsy Moth Fund is on a 15 month, renegoti-able CD with a balance of $29,747.96.

The Benevolent Fund is in a Premium Money Fund(savings account) with a balance of $5,487.12.

The other Premium Money Fund, with a balance of$43,551.24 is the overflow from the checking ac-count which can be moved back into the checking

account when needed.

The checking account balance is: $22,663.72 in-cluding outstanding checks.

BALANCES ON OUTSTANDING CONTRACTS

Lighthouse Pools:

Contract total amount $ 53,360.00

Payment 6/26/08 - 25,440.00

Payment 8/22/08 - 25,920.00

Balance due $

Medina Landscaping:

Contract Amount $ 13,000.00

Payments

Balance Due $ 5

Jeri Witt, Interim Treasurer

Report from the Ad Hoc Tennis Committee

A new first-class fiberglass tennis rebound back-board was installed at the tennis courts by DonKeister, Rob Phillips and Jim Harkins. The boardis ready for play and we hope it will get a lot of useas a practice aid for the community tennis players,

including beginners.The board is of all weather fiber glass constructionand should last many, many years. It is 12 feetwide and 8 feet high. It was installed on the fence

adjacent to the baseball field at the back of courtNo. 2. That location was selected to allow com-plete use of the other three courts at the sametime as anyone may be using the backboard.Also, it was installed on the side that is adjacent to

the ball field as opposed to the side adjacent toBriardale Lane so as to avoid any errant tennisballs causing an annoyance to those living onBriardale across the street from the tennis courts.

Jim Harkins


10/32

10 Nov-Dec 2008

September 11, 2008

Committee Members Present: Michael Boddie,Brian Dennis, Thomas Jaehnigen, Jack Keating,Ron Lenart, Diana Sowle and Marcia SeguraCommittee Members Absent: David FrielCommunity Members Present: Frances Fliss, MaryHughes, and Mohamadou ThiamThe meeting was called to order at 7:05 pm. Atten-dance was taken and the August, 2008 meetingminutes were amended and approved unani-mously.Old Business:12815 Fernwood Turn Community Standardsnotified. The wrecked car is gone.12203 Brittany Court Repairs to house and yard.Statement of fines sent. Hold to next month.

12101 Mt. Pleasant Drive Dead arborvitae; noresponse to letter. Hold to next month.8785 Oxwell Lane No response to letter regard-ing damaged vehicle in driveway. Hold to nextmonth.9200 Pleasant Court No response to letter re-garding debris on front porch. Hold to next month.9203 Twin Hill Homeowner and neighbor at-tended the meeting and presented photos andcompleted paperwork. The placement and theheight of the fence was allowed because the preex-isting, neighboring fences have boxed his propertyand created a unique security issue. R. Lenart

made a motion to fine the owner $100 for failure toseek prior approval. B. Dennis seconded. Themotion failed with T. Jaehnigan, M. Boddie, J.Keating and M. Segura voting against. M. Boddiemade a motion to impose a $300 fine for no priorapproval. B. Dennis seconded and the motionpassed with R. Lenart opposed. The homeowner

was advised of his right to appeal the committeesdecision to the board.12201 Cedarbrook Lane - violation being correctedand driveway being paved.12704 Silverbirch Lane - The deadline for comple-tion of the work has passed. M. Boddie made amotion to impose a fine of $500 per month as of thedate of notification. T. Jaehnigan seconded andthe motion passed unanimously. A letter will besent.New Business:The committee discussed asking the new board tosend new homeowners some notification that theyshould possess and read the governing docu-ments.12205 Brittany D. Sowle reported the house isvacant and for sale and very overgrown. She will

follow up with real estate agent.12218 Shadetree New shutters and windows ap-proved.12501 Silverbirch Section IV, Bylaws, Article X,Section 1, subsection h. Limitation states that adecision by the Board is final and if further action isinitiated, it will be through legal proceedings in acourt of law. J. Keating made a motion to ask theboard of trustees if the ACCC violated the govern-ing documents when they reversed their decision inthe matter, and if so, what action should be taken.The motion was seconded and passed unani-mously. A letter will be sent to the homeowner.

There being no further business the meeting wasadjourned at 8:38 pm. The next meeting of theACCC will be Thursday, October 2, 2008 at 7:00PM at Deerfield Community Cente

+",-.MARYLAND LAWREQUIRESTHAT SELLERS PROVIDEA RESALE PACKAGETONEWOWNERS.

