Minutes Ordinary Meeting of Council · TOWONG SHIRE COUNCIL ORDINARY MEETING 6 SEPTEMBER 2016 4 P:\Council Minutes\2016\09 September\6 September 2016 - Tallangatta.doc The Mayor declared

$Page 1: Minutes Ordinary Meeting of Council · TOWONG SHIRE COUNCIL ORDINARY MEETING 6 SEPTEMBER 2016 4 P:\Council Minutes\2016\09 September\6 September 2016 - Tallangatta.doc The Mayor declared$
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Minutes

Ordinary Meeting of Council Tallangatta Council Office

Tuesday 6 September 2016

This information is available in alternative formats on request

TOWONG SHIRE COUNCIL

ORDINARY MEETING 6 SEPTEMBER 2016

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P:\Council Minutes\2016\09 September\6 September 2016 - Tallangatta.doc

MINUTES OF THE ORDINARY MEETING OF COUNCIL HELD AT TOWONG SHIRE

COUNCIL, TALLANGATTA OFFICE ON TUESDAY 6 SEPTEMBER 2016 COMMENCING

AT 10.00 AM.

TABLE OF CONTENTS

1 Opening Prayer ............................................................................................................................... 4

2 Councillor and Officer presence at the meeting................................................................. 4

3 Apologies and granting of leave of absence ....................................................................... 4

4 Declaration of pecuniary interest and/or conflict .............................................................. 4

5 Confirmation of minutes ............................................................................................................. 5

6 Petitions, joint letters and declarations .................................................................................. 5

7 Assembly of Councillors .............................................................................................................. 5

8 Open Forum ..................................................................................................................................... 6

9 Organisational improvement ..................................................................................................... 7

9.1 Finance Report as at 31 July 2016 (DCCS) ..................................................................... 7

9.2 Occupational Health and Safety Report (06/04/0212-DCCS) .............................. 17

9.3 Tallangatta- Notable Towns Declaration (07/05/0007-CEO) ................................ 21

9.4 Action Sheet Reports (06/05/0010-EA) ........................................................................ 26

9.5 Performance Reporting Graphs (DCCS) ....................................................................... 26

10 Community wellbeing ................................................................................................................ 27

10.1 Community Services Report (04/07/0055- DCCS) ................................................ 27

10.2 Children’s Services Review – Final report (04/03/0027- DCCS) ....................... 34

11 Asset management ...................................................................................................................... 38

11.1 Asset Management Report (01/07/0004-DTS) ...................................................... 38

11.2 Naming and Registration of Unnamed Roads (07/05/0007-DTS) .................. 42

12 Land-use planning ....................................................................................................................... 44

12.1 Planning Permit Amendment 2015/050 (147100, 2015/050.1-MP) ............... 44

12.2 Planning Application 2016/040 (319974-MP) ........................................................ 71

13 Environmental sustainability .................................................................................................... 80

13.1 Environmental Sustainability Report (DTS) ............................................................. 80

13.2 Landfill and Waste Transfer Stations (WTS) Opening Hours (DTS) ................ 83

Economic and tourism development ............................................................................................. 88

13.3 Economic Development Report .................................................................................. 88

14 Councillor reports ........................................................................................................................ 91

14.1 Murray Arts 04/01/0003 (Cr Fraser) ........................................................................... 91

14.2 Lake Hume Coordinators Committee 03/00186 (Cr Fraser) ............................. 91

14.3 MAV Technology Conference 07/01/0006 (Cr Scales) ........................................ 91

14.4 Mitta Valley Landcare 04/11/0026 (Cr Scales) ....................................................... 91

15 Urgent business ............................................................................................................................ 91

16 Notice of Rescission 1/2016 ..................................................................................................... 92

17 Committee minutes ..................................................................................................................... 93

17.1 Municipal Emergency Management Plan (02/02/0001-Cr Wortmann) ........ 93



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18 Occupational health and safety .............................................................................................. 93

18.1 OHS Committee (06/04/0212-DCCS) ........................................................................ 93

19 Council policies (10/01/0007-CEO) ....................................................................................... 94

19.1 Climate Change Policy (10/01/0007-DCCS)............................................................ 94

20 Sealing of documents ................................................................................................................. 98

21 Confidential .................................................................................................................................... 98

21.1 Tourism North East (07/05/0007 -CEO) ................................................................ 100



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The Mayor declared the meeting open at 10.00 am

1 Opening Prayer

“Almighty God, we ask that you be present at this meeting to assist us in our service

to the Community through Local Government.

We pray that our decisions will be wise and taken with goodwill and clear conscience.

Amen.”

2 Councillor and Officer presence at the meeting

Present: Crs Wortmann, Scales, Gadd and Fraser

In Attendance: Title:

J Phelps Chief Executive Officer

J Shannon Director Community and Corporate Services

J Heritage Director Technical Services

K Johnson Manager Executive Services

S Hollis Manager Planning

3 Apologies and granting of leave of absence

Cr P Joyce

CR FRASER

CR SCALES

THAT THE APOLOGY BE NOTED.

CARRIED

4 Declaration of pecuniary interest and/or conflict

For the purpose of this section, Councillors must disclose the nature of the conflict of

interest in accordance with s79(2) of the Local Government Act.

Cr Scales declared an indirect financial interest at item 9.4 Dartmouth Englobo Land

Lease, as he is the Director of Dartmouth Pub and has land bordering the area and

there could be the perception of potential financial gain due to the lease.



5


5 Confirmation of minutes

Ordinary Meeting of 2 August 2016

CR SCALES

CR GADD

THAT THE MINUTES OF THE ORDINARY MEETING HELD ON 2 AUGUST 2016 AS

CIRCULATED BE CONFIRMED.

CARRIED

6 Petitions, joint letters and declarations

Nil.

7 Assembly of Councillors

A written record of the Assemblies of Councillors from 2 to 31 August 2016 is

included at Appendix 1.

CR GADD

CR SCALES

THAT THE INFORMATION BE NOTED.

CARRIED



6


J Phelps left the Council Chamber at 10.02am

J Phelps returned to the Council Chamber at 10.03am

8 Open Forum

NAME TOPIC

Angus McLean Corryong Saleyards – Financial Performance

Stock Grid Policy - Title Searches and confidentiality of

property information

Beverley Stewart Parking -Towong Street East, Tallangatta

Tallangatta Community notice board – Prominent location

requested

Peter O’Dwyer -

EDM

Item 12.1 – Planning Permit Amendment 2015/050

Valmai Newman Tallangatta Community notice board – Location

Tallangatta roundabout – Design and feedback options for

residents



7


9 Organisational improvement

9.1 Finance Report as at 31 July 2016 (DCCS)

Disclosure of Interests (S.80C):

This report was prepared by Mr Blair Phillips, Manager Finance.

At the time of preparation of the report the officer did not have a direct or indirect

interest in any matter to which the report or advice relates.

OPERATING RESULT

Jul-16 Jul-16 YTD YTD YTD YTD 2016/17

Full Year

2016/17

Full Year

(Actual) (Budget) (Actual) (Budget) (Variance) (Variance) (Budget) (Achieved)

$’000 $’000 $’000 $’000 $’000 % $'000 %

Income 1 74 121 74 121 (47) (39%) 16,975 0%

Expenditure 2 584 720 584 720 136 19% 14,002 4%

Surplus/ (Deficit) (510) (599) (510) (599) 89 (15%) 2,972 -17%

Note

Table 1: Operating Result

Note 1:

Council’s YTD income at 31 July 2016 is $74,000 against a budget of $121,000.

The major item contributing to the $47,000 variance is the Victorian State Emergency

Services funding has not yet been received from the State Government.

-

2,000,000

4,000,000

6,000,000

8,000,000

10,000,000

12,000,000

14,000,000

16,000,000

18,000,000

-

1,000

2,000

3,000

4,000

5,000

6,000

7,000

8,000

Jul-16 Aug-16 Sep-16 Oct-16 Nov-16 Dec-16 Jan-17 Feb-17 Mar-17 Apr-17 May-17 Jun-17

$'0

00

Income

Income - Budget Income - Actual YTD Income - Budget YTD Income - Actual



8


Note 2:

Council’s expenditure at 31 July 2016 is $584,000 against a budget of $720,000.

The major items contributing to the $136,000 variance include:

Expenditure that will be incurred later than expected:

- $56,000 staff costs – positions not yet filled

- $40,000 insurance

- $32,000 grading of roads

-

3,000,000

6,000,000

9,000,000

12,000,000

15,000,000

-

1,000

2,000

3,000

4,000

5,000

Jul-16 Aug-16 Sep-16 Oct-16 Nov-16 Dec-16 Jan-17 Feb-17 Mar-17 Apr-17 May-17 Jun-17

$'0

00

Expenditure

Expenditure - Budget Expenditure - Actual YTD Expenditure - Budget YTD Expenditure - Actual



9


Grant Income

Note Jul-16 YTD YTD YTD YTD 2015/16

Full

Year

2015/16

Full

Year

(Actual) (Actual) (Budget) (Variance) (Variance) (Budget) (Achieved)

$’000 $’000 $’000 $’000 % $’000 %

Recurrent 1 30 30 60 (30) (50%) 6,488 0%

Non Recurrent - - - - 0% 1,146 0%

Total 30 30 60 (30) (50%) 7,634 0% Table 2: Grant Income

Note 1:

Council’s YTD recurrent grant income at 31 July 2016 is $30,000 against a budget of

$60,000. The major item contributing to the $30,000 variance is the funding for the

Victorian State Emergency Services has not yet been received.

Grants received Year-to-Date (YTD) is in the following table:

$’000

Recurring

Municipal Emergency Resourcing Program 30

Total Recurring Grants 30 Table 3: Grant Income received



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Unexpended Grants and Restricted Funds

Where Council has received grants that are required to be expended in a specified

manner, but the funds have not yet been expended, the grant is recognised as an

unexpended grant or restricted funds. This identifies cash holdings that are required

to be spent on a specified purpose and are not available for other Council priorities.

The following table provides a listing of current unexpended grants and restricted

funds:

$'000

Unexpended Grants

Roads to Recovery (R2R) 952

Corryong Swimming Pool Upgrade Grant 242

Country Roads and Bridges 127

Community Access 110

Maternal and Child Health Enhancement 100

Corryong Tennis Courts Grant 77

Flood Recovery Officer 42

Tallangatta Neighbourhood House 38

The Narrows Project 37

Local Gov Business Collaboration 32

Bushfire Management Overlay 13

Kinder Enrolment 12

Freeza Funding 12

Towong Shire Connections Project 12

Children Services Review 10

Improving Liveability of Older People 10

Weed Project 8

Health Promotions (Walk to School) 4

Fire Access Track Maintenance 1

Total Unexpended Grants 1,839

Table 4: Unexpended Grants and Restricted Funds



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CASH POSITION

Cash on Hand

The cash position moved during the month as detailed below: Current Month Prior Month

Jul-16 Jun-16

$ $ $ %

Unexpended Grants 1,839,688 1,844,522 (4,834) -0.3%

Other Provisions and Reserves 425,706 425,706 - 0.0%

Restricted Funds 2,265,394 2,270,228 (4,834) -0.2%

Provision for Employee Entitlements 1,076,125 1,098,556 (22,431) -2.0%

Other Unrestricted Funds 6,367,715 7,458,913 (1,091,198) -14.6%

Total Unrestricted Funds 7,443,840 8,557,469 (1,113,629) -13.0%

Section 86 Committee Funds 136,246 136,246 - 0.0%

Total Investments 9,845,480 10,963,943 (1,118,463) -10.2%

Bank and Cash on Hand 285,774 8,925 276,849 3102.0%

Total Cash 10,131,254 10,972,868 (841,613) -7.7%

Average Interest Rate 2.92% 2.85%

Variance

$0

$2,000,000

$4,000,000

$6,000,000

$8,000,000

$10,000,000

$12,000,000

$14,000,000

$16,000,000

Restricted Funds Unrestricted Funds

Section 86 Committee Funds Bank and Cash on Hand

Prior Year - 2016 Cash Budget 2016/17



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Investments

Investments were made up of the following at the month end:

Date Product Institution Principal Yield Term Rating Maturity

18/05/2016 Term Deposit AMP 1,500,000 3.00% 183 Days A1 17/11/2016

18/07/2016 Term Deposit NAB 1,000,000 2.88% 179 Days A1+ 13/01/2017

16/03/2016 Term Deposit NAB 2,000,000 3.05% 182 Days A1+ 14/09/2016

26/04/2016 Term Deposit Bank of Queensland 1,500,000 3.16% 183 Days A2 26/10/2016

18/05/2016 Term Deposit Bank of Queensland 1,000,000 3.00% 184 Days A2 18/11/2016

1/03/2016 Term Deposit ME Bank 1,000,000 2.95% 183 Days A2 31/08/2016

11/07/2016 Term Deposit WAW 852,186 2.60% 180 Days 11/01/2017

N/A Online Saver Westpac 857,048 2.05% On Call AA- N/A

N/A S86 Committees Various 136,246 4.68% N/A N/A

9,845,480Total Investments Table 5: Investments at month end

RECEIVABLES

Rates, Municipal Charge, Waste Management Charge and Waste Collection

Charge

The breakdown of rates received for the current month and year-to-date is shown in

the following table and graph: Rates, charges and FSPL Debtors

Amount Received % Collected Received Collected Balance

Jul-16 Jul-16 YTD YTD Outstanding

$ $ % $ $ $

Levied 2016/17 - 17,185 0.0% 17,185 0.0% (17,185)

Arrears prior to 2016/17 524,863 80,709 15.4% 80,709 15.4% 444,154

Total Charges 97,894 97,894 426,968

$0

$100,000

$200,000

$300,000

$400,000

$500,000

$600,000

Debtor Balance (Current) Debtor Balance (Arrears)

Note – rates are due to be struck in August 2016. Quarterly instalments are due at the end of September,

November, February and May.



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Debt Collection

There were 436 rates debtors with an outstanding balance of greater than $200 that

were sent a first reminder letter.

Rates debtors that did not respond to the first reminder letter and had a balance

greater than $1,000 were forwarded a second reminder letter. This letter advised that

the next step in the debt collection process is to be listed with Council’s external

credit collection agency if no contact is made. There were 120 ratepayers that were

issued this letter.

Sundry Debtors

The Sundry Debtors outstanding at month end and the movement from the prior

month is shown below: Sundry Debtors Future Due Date Current 30 Days 60 Days 90+ Days Total

$ $ $ $ $ $

July 2016 27,664 42,883 31,513 947 53,741 156,749

June 2016 27,664 79,292 5,720 1,338 60,691 174,706

Movement - (36,409) 25,793 (391) (6,950) (17,957)

$0

$20,000

$40,000

$60,000

$80,000

$100,000

$120,000

Future Due Date 30+ Days 60+ Days 90+ Days

$0

$20,000

$40,000

$60,000

$80,000

$100,000

$120,000

$140,000

$160,000

$180,000

$200,000

Future Due Date Current 30+ Days 60+ Days 90+ Days



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Significant debtors (>$1,000) with ageing of greater than 90 days are as follows:

Debtor Amount Description RO Notes

Debtor 8411 $1,580 Contribution JS Payment has been

requested.

Debtor 15570 $40,548 FSPL Admin

support BP

Payment is expected in

August.

Debtor 17007 $1,540 Cost recovery for

slashing BP

Contact has been made

with the debtor and is

expected to be

recovered.

Debtor 18925 $3,250 Community

contribution BP

Council considered a

proposal at the May

2016 Council meeting.

A letter has been issued

to the debtor.

Debtor 19755 $1,548 50% Cost Recovery

for weed control BP



expected to be

recovered.

Debtor 20210 $1,100 Fees BP



expected to be

recovered. Table 6: Significant debtors > 90 days

LOCAL ROADS

Local Roads and Bridges Capital Works

The following tables report on progress of Local Roads and Bridges Capital and

Maintenance programs. YTD Actual Annual Budget

$ $

402 Survey and Design - - - -

410 Road Construction 9,073 10,000 927 1,030,523

416 Sealing 1 10,383 - (10,383) -

417 Resealing - - - 1,025,000

420 Drainage Construction - - - 130,000

421 Digouts - - - 671,479

422 Resheeting 12,108 15,000 2,892 230,000

432 Footpaths 78 - (78) 320,000

433 Kerb and Channel 22,228 25,000 2,772 840,737

442 Guardrails - - - 30,000

450 Bridge Construction - - - 20,000

Total 53,870 50,000 (3,870) 4,297,739

YTD BudgetLocal Roads and Bridges Infrastructure Note Variance

$

Table 7: Local Roads & Bridges – Capital Works (YTD)



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Note 1:

A late invoice was received for works completed in 2015/16. This was funded as part

of the Roads to Recovery program.

Local Roads and Bridges Maintenance

YTD Actual YTD Budget Annual Budget

$ $ $

302 Survey and Design 2,400 3,083 683 72,000

304 Pavement Maintenance 7,393 - (7,393) 148,000

306 Grading 1 6,842 38,333 31,491 452,000

308 Shoulder Maintenance 917 8,333 7,416 98,000

310 Drainage Maintenance 5,840 14,167 8,327 167,000

312 Call Outs 2,357 1,667 (690) 20,000

324 General Roadside Maintenance 9,039 6,250 (2,789) 73,000

326 Mowing - - - 995

328 Tree Maintenance 6,905 8,250 1,345 99,000

330 Footpath Maintenance 434 - (434) 8,000

334 Roadside Treatments - - - 15,000

336 Signs Maintenance 1,104 1,000 (104) 32,000

338 Linemarking - - - 10,000

340 Guideposts 680 583 (97) 7,000

342 Guardrail - - - 5,000

346 Bridge Maintenance 619 2,697 2,078 32,366

Total 44,530 84,363 39,833 1,239,361

Note Variance

$

Table 8: Local Roads & Bridges - Maintenance (YTD)

Note 1:

The grading budget has been phased evenly throughout the year. The majority of

works are completed in drier conditions (timing variance).