The Resale Package contains a copy of the

Associations governing documents/bylaws, themost current financial statement, an MCAmembership affidavit form, a copy of the mostrecent newsletter, notice of any lawsuits pendingagainst MCA and a cover letter from the MCAPresident about Montpelier.It is the responsibility of the seller to obtain thisResale Package, either directly or through a realestate agent. Failure to do so can void sale of

the home.

Resale Packages can be obtained by sending arequest and check for $25.00 to:

MCAP.O. Box 2503

Laurel, MD 20709-2503.

You may also contact Jeri Witt (301 498-2043 [email protected]) for more information.


11/32

11 Nov-Dec 2008

September 9, 2008

COMMITTEE MEMBERS PRESENT: Michael Bod-die, Toni Byrd, Susan Habig, Helen Hass, DawnPuma, Marybeth Snead and Jeri Witt

COMMITTEE MEMBERS ABSENT WITH CAUSE:Gloria Hynes and Fran Shellenburg

The meeting was called to order at approximately7:40. Nominations were made for the position ofChairperson. Dawn Puma nominated Jeri Witt andit was seconded by Susan Habig. Jeri Witt waselected by unanimous vote.We are fortunate to have 2 past Board members, 2members of the original Governing DocumentsCommittee and 2 past ACCC members on thiscommittee plus 3 relatively new homeowners so we

should be able to get the prospective of all commu-nity members when formulating changes to the cur-rent Bylaws.A question was raised about Board approval for thecommittee. Ms. Witt explained she had sent anemail to the Board asking for permission to startthis committee. Two Members of the ExecutiveCommittee and 5 Board members emailed backtheir approval. There was not a quorum for theSeptember Board meeting so official recognition

will be sought at the October Board meeting.Since Board approval did not come in time for the

September newsletter it was decided that a noticewould be put in the next newsletter asking for morevolunteers.It was decided that a notice would be sent to the

entire community asking their opinion as to whatBylaws should be changed and why via the No-vember newsletter. After further discussion thisdecision was enlarged to questions including theCovenants and general community concerns. Weare hoping to take the information gathered fromthe newsletter and have it compiled into surveyform by the end of January.It was decided that we would break up the presen-

tation of the proposed Bylaws into 2, possibly 3special meetings instead of trying to present it tothe community all at once. It was also decided thatthe committee would work as a group and notbreak up into sections as was suggested. Mary-beth Snead offered to computerize the current by-laws to make them easier to work with.The next meeting is scheduled for Monday, Octo-ber 20, 2008 - location to be announced at a laterdate.

There was a recent problem with trespassers in avacant home in Montpelier. The police have adifficult time evicting trespassers if the owner ofthe property cannot be located or contacted. It issuggested that any property owner file the follow-ing Agent of the Property letter with the localpolice department if the property is going to bevacant for any period of time.

AGENT OF THE PROPERTY

This letter is to authorize all police officers of thePrince Georges Police Department to act asagents of the property at [address]

, Prince GeorgesCounty Maryland. Your officers are authorized toenforce trespassing violations for the propertyowned by [owners name] . The

point of contact for your officers is [name ofcontact person and phone number] .There have also been some break-ins of homesin the vicinity of the WSSC property near RoyalRidge Lane. They have all occurred in the day-time hours when no one was at home. Jewelryand electronics have been stolen. Please keep

an eye out for any unusual activities. If you no-tice a strange vehicle, jot down the car make,model and tag number if possible. Give the infor-mation to me to compare with legitimate home-owners or visitors in the area and I will pass any-thing on to the police. Of course, if you witnessanything strange, call the police to report it.

Richard Dengler, Security Chairperson


12/32

12 Nov-Dec 2008

!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!

""##!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!

$%&%'%(#)'*!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!

*#'*+

,,-./0

1*234/0

$'++1*%+*

%"5*'%

1%'+'%#

*+'%'++

'%%

'*'+'#&61%"#)

6%'%(1%+#

*5+'%#

'%+'%(

1'+7

'*

88'

!"#$"

%&'()*(+,-..*).'/01#

%2&'()3.-,3-4*/1

%$.(..)',*4-*

/

5678

98#


13/32

13 Nov-Dec 2008

MONTPELIER COMMUNITY ASSOCIATION, INC.

PROPOSED BUDGET 2008-2009

INCOME

Assessments 177,225.00

Guest Passes 2,500.00

Extended Family Passes 1,000.00

Resale Packages 300.00Advertising 7,000.00

Total income projected $188,025.00

Expenses

Insurance 7,000.00

Reserve Funding 17,722.50

Legal 2,000.00

Accountant 2,000.00

Federal Taxes 2,000.00

State Taxes 500.00

Contract Services

Admin.Assistant 15,000.00

Pool Gate Keeping 8,500.00Common Grounds Gate Keeping 2,400.00

News Delivery 1,200.00

Common Grounds Cleanup 800.00

Social Committee 2,000.00

Annual Meeting 400.00

Newsletter Printing 7,000.00

Newsletter Supplies 500.00

Pool Contract 60,000.00

Pool Maint/Repairs

Plumbing 5,000.00

Electrical 6,000.00

Misc. Repairs 4,902.50Pool Filters 4,000.00

Pool Inspection 400.00

Pool Furniture 5,000.00

Common Grounds Maint. 500.00

Playground Maint. 500.00

Tennis Court Maint. 500.00

Landscaping Contract 13,000.00

Clerical Expenses

P.O. Box 300.00

Newsletter Supplies 500.00

Postage/Copies 1,800.00

Website 300.00Utilities

Electricity 7,500.00

Water 5,000.00

Gas 400.00

Trash Pickup 2,500.00

Telephone 400.00

Misc.Expenses 500.00

Total expenses projected 188,025.00


14/32

14 Nov-Dec 2008

Queens Chapel United MethodistChurch

Rev. B Kevin Smalls, Pastor

This program will be held atMartin Luther King, Jr. Middle

School4545 Ammendale Road

Beltsville, MD

!"#$%&"""'(&!"#$"#$%&%'#$(#)$*'$+'#,$##-)#!&"#%'"*+,+-

./0/1##'-,.,-,"&/!'"0#'"1'#-"&'+."#$"#$%"23%2)45/,6(7897:

!"##$

St. Joseph's Catholic ChurchMontgomery Road, Beltsville

The bazaar is from 10:00 a.m. to 6:00p.m. and the Italian Dinner will be

held from 5:30 to 7:30 p.m.

Phelps Senior Center Weekly Events701 Montgomery St., 301-776-6168, [email protected].

Seniors in Motion: Walk inside Laurel Mall, Tues-day and Thursday, 8-10 a.m., upper level near foodcourt.

Food and Friendship program: Lunch Mondaythrough Friday, register with office, order one weekin advance, donation of $2.25 per day.

Connect-A-Ride: Senior discount tickets for bus

service, purchased at office, $6.75, 1-800-270-9553, www.corridortransit.com.

Social Club: Share the newspaper, a book or talkabout what's in the news, Monday through Friday,Main Room, 9 a.m. to 2 p.m., with break for lunch.

Crochet Club: Mondays, noon in room 2, bringyour own supplies, beginners and experts wel-come.

Bingo Bunch: Every Tuesday, 1-3 p.m., call 301-

776-0661.

Line dancing: Fridays, 9:30-10:30 a.m.

Dorethea Gonzales of Capital Hospice: healthawareness forum, first and third Tuesday of eachmonth, 11:15 a.m.

Blood pressure screening: Laurel Regional Hos-pital volunteers, second Tuesday of each month,

10 a.m., room 2.Diabetes dialogue: Third Wednesday of eachmonth, 10 a.m. room 2, sponsored by PrinceGeorge's County Health Department.

Monday Movies: Third Monday of month, room 1,10 a.m., with popcorn and lemonade. 301-776-6168 for movie titles and reservations.


15/32

15 Nov-Dec 2008

FraminghamJamestownGramercy Eton

!"#$!"%Describe the alteration in detail. Information about dimension, materials and design must be included with this form or theproject will not be considered by the ACC. Include any statement of special circumstances that may require deviation from

established and published guidelines. Any changes to the exterior of your home, including paint color, siding and win-dows, will require the approval of the neighbors on each side and in back of your home. Siding must blend harmoniouslywith the neighborhood. The neighbors residing across the street must also be contacted if the project, when completed, canbe seen from their property. Major landscaping projects such as retaining walls, etc. must also be approved. Plans fomajor alterations must be submitted to the ACCC two weeks before the meeting. Applications for approval of PODS,dumpsters, or similar structures should check the Other box and must include the maximum time that the structure willbe on the lot.