OTHER FINANCIAL MATTERS

Defined Benefit Superannuation

Council has obligations under a defined benefit superannuation scheme that may

result in the need to make additional contributions to the scheme to ensure that the

liabilities of the fund are covered by the assets of the fund.

In summary, the Vested Benefits Index (VBI) is the measure required to be used to

determine whether there is an unfunded liability.

A VBI must generally be kept above a fund’s nominated shortfall threshold. The

estimated VBI released by Vision Super for June 2016 is 102.0%. The graph below

shows Vision Super’s VBI performance against the fund’s nominated VBI threshold.



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If the actual VBI falls below the above VBI thresholds, a funding call will be initiated

which will mean Council will have to provide additional funding to the Defined

Benefit fund to ensure that the liabilities of the fund can be met.

CR GADD

CR FRASER

THAT THE FINANCE REPORT BE NOTED.

CARRIED

J Phelps left the Council Chamber at 10.31am

J Phelps returned to the Council Chamber at 10.32 am



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9.2 Occupational Health and Safety Report (06/04/0212-DCCS)


This report was prepared by Mr Wayne Carter, Occupational Health and Safety

Officer.



Background/History:

This report is a bi-monthly progress report on Risk Management and Occupational

Health and Safety activities throughout the organisation.

Current Progress:

Strategic risk / OHS activity

Safety Management System – Action Plan progress

Improvement actions from the Safety Management System Action Plan continue to

be implemented as follows:

Total

Recommendations for improvement 18

Work completed on addressing recommendations 14

% complete 78%

The remaining recommendations are being progressed and due to be completed by

the end of the year:

Asbestos and Synthetic Mineral Fibre Awareness Training for Outdoor staff

(scheduled for September)

Health Surveillance Procedure to be implemented

Document Control and Records Management Procedure to be developed and

implemented

Asset Disposal Procedure to be developed and implemented



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Review of Business Continuity Plan

The Business Continuity Plan (BCP) has been updated and sub-plans for critical

services (customer service, information technology, payroll, transport network, waste

management) have been included. The updated BCP is currently undergoing further

review before being circulated more broadly.

Operational risk / OHS activity

Work Cover incidents

Work Cover claims and Return to Work Plans are managed internally by the OHS

Officer. There is currently one open claim. Details of the claim are included in the

Occupational Health and Safety Committee meeting minutes.

Public Liability incidents

Public Liability incidents are recorded on the Towong Shire Council Incident Report

form, and are investigated and then discussed at the OHS Committee meeting.

Details of Public Liability incidents are included in the Occupational Health and Safety

Committee meeting minutes. There are no Public Liability incidents currently under

investigation/action.

Safety Improvement Plans – Corryong and Tallangatta Pools

Recommendations from the 2015 Swimming Pool Safety Assessment of the Corryong

and Tallangatta Pools are continuing to be addressed.

Status of the recommended improvement opportunities as at 1 August 2016 was:

Risk Rating High Medium Low Total

Total recommendations accepted by Council 8 33 31 72

Completed 8 28 30 67

Remaining 0 5 1 5

% Complete 100% 85% 97% 93%

The remaining items will be addressed prior to the next pool season:

Contractor sign in/out process and procedure to be implemented

Additional signage relating to parental supervision will be installed in

changerooms and around the toddler pool

A risk assessment of the need for handrails will be completed

Signage requesting community members with communicable illnesses or

diseases to refrain from swimming will be placed in changerooms

The requirements for “shallow water” and “no diving” markers around the

pools will be reviewed.



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Other OHS activity

Working in adverse weather conditions

A draft procedure for working in adverse weather conditions (Cold) has been

developed and has been circulated for feedback.

Exemption from VicRoads to have rear-facing white lights on Council vehicles/Plant

The Road Safety (Vehicles) Regulations 2009 states that “a vehicle, other than an

exempt vehicle, must not be fitted with a light or reflector that ... “shows a white light

to the rear”.

Some Council vehicles have a white light at the rear that is used in low light

conditions to assist Council officers connect attachments, operate the appliance,

attending to emergencies, etc. For example, the tractor that is used to undertake

roadside slashing. A rear facing white light can cause confusion for approaching

vehicles.

Council vehicles and Plant are not “exempt vehicles” under the Regulations; however,

VicRoads have recently approved an exemption for applicable Council vehicles and

Plant.

Training Plan for Outdoor workers

Following completion of Workplans for all Outdoor workers, a training gap analysis

and training plan has been developed and is currently being implemented.

Targeted training/awareness for Outdoor workers

Targeted training/awareness sessions have been introduced at monthly Toolbox

meetings for Outdoor workers. Sessions will consist of a 10-15 minute presentation

and open discussion around topics including Asbestos and Synthetic Mineral Fibre

Awareness, Being Sun Smart, Working in adverse weather conditions, Manual

Handling, and Hazardous Substances and Dangerous Goods Handling and Storage

requirements.

The benefits of this type of training is that it allows key information to be presented

and discussed in a more relaxed environment where participants are more likely to

contribute to the discussion. Sessions are not “bogged down” with reams of statistics

and over-analysis of issues or legislation – they are short and focused on what end

users need to know to do their job safely.

Impact on Council Policy:

Nil.



20


State Government Policy Impacts:

Nil.

Budget Impact:

Nil.

Risk Assessment:

All recommendations rated high have been addressed. Lower risk recommendations

continue to be addressed.

Community Consultation/Responses:

Nil.

Discussion/Officers View:

It is the Officer’s view that Council is continuing to make significant progress in

addressing Council’s Risk Management and Occupational Health and Safety

responsibilities.

CR FRASER

CR GADD

THAT THE OCCUPATIONAL HEALTH AND SAFETY REPORT BE NOTED.

CARRIED



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9.3 Tallangatta- Notable Towns Declaration (07/05/0007-CEO)


This report was prepared by Ms Lauren Elvin, Manager Economic Development.



Background/History:

In July 2016 Tallangatta was declared to be a Notable Town by the National Trust of

Australia (Victoria). Tallangatta is only the second town in Victoria to be declared a

Notable Town, with Maldon being declared by the Trust in 1965. The declaration of

Notable Town status comes as Tallangatta celebrates 60 years since the town was

moved.

According to the National Trust, a Notable Town is “one which epitomises an aspect

of architectural, political, economic, social or cultural development of the State and

possesses an exceptional degree of environmental quality, homogeneity of design, or

architectural excellence.” The National Trust has stated that it believes that

Tallangatta possesses all of these aspects to a high degree.

The National Trust’s statement of significance notes:

“Tallangatta is historically significant as a planned township built for the residents

and businesses of the relocated town of old Tallangatta. Tallangatta is significant for

the record of upheaval evident in the relocation of more than 100 late-Victorian

period buildings and for the design of the new town, its infrastructure, civic,

residential and commercial architecture all built in the prevailing style of restrained

modernism. The town’s service buildings were all built between 1955 and 1956, and

include:

• Post office

• Shire offices

• Catholic Church

• Anglican Church

• Presbyterian Church

• 35 shops

• Tallangatta Hotel

• Memorial Hall

• Court House

• Hospital



22


Tallangatta is architecturally significant as a remarkably intact collection of civic and

residential buildings constructed in the 1950s to a modern plan, mixed with more

than 100 late Victorian structures relocated from the old town.”

The National Trust of Australia (Victoria) is not a statutory body and as a result the

declaration of Tallangatta being a Notable Town is a recognition not a designation.


Whilst there are is no requirement for Council to take make any changes to its

Planning Scheme, the Trust would however encourage Council to review its heritage

planning documents and overlays, and if there are any particularly significant

residential properties consideration should be given to what protections are

provided with the Scheme or if not present, what might be appropriate to add.


Nil.

Budget Impact:

There is no budget impact resulting from the declaration of Tallangatta as a Notable

Town however should Heritage work or amendments to Council’s Planning Scheme

be required there will be a cost involved. There is no budget allocation for such

activity in the current 2016/17 Budget.

Risk Assessment:

Nil.


Nil.


It is proposed that this matter is listed for discussion at a Workshop to determine

how Tallangatta might capitalise on being declared a Notable Town and what steps

are required to ensure some areas of the town are preserved and continue to

appropriately represent the 1950’s.



23


CR FRASER

CR SCALES

THAT THE INFORMATION BE NOTED AND ACTED ON IN THE NEAR FUTURE.

CARRIED



24


Cr Scales left the Council Chamber due to an indirect financial interest in item

9.4 – Dartmouth Englobo Land Lease, the time being 10.47am.

9.4 Dartmouth Englobo Land Lease (01/04/0093 -CEO)


This report was prepared by Ms Juliana Phelps, Chief Executive Officer.


Interest in any matter to which the report or advice relates.

Background/History:

Some time ago the Dartmouth Progress Association wrote to Council expressing

interest in the Englobo land within the township of Dartmouth.

The Progress Association wished to lease the land for the purpose of continuing

development of the heritage precinct and establishing a small recycling depot where

mulch, leaves and fine stick matter for landscaping could be stored.


Nil.


Nil.

Budget Impact:

It is proposed that any lease rental be a peppercorn amount and therefore there

would be no significant income to Council.

One potential benefit to Council is that the land concerned will be the responsibility

of the Progress Association and accordingly not be cost to Council in relation to

town maintenance.

Risk Assessment:

No risk assessment has been undertaken.



25



No community consultation has been undertaken.


Should Council wish to enter into a lease with the Dartmouth Progress Association

for the Dartmouth Englobo land, it is suggested that the lease comprise the following

elements:

1. Lease term- three (3) years with a further two options of three (3) years

2. Rental – peppercorn lease rental of $1 per annum payable in advance

3. The establishment of any buildings or structures on the site be subject to

appropriate planning and building legislation and Council’s local laws

4. The area to be leased is the whole of the Englobo land however no buildings or

immovable structures or objects are to be located on the area Council has identified

as being suitable for future residential development.

A draft lease agreement will be tabled at the meeting for the information of

Councillors.

CR FRASER

CR GADD

THAT THE CHIEF EXECUTIVE OFFICER BE AUTHORISED TO NEGOTIATE, SIGN

AND SEAL A LEASE WITH THE DARTMOUTH PROGRESS ASSOCIATION FOR THE

DARTMOUTH ENGLOBO LAND IN ACCORDANCE WITH THE PARTICULARS SET

OUT ABOVE.

CARRIED

Cr Scales returned to the Council Chamber, the time being 10.52am



26


9.4 Action Sheet Reports (06/05/0010-EA)

Items requiring action from the 2 August 2016 Council Meeting are attached at

Appendix 2.

CR SCALES

CR GADD

THAT THE REPORT BE NOTED.

CARRIED

9.5 Performance Reporting Graphs (DCCS)

The Performance Reporting Graphs are attached at Appendix 3 for information.

CR GADD

CR FRASER


CARRIED



27


10 Community wellbeing

10.1 Community Services Report (04/07/0055- DCCS)


This report was prepared by Ms Penelope Sell, Manager Community Services.



Background/History:

This report is a bi-monthly report on Community Services activities throughout the

Shire.

Kindergarten Services-Tallangatta Early Years Learning Centre

The Department of Education and Training licence has been approved for the

Tallangatta Early Years Centre and operations commenced at the new site at the start

of Term Three (11 July 2016). The children are settling in well and the families are

very receptive to the new learning environment. Plans are also underway to

introduce childcare services in the coming months.

The team structure for Tallangatta’s early year’s services is being reviewed with the

recent resignation of the Kindergarten Director.

A five week ‘Tuning in to Kids’ program will commence 18 August 2016. The new

Community Centre will host the program. Seven families have registered to attend

the program in Tallangatta.

Corryong Kindergarten

Advertising continues for a Kindergarten Director for the Corryong Kindergarten.

Discussions are continuing with the Department of Education and Training to source

additional support in attracting and retaining a suitably qualified teacher.

Maternal and Child Health Services

Council has received a grant for $100,000 to support Maternal Child Health and Early

Years development. The Innovation Grant will enable Council to strengthen

partnerships with Alpine and Indigo Shire services to offer greater support to young

families who live in our Shire. The project is called “My Family First’ and will be

delivered by June 2017.



28


Meetings have been held with key representatives from Alpine and Indigo Shire

Councils to finalise the project brief. Advertising for a Project Manager will

commence shortly.

Our MCH services will operate an electronic diary from 1 September 2016 for both

the Corryong and Tallangatta services. This will improve levels of efficiency, moving

to an “appointment only” model.

With the departure of Corryong’s MCH nurse, the service will continue to be

delivered utilising existing ongoing and casual MCH staff.

Library Services

The new Tallangatta Library commenced operations on 30 June 2016. Since the

opening membership has increased by 139 members. Very positive feedback has

been received about the new library space.

The Corryong Library has been busy merchandising the library space to make it

easier for members to locate stock. Improved signage and attractive displays are a

credit to the staff involved.

Both libraries are actively promoting ‘Book Week’ activities with many school groups

anticipated to visit. Corryong students will dress to the Australian story theme or

favorite book character. The Tallangatta library will host Ian Trevaskis on Tuesday 23

August for an informative and fun session at the Tallangatta library.

Seniors

The Department of Health and Human Services has provided funding for the 2016

Seniors Festival performance.

A project plan is being finalised and advertising will begin in late August. The

admission price will increase from $10 to $15 per person. Tickets will include

transport, light refreshments and a tribute to the Crooners by musical entertainer,

Paul Hogan, on Thursday 3 November 2016.

Senior members of Tallangatta have also been invited by Tallangatta Secondary

College students to share their stories about life as a young person in the Shire. This

media project aims to strengthen partnerships across the generations in an engaging

and meaningful way.



29


Recreation

A number of programs are being developed in partnership with Sport North East for

delivery at the new Tallangatta Community space:

Water Nudge - To promote and increase consumption of water and decrease

consumption of soft drinks.

A community walking group – To support ‘Walk to school” activities and to

encourage people to become more active, more often.

Got your Back – To address issues associated with alcohol and illicit drugs,

gambling and family/domestic violence.

Women in Leadership (Sport Based) – Potential pilot initiative in early 2017.

Senior Sports – Investigating modified sports to allow seniors to maintain an

active lifestyle.

Youth Services

As a follow up to the recent Paul de Gelder presentation, the Community Services

team recently partnered with the Tallangatta Secondary College to host a Defence

Force presentation to local youth. The team also attended the August Youth Expo at

the Tallangatta Memorial Hall with approximately 460 students present, promoting

the Smiling Mind app and access to our Youth Officer. Students were also provided

with a Community Services support card detailing places to seek help when needed.

A call for youth to participate in a volunteer program called ‘Know your Gizmo’ has

resulted in 28 volunteers registering their interest. This Youth Volunteer Program is

in partnership with the students and staff from Tallangatta Secondary College, Albury

Wodonga Volunteer Resources Bureau.

The “Know You Gizmo” program involves student volunteers helping others in the

community master the use of digital technology. The program will commence on 25

August 2016 at the Tallangatta Secondary School with a training day for the students.

The remaining seven sessions with students and community participants will be held

in Tallangatta’s new Community Centre, commencing 7 September 2016.

Current projects also include:

Light Waves Display – a multi media sound and light show that will “light up”

Tallangatta’s new Community Centre and Library in late October.

Walk to school promotion – plans are underway to support this program in

October. All schools across the Shire have been invited to participate and

record their healthy walking habits for the month of October. There will also

be a community event to encourage broader community participation.



30


Access and Inclusion Officer

With the recent appointment of an Access and Inclusion Officer, action has

commenced with progressing the following objectives:

Finalising and implementing the Three year Access and Inclusion plan

Completing the Access and Inclusion Database

Organising an ‘All Abilities Day’

Developing and promoting Access and Inclusion resources for local businesses

and community.

Council will host a business luncheon in Tallangatta (October 2016) and Corryong

(March 2017), with an inspiring keynote speaker, Lincoln Budge, to encourage

businesses to consider improving access to their premises. A self audit kit will be

launched and promoted at the lunch.

We are also planning to host a ‘Speak Out Loud’ event at Tallangatta’s new

Community Centre and Library on Friday 2 December to coincide with International

Disability celebration day. This event was previously held in Corryong in May 2015.

Community Development/Neighbourhood House

A community survey is currently underway to establish the local community’s needs

for consideration in the three year Tallangatta Neighbourhood House plan. The

online survey is available via the Towong Shire Council website. A small flyer slip has

also been distributed by the post which provides the online details for completing

the survey with the objective of creating better efficiencies. Paper surveys have been

placed at the library and other key places for those who prefer a paper version.

A pocket sized Community Services guide has been developed; providing names,

contact details and brief description of the local family and community support

services. This is available from the Library, Kindergarten, Brochure stand, Maternal

Child Care Nurse and the Council Service desk.

Mental Health First Aid

Community Services team members attended mental health first aid training on 23

and 24 August to better support young people and vulnerable members of our

community and to assist with future program planning considerations.

Council Plan 2013-2017

The Community Services team has completed the majority of planned priorities.



31



The Community Services team will continue to focus on delivering on the 2013-2017

Council Plan strategic objectives with consideration for future strategy development.


Activities align with key criteria of the following policies:

Victorian Early Years Policy

Victorian Health Policy

Victorian Mental Health Policy

Victorian Sport and Recreation Policy.

Activities also support:

The Regional Growth Plan.



32


Budget Impact:

Jul 2016

YTD

Jul 2016

YTD

Jul 2016

YTD

Jul 2016

YTD

2016/17

Full Year

(Actual) (Budget) (Variance) (Variance) (Budget)

$ $ $ % $

Income

Community Development - 3,311 (3,311) (100%) 39,732

Seniors - - - 0% 3,500

Immunisations - - - 0% 1,000

Maternal and Child Health 1 120 11,818 (11,698) (99%) 141,816

Preschool operations 1 - 14,750 (14,750) (100%) 649,135

Library 166 25 141 564% 100,300

Youth 1 - 5,873 (5,873) (100%) 61,245

Total Income 286 35,777 (35,491) (99%) 996,728

Expenditure

Community Development 4,214 4,547 333 7% 59,112

Seniors - - - 0% 2,000

Immunisations - - - 0% 16,640

Maternal and Child Health 15,973 15,017 (956) (6%) 193,723

Preschool operations 2 24,335 66,341 42,006 63% 902,665

Library 3 4,695 3,033 (1,662) (55%) 84,350

Youth 4 1,560 8,938 7,378 83% 99,092

Total Expenditure 50,777 97,876 47,099 48% 1,357,582

Net Income / (Expenditure) (50,491) (62,099) 11,608 (19%) (360,854)

Notes

Note

1. Grant income not received in July.

2. TICC childcare operation has not commenced. This accounts for $41,420 of the variance.

4. Freeza funds of $5.9k budgeted not yet spent.

3. The Tallangatta library is now open for longer hours and additional hours have been worked as the service has

become operational. Staffing hours will be reviewed further in October 2016.

Risk Assessment:

Nil



33



The Community Services team will continue to engage with the community to ensure that

efforts are focused on community and Council Plan priorities.


The Community Services team continues to make excellent progress on Council’s Community

Wellbeing strategic objective.

CR GADD

CR SCALES


CARRIED



34


10.2 Children’s Services Review – Final report (04/03/0027- DCCS)


This report was prepared by Ms Penelope Sell, Manager Community Services.



Background/History:

In 2015, Council undertook a comprehensive review of Children’s Services across the

Shire to provide guidance on how obtain better outcomes for children and their

families who reside in the Shire.

The review involved the development of a community profile, review of key literature,

analysis of the policy environment and implementation of a communications strategy

to maximise community and key stakeholder participation.

The review has resulted in the Towong Shire Early Years Review Report which is

attached at Appendix 12.

The report has three overarching recommendations for Council:

Adopt a vision statement for a Children’s Services Plan

Develop a three year Childrens Services Plan with the following key strategies:

a. Children and families thrive in their local community

b. Work as partners to achieve the best outcomes for children and their

families

Consider model options for the basic platforms of Kindergarten and Maternal and

Child Health, and children’s services in Tallangatta, Bellbridge and Corryong.

Within these recommendations there are also a number of initiatives suggested for

inclusion in the three year Children’s Services Plan.

The proposed Vision Statement reads:

“Children and families of the Towong Shire will grow and thrive within their local

communities, with access to the services they need to participate fully in education,

employment and community life.”



35



The recommendations detailed in the Towong Shire Early Years Review Report are

consistent with Council’s strategic objectives in the 2013-2017 Council Plan:

“Assist Towong Shire residents in the attainment of a high level of health and safety,

resilience and connectedness to their communities”: and

“Embed organisational excellence into our governance and management processes

in order to deliver the best possible outcomes for our residents and ratepayers”.

The 2013-2017 Council Plan also highlights a commitment to “continue to pursue

extended childcare services across the Shire.


The State Government, through the Department of Education and Training, has

established the direction and benefits for high quality early years services to improve

children’s developmental outcomes and transition to school.

The National Quality Framework (NQF) was the result of an agreement between all

Australian governments to work together to provide a better educational and

developmental outcomes for children. The NQF introduced a new quality standard

to improve education and care across long day care, kindergarten and out of school

hour’s care.

The review has considered the legislative and policy framework within which services

are required to operate.

Budget Impact:

This review was fully funded by the Department of Education and Training.

Risk Assessment:

Nil



36



A total of 148 community members (108 families and 40 service providers), actively

participated in the consultation. 56 community members and 15 service providers

responded to surveys; a further 52 families and 25 service providers attended

community consultation sessions held in Bellbridge, Corryong, Mitta Mitta,

Tallangatta and Walwa.

Participants provided their current early year’s service experiences together with

ideas for the future. Families expressed that they are happy with the current services

provided by Council and external service providers.

Into the future, families seek long day care, occasional care, before and after school

care and holiday programs. Families would also like to see services better promoted

in a more user friendly manner with more regular communication. Families also seek

consistent, well-coordinated, high quality kindergarten services. A number of

participants would like to see a strengthened 0-8 network across the Shire. Other key

points raised included retaining services such as Maternal and Child Health and

Schools locally however other services (childcare), to be provided from geographical

positioned localities (Bellbridge, Corryong and Tallangatta).

Families wish to see the new Early Years Centre at Tallangatta offer high quality

services; with Long Day Care, Occasional Care and ‘Before and After’ School Care

being a top priority. Mitta Valley families indicated that they would be willing to use

the Tallangatta Early Years Centre if the hours accommodated their needs. External

service providers expressed an interest in using the meeting rooms at the new centre.


There has been extensive community input provided in the development of the

Towong Shire Early Years Review Report and extensive analysis of the policy and

legislative framework within which services are delivered. This informs Council on the

needs of our local communities and the policy and legislative parameters within

which we have to operate.

This review provides the framework and key priorities to be included in a three year

Towong Shire Early Years Plan. This plan will be able to guide Council priorities over

the coming three year period. Whilst a draft has been developed, there is further

work to be done in establishing timeframes for delivery of initiatives, clearly

articulating measures of success and analysing the cost of proposals.



37


It is proposed that a Towong Shire Early Years Plan will be presented to Council for

consideration in late 2016.

CR FRASER

CR GADD

THAT COUNCIL :

1. NOTE THE TOWONG SHIRE EARLY YEARS REVIEW REPORT (AS

ATTACHED AT APPENDIX 12);

2. ADOPT IN PRINCIPLE THE FOLLOWING VISION FOR A NEW THREE YEAR

EARLY YEARS PLAN;

“CHILDREN AND FAMILIES OF THE TOWONG SHIRE WILL GROW AND

THRIVE WITHIN THEIR LOCAL COMMUNITIES, WITH ACCESS TO THE

SERVICES THEY NEED TO PARTICIPATE FULLY IN EDUCATION,

EMPLOYMENT AND COMMUNITY LIFE.”

3. BUILD PARTNERSHIPS TO ACHIEVE THE BEST OUTCOMES FOR CHILDREN

AND THEIR FAMILIES.

CARRIED



38


11 Asset management

11.1 Asset Management Report (01/07/0004-DTS)


This report was prepared by Ms Rachael Gadd, Civil Asset Engineer.



Background/History:

This report is a bi-monthly report on Asset Management activities throughout the

Shire.

Stock Grid Policy

The implementation of the Stock Grid Policy to date has achieved improvements on

a number of unsealed roads across the Shire. There has been a reduction of

approximately 25% in the number of identified poor condition stock grids since the

adoption of a policy revision in 2014. This reduction has been achieved primarily

through removals and upgrades.

The focus for 2016/17 will include:

The lodgement of remaining section 173 agreements with the titles office

Inspection of stock grids and the issuing of Work Requirements to owners for

action within the required time frame.



39


0

10

20

30

40

50

60

Excellent Good Poor

Perc

en

t %

Condition rating

Stock grid condition distribution

2014

2016

Changes have been made to the Victorian Land Titles Office requirements for identity

verification of signatories to a S173 Agreement when they are not represented by a

solicitor. Unrepresented parties signing S173 agreements are now required to have

their signatures witnessed and identity verified using an Australia Post Verification of

Identity form.

Stock grid grazing permit fees have will be implemented in 2016/17. This fee applies

to properties that have chosen option three from the stock grid policy

implementation plan to retain their stock grids on public roads and have their

property boundaries unfenced. The income will be used to enable reactive

maintenance on those unsealed roads that have stock grazing on them in winter

periods.

Naming of Roads

Consultation for the naming of a number of rural roads has been completed. The

names of these roads are presented in a separate report (Naming and Registration of

Unnamed Roads).

Destination Tallangatta

A contract has been signed with TCM for the redevelopment of Towong Street, from

Tooma Street to Akuna Avenue. These works are expected to commence in August

pending wet weather.

Negotiations with AusNet Services and North East Water are continuing with plans to

coordinate the trenching for an underground mains electricity supply and new water



40


main in Towong Street on the Southern side of the Triangles. A survey of the

electricity conduits within the Triangles has been required prior to the progression of

design plans by AusNet Services.

Design option two of the Western Towong Street intersection has been installed with

some minor adjustments to occur over the coming weeks. Design option two for the

roundabout at the Eastern intersection is undergoing refinements based on the

feedback from the service station.

Upgrade of assets

Final designs have been completed for the Towong Street bridge rails at Tallangatta

Eastern entrance. An example of the concept is included as Appendix 4.


Nil.


Nil.

Budget Impact:

Jul 2016

YTD

Jul 2016

YTD

Jul 2016

YTD

Jul 2016

YTD

2016/17

Full Year


$ $ $ % $

Income

Funding 163 - 163 100% 4,419,630

Private Works Income 500 - 500 100% 10,000

Total Income 663 - 663 100% 4,429,630

Expenditure

Technical Services 50,128 56,771 6,643 12% 766,946

Works 5,931 2,790 (3,141) (113%) 33,600

Roads and Bridges 1 44,530 84,363 39,833 47% 1,218,366

Depreciation - - - 0% 2,399,000

Street Lighting - 4,166 4,166 100% 50,000

Depot and Workshops 17,194 13,905 (3,289) (24%) 190,743

Plant and Equipment 9,335 16,095 6,760 42% 617,546

Private Works 2,292 - (2,292) 100% 1,000

Water Projects - - - 0% 3,000

Total Expenditure 129,410 178,090 48,680 27% 5,280,201

Net Income / (Expenditure) (128,747) (178,090) 49,343 (28%) (850,571)

Note



41


1. Grading budget was phased evenly across 12 months, more grading will be

completed in dry weather

Risk Assessment:

Nil.


Nil.


The Asset Management area is making progress in relation to the Council Plan.

CR FRASER

CR SCALES


CARRIED



42


11.2 Naming and Registration of Unnamed Roads (07/05/0007-

DTS)


This report was prepared by Ms Rachael Gadd, Civil Asset Engineer



Background/History:

A number of unnamed and unregistered roads have been identified across the Shire

in the past year. These roads are not registered on the Victorian mapping system

(VICMap) that is used by emergency services to identify property locations. This can

make it difficult for emergency services to locate residential properties during

emergency situations.

An audit of the Council’s current Road Register has also been undertaken to

determine roads that require registration with VICMap. These roads have existed on

Council’s Road Register for some time but do not appear on Council’s internal

mapping system.

In accordance with the Office of Geographic Names - Guidelines for Road Naming

procedures Council needs to adopt the new road name proposals prior to

registration. The minutes of the meeting are then required as evidence of this

process.


Nil.


Nil.

Budget Impact:

Nil.

Risk Assessment:

Nil.



43



Community consultation has been conducted over the past six months in accordance

with the Office of Geographic Names - Guidelines for Road Naming procedures.

These roads now require Council adoption to enable registration through the

Notification for Editing Service (NES).

Advice was sought from the Office of Geographic Names regarding the necessity for

community consultation for roads that are already on Council’s Road Register but

not registered with VICMaps. The advice received was that evidence of consultation

would not be required for the registration of these road names to proceed.


The table below outlines the locality and reasons for presentation for adoption. Proposed Name Datum Locality Current Status Road type Notes

Koorilla Ln Springdale Rd Bethanga Unnamed Rd Access

Darbyshire Ln Murray Valley Hwy Darbyshire Unnamed Rd Access

Petersen Crt Banimboola Rd Dartmouth

Currently named and

registered (renaming) Access

Spelling correction from

Peterson

Rocky Ln McFarlanes Rd Granya Unnamed Rd Access

Ellis Ln Mitta North Rd Mitta Mitta

Currently named on

Council register Access VICMap unregistered

Hillcottage Ln Leys Rd Mitta Mitta Unnamed Rd Access

Lyford Ln Omeo Hwy Tallangatta

Currently named on

Council register Access VICMap unregistered

Kemps Ln Sweeneys Creek Rd Shelley Unnamed Rd Access Road up to Hilliers Quarry

Philby Ln Murray Valley Hwy Shelley Unnamed Rd Access

At 6658 MVHwy - CARS

Request

Roberts Ln Murray Valley Hwy Shelley Unnamed Rd Access

Sweeneys Creek Rd Murray Valley Hwy Shelley Unnamed Rd Access

Walters Rd Murray Valley Hwy Talgarno Unnamed Rd Limited Access

Fire Ln Left Hand Rd Tallangatta Valley

Currently named on

Council register Limited Access VICMap unregistered

Moyles Ln Callaghans Creek Rd Tallangatta Valley Unnamed Rd Access

Mullaveys Ln Spring Creek Rd Tallangatta Valley Unnamed Rd Access

Walker Ln Callaghans Creek Rd Tallangatta Valley

Currently named but

not on VICMap register Limited Access VICMap unregistered

Thew Ln Thowgla Rd Thowgla

Currently named but

not on VICMap register Access VICMap unregistered

Bush Paddock Rd Ranch Rd Tintaldra Unnamed Rd Limited Access

Campbell Ln Murray Valley Hwy Walwa

Currently named and

registered (renaming) Access

Renaming of Old Tip Rd,

Walwa in memory of Roy

Campbell

Ferry Ln Murray River Rd Whyma

Currently named on

Council register Access

Leads to the Whyma ferry,

VICMap unregistered

CR SCALES

CR GADD

THAT THE PROPOSED ROAD NAMES LISTED IN THIS REPORT BE ADOPTED BY

COUNCIL.

CARRIED



44


12 Land-use planning

12.1 Planning Permit Amendment 2015/050 (147100, 2015/050.1-

MP)


This report was prepared by Living Streets Designs Pty Ltd consulting planners.

At the time of preparation of the report Living Streets Designs Pty Ltd did not have a

direct or indirect interest in any matter to which the report or advice relates.

Proposal: To amend Planning Permit 2015/050 by altering conditions 5 and 6.

Original Permit allowance: Re-subdivision of thirteen existing lots and the use and

development of land for the purpose of seven new dwellings.

It is noted that the permit as issued allows development of dwellings on seven of the

Lots created.

Property: Lot 2 PS 549783, Lot 1 TP 236270, Lot 1 TP 406291, Lot 1 TP 80845, Lot

1 TP 675768, Lot 1 TP 678532, CA 2 Section 12, CA 2A Section 12, Lot 1

PS 118606, CP 106186, CA 17 Section 12, Lot 1 PS 1300243, CA 11A

Parish of Wabba

Applicant: Ross Jarvis, C/o EDM Group

Zoning: Rural Activity Zone (RAZ)

Overlays: Bushfire Management Overlay (BMO) - Partial

Permit Triggers:

Clause 35.08-1 (Rural Activity Zone) – A Planning Permit is required to use

land for a dwelling

Clause 35.08-3 (Rural Activity Zone) – A Planning Permit is required for

subdivision

Clause 35.08-4 (Rural Activity Zone) – A Planning Permit is required for

buildings and works in association with a Section 2 use in the Table to Clause

35.08-1

Clause 44.06 (Bushfire Management Overlay) – (Cl.44.06-1) A permit is

required to subdivide land and a permit is required for buildings and works

related to Accommodation (dwelling)



45


DESCRIPTION OF ORIGINAL PERMIT

Planning Permit 2015/050 gave approval for the:

Re-subdivision of a large rural property currently comprising thirteen (13) lots

into thirteen (13) new lots as shown in Figure 1; and

Use and development of seven of the proposed lots for dwellings.

Proposed lots 1, 3, 4, 5, 6, 7 and 10 are to be used and developed for dwellings and

these lots range in size from 6.9 ha to 15.3 hectares.

The remaining proposed lots, being proposed Lots 2, 9, 11, 12 and 13 will range in

size from 40ha up to 345ha with an average lot size of 132.9ha. Given the property

size is 746 hectares the proposal will yield an overall average lot size of 57 hectares

and a dwelling density of 1 dwelling per 74 hectares across the subject land.

The majority of the new lots as

already approved will engage

existing points of access. One new

point of access to proposed Lot 3

from Back Cudgewa Road is required

to replace an existing access so as to

improve sight distances. An existing

point of access off the Murray Valley

Highway will be relied upon for dual

access purposes to service proposed

Lots 5 and 7.

Figure 1: Proposed re-subdivision

DESCRIPTION OF PROPOSAL

The applicant for amendment of the Permit proposes changes to conditions 5 and 6

of the original Permit. The description below outlines the changes as requested.

Condition 5:

It is requested that condition 5 be changed to require landscaping if or when a

building permit was ever issued for a dwelling on the identified Lots.



46


As noted in the recitals to this report in reference to what the original permit allows,

a planning permit including development of a dwelling on each of the seven (7)

identified Lots has already been issued and on that basis the proposed amended

condition 5 would in effect have already been triggered in respect to landscaping.

Clearly the intent in requesting the change to condition 5 is to defer any requirement

for landscaping until there is an actual proposal to take up the permission for

development of a dwelling on the identified Lots. The current land owner does not

wish to undertake landscaping of the proposed dwelling sites before Statement of

Compliance for the subdivision but considers it more appropriate for the Lot

purchaser to undertake landscaping at the time of construction of the dwelling.

Condition 6:

It is requested that condition 6 of the Permit be changed to provide for the possible

future subdivision of proposed Lot 12 into 3 Lots with a minimum lot size of 40ha.

Currently the Permit condition 6 effectively proposes a prohibition on any further

subdivision of the larger balance land in proposed Lot 12 by means of a S173

Agreement.

Condition 6 provides that prior to a statement of compliance being issued for the

subdivision the owner must enter into an agreement pursuant to section 173 of the

Planning and Environment Act 1987 with and at no cost to the responsible authority.

The S173 Agreement has not yet been entered and changes in requirements of the

Agreement can be obtained through amendment of Permit condition 6.

SITE DESCRIPTION

The subject land comprises of thirteen individual land parcels and is located adjacent

to Cudgewa Road, Back Cudgewa Road and the Murray Valley Highway

approximately two kilometres south east of Cudgewa.

An existing dwelling is located at 2649 Murray Valley Highway and two dwellings are

located in the south western section of the property, one at 2539 Murray Valley

Highway with the other located at 12 Evans Road.

This land is currently used for beef grazing and has been identified by the 2002

North East Land Resource Assessment as being of moderate capability for agriculture.

It is also outside the Environmental Significance Overlay within the Towong Planning

Scheme which is used to identify high quality agricultural land.



47


Figure 2: Property location

HISTORY AND COMMUNITY CONSULTATION

Public notice of the original application for planning permit was given and eight

submissions were received.

The application to amend the permit was lodged on 31 May 2016. Upon receipt of

the application, adjoining and nearby land owners were notified about the

application pursuant to Section 52 of the Planning and Environment Act. The period

for public commenced on 16 June 2016.

A total of one objection was received by Council and it is shown at Appendix 5.

The concerns raised in the objection are summarised as:

The shifting of the burden of vegetation screening will lead to no vegetation

screening being done;

That the subdivision of rural land is inappropriate and that there will be a

fragmentation of viable agricultural land;

The amending of the permit could lead to the loss of ecological and

economical value in the Shire.

REFERRALS

The application was referred internally to the Technical Services Department and the

Environmental Health Department. Both responded requesting that their original

conditions be maintained.

Referrals pursuant to Section 55 of the Planning and Environment Act have been

made to Goulburn Murray Water (GMW), Ausnet Services, Country Fire Authority and

VicRoads. Each authority responded by offering no objection subject to their original

Corryong

Cudgewa



48


permit conditions being maintained. There is no proposal to alter any S55 referral

authority conditions.

Notification pursuant to Section 52 of the Planning and Environment Act 1987 were

made to the Department of Environment, Land, Water and Planning (DELWP), which

provided no objection to the application and made comments that have no bearing

on the application to amend the permit.

TOWONG PLANNING SCHEME

A full consideration of the Towong Planning Scheme was conducted during the

assessment of the original application in September 2015. In the intervening time, no

change has been made to the Victorian Planning Provisions, the State Planning Policy

Framework, Municipal Strategic Statement or Local Planning Policy Framework as

affects this matter. Additionally, the same Planning controls apply to the subject land

(Rural Activity Zone and Bushfire Management Overlay).

In light of the above, the consideration and assessment conducted in 2015 has the

same relevance and results in the same outcome as today. Consequently, this

assessment only considers the proposed changes to the issued permit.

Proposed amendment to condition 5:

The applicant has sought to shift the timing and the burden of responsibility of the

landscape plantings from the current applicant to a future land owner. Currently the

permit requires the applicant to satisfy the vegetation screening conditions prior to

the Statement of Compliance being released. The applicant seeks to have the

vegetation screening condition made applicable after the Statement of Compliance

has been released and more generally at the time of development of the dwellings.

The general location of the proposed landscaping is shown at Appendix 5A

The rationale behind this request lies in the common practice around the Shire.

Typically, screening does not have to occur until after a subdivision is complete and

new titles are issued. Vegetation screening then takes place once a final site and

design has been agreed upon for the dwellings.

It has become rather common practice to grant planning permits for use and

development of dwellings even though development plans are not provided.

Commonly a condition of Permit requires secondary consent under the Permit for

detailed development plans at a later time prior to expiry of the Permit.

In a practical sense it seems reasonable that where detailed dwelling siting and

design is not known until the secondary consent, landscaping should be undertaken

following determination of that detailed siting and design.



49


Proposed amendment to condition 6:

Planning Permit 2015/050 included a condition that required the applicant to enter a

Section 173 Agreement to be registered on title that would prohibit the further

subdivision of lots 2, 9, 11, 12 and 13. The applicant seeks to have condition 6

changed to enable a future proposal for lot 12 to be further subdivided into lots

greater than 40 hectares to be able to be considered.

Changing the condition 6 S173 Agreement provision does not change what the

original permit allows and would only enable a future further application for planning

permit to subdivide the nominated land. Council would have full discretion at that

time to determine such an application on its merits and would therefore be in a

position to grant or refuse a permit as the case may be. Changing the S173

Agreement simply would change the circumstances from a prohibition to enabling

an application to subdivide so long as all lots created are 40ha or greater.

In context this matter is in regard to a land parcel of approximately 345ha. In

ordinary circumstances within the RAZ Council could consider an application to

subdivide to create lots of 40ha or greater therefore in that context this requested

provision is consistent with the current planning scheme.

It might however be said that the large size of the balance land contained in Lot 12

came about at least in part as a consequence of a resubdivision that has created a

number of lots smaller than 40ha and that the trade-off is to limit further or ongoing

subdivision proposals for the balance land.

In this context in the RAZ, although the 40ha lot size provision generally applies, it is

not broadly intended to protect good agricultural land but is more directed to an

averaging arrangement in respect to houses and waste water treatment and disposal

in a special (potable) water supply catchment. In this case the dwelling densities

would well accommodate the 40ha minimums.

Further the proposed change only affects one of the five Lots (being Lot 12) intended

to be restricted by the S173 Agreement provision and Lot 12 is a considerable area in

excess of 345ha. A very substantial part of Lot 12 comprises bush and rising to hill

land which in general assessment would not be particularly suited to development.

The land component generally fronting the Murray Valley Highway may be suitable

subject to full and proper assessment of a future application for subdivision to 40ha

minimum lot size and a dwelling on each lot. The bush and hill land would be

generally retained as a large parcel.



50


DISCUSSION OF OBJECTIONS

An objection has been received from Robyn and Graham Hill who raise the following

summarised issues for consideration:

Amending condition 5 would result in no landscape screening of the dwellings

as the onus for such planting would transfer from the current

owner/developer to new lot owners and there is concern that there would be

no certainty that the new lot owners would undertake the landscape planting.

Amending condition 6 will result in further fragmentation of farming land by

potentially allowing a further (at least) three lots that will not be suitable for

farming. Fragmentation of farming land is not consistent with policy and will

adversely impact on the Shire economy and ecology and increase farming

viability pressures.

Amending condition 5 to change the timing of provision of landscaping does not

change the legal requirement for it to be done however it does change the

enforcement mechanism such that a Statement of Compliance could not be withheld

pending completion. In the event that a future owner failed to comply Council would

be put in a position of seeking enforcement through in the first instance advisory

communication and failing that by application to VCAT.

The stated purpose of the Rural Activity Zone (RAZ) is:

To implement the State Planning Policy Framework and the Local Planning

Policy Framework, including the Municipal Strategic Statement and local

planning policies.

To provide for the use of land for agriculture.

To provide for other uses and development, in appropriate locations, which are

compatible with agriculture and the environmental and landscape

characteristics of the area.

To ensure that use and development does not adversely affect surrounding land

uses.

To provide for the use and development of land for the specific purposes

identified in a schedule to this zone.

To protect and enhance natural resources and the biodiversity of the area.

To encourage use and development of land based on comprehensive and

sustainable land management practices and infrastructure provision.

Clause 35.08-3 (RAZ) in reference to Subdivision specifies that a permit is required to

subdivide land and provides that each lot must be at least the area specified for the

land in a schedule to this zone (40ha). Clause 35.08-3 also specifies that a permit may

be granted to create smaller lots if any of the following apply:



51


The subdivision is to create a lot for an existing dwelling.

The subdivision must be a two lot subdivision and one lot must be at least the

area specified for the land in a schedule to this zone.

The subdivision is the re-subdivision of existing lots and the number of lots is

not increased.

The number of lots is no more than the number the land could be subdivided

into in accordance with a schedule to this zone. At least one lot must be at least

the area specified for the land in a schedule to this zone.

The subdivision is by a public authority or utility service provider to create a lot

for a utility installation.

The original permit was granted for a resubdivision (dot point 3 above) of 13 Lots into

13 reconfigured Lots with 8 of the 13 lots considerably less than 40ha, with 3 Lots

being 40ha to 52.13ha and the balance 2 lots being 345.1ha (Lot 12) and 174.9ha (Lot

13). The resubdivision comprised an area of approximately 746.14ha which divided

by the minimum lot size of 40ha would potentially enable 18 lots. The potential lots

in general assessment under the proposed amendment would enable Lot 12 to be

further subdivided to create an additional 2 or perhaps 3 Lots being a total of 15 or

16 Lots.

The original permit still only provides for a resubdivision of 13 Lots into a

reconfigured 13 Lots so therefore still meets the requirements of dot point 3. A

further application for planning permit would be required for subdivision of Lot 12

and such application would be subject to all matters relevant on merits.

In that context it is difficult to sustain an argument that the proposed amendment to

condition 6 will result in further fragmentation of land. That may be the result of a

future application but it is not the outcome of this amending proposal. This

amending proposal only seeks to avoid a prohibition on future subdivision of Lot 12.

Council in its absolute discretion may at the time of considering a further application

deem that the proposal is not suitable on merit.

Furthermore the subject land is in the RAZ and has not been identified as high

quality or strategically important for agriculture by the two agricultural capability

studies undertaken since the mid 1980’s.

The objection reflects a genuine concern over the possible impacts of further

subdivision however given the stated position of the Towong Planning Scheme,

particularly the Rural Activity Zone and the MSS and the fact that the amending

proposal does not in itself allow further subdivision, the matters raised in the

objection are not sufficient to warrant the refusal of an amendment to the Planning

Permit.



52


CONCLUSION:

The application has been assessed and the recommendations in this report have

been based on:

Appropriate planning law;

Provisions of the Towong Planning Scheme;

The submission made by the applicant in support of the proposal;

The submission made in objection to the proposal; and

The impact of the proposed permit amendment.

It is considered that the substantive requirements of the SPPF and LPPF, MSS, Rural

Activity Zone, Particular and General Provisions and the Decision Guidelines of Clause

65 of the Towong Planning Scheme are met. It is therefore recommended that the

application to amend conditions 5 and 6 of Planning Permit 2015/050 be approved

and conditions 5 and 6 be amended to read as follows:

5. Before the issue of a Building permit for each lot a landscape plan to the

satisfaction of the responsible authority must be submitted to and approved by the

responsible authority. When approved the plan will be endorsed and will then form

part of the permit. The plan must show the location of vegetation to be retained

together with the type and location of all proposed tree and shrub plantings, which

must be planted in the areas marked red on the endorsed plans. All landscaping on

each lot must be completed prior to occupation of the dwelling and must also be

maintained to the satisfaction of the responsible authority.

6. Prior to a Statement of Compliance being issued for the subdivision, the Owner

must enter into an Agreement pursuant to Section 173 of the Planning and

Environment Act 1987 with and at no cost to the responsible authority. The

following agreements are required:

a) An agreement is to be placed on all lots and is to state that the land is

located in a rural area and there may be amenity impacts, such as noise,

dust and smell caused by nearby agricultural activity.

b) An agreement is to be placed on proposed lots 2, 9, 11 and 13 and indicate

that the land may not be further subdivided so as to increase the number of

lots.

Lodgement of the agreement at the titles office must occur at the time that the

plan of subdivision is lodged at the titles office. Cost of preparation and lodgement

of the agreement at the titles office is to be at the applicant’s expense.



53


J Shannon left the Council Chamber at 11.55am

J Shannon returned to the Council Chamber at 11.58am

K Johnson left the Council Chamber at 12.04pm

K Johnson returned to the Council Chamber at 12.05pm

CR FRASER MOVED THE MOTION HEREUNDER.

THE MOTION LAPSED FOR WANT OF A SECONDER

THAT COUNCIL HAVING CAUSED NOTICE OF THE APPLICATION TO AMEND

PLANNING PERMIT NO. 2015/050 TO BE GIVEN UNDER SECTIONS 52 AND 73 OF

THE PLANNING AND ENVIRONMENT ACT 1987 AND HAVING CONSIDERED ALL THE

MATTERS REQUIRED UNDER SECTIONS 64 AND 75 OF THE PLANNING AND

ENVIRONMENT ACT 1987 DECIDES TO ISSUE A NOTICE OF DECISION TO GRANT AN

AMENDED PERMIT PURSUANT TO SECTION 75 OF THE PLANNING AND

ENVIRONMENT ACT TO CHANGE CONDITIONS 5 AND 6 ONLY OF THE ORIGINAL

PERMIT WHICH AS AMENDED IS SET OUT BELOW.

PLANS NOT TO BE ALTERED

1. THE PROPOSAL IS TO BE CARRIED OUT IN ACCORDANCE WITH THE

ENDORSED PLANS. ANY AMENDMENTS TO THESE PLANS ARE MARKED IN

RED. THE APPROVED BUILDING ENVELOPES ARE TO BE LOCATED IN AREAS

SHOWN ON THE ENDORSED PLANS. THESE PLANS AND DETAILS ARE NOT

TO BE ALTERED EXCEPT WITH THE PRIOR WRITTEN CONSENT OF THE

RESPONSIBLE AUTHORITY.

SEDIMENT CONTROL

2. ALL CONSTRUCTION ACTIVITIES MUST FOLLOW SEDIMENT CONTROL

PRINCIPLES OUTLINED IN ‘CONSTRUCTION TECHNIQUES FOR SEDIMENT

POLLUTION CONTROL’ (EPA, 1991).

FURTHER PLANS TO BE SUBMITTED

3. THE DEVELOPMENT PART OF THIS PERMIT HAS NO FORCE OR EFFECT AND

CANNOT START UNTIL SUCH TIME AS TWO (2) COPIES OF SCALED AND

DIMENSIONED PLANS HAVE BEEN SUBMITTED TO AND APPROVED BY THE

RESPONSIBLE AUTHORITY. THESE PLANS MUST INCLUDE:

o SITE PLAN SHOWING THE DIMENSIONED BUILDING ENVELOPE;

o DIMENSIONED FLOOR AND ELEVATION PLANS OF THE PROPOSED

BUILDINGS AND SCHEDULE OF MATERIALS AND COLOURS;



54


o ALL BUILDINGS, INCLUDING BUILDINGS ANCILLARY TO THE

DWELLINGS MUST BE:

o SINGLE STOREY;

o DESIGNED TO ASSIMILATE INTO THE NATURAL ENVIRONMENT

THROUGH THE SELECTED USE OF MATERIALS, COLOURS, BUILT FORM

AND ROOF PITCH;

o SITED WITHIN THE APPROVED BUILDING ENVELOPE; AND

o ONCE APPROVED THESE PLANS WILL FORM PART OF THIS PERMIT

AND ALL WORKS MUST BE UNDERTAKEN IN ACCORDANCE WITH THE

ENDORSED PLANS.

ROOFING AND CLADDING

4. THE ROOF AND CLADDING COLOUR OR COLOURS OF ALL BUILDINGS AND

THE FINISHED COLOURS OF ANY ABOVEGROUND WATER STORAGE TANKS

MUST BE NON-REFLECTIVE IE NOT A “ZINCALUME” TYPE MATERIAL.

NEUTRAL “EARTH” COLOURS ARE TO BE USED IE “GREENS”, “REDS”, “GREYS”

OR “BROWNS” SO AS TO ADDRESS THE RURAL CHARACTER OF THE AREA.

LANDSCAPING

5. BEFORE THE ISSUE OF A BUILDING PERMIT FOR EACH LOT A LANDSCAPE

PLAN TO THE SATISFACTION OF THE RESPONSIBLE AUTHORITY MUST BE

SUBMITTED TO AND APPROVED BY THE RESPONSIBLE AUTHORITY. WHEN

APPROVED THE PLAN WILL BE ENDORSED AND WILL THEN FORM PART OF

THE PERMIT. THE PLAN MUST SHOW THE LOCATION OF VEGETATION TO BE

RETAINED TOGETHER WITH THE TYPE AND LOCATION OF ALL PROPOSED

TREE AND SHRUB PLANTINGS, WHICH MUST BE PLANTED IN THE AREAS

MARKED RED ON THE ENDORSED PLANS. ALL LANDSCAPING ON EACH LOT

MUST BE COMPLETED PRIOR TO OCCUPATION OF THE DWELLING AND

MUST ALSO BE MAINTAINED TO THE SATISFACTION OF THE RESPONSIBLE

AUTHORITY.

SECTION 173 AGREEMENTS

6. PRIOR TO A STATEMENT OF COMPLIANCE BEING ISSUED FOR THE

SUBDIVISION, THE OWNER MUST ENTER INTO AN AGREEMENT PURSUANT

TO SECTION 173 OF THE PLANNING AND ENVIRONMENT ACT 1987 WITH

AND AT NO COST TO THE RESPONSIBLE AUTHORITY. THE FOLLOWING

AGREEMENTS ARE REQUIRED:

A) AN AGREEMENT IS TO BE PLACED ON ALL LOTS AND IS TO STATE THAT

THE LAND IS LOCATED IN A RURAL AREA AND THERE MAY BE AMENITY

IMPACTS, SUCH AS NOISE, DUST AND SMELL CAUSED BY NEARBY

AGRICULTURAL ACTIVITY.



55


B) AN AGREEMENT IS TO BE PLACED ON PROPOSED LOTS 2, 9, 11 AND 13

AND INDICATE THAT THE LAND MAY NOT BE FURTHER SUBDIVIDED SO

AS TO INCREASE THE NUMBER OF LOTS.

LODGEMENT OF THE AGREEMENT AT THE TITLES OFFICE MUST OCCUR AT

THE TIME THAT THE PLAN OF SUBDIVISION IS LODGED AT THE TITLES

OFFICE. COST OF PREPARATION AND LODGEMENT OF THE AGREEMENT AT

THE TITLES OFFICE IS TO BE AT THE APPLICANT’S EXPENSE.

COMMENCEMENT OF DEVELOPMENT

7. THE DEVELOPMENT OF EACH APPROVED LOT FOR THE PURPOSE OF A

DWELLING MUST NOT COMMENCE UNTIL A STATEMENT OF COMPLIANCE

HAS BEEN PROVIDED FOR THE APPROVED RE-SUBDIVISION AND THE TITLES

PROVIDED TO COUNCIL.

EFFLUENT DISPOSAL

8. APPROVAL FOR AN EFFLUENT DISPOSAL AND WASTE MANAGEMENT

TREATMENT SYSTEM FOR EACH APPROVED DWELLING IS TO BE OBTAINED

FROM COUNCIL. THE SYSTEM IS TO COMPLY WITH THE ENVIRONMENT

PROTECTION AUTHORITY’S CODE OF PRACTICE – ON-SITE WASTE WATER

MANAGEMENT (PUBLICATION 891.3 FEBRUARY 2013) AND IS TO BE

LOCATED SO AS TO ENSURE ALL EFFLUENT AND WASTEWATER IS DISPOSED

OF AND ABSORBED WITHIN THE BOUNDARIES OF THE LAND, TO THE

SATISFACTION OF COUNCIL’S ENVIRONMENTAL HEALTH OFFICER AND

GENERALLY IN ACCORDANCE WITH THE RECOMMENDATIONS OF THE

RELEVANT LAND CAPABILITY ASSESSMENT.

9. PRIOR TO THE ISSUE OF A STATEMENT OF COMPLIANCE, PLANS SHOWING

THE LOCATION OF THE EXISTING WASTEWATER SYSTEM FOR THE DWELLING

AT 2469 MURRAY VALLEY HIGHWAY MUST BE PROVIDED TO COUNCIL AND

INDICATE THAT THE EXISTING WASTEWATER SYSTEM IS WHOLLY WITHIN

THE BOUNDARIES OF PROPOSED LOT 8 TO THE SATISFACTION OF THE


STANDARD SUBDIVISION CONDITIONS

10. THE OWNER OF THE LAND MUST ENTER INTO AGREEMENTS WITH THE

RELEVANT AUTHORITIES FOR THE PROVISION OF WATER SUPPLY, DRAINAGE,

SEWERAGE FACILITIES, ELECTRICITY AND GAS SERVICES TO EACH LOT

SHOWN ON THE ENDORSED PLAN IN ACCORDANCE WITH THE AUTHORITY’S

REQUIREMENTS AND RELEVANT LEGISLATION AT THE TIME.



56


11. ALL EXISTING AND PROPOSED EASEMENTS AND SITES FOR EXISTING OR

REQUIRED UTILITY SERVICES AND ROADS ON THE LAND MUST BE SET ASIDE

IN THE PLAN OF SUBDIVISION SUBMITTED FOR CERTIFICATION IN FAVOUR

OF THE RELEVANT AUTHORITY FOR WHICH THE EASEMENT OR SITE IS TO BE

CREATED.

12. THE PLAN OF SUBDIVISION, SUBMITTED FOR CERTIFICATION UNDER THE

SUBDIVISION ACT 1988, MUST BE REFERRED TO THE RELEVANT AUTHORITY

IN ACCORDANCE WITH SECTION 8 OF THAT ACT.

DRIVEWAY ENTRANCES

13. A WORKS WITHIN THE ROAD RESERVE PERMIT MUST BE APPLIED TO

COUNCIL FOR THE CONSTRUCTION OF NEW DRIVEWAYS FROM COUNCIL

ROADS FOR EACH OF THE APPROVED DWELLINGS.

14. PRIOR TO THE ISSUE OF A STATEMENT OF COMPLIANCE NEW DRIVEWAY

ENTRANCES ON COUNCIL ROADS ARE TO BE SITED AND CONSTRUCTED TO

THE SATISFACTION OF THE RESPONSIBLE AUTHORITY AND IN ACCORDANCE

WITH THE INFRASTRUCTURE DESIGN MANUAL.

WATER SUPPLY REQUIREMENTS

15. FOR EACH APPROVED DWELLING, A STATIC WATER SUPPLY, SUCH AS A

TANK MUST BE PROVIDED.

THIS STATIC WATER SUPPLY MUST MEET THE FOLLOWING REQUIREMENTS:

A) A MINIMUM OF 20,000 LITRES ON-SITE STATIC STORAGE MUST BE

PROVIDED ON THE LOT AND BE MAINTAINED SOLELY FIRE FIGHTING.

B) THE WATER SUPPLY MUST BE LOCATED WITHIN 60 METRES OF THE

DWELLING.

C) FIRE BRIGADE VEHICLES MUST BE ABLE TO GET ACCESS TO WITHIN

FOUR METRES OF THE CFA OUTLET ON THE TANK.

D) THE WATER SUPPLY MUST BE READILY IDENTIFIABLE FROM THE

BUILDING OR APPROPRIATE SIGNAGE (SEE APPENDIX A: FIGURE 1)

MUST POINT TO THE WATER SUPPLY. ALL BELOW-GROUND WATER

PIPELINES MUST BE INSTALLED TO THE FOLLOWING DEPTHS:

SUBJECT TO VEHICLE TRAFFIC – 300 MM

UNDER HOUSES OR CONCRETE SLABS – 75 MM

ALL OTHER LOCATIONS – 225 MM

ALL FIXED ABOVE-GROUND WATER PIPELINES AND FITTINGS,

INCLUDING WATER SUPPLY, MUST BE CONSTRUCTED OF NON-

CORROSIVE AND NON-COMBUSTIBLE MATERIALS OR PROTECTED

FROM THE EFFECTS OF RADIANT HEAT AND FLAME.



57


IF THE STATIC WATER SUPPLY IS ABOVE GROUND THE FOLLOWING

ADDITIONAL STANDARDS APPLY:

ALL ABOVE-GROUND STATIC WATER SUPPLIES MUST BE PROVIDED

WITH AT LEAST ONE 64 MM 3 THREAD / 25 MM X 50 MM NOMINAL

BORE BRITISH STANDARD PIPE (BSP), ROUND MALE COUPLING (SEE

APPENDIX A: FIGURE 2).

ALL PIPE WORK AND VALVING BETWEEN THE WATER SUPPLY AND

THE OUTLET MUST BE NO LESS THAN 50 MM NOMINAL BORE.

IF LESS THAN 20 METRES FROM THE BUILDING, EACH OUTLET MUST

FACE AWAY FROM THE BUILDING TO ALLOW ACCESS DURING

EMERGENCIES.

ACCESS REQUIREMENTS

16. ACCESS TO THE APPROVED DWELLINGS AND THE WATER SUPPLY MUST BE

DESIGNED TO ALLOW EMERGENCY VEHICLES ACCESS. THE MINIMUM

DESIGN REQUIREMENTS ARE AS FOLLOWS:

CURVES MUST HAVE A MINIMUM INNER RADIUS OF TEN METRES;

THE AVERAGE GRADE MUST BE NO MORE THAN 1 IN 7 (14.4%) (8.1º) WITH A

MAXIMUM OF NO MORE THAN 1 IN 5 (20%) (11.3º) FOR NO MORE THAN 50

METRES;

DIPS MUST HAVE NO MORE THAN A 1 IN 8 (12.5%) (7.1º) ENTRY AND EXIT

ANGLE

IF THE ACCESS TO THE DWELLING(S) AND WATER SUPPLY, INCLUDING

GATES, BRIDGES AND CULVERTS, IS GREATER THAN 30 M LONG, THE

DRIVEWAY:

A) MUST BE DESIGNED, CONSTRUCTED AND MAINTAINED FOR A

VEHICLE CAPACITY OF AT LEAST 15 TONNES, AND

B) BE ALL WEATHER CONSTRUCTION; AND MUST PROVIDE A MINIMUM

TRAFFICABLE WIDTH OF FOUR METRES, AND

C) BE CLEAR OF ENCROACHMENTS FOUR METRES VERTICALLY (SEE


IF THE ACCESS TO THE DWELLING IS LONGER THAN 100 METRES, A TURNING

AREA FOR FIRE FIGHTING VEHICLES CLOSE TO THE DWELLING MUST BE

PROVIDED BY EITHER:

A) A TURNING CIRCLE WITH A MINIMUM RADIUS OF TEN METRES;

B) OR BY THE DRIVEWAY ENCIRCLING THE DWELLING; OR

C) A “T” HEAD OR “Y” HEAD WITH A MINIMUM FORMED SURFACE OF

EACH LEG BEING EIGHT METRES IN LENGTH MEASURED FROM THE

CENTRE POINT OF THE HEAD, AND

D) FOUR METRES TRAFFICABLE WIDTH (SEE APPENDIX A: FIGURE 4)



58


IF THE LENGTH OF THE ACCESS IS GREATER THAN 200 METRES, PASSING

BAYS MUST BE PROVIDED. PASSING BAYS MUST BE 20 METRES LONG AND

MUST BE PROVIDED EVERY 200 METRES, WITH A TRAFFICABLE WIDTH OF 6

METRES (SEE APPENDIX A: FIGURE 5).

GOULBURN MURRAY WATER CONDITIONS

17. ALL WASTEWATER FROM THE EXISTING DWELLINGS ON LOTS 12 AND 13

MUST BE DISPOSED OF VIA CONNECTION TO THE EXISTING WASTEWATER

MANAGEMENT SYSTEM. IF NECESSARY, THE SYSTEM MUST BE UPGRADED TO

MEET THE REQUIREMENTS OF THE CURRENT EPA CODE OF PRACTICE –

ONSITE WASTEWATER MANAGEMENT (INCLUDING MINIMUM WASTEWATER

DISPOSAL BUFFER ZONES FROM WATERWAYS, DAMS ON WATERWAYS AND

AN APPROPRIATE LEVEL OF TREATMENT). ALL ALTERATIONS TO THE

EXISTING SYSTEM MUST BE TO THE SATISFACTION OF COUNCIL’S

ENVIRONMENTAL HEALTH DEPARTMENT.

18. EACH OF THE PROPOSED LOTS WHICH WILL HAVE A DWELLING

DEVELOPMENT AND USE MUST SHOW THE WASTEWATER DISPOSAL

ENVELOPE ON ANY PLAN OF SUBDIVISION SUBMITTED FOR APPROVAL.

(THIS MAY BE BY USING A S173 AGREEMENT).

19. ALL WASTEWATER FROM THE PROPOSED DWELLINGS MUST BE TREATED TO

A STANDARD OF AT LEAST 20MG/L BOD AND 30MG/L SUSPENDED SOLIDS

USING A PACKAGE TREATMENT PLANT OR EQUIVALENT. THE SYSTEM MUST

BE AN EPA APPROVED SYSTEM, INSTALLED, OPERATED AND MAINTAINED IN

ACCORDANCE WITH THE RELEVANT EPA CODE OF PRACTICE AND

CERTIFICATE OF APPROVAL.

20. THE WASTEWATER DISPOSAL AREA MUST BE KEPT FREE OF STOCK,

BUILDINGS, DRIVEWAYS AND SERVICE TRENCHING AND MUST BE PLANTED

WITH APPROPRIATE VEGETATION TO MAXIMISE ITS PERFORMANCE.

STORMWATER MUST BE DIVERTED AWAY. A RESERVE WASTEWATER

DISPOSAL FIELD OF EQUIVALENT SIZE TO THE PRIMARY DISPOSAL FIELD

MUST BE PROVIDED FOR USE IN THE EVENT THAT THE PRIMARY FIELD

REQUIRES RESTING OR HAS FAILED.

21. ANY PLAN OF SUBDIVISION LODGED FOR CERTIFICATION MUST BE

REFERRED TO GOULBURN-MURRAY RURAL WATER CORPORATION

PURSUANT TO SECTION 8(1)(A) OF THE SUBDIVISION ACT.

SP AUSNET CONDITIONS



59


22. THE PLAN OF SUBDIVISION SUBMITTED FOR CERTIFICATION MUST BE

REFERRED TO AUSNET ELECTRICITY SERVICES PTY LTD IN ACCORDANCE

WITH SECTION 8 OF THE SUBDIVISION ACT 1988. THE APPLICANT MUST –

o ENTER IN AN AGREEMENT WITH AUSNET ELECTRICITY SERVICES PTY

LTD FOR SUPPLY OF ELECTRICITY TO EACH LOT ON THE ENDORSED

PLAN.

o ENTER INTO AN AGREEMENT WITH AUSNET ELECTRICITY SERVICES

PTY LTD FOR THE REARRANGEMENT OF THE EXISTING ELECTRICITY

SUPPLY SYSTEM.

o ENTER INTO AN AGREEMENT WITH AUSNET ELECTRICITY SERVICES

PTY LTD FOR REARRANGEMENT OF THE POINTS OF SUPPLY TO ANY

EXISTING INSTALLATIONS AFFECTED BY ANY PRIVATE ELECTRIC

POWER LINE WHICH WOULD CROSS A BOUNDARY CREATED BY THE

SUBDIVISION, OR BY SUCH MEANS AS MAY BE AGREED BY AUSNET

ELECTRICITY SERVICES PTY LTD.

o PROVIDE EASEMENTS SATISFACTORY TO AUSNET ELECTRICITY

SERVICES PTY LTD FOR THE PURPOSE OF "POWER LINE" IN THE

FAVOUR OF “AUSNET ELECTRICITY SERVICES PTY LTD” PURSUANT TO

SECTION 88 OF THE ELECTRICITY INDUSTRY ACT 2000, WHERE

EASEMENTS HAVE NOT BEEN OTHERWISE PROVIDED, FOR ALL

EXISTING AUSNET ELECTRICITY SERVICES PTY LTD ELECTRIC POWER

LINES AND FOR ANY NEW POWER LINES REQUIRED TO SERVICE THE

LOTS ON THE ENDORSED PLAN AND/OR ABUTTING LAND.

o OBTAIN FOR THE USE OF AUSNET ELECTRICITY SERVICES PTY LTD ANY

OTHER EASEMENT REQUIRED TO SERVICE THE LOTS.

o ADJUST THE POSITION OF ANY EXISTING AUSNET ELECTRICITY

SERVICES PTY LTD EASEMENT TO ACCORD WITH THE POSITION OF

THE ELECTRICITY LINE(S) AS DETERMINED BY SURVEY.

o SET ASIDE ON THE PLAN OF SUBDIVISION RESERVES FOR THE USE OF

AUSNET ELECTRICITY SERVICES PTY LTD FOR ELECTRIC SUBSTATIONS.

o PROVIDE SURVEY PLANS FOR ANY ELECTRIC SUBSTATIONS REQUIRED

BY AUSNET ELECTRICITY SERVICES PTY LTD AND FOR ASSOCIATED

POWER LINES AND CABLES AND EXECUTES LEASES FOR A PERIOD OF

30 YEARS, AT A NOMINAL RENTAL WITH A RIGHT TO EXTEND THE

LEASE FOR A FURTHER 30 YEARS. AUSNET ELECTRICITY SERVICES PTY



60


LTD REQUIRES THAT SUCH LEASES ARE TO BE NOTED ON THE TITLE BY

WAY OF A CAVEAT OR A NOTIFICATION UNDER SECTION 88 (2) OF

THE TRANSFER OF LAND ACT PRIOR TO THE REGISTRATION OF THE

PLAN OF SUBDIVISION.

o PROVIDE TO AUSNET ELECTRICITY SERVICES PTY LTD A COPY OF THE

PLAN OF SUBDIVISION SUBMITTED FOR CERTIFICATION THAT SHOWS

ANY AMENDMENTS THAT HAVE BEEN REQUIRED.

o AGREE TO PROVIDE ALTERNATIVE ELECTRICITY SUPPLY TO LOT

OWNERS AND/OR EACH LOT UNTIL SUCH TIME AS PERMANENT

SUPPLY IS AVAILABLE TO THE DEVELOPMENT BY AUSNET ELECTRICITY

SERVICES PTY. LTD. INDIVIDUAL GENERATORS MUST BE PROVIDED AT

EACH SUPPLY POINT. THE GENERATOR FOR TEMPORARY SUPPLY

MUST BE INSTALLED IN SUCH A MANNER AS TO COMPLY WITH THE

ELECTRICITY SAFETY ACT 1998.

o ENSURE THAT ALL NECESSARY AUDITING IS COMPLETED TO THE

SATISFACTION OF AUSNET ELECTRICITY SERVICES PTY LTD TO ALLOW

THE NEW NETWORK ASSETS TO BE SAFELY CONNECTED TO THE

DISTRIBUTION NETWORK.

VICROADS CONDITIONS

23. PRIOR TO THE ISSUE OF STATEMENT OF COMPLIANCE DIRECT ACCESSES TO

THE MURRAY VALLEY HIGHWAY MUST BE UPGRADED TO THE SATISFACTION

OF AND AT NO COST TO THE ROADS CORPORATION IN ACCORDANCE WITH

STANDARD DRAWING SD2064A TRUCK ACCESS TO RURAL PROPERTIES TYPE

A. THIS WILL INCLUDE:

A) LOT 8 AND 9 TO HAVE JOINT SHARED ACCESS WITH A MINIMUM

WIDTH OF 6M TO ALLOW TWO VEHICLES TO PASS

B) LOT 5 AND 7 TO HAVE JOINT SHARED ACCESS WITH A MINIMUM


C) LOT 12.

24. ALL OTHER ACCESS POINTS ARE TO BE IN ACCORDANCE WITH DESIGN

RESPONSE, DRAWING NO. 150066_DA05_23JUL15, PREPARED BY EDM

GROUP APPENDED TO THE APPLICATION.

25. ALL DISUSED OR REDUNDANT VEHICLE CROSSINGS MUST BE REMOVED AND

THE AREA REINSTATED TO THE SATISFACTION OF AND AT NO COST TO THE

ROADS CORPORATION PRIOR TO THE ISSUE OF THE STATEMENT OF

COMPLIANCE.



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PERMIT EXPIRY

26. THIS PERMIT WILL EXPIRE IF THE FOLLOWING CIRCUMSTANCES APPLIES:

RE-SUBDIVISION EXPIRY:

A. THE PLAN OF SUBDIVISION IS NOT CERTIFIED WITHIN TWO (2) YEARS

OF THE DATE OF THIS PERMIT; OR

B. THE SUBDIVISION IS NOT COMPLETED WITHIN FIVE (5) YEARS OF THE

CERTIFICATION OF THE PLAN OF SUBDIVISION; OR

DWELLING EXPIRY ON EACH APPROVED LOT:

C. THE DEVELOPMENT IS NOT STARTED ON EACH LOT WITHIN TWO (2)

YEARS OF THE DATE OF ISSUE OF THIS PERMIT; OR

D. THE DEVELOPMENT IS NOT COMPLETED AND THE USE COMMENCED

ON EACH LOT WITHIN TWO (2) YEARS OF THE DATE OF

COMMENCEMENT.

***END OF CONDITIONS***

CR SCALES

CR FRASER

THAT COUNCIL HAVING CAUSED NOTICE OF THE APPLICATION TO AMEND

PLANNING PERMIT NO. 2015/050 TO BE GIVEN UNDER SECTIONS 52 AND 73

OF THE PLANNING AND ENVIRONMENT ACT 1987 AND HAVING CONSIDERED

ALL THE MATTERS REQUIRED UNDER SECTIONS 64 AND 75 OF THE PLANNING

AND ENVIRONMENT ACT 1987 DECIDES TO ISSUE A NOTICE OF DECISION TO

GRANT AN AMENDED PERMIT PURSUANT TO SECTION 75 OF THE PLANNING

AND ENVIRONMENT ACT TO CHANGE CONDITIONS 5 AND 6 ONLY OF THE

ORIGINAL PERMIT WHICH AS AMENDED IS SET OUT BELOW.



ENDORSED PLANS. ANY AMENDMENTS TO THESE PLANS ARE MARKED

IN RED. THE APPROVED BUILDING ENVELOPES ARE TO BE LOCATED IN

AREAS SHOWN ON THE ENDORSED PLANS. THESE PLANS AND DETAILS

ARE NOT TO BE ALTERED EXCEPT WITH THE PRIOR WRITTEN CONSENT

OF THE RESPONSIBLE AUTHORITY.



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SEDIMENT CONTROL




FURTHER PLANS TO BE SUBMITTED

3. THE DEVELOPMENT PART OF THIS PERMIT HAS NO FORCE OR EFFECT

AND CANNOT START UNTIL SUCH TIME AS TWO (2) COPIES OF SCALED

AND DIMENSIONED PLANS HAVE BEEN SUBMITTED TO AND APPROVED

BY THE RESPONSIBLE AUTHORITY. THESE PLANS MUST INCLUDE:

o SITE PLAN SHOWING THE DIMENSIONED BUILDING ENVELOPE;

o DIMENSIONED FLOOR AND ELEVATION PLANS OF THE PROPOSED

BUILDINGS AND SCHEDULE OF MATERIALS AND COLOURS;

o ALL BUILDINGS, INCLUDING BUILDINGS ANCILLARY TO THE

DWELLINGS MUST BE:

o SINGLE STOREY;

o DESIGNED TO ASSIMILATE INTO THE NATURAL ENVIRONMENT

THROUGH THE SELECTED USE OF MATERIALS, COLOURS, BUILT

FORM AND ROOF PITCH;

o SITED WITHIN THE APPROVED BUILDING ENVELOPE; AND

o ONCE APPROVED THESE PLANS WILL FORM PART OF THIS PERMIT

AND ALL WORKS MUST BE UNDERTAKEN IN ACCORDANCE WITH

THE ENDORSED PLANS.


4. THE ROOF AND CLADDING COLOUR OR COLOURS OF ALL BUILDINGS

AND THE FINISHED COLOURS OF ANY ABOVEGROUND WATER STORAGE

TANKS MUST BE NON-REFLECTIVE IE NOT A “ZINCALUME” TYPE

MATERIAL. NEUTRAL “EARTH” COLOURS ARE TO BE USED IE “GREENS”,

“REDS”, “GREYS” OR “BROWNS” SO AS TO ADDRESS THE RURAL

CHARACTER OF THE AREA.

LANDSCAPING

5. BEFORE THE ISSUE OF A STATEMENT OF COMPLIANCE A LANDSCAPE

PLAN TO THE SATISFACTION OF THE RESPONSIBLE AUTHORITY MUST

BE SUBMITTED TO AND APPROVED BY THE RESPONSIBLE AUTHORITY.

WHEN APPROVED THE PLAN WILL BE ENDORSED AND WILL THEN FORM

PART OF THE PERMIT. THE PLAN MUST SHOW THE LOCATION OF

VEGETATION TO BE RETAINED TOGETHER WITH THE TYPE AND

LOCATION OF ALL PROPOSED TREE AND SHRUB PLANTINGS, WHICH

MUST BE PLANTED IN THE AREAS MARKED RED ON THE ENDORSED

PLANS. ALL LANDSCAPING ON EACH LOT MUST BE COMPLETED PRIOR



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TO THE ISSUE OF THE STATEMENT OF COMPLIANCE AND MUST ALSO BE

MAINTAINED TO THE SATISFACTION OF THE RESPONSIBLE AUTHORITY.


6.

PLEASE NOTE: THIS SECTION WAS NOT INCLUDED IN THE RESOLUTION

COMMENCEMENT OF DEVELOPMENT

7. THE DEVELOPMENT OF EACH APPROVED LOT FOR THE PURPOSE OF A

DWELLING MUST NOT COMMENCE UNTIL A STATEMENT OF

COMPLIANCE HAS BEEN PROVIDED FOR THE APPROVED RE-

SUBDIVISION AND THE TITLES PROVIDED TO COUNCIL.

EFFLUENT DISPOSAL

8. APPROVAL FOR AN EFFLUENT DISPOSAL AND WASTE MANAGEMENT

TREATMENT SYSTEM FOR EACH APPROVED DWELLING IS TO BE

OBTAINED FROM COUNCIL. THE SYSTEM IS TO COMPLY WITH THE

ENVIRONMENT PROTECTION AUTHORITY’S CODE OF PRACTICE – ON-

SITE WASTE WATER MANAGEMENT (PUBLICATION 891.3 FEBRUARY

2013) AND IS TO BE LOCATED SO AS TO ENSURE ALL EFFLUENT AND

WASTEWATER IS DISPOSED OF AND ABSORBED WITHIN THE

BOUNDARIES OF THE LAND, TO THE SATISFACTION OF COUNCIL’S

ENVIRONMENTAL HEALTH OFFICER AND GENERALLY IN ACCORDANCE

WITH THE RECOMMENDATIONS OF THE RELEVANT LAND CAPABILITY

ASSESSMENT.

9. PRIOR TO THE ISSUE OF A STATEMENT OF COMPLIANCE, PLANS

SHOWING THE LOCATION OF THE EXISTING WASTEWATER SYSTEM FOR

THE DWELLING AT 2469 MURRAY VALLEY HIGHWAY MUST BE

PROVIDED TO COUNCIL AND INDICATE THAT THE EXISTING

WASTEWATER SYSTEM IS WHOLLY WITHIN THE BOUNDARIES OF

PROPOSED LOT 8 TO THE SATISFACTION OF THE RESPONSIBLE

AUTHORITY.

STANDARD SUBDIVISION CONDITIONS

10. THE OWNER OF THE LAND MUST ENTER INTO AGREEMENTS WITH THE

RELEVANT AUTHORITIES FOR THE PROVISION OF WATER SUPPLY,

DRAINAGE, SEWERAGE FACILITIES, ELECTRICITY AND GAS SERVICES TO

EACH LOT SHOWN ON THE ENDORSED PLAN IN ACCORDANCE WITH



64


THE AUTHORITY’S REQUIREMENTS AND RELEVANT LEGISLATION AT

THE TIME.

11. ALL EXISTING AND PROPOSED EASEMENTS AND SITES FOR EXISTING OR

REQUIRED UTILITY SERVICES AND ROADS ON THE LAND MUST BE SET

ASIDE IN THE PLAN OF SUBDIVISION SUBMITTED FOR CERTIFICATION

IN FAVOUR OF THE RELEVANT AUTHORITY FOR WHICH THE EASEMENT

OR SITE IS TO BE CREATED.

12. THE PLAN OF SUBDIVISION, SUBMITTED FOR CERTIFICATION UNDER

THE SUBDIVISION ACT 1988, MUST BE REFERRED TO THE RELEVANT

AUTHORITY IN ACCORDANCE WITH SECTION 8 OF THAT ACT.

DRIVEWAY ENTRANCES


COUNCIL FOR THE CONSTRUCTION OF NEW DRIVEWAYS FROM

COUNCIL ROADS FOR EACH OF THE APPROVED DWELLINGS.

14. PRIOR TO THE ISSUE OF A STATEMENT OF COMPLIANCE NEW

DRIVEWAY ENTRANCES ON COUNCIL ROADS ARE TO BE SITED AND

CONSTRUCTED TO THE SATISFACTION OF THE RESPONSIBLE

AUTHORITY AND IN ACCORDANCE WITH THE INFRASTRUCTURE DESIGN

MANUAL.

WATER SUPPLY REQUIREMENTS

15. FOR EACH APPROVED DWELLING, A STATIC WATER SUPPLY, SUCH AS A

TANK MUST BE PROVIDED.

THIS STATIC WATER SUPPLY MUST MEET THE FOLLOWING

REQUIREMENTS:

A) A MINIMUM OF 20,000 LITRES ON-SITE STATIC STORAGE MUST

BE PROVIDED ON THE LOT AND BE MAINTAINED SOLELY FIRE

FIGHTING.

B) THE WATER SUPPLY MUST BE LOCATED WITHIN 60 METRES OF

THE DWELLING.

C) FIRE BRIGADE VEHICLES MUST BE ABLE TO GET ACCESS TO

WITHIN FOUR METRES OF THE CFA OUTLET ON THE TANK.

D) THE WATER SUPPLY MUST BE READILY IDENTIFIABLE FROM THE

BUILDING OR APPROPRIATE SIGNAGE (SEE APPENDIX A: FIGURE

1) MUST POINT TO THE WATER SUPPLY. ALL BELOW-GROUND

WATER PIPELINES MUST BE INSTALLED TO THE FOLLOWING

DEPTHS:

SUBJECT TO VEHICLE TRAFFIC – 300 MM



65


UNDER HOUSES OR CONCRETE SLABS – 75 MM

ALL OTHER LOCATIONS – 225 MM

ALL FIXED ABOVE-GROUND WATER PIPELINES AND FITTINGS,

INCLUDING WATER SUPPLY, MUST BE CONSTRUCTED OF NON-

CORROSIVE AND NON-COMBUSTIBLE MATERIALS OR PROTECTED

FROM THE EFFECTS OF RADIANT HEAT AND FLAME.

IF THE STATIC WATER SUPPLY IS ABOVE GROUND THE

FOLLOWING ADDITIONAL STANDARDS APPLY:

ALL ABOVE-GROUND STATIC WATER SUPPLIES MUST BE

PROVIDED WITH AT LEAST ONE 64 MM 3 THREAD / 25 MM X 50

MM NOMINAL BORE BRITISH STANDARD PIPE (BSP), ROUND

MALE COUPLING (SEE APPENDIX A: FIGURE 2).

ALL PIPE WORK AND VALVING BETWEEN THE WATER SUPPLY

AND THE OUTLET MUST BE NO LESS THAN 50 MM NOMINAL

BORE.

IF LESS THAN 20 METRES FROM THE BUILDING, EACH OUTLET

MUST FACE AWAY FROM THE BUILDING TO ALLOW ACCESS

DURING EMERGENCIES.

ACCESS REQUIREMENTS

16. ACCESS TO THE APPROVED DWELLINGS AND THE WATER SUPPLY MUST

BE DESIGNED TO ALLOW EMERGENCY VEHICLES ACCESS. THE MINIMUM

DESIGN REQUIREMENTS ARE AS FOLLOWS:

CURVES MUST HAVE A MINIMUM INNER RADIUS OF TEN METRES;

THE AVERAGE GRADE MUST BE NO MORE THAN 1 IN 7 (14.4%) (8.1º)

WITH A MAXIMUM OF NO MORE THAN 1 IN 5 (20%) (11.3º) FOR NO

MORE THAN 50 METRES;

DIPS MUST HAVE NO MORE THAN A 1 IN 8 (12.5%) (7.1º) ENTRY AND

EXIT ANGLE

IF THE ACCESS TO THE DWELLING(S) AND WATER SUPPLY, INCLUDING

GATES, BRIDGES AND CULVERTS, IS GREATER THAN 30 M LONG, THE

DRIVEWAY:

A) MUST BE DESIGNED, CONSTRUCTED AND MAINTAINED FOR A

VEHICLE CAPACITY OF AT LEAST 15 TONNES, AND

B) BE ALL WEATHER CONSTRUCTION; AND MUST PROVIDE A

MINIMUM TRAFFICABLE WIDTH OF FOUR METRES, AND

C) BE CLEAR OF ENCROACHMENTS FOUR METRES VERTICALLY (SEE


IF THE ACCESS TO THE DWELLING IS LONGER THAN 100 METRES, A

TURNING AREA FOR FIRE FIGHTING VEHICLES CLOSE TO THE DWELLING

MUST BE PROVIDED BY EITHER:



66


A) A TURNING CIRCLE WITH A MINIMUM RADIUS OF TEN METRES;

B) OR BY THE DRIVEWAY ENCIRCLING THE DWELLING; OR

C) A “T” HEAD OR “Y” HEAD WITH A MINIMUM FORMED SURFACE

OF EACH LEG BEING EIGHT METRES IN LENGTH MEASURED FROM

THE CENTRE POINT OF THE HEAD, AND

D) FOUR METRES TRAFFICABLE WIDTH (SEE APPENDIX A: FIGURE 4)

IF THE LENGTH OF THE ACCESS IS GREATER THAN 200 METRES, PASSING

BAYS MUST BE PROVIDED. PASSING BAYS MUST BE 20 METRES LONG

AND MUST BE PROVIDED EVERY 200 METRES, WITH A TRAFFICABLE

WIDTH OF 6 METRES (SEE APPENDIX A: FIGURE 5).

GOULBURN MURRAY WATER CONDITIONS

17. ALL WASTEWATER FROM THE EXISTING DWELLINGS ON LOTS 12 AND

13 MUST BE DISPOSED OF VIA CONNECTION TO THE EXISTING

WASTEWATER MANAGEMENT SYSTEM. IF NECESSARY, THE SYSTEM

MUST BE UPGRADED TO MEET THE REQUIREMENTS OF THE CURRENT

EPA CODE OF PRACTICE – ONSITE WASTEWATER MANAGEMENT

(INCLUDING MINIMUM WASTEWATER DISPOSAL BUFFER ZONES FROM

WATERWAYS, DAMS ON WATERWAYS AND AN APPROPRIATE LEVEL OF

TREATMENT). ALL ALTERATIONS TO THE EXISTING SYSTEM MUST BE TO

THE SATISFACTION OF COUNCIL’S ENVIRONMENTAL HEALTH

DEPARTMENT.

18. EACH OF THE PROPOSED LOTS WHICH WILL HAVE A DWELLING

DEVELOPMENT AND USE MUST SHOW THE WASTEWATER DISPOSAL

ENVELOPE ON ANY PLAN OF SUBDIVISION SUBMITTED FOR APPROVAL.

(THIS MAY BE BY USING A S173 AGREEMENT).

19. ALL WASTEWATER FROM THE PROPOSED DWELLINGS MUST BE

TREATED TO A STANDARD OF AT LEAST 20MG/L BOD AND 30MG/L

SUSPENDED SOLIDS USING A PACKAGE TREATMENT PLANT OR

EQUIVALENT. THE SYSTEM MUST BE AN EPA APPROVED SYSTEM,

INSTALLED, OPERATED AND MAINTAINED IN ACCORDANCE WITH THE

RELEVANT EPA CODE OF PRACTICE AND CERTIFICATE OF APPROVAL.

20. THE WASTEWATER DISPOSAL AREA MUST BE KEPT FREE OF STOCK,

BUILDINGS, DRIVEWAYS AND SERVICE TRENCHING AND MUST BE

PLANTED WITH APPROPRIATE VEGETATION TO MAXIMISE ITS

PERFORMANCE. STORMWATER MUST BE DIVERTED AWAY. A RESERVE

WASTEWATER DISPOSAL FIELD OF EQUIVALENT SIZE TO THE PRIMARY

DISPOSAL FIELD MUST BE PROVIDED FOR USE IN THE EVENT THAT THE

PRIMARY FIELD REQUIRES RESTING OR HAS FAILED.



67


21. ANY PLAN OF SUBDIVISION LODGED FOR CERTIFICATION MUST BE

REFERRED TO GOULBURN-MURRAY RURAL WATER CORPORATION

PURSUANT TO SECTION 8(1)(A) OF THE SUBDIVISION ACT.

SP AUSNET CONDITIONS

22. THE PLAN OF SUBDIVISION SUBMITTED FOR CERTIFICATION MUST BE

REFERRED TO AUSNET ELECTRICITY SERVICES PTY LTD IN ACCORDANCE

WITH SECTION 8 OF THE SUBDIVISION ACT 1988. THE APPLICANT MUST

–

o ENTER IN AN AGREEMENT WITH AUSNET ELECTRICITY SERVICES

PTY LTD FOR SUPPLY OF ELECTRICITY TO EACH LOT ON THE

ENDORSED PLAN.

o ENTER INTO AN AGREEMENT WITH AUSNET ELECTRICITY

SERVICES PTY LTD FOR THE REARRANGEMENT OF THE EXISTING

ELECTRICITY SUPPLY SYSTEM.

o ENTER INTO AN AGREEMENT WITH AUSNET ELECTRICITY

SERVICES PTY LTD FOR REARRANGEMENT OF THE POINTS OF

SUPPLY TO ANY EXISTING INSTALLATIONS AFFECTED BY ANY

PRIVATE ELECTRIC POWER LINE WHICH WOULD CROSS A

BOUNDARY CREATED BY THE SUBDIVISION, OR BY SUCH MEANS

AS MAY BE AGREED BY AUSNET ELECTRICITY SERVICES PTY LTD.

o PROVIDE EASEMENTS SATISFACTORY TO AUSNET ELECTRICITY

SERVICES PTY LTD FOR THE PURPOSE OF "POWER LINE" IN THE

FAVOUR OF “AUSNET ELECTRICITY SERVICES PTY LTD” PURSUANT

TO SECTION 88 OF THE ELECTRICITY INDUSTRY ACT 2000, WHERE

EASEMENTS HAVE NOT BEEN OTHERWISE PROVIDED, FOR ALL

EXISTING AUSNET ELECTRICITY SERVICES PTY LTD ELECTRIC

POWER LINES AND FOR ANY NEW POWER LINES REQUIRED TO

SERVICE THE LOTS ON THE ENDORSED PLAN AND/OR ABUTTING

LAND.

o OBTAIN FOR THE USE OF AUSNET ELECTRICITY SERVICES PTY LTD

ANY OTHER EASEMENT REQUIRED TO SERVICE THE LOTS.

o ADJUST THE POSITION OF ANY EXISTING AUSNET ELECTRICITY

SERVICES PTY LTD EASEMENT TO ACCORD WITH THE POSITION

OF THE ELECTRICITY LINE(S) AS DETERMINED BY SURVEY.



68


o SET ASIDE ON THE PLAN OF SUBDIVISION RESERVES FOR THE USE

OF AUSNET ELECTRICITY SERVICES PTY LTD FOR ELECTRIC

SUBSTATIONS.

o PROVIDE SURVEY PLANS FOR ANY ELECTRIC SUBSTATIONS

REQUIRED BY AUSNET ELECTRICITY SERVICES PTY LTD AND FOR

ASSOCIATED POWER LINES AND CABLES AND EXECUTES LEASES

FOR A PERIOD OF 30 YEARS, AT A NOMINAL RENTAL WITH A

RIGHT TO EXTEND THE LEASE FOR A FURTHER 30 YEARS. AUSNET

ELECTRICITY SERVICES PTY LTD REQUIRES THAT SUCH LEASES ARE

TO BE NOTED ON THE TITLE BY WAY OF A CAVEAT OR A

NOTIFICATION UNDER SECTION 88 (2) OF THE TRANSFER OF

LAND ACT PRIOR TO THE REGISTRATION OF THE PLAN OF

SUBDIVISION.

o PROVIDE TO AUSNET ELECTRICITY SERVICES PTY LTD A COPY OF

THE PLAN OF SUBDIVISION SUBMITTED FOR CERTIFICATION

THAT SHOWS ANY AMENDMENTS THAT HAVE BEEN REQUIRED.

o AGREE TO PROVIDE ALTERNATIVE ELECTRICITY SUPPLY TO LOT

OWNERS AND/OR EACH LOT UNTIL SUCH TIME AS PERMANENT

SUPPLY IS AVAILABLE TO THE DEVELOPMENT BY AUSNET

ELECTRICITY SERVICES PTY. LTD. INDIVIDUAL GENERATORS MUST

BE PROVIDED AT EACH SUPPLY POINT. THE GENERATOR FOR

TEMPORARY SUPPLY MUST BE INSTALLED IN SUCH A MANNER AS

TO COMPLY WITH THE ELECTRICITY SAFETY ACT 1998.

o ENSURE THAT ALL NECESSARY AUDITING IS COMPLETED TO THE

SATISFACTION OF AUSNET ELECTRICITY SERVICES PTY LTD TO

ALLOW THE NEW NETWORK ASSETS TO BE SAFELY CONNECTED

TO THE DISTRIBUTION NETWORK.

VICROADS CONDITIONS

23. PRIOR TO THE ISSUE OF STATEMENT OF COMPLIANCE DIRECT ACCESSES

TO THE MURRAY VALLEY HIGHWAY MUST BE UPGRADED TO THE

SATISFACTION OF AND AT NO COST TO THE ROADS CORPORATION IN

ACCORDANCE WITH STANDARD DRAWING SD2064A TRUCK ACCESS TO

RURAL PROPERTIES TYPE A. THIS WILL INCLUDE:

A) LOT 8 AND 9 TO HAVE JOINT SHARED ACCESS WITH A MINIMUM


B) LOT 5 AND 7 TO HAVE JOINT SHARED ACCESS WITH A MINIMUM


C) LOT 12.



69


24. ALL OTHER ACCESS POINTS ARE TO BE IN ACCORDANCE WITH DESIGN

RESPONSE, DRAWING NO. 150066_DA05_23JUL15, PREPARED BY EDM

GROUP APPENDED TO THE APPLICATION.

25. ALL DISUSED OR REDUNDANT VEHICLE CROSSINGS MUST BE REMOVED

AND THE AREA REINSTATED TO THE SATISFACTION OF AND AT NO

COST TO THE ROADS CORPORATION PRIOR TO THE ISSUE OF THE

STATEMENT OF COMPLIANCE.

PERMIT EXPIRY

26. THIS PERMIT WILL EXPIRE IF THE FOLLOWING CIRCUMSTANCES APPLIES:

RE-SUBDIVISION EXPIRY:

A. THE PLAN OF SUBDIVISION IS NOT CERTIFIED WITHIN TWO (2)

YEARS OF THE DATE OF THIS PERMIT; OR

B. THE SUBDIVISION IS NOT COMPLETED WITHIN FIVE (5) YEARS OF

THE CERTIFICATION OF THE PLAN OF SUBDIVISION; OR

DWELLING EXPIRY ON EACH APPROVED LOT:

C. THE DEVELOPMENT IS NOT STARTED ON EACH LOT WITHIN TWO

(2) YEARS OF THE DATE OF ISSUE OF THIS PERMIT; OR

D. THE DEVELOPMENT IS NOT COMPLETED AND THE USE

COMMENCED ON EACH LOT WITHIN TWO (2) YEARS OF THE DATE

OF COMMENCEMENT.

***END OF CONDITIONS***

CARRIED



70


CR GADD

CR SCALES

THAT THE PERMIT CONDITIONS ALSO INCLUDE AT ITEM 6:


6. PRIOR TO A STATEMENT OF COMPLIANCE BEING ISSUED FOR THE

SUBDIVISION, THE OWNER MUST ENTER INTO AN AGREEMENT

PURSUANT TO SECTION 173 OF THE PLANNING AND ENVIRONMENT

ACT 1987 WITH AND AT NO COST TO THE RESPONSIBLE AUTHORITY.

THE FOLLOWING AGREEMENTS ARE REQUIRED:

A) AN AGREEMENT IS TO BE PLACED ON ALL LOTS AND IS TO STATE

THAT THE LAND IS LOCATED IN A RURAL AREA AND THERE MAY BE

AMENITY IMPACTS, SUCH AS NOISE, DUST AND SMELL CAUSED BY

NEARBY AGRICULTURAL ACTIVITY.

B) AN AGREEMENT IS TO BE PLACED ON PROPOSED LOTS 2, 9, 11 AND

13 AND INDICATE THAT THE LAND MAY NOT BE FURTHER

SUBDIVIDED SO AS TO INCREASE THE NUMBER OF LOTS.

LODGEMENT OF THE AGREEMENT AT THE TITLES OFFICE MUST OCCUR

AT THE TIME THAT THE PLAN OF SUBDIVISION IS LODGED AT THE

TITLES OFFICE. COST OF PREPARATION AND LODGEMENT OF THE

AGREEMENT AT THE TITLES OFFICE IS TO BE AT THE APPLICANT’S

EXPENSE.

CARRIED



71


12.2 Planning Application 2016/040 (319974-MP)


This report was prepared by Living Streets Designs Pty Ltd.



Background/History:

Zone: GRZ1 (General Residential Zone – Schedule 1)

Application for Planning Permit No: 2016/040 for Use and development of a

domestic Shed at 31 Mildren Street, Corryong, to be used in association with the

dwelling on adjoining Lot 16 PS549788 being 29 Mildren Street, Corryong.

Overlay(s): None applicable

Permit Trigger(s): Clause 32.08-1 (GRZ) Table of uses specifies that a Shed (store) is

an innominate use in section two (2) therefore requiring a permit. Clause 32.08-6 also

specifies that buildings and works associated with a section two (2) use require a

planning permit.

If the Shed were on the same Lot as the dwelling and was to be used for purposes

ancillary to that dwelling then a planning permit would not be required for the use or

the buildings and works.

This application was lodged on 15 June 2016.

The initial application was for a shed for use (at least in part) in the operation of a

Traffic Management Contractor’s Depot.

After having given notice of the application, after initial contact by neighbouring

landholders and after Officer discussions with the applicant, further information and

a request was received to amend the application to use the Shed in association with

the dwelling on the adjoining Lot. The further submission explicitly states that “Signs

etc owned by Upper Murray TrafCon Pty Ltd will not be stored in the shed”.

Further public notice was given after the amendment of the application.



72



Council policy is as set out in the Towong Planning Scheme and as referred to below.


State Government policy is as set out in the Towong Planning Scheme and as

referred to below.

Budget Impact:

In respect to this application for planning permit budget effects are minimal as

consideration of applications for planning permit are anticipated and provided for in

the budget.

Submissions in respect to this matter however raise allegations of potential breach of

the Towong Planning Scheme which may in due course result in enforcement actions

which may have an impact on budget. This is not a matter of direct consequence of

this application for planning permit.


Public notice was given twice in accord with S52 of the Planning and Environment

Act 1987 (P&E Act). Notice was given on receipt of the initial application and again

subsequent to receipt of further information and the amendment of the application.

An objection was received from Mr Frank Barry on 26 June 2016 subsequent to the

first notice issued and a further submission in objection was received from the same

objector after the second notice (Appendix 6). Contact was made with the objector

to discuss the matter and the objector was advised of the circumstances under

Planning and Environment Act and that the change in the application withdrew the

Contractor’s Depot use of the Shed and changed the purpose to domestic activities

ancillary to the adjoining dwelling. The objector advised that in his opinion the

Contractor’s Depot operations were already commenced and that the objection is to

stand as submitted.

The objector raised concerns regarding parking of the traffic management business

vehicles including trucks and staff vehicles on site and on street adjacent to the

subject land and adjoining property. The objector expressed a view that he has spent

considerable money on his home on the basis and expectation that the area is a

residential location where a reasonable level of residential amenity could be

expected rather than a commercial premises environment.



73



Towong Planning Scheme provisions

The purposes of the GRZ1 are:

To implement the State Planning Policy Framework and the Local Planning

Policy Framework, including the Municipal Strategic Statement and local

planning policies.

To encourage development that respects the neighbourhood character of the

area.

To implement neighbourhood character policy and adopted neighbourhood

character guidelines.

To provide a diversity of housing types and moderate housing growth in

locations offering good access to services and transport.

To allow educational, recreational, religious, community and a limited range of

other non-residential uses to serve local community needs in appropriate

locations.

A Shed on a vacant Lot in a GRZ1 is an innominate use under section two (2) of the

table of uses and therefore requires a permit for both use and development under

the Towong Planning Scheme.

Clause 32.08-6 in respect to ‘Buildings and works associated with a Section 2 use’

specifies that a permit is required to construct a building or construct or carry out

works for a use in Section 2 of the table to Clause 32.08-1.

Clause 32.08-8 specifies that an application must be accompanied by the following

information:

Plans drawn to scale and dimensioned which show:

o Site shape, size, dimensions and orientation.

o The siting and use of existing and proposed buildings.

o Adjacent buildings and uses.

o The building form and scale.

o Setbacks to property boundaries.

The likely effects, if any, on adjoining land, including noise levels, traffic, the

hours of delivery and despatch of good and materials, hours of operation and

light spill, solar access and glare.

Clause 32.08-10 provides ‘Decision guidelines’ and specifies that before deciding on

an application, in addition to the decision guidelines in Clause 65, the responsible

authority must consider the following:



74


General

The State Planning Policy Framework and the Local Planning Policy Framework,

including the Municipal Strategic Statement and local planning policies.

The purpose of this zone.

Non-residential use and development

Whether the use or development is compatible with residential use.

Whether the use generally serves local community needs.

The scale and intensity of the use and development.

The design, height, setback and appearance of the proposed buildings and

works.

The proposed landscaping.

The provision of car and bicycle parking and associated accessways.

Any proposed loading and refuse collection facilities.

The safety, efficiency and amenity effects of traffic to be generated by the

proposal.

Clause 65 provides further ‘Decision Guidelines’ and specifies that before deciding on

an application or approval of a plan, the responsible authority must consider:

The matters set out in Section 60 of the Act.

The State Planning Policy Framework and the Local Planning Policy

Framework, including the Municipal Strategic Statement and local planning

policies.

The purpose of the zone, overlay or other provision.

Any matter required to be considered in the zone, overlay or other provision.

The orderly planning of the area.

The effect on the amenity of the area.

The proximity of the land to any public land.

Factors likely to cause or contribute to land degradation, salinity or reduce

water quality.

Whether the proposed development is designed to maintain or improve the

quality of stormwater within and exiting the site.

The degree of flood, erosion or fire hazard associated with the location of the

land and the use, development or management of the land so as to

minimise any such hazard.

Clause 74 defines a ‘Store’ as ‘Land used to store goods, machinery, or vehicles’.



75


Comment:

The matter to be determined is whether the proposed ‘store’ shed is an appropriate

use and/or development on the land as proposed.

Technically the proposed shed, although referred to as to be used in association with

the dwelling on the adjoining land, is not a ‘domestic building ancillary to a dwelling’

and must be regarded as a store that is capable of being sold as a separate entity to

the dwelling on the adjoining Lot.

Although the originally submitted application described the proposal in terms of

being a Traffic Management Contractor’s Depot the amended application that

describes the proposal in terms of the shed being used and developed as a domestic

shed for association with the dwelling on the adjoining Lot is the proposal for which

the Council decision must be applied.

In deciding the planning scheme matters for determination as referred to above

consideration should be given to:

the purpose of the zone

the expressed purpose of the shed,

the impacts and effects of the shed upon residential amenity in terms of

visual, setbacks, accessibility, movement, noise, dust, landscape, drainage,

size, bulk and scale.

Council should consider whether the proposed shed and any accessways are

acceptable in the residential streetscape.

The shed is proposed to be approximately 15m by 7.6m with 2.7m height positioned

across the frontage of the street boundary. The plan submitted does not provide

detailed plans or elevations of the shed or setback dimensions on the site plan. The

plan indicates the placement of five shrubs across the street front side of the shed

and shows a 50,000 litre tank on the east end of the shed between the shed and

proposed driveway.



76


The purpose of the zone is to encourage development that respects the

neighbourhood character. The siting of the shed is not particularly consistent with

presenting a residential character to the street with the back of a shed screened by

shrubs being the visual presentation to the street. However in this street there is

another lot that has a shed without a dwelling and used in association with a

dwelling on an adjoining lot and the Lot next to the subject land has a shed with the

blank wall side facing the street and which is located in front of the dwelling. The

proposed shed is to be at a similar setback to the existing shed on the next Lot.

This set of circumstances could be used as an argument in support of the proposal as

in principle it is the same outcome as the Lot next door or it could be a sound

argument to oppose the shed given that it will be creating/extending a considerable

length of blank shed walls along the street face of a residential neighbourhood and it

would be creating a generally non- residential visual presentation to the dwellings

immediately opposite.

The purpose of the zone is also to provide a diversity of housing. This could be

argued as being just another form and configuration of buildings associated with a

dwelling.



77


Additionally the purpose of the zone also recognises the prospect of other non-

residential uses in the GRZ1 to serve local community needs in appropriate locations.

This would not be considered to be a local community need.

The proposed shed would not be anticipated to cause or contribute to land

degradation, salinity or reduce water quality. The proposed 50,000 litre tank would

be expected to maintain storm water quality.

The site is not subject to flooding, erosion or fire hazard associated with the location

of the land.

The objector lives opposite the subject land and has stated that there is no problem

with the storage shed in itself but has expressed concern (in summary) with the

existing effects of vehicles in association with the traffic management business and

staff parking on the street and with the business/industrial activities in a residential

environment. Clearly the objector is concerned about the impacts on residential

amenity.

If there is a ‘Contractors Depot’ or similar activity operating from the subject land

then it would be a separate activity requiring a permit as an innominate use under

section 2 of the table of uses to the GRZ1. If a permit does not exist then

enforcement proceedings may need to be instigated.

However in determining this matter Council cannot assume that the proposed shed

will be used for anything other than what it is proposed for and for which the permit

(if granted) would allow. Council must determine the application on its merits as

proposed and in accord with the Planning Scheme and should not make a decision

based upon any allegation that the shed will or might be used for a different

purpose.

CR GADD

CR SCALES

THAT COUNCIL HAVING CAUSED NOTICE OF THE APPLICATION FOR

PLANNING PERMIT NO. 2016/040 TO BE GIVEN UNDER SECTION 52 OF THE

PLANNING AND ENVIRONMENT ACT 1987 AND HAVING CONSIDERED ALL THE

MATTERS REQUIRED UNDER SECTION 60 OF THE PLANNING AND

ENVIRONMENT ACT 1987 DECIDES TO ISSUE A NOTICE OF DECISION TO

GRANT A PERMIT PURSUANT TO SECTION 64 OF THE PLANNING AND

ENVIRONMENT ACT 1987 FOR CONSTRUCTION OF A STORE SHED AT LOT 16

PS 549788 BEING 31 MILDREN STREET, CORRYONG.



78




ENDORSED PLANS. THESE PLANS AND DETAILS ARE NOT TO BE

ALTERED EXCEPT WITH THE PRIOR WRITTEN CONSENT OF THE


SEDIMENT CONTROL





3. THE ROOF AND CLADDING COLOUR OR COLOURS OF THE SHED

BUILDING AND THE FINISHED COLOURS OF ANY ABOVEGROUND

WATER STORAGE TANKS MUST BE NON-REFLECTIVE MATERIAL OF

NEUTRAL “EARTH” COLOURS OF “GREENS”, “REDS”, “GREYS” OR

“BROWNS” SO AS TO ADDRESS THE CHARACTER OF THE AREA.

LANDSCAPING

4. LANDSCAPING MUST BE UNDERTAKEN BETWEEN THE STREET AND

SHED TO SCREEN AND SOFTEN THE IMPACT OF THE SHED IN THE

STREETSCAPE GENERALLY IN ACCORD WITH THE ENDORSED PLAN AND

TO THE SATISFACTION OF THE RESPONSIBLE AUTHORITY.

DRIVEWAY ENTRANCES


COUNCIL FOR THE CONSTRUCTION OF NEW DRIVEWAYS FROM

COUNCIL ROADS FOR EACH OF THE APPROVED DWELLINGS.

6. PRIOR TO THE ISSUE OF A STATEMENT OF COMPLIANCE NEW

DRIVEWAY ENTRANCES ON COUNCIL ROADS ARE TO BE SITED AND

CONSTRUCTED TO THE SATISFACTION OF THE RESPONSIBLE

AUTHORITY AND IN ACCORDANCE WITH THE INFRASTRUCTURE DESIGN

MANUAL.

EXPIRY OF PERMIT

THIS PERMIT WILL EXPIRE IF ONE OF THE FOLLOWING CIRCUMSTANCES

APPLIES:

A) THE DEVELOPMENT IS NOT STARTED WITHIN TWO YEARS FROM

THE DATE OF THIS PERMIT,

B) THE DEVELOPMENT IS NOT COMPLETED WITHIN FOUR YEARS OF

THE DATE OF COMMENCEMENT.



79


THE RESPONSIBLE AUTHORITY MAY EXTEND THE EXPIRY PERIODS

REFERRED TO IN THIS CONDITION IF A REQUEST IS MADE IN WRITING

BEFORE THE PERMIT EXPIRES OR WITHIN THREE MONTHS AFTERWARDS

PURSUANT TO S69 OF THE PLANNING AND ENVIRONMENT ACT 1987.

CARRIED

S Hollis left the Council Chamber at 12.16pm and did not return.



80


13 Environmental sustainability

13.1 Environmental Sustainability Report (DTS)


This report was prepared by Ms Rachael Gadd, Civil Asset Engineer.



Background/History:

This report is a bi-monthly report on Environmental Sustainability activities

throughout the Shire.

Kerbside Collection

Dash cams have recently been installed on all garbage and recycling trucks to

improve record keeping for kerbside collections. The data generated from the

cameras will assist in resolving kerbside collection concerns registered in Council’s

Customer Action Request (CARS) system such as missed bin collections and over

filled bins that can result in the bins being partially emptied by the truck.

They will also assist in the implementation of a new commercial kerbside waste

collection costing model for schools and other businesses currently using Council’s

service. The model has been developed to ensure a consistent approach to

quantifying charges for larger premises that have historically had many more bins

collected than what they may have been paying for. The model is based on the

average number of bin lifts per week as provided by the property owner and dash

cam data over a nominated period of time. A pro rata calculation is then used to

equate a full year’s service. Consideration of peak operating times can also be

factored into the calculation where required.

Landfill Operations

Preparations are underway to seek expression of interest for the rehabilitation of the

1.8Ha area of closed landfill at Corryong. The rehabilitation works will need to be

completed prior to the return of the leased area to the property owners and will

include the addition of topsoil and seeding.

Council has a number of closed landfills which undergo inspection and groundwater

monitoring on a regular basis. It has been highlighted by the water sampling

company that two bore locations at the Bethanga site were difficult to locate and

access with the necessary sampling equipment. Investigations are continuing into



81


improvements at the site including the slashing of a path, changing the time of year

that sampling is performed and providing an outdoor team member to assist at the

time of sampling.

Waste and recycling processing

The removal of the remaining tyres at the Tallangatta Transfer Station has been

programmed for the end of August. A Drum Muster collection will be occurring

shortly with approximately six hundred drums stockpiled between Tallangatta and

Corryong Transfer Stations.


Nil.


Nil.

Budget Impact:

Jul 2016

YTD

Jul 2016

YTD

Jul 2016

YTD

Jul 2016

YTD

2016/17

Full Year


$ $ $ % $

Income

Waste collection 1 - 7,225 (7,225) (100%) 852,700

Waste disposal 4,259 4,998 (739) (15%) 447,500

Recycling - 0%

Total Income 4,259 12,223 (7,964) (65%) 1,300,200

Expenditure

Waste collection 36,573 43,572 6,999 16% 557,482

Waste disposal 2 32,459 17,711 (14,748) (83%) 391,653

Recycling 669 1,084 415 38% 13,000

Total Expenditure 69,701 62,367 (7,334) (12%) 962,135

Net Income / (Expenditure) (65,442) (50,144) (15,298) 31% 338,065

Note

1. Tumbarumba waste collection invoice will be raised in August due to 2 August

budget adoption

2. Additional landfill lease payment of $19k was made earlier than expected.

$20k budgeted in January



82


Risk Assessment:

Nil.


Nil.


Towong Shire Council has in the past participated in a number of North East regional

waste and recycling contracts for the collection of materials such as e-waste, tyres

and steel from Transfer Stations at Corryong and Tallangatta. A number of these

contracts are coming to an end and future participation is under review. The

contracts were designed to achieve efficiencies across the member Councils but due

to the location of Towong Shire within the region and relatively small quantities of

materials that are produced compared to other participating sites the economic

benefit for the Shire has at times been difficult to equate. In the future it is

recommended that individual contracts are entered into only where clear economic

benefits can be demonstrated.

CR FRASER

CR SCALES

THAT THE REPORT BE NOTED AND CONGRATULATIONS BE EXTENDED TO THE

DIRECTOR OF TECHNICAL SERVICES AND THE TECHNICAL SERVICES

DEPARTMENT ON THE SUCCESS OF THE WASTE MANAGEMENT SERVICE.

CARRIED



83


13.2 Landfill and Waste Transfer Stations (WTS) Opening Hours

(DTS)


This report was prepared by Mr Tim Shilling, Acting Projects Engineer.



Background/History:

The Transfer Stations in Tallangatta and Corryong have traditionally been open to the

public on limited weekday and weekend times. The current opening times are shown

in the table below;

Corryong Resource Recovery

Centre

Tuesday & Thursday 3:00pm to 5:00pm (during winter)

4:00pm to 6:00pm (during daylight savings hours)

Saturday 8:00am to 12:00pm

Sunday 12:00pm to 4:00pm

Tallangatta Waste Transfer

Station

Tuesday & Thursday 10:00am to 12:00pm

Saturday 8:00am to 12:00pm

Sunday 12:00pm to 4:00pm

The Tallangatta facility is staffed by a dedicated employee on a negotiated flat rate

contract that includes weekdays and weekends. In contrast, the Corryong facility is

staffed on a rotating basis by three long-term depot-based staff. These employees

are entitled to penalty rates on weekends.

The analysis in the report demonstrates alternative public opening hours that could

result in significant reductions in expenditure compared to the current arrangements.

Usage data for the two facilities captured for the 2015 calendar year suggests a bias

toward weekend use of both facilities with Corryong showing a particularly strong

demand for Sunday over any other day.



84


29 35

1079

0

200

400

600

800

1000

1200

Total Cars

Tota

l No

. C

ars

(20

15

)

Corryong Resource Recovery Centre

Tuesday

Thursday

Saturday

Sunday

204228

368

539

0

100

200

300

400

500

600

Total Cars

Tota

l No

. C

ars

(20

15

)

Tallangatta Waste Transfer Station

Tuesday

Thursday

Saturday

Sunday


Nil.


Nil.



85


Budget Impact:

Operational savings can be made by reducing the operating hours to focus only on

the times of high usage. Further, the relatively high cost of operating the Corryong

facility could be reduced by investigating alternative staffing arrangements that are

not subject to penalty rates for weekends.

Risk Assessment:

Nil.


While the analysis is based upon actual usage by day to develop the range of

possible scenarios, no direct community consultation has been undertaken.


Data from the Tallangatta and Corryong facilities was acquired for the 2015 calendar

year. This data included daily counts of the number of cars visiting each facility by

day. During the period, Tallangatta recorded 1,339 vehicles and Corryong recorded

1,143 vehicles. The distribution of visits to each facility is presented above in the

Background section.

Based upon the distribution of visits, a range of alternatives were developed for each

facility incorporating a net reduction in operating hours. The calculated cost and

potential savings are documented in the tables below for consideration.

At the Tallangatta Transfer Station there are a number of options that will generate a

saving of $14,133.60 annually. These scenarios are based on the current hourly rates

of one staff member and directly correlate to a fifty percent reduction in Transfer

Station opening hours. When aligned with the current attendance data supplied in

this report the recommended days to open are either a Saturday and Sunday

combination or a Thursday and Sunday combination with longer opening hours on a

Sunday.

The Corryong Transfer Station scenarios are based on three staff members at

different hourly rates and penalty rates applied on Saturdays and Sundays. The

attendance data for the Corryong Transfer Station and Landfill indicates that the

preferred day of operation is Sunday. The greatest savings will be obtained by both

reducing the opening hours by fifty percent to six hours per week and only opening

on two weekdays with a saving of $29,179.49. This option is not recommended as it

does not reflect the current usage trend.



86


A substantial saving of $19,452.99 can still be obtained by opening for two hours on

one week day and four hours on a Sunday. This scenario will satisfy the current

usage trends.

Tallangatta Transfer Station

Option

No.

Tuesday

Hours

Thursday

Hours

Saturday

Hours

Sunday

Hours

Total

Opening

Hours

Annual Cost

(Incl. On-

costs)

Annual

Saving

Current 2.00 2.00 4.00 4.00 12.00 $28,267.20 $0.00

1 0.00 0.00 4.00 4.00 8.00 $18,844.80 $9,422.40

2 2.00 0.00 4.00 4.00 10.00 $23,556.00 $4,711.20

3 0.00 2.00 4.00 4.00 10.00 $23,556.00 $4,711.20

4 0.00 0.00 2.00 4.00 6.00 $14,133.60 $14,133.60

5 0.00 0.00 4.00 2.00 6.00 $14,133.60 $14,133.60

6 0.00 0.00 0.00 6.00 6.00 $14,133.60 $14,133.60

7 0.00 0.00 6.00 0.00 6.00 $14,133.60 $14,133.60

8 0.00 2.00 0.00 4.00 6.00 $14,133.60 $14,133.60

9 3.00 3.00 0.00 0.00 6.00 $14,133.60 $14,133.60

10 0.00 0.00 3.00 3.00 6.00 $14,133.60 $14,133.60

Corryong Transfer Station

Option

No.

Tuesday

Hours

Thursday

Hours

Saturday

Hours*

Sunday

Hours**

Total

Opening

Hours

Annual Cost

(Incl. On-

costs)

Annual

Saving

Current 2.00 2.00 4.00 4.00 12.00 $43,769.23 $0.00

1 0.00 0.00 4.00 4.00 8.00 $34,042.74 $9,726.50

2 2.00 0.00 4.00 4.00 10.00 $38,905.98 $4,863.25

3 0.00 0.00 3.00 3.00 6.00 $25,532.05 $18,237.18

4 0.00 0.00 2.00 4.00 6.00 $26,747.86 $17,021.37

5 0.00 0.00 0.00 6.00 6.00 $29,179.49 $14,589.74

6 0.00 0.00 6.00 0.00 6.00 $21,884.62 $21,884.62

7 0.00 2.00 0.00 4.00 6.00 $24,316.24 $19,452.99

8 3.00 3.00 0.00 0.00 6.00 $14,589.74 $29,179.49

* Saturday rate is time and a half (1.5)

** Sunday rate is double time (2.0)



87


CR SCALES

CR GADD

THAT COUNCIL:

1. CHANGE THE OPERATING DAYS AND TIMES OF THE WASTE FACILITIES OVER

THE SPRING/SUMMER PERIOD TO THE FOLLOWING AND A REVIEW BE

CONDUCTED THROUGHOUT THIS PERIOD:

CORRYONG – THURSDAY 4PM - 6PM, SUNDAY – 12 NOON - 4PM

TALLANGATTA – THURSDAY 10AM – 12 NOON, SUNDAY 12 NOON – 4PM

2. INVESTIGATE OTHER OPTIONS TO REDUCE THE OPERATING COSTS OF THE

WASTE FACILITIES.

CARRIED

CR SCALES

CR GADD

THAT THE MEETING BE CLOSED TO THE PUBLIC TO CONSIDER INFORMATION

CONSIDERED UNDER SECTION 89(2)(h) OF THE LOCAL GOVERNMENT ACT TO

BE CONFIDENTIAL THE TIME BEING 12.32PM

CARRIED

CR FRASER

CR SCALES

THAT THE MEETING BE REOPENED TO THE PUBLIC THE TIME BEING 12.33PM

CARRIED

CR FRASER

CR GADD

THAT STANDING ORDERS BE SUSPENDED FOR LUNCH THE TIME BEING

12.33PM

CARRIED

CR SCALES

CR GADD

THAT STANDING ORDERS BE RESUMED THE TIME BEING 1.04PM

CARRIED



88


Economic and tourism development

13.3 Economic Development Report


This report was prepared by Ms Lauren Elvin, Manager Economic Development.



Background/History:

This report is a bi-monthly report on Economic Development activities throughout

the Shire.

Upper Murray 2030 Vision Plan

The Great River Road petition in support of the National Stronger Regions