Attach the following:

Note (1) &'!()Note (2) '!)I understand that these items are needed for the committee to make an informed decision about the requested

alteration. When completed we agree to allow the ACCC to inspect this project.

Signature of requester

!

Name (Print) Address Concur/Non-concur Signature




'(!*+('!!)$*(%!,

!+)!!+%'%)%%,**)$(!*(&&'!!''!()!,' &! )!,+''!#&&*!)$+(!&&*'***)&&&&%"))-./012%3%/1415)

Note (1) "6!7&'(!!)

Project No:

Date Received:

Letter Sent:

Revised 1207


16/32

16 Nov-Dec 2008

Installing a satellite dish to your home?Replacing your fence?

Widening your driveway?

STOP and SUBMIT an ACCC Approval

Request Form first.

Covenants are enforced and fines are leviedand collected. If you are planning any work to theexterior of your home, first fill out the ACCC Ap-proval Request Form located in every MontpelierT o d a y n e w s l e t t e r a n d o n - l i n e a twww.montpelieronline.org. Submit the form to:

MCAATTN: Architectural Control & Compliance

Committee (ACCC)P.O. Box 2503

Laurel, MD 20709The ACCC meets on the first Thursday of everymonth at Deerfield Community Center.

CONSTRUCTION, ADDITIONS ORALTERATIONS

REQUIRE PRIOR APPROVAL

No new construction, addition, or alteration of a

Montpelier home shall be made without prior ap-proval (see approval form on following page)from the Architectural Control & Compliance Com-mittee. This includes satellite dish installation.All exterior colors and materials shall blendharmoniously with the neighboring dwellings.Proceeding without prior approval shall constitute acovenant violation subject to enforcement, includ-ing fines.

BOAT, CAMPER, RV, TRAILER

POLICYBoats, campers, RVs, and trailers must be in stor-age from November 1 through April 30. They maynot be stored or parked on your property.

UNLICENSED CARS

Article IV, section 5 of the covenants states no ve-hicle can be stored on any lot except inside thegarage. All cars, covered or uncovered, must havea valid license tag and sticker. Residents may berequired to provide proof of licensing if the licensetag is not clearly visible on the vehicle. In additionto the covenant above, Prince Georges CountyCode states it is unlawful to have more than onemotor vehicle ... dismantled, inoperable or unli-censed on your premises. The one vehicle that isallowed must be inside a closed garage.

USE OF PODS, DUMPSTERS,ETC.

Approval must be obtained from the ACCC before

placing a PODS, dumpster, or similar structure onany lot. The maximum time that the structure canbe on the lot must also be approved by the ACCC.Failure to obtain such prior approval will result in afine of up to $1,000. Failure to remove the struc-ture within the agreed time limit will result in a fineof up to $500 per month until the structure is re-moved or approval for an extension is obtained.

NOTICE OF ENFORCEMENTNovember 1

Campers, Recreational Vehicles, Utility Trailers, etc. follow the same parking re-strictions as boats. From November 1 through April 30 they may not be parked

or stored on your property.

On November 1 all Boats, Campers, RVs, Utility Trailers mustbe in storage.


17/32

17 Nov-Dec 2008

2#34#$ 5 1 " 366 ! 98;-


18/32

18 Nov-Dec 2008

'' # 1" '


19/32

19 Nov-Dec 2008

)#3,'",

%'


20/32

20 Nov-Dec 2008

Saturday, November 15, 20088:00 am - 1:00 pm

Buck Lodge Middle School2611 Buck Lodge Road

Adelphi, MD 20783

301 431-6290

" # " *"

"' # I (:# )'&*5=B+*'$#%

#=#34#$59@"3C8;;&''-#& - %

,,''

#=#34#$@"3C6


21/32

21 Nov-Dec 2008

Columbus

Dayobserved

SUN MON TUE WED THU FRI SAT

1

2 3 4 VOTE! 5 6 7 8

9 10 11 12 13 14 15

16 17 18 19 20 21 22

23 24 25 26 27 28 29

30

ACCC MTG7:00 pm

Deerfield Comm. Ctr

November 2008

BD MTG 6:45 pmDeerfield Comm. Ctr

SUN MON TUE WED THU FRI SAT

1 2 3 4 5 6

7 8 9 10 11 12 13

14 15 16 17 18 19 20

21 22 23 24 25 26 27

28 29 30 31

December 2008

PGCPS Closed

BD MTG6:45 pm

Deerfield Comm. Ctr

ACCC MTG7:00 pm

Deerfield Comm. Ctr

PGCPS Closed

Daylight SavingsEnds at 2 AM

Nov. 2

VETERANSDAY

PGCPS Closed

PGCPS Closed

GDC MTG 7 pmDeerfield Comm. Ctr

PGCPS Closed

GDC MTG7 pm

Deer-NewsletterDeadline

DeerfieldCraft Fai

11-4r

NUTCRACKERFANTASY

Puppet ShowDeerfield Comm. Ctr


22/32

22 Nov-Dec 2008

Montpelier Cultural Arts Center9652 Muirkirk Rd, Laurel, MD 20708301-953-1993; TTY 301-490-2329Gallery Hours: 10 am-5 pm, seven days a week

Visit our Reproduction KitchenThe Reproduction Kitchen offers visi-tors a chance to see the work that wentinto the Snowden's famous hospitality.Learn about the skilled workers - en-slaved, indentured and free - who en-abled plantations like Montpelier toprosper, from those who built thekitchen to those who cooked the widearray of tempting dishes enjoyed atearly Maryland's finest tables.Exhibit through Sunday, November 30Anniversary Photo ContestCome enjoy the many facets of theMontpelier grounds in this celebratory

exhibit.

Saturday, December 6, 10-12 noon Hands-On History Day for KidsPlease call for specifics. Reservations

recommended. $7 per childThursday,

December 11

through

Saturday,

December 13,

6-9 pm

Holiday Candlelight Tours

Warm up your winter evenings withfestive music, lovely candlelight andfragrant holiday greens. Local gardenclubs decorate the mansion's rooms intraditional 18th century style. Area

performers entertain nightly. Lightrefreshments served. Ages 6-17. Fee:$3 adults, $1 children

#)*)#)B#6+*##)":+,B"

16(=::=:

*)%%+%A)*+')(#)

4"#&'#

"#

1G8:

Route 197 and Muirkirk Road

Wednesday, November 19, 7:30 pm

Fall History Lecture Series -

Graveyards in MarylandJames Gibbs discusses the time worntombstones found throughout Mary-land, and how grave markers can pro-

vide a valuable lesson in communityand family history. No reservationrequired.All ages welcome. Free

The Craft of Politics with artists

Xiang Yang, Jennifer Drinkwater,

Jennifer Marsh, and Hillary Doyle0$#3=6'1377','

0.#,#$#&&Patuxent Art League Juried

Exhibition%:J6('2&,%78='4'#"(:)#''&&&&'"'K'KK#4(

Karen Mesinger Miller3(6'137

7'%&"'

Resident Artists Exhibition

%J6('%78='E#'###2!4'-

Symmes Gardner3=J%8:'1377J'@>

!"#$

%""&'"()*+,[email protected]


23/32

23 Nov-Dec 2008

Helping Hands are younger residents of Montpelier willing to work forother residents at hourly or fixed rates arranged between you and the

helper. There is no charge for a Helping Hands listing.

http://kwagnerhome.com/blog

Board meeting and Committee minutesare at least two months old by the timethey are printed in the newsletter. The

official MCA website can only publish min-utes after they have been approved whichmeans that they are at least a month old

when posted.In order to disseminate information

quickly, individuals who attend boardmeetings regularly will publish a blog withinformation from the most current Board

and Committee meetings.

http://kwagnerhome.com/blog

REMOVED FROM ONLINE VERSION


24/32

24 Nov-Dec 2008

-./0")"#+1"&2

3"455+5"#64

)"--"

--7))",

+))./.-".

89859&0)85:;;5:


25/32


26/32

26 Nov-Dec 2008

9016 HANCE PLACE

LAUREL MD 20708

We Offer a Full Line of Services to Meet Every Need

LOWER RATESGREAT QUALITY WORK

Licensed, Bonded & Insured

MHIC #92381

240-464-0514 301 362-0723

Landscape Hardscape

Landscape Design & Build

Lawn Care & Maintenance

Leaf Removal

Tree Removal

Pavers, Concrete & Flagstone Patio,

Walkways, Driveways, Retaining Walls

Steps and more are our Specialty


27/32

27 Nov-Dec 2008


28/32

28 Nov-Dec 2008


29/32

29 Nov-Dec 2008


30/32

30 Nov-Dec 2008


31/32

31 Nov-Dec 2008


32/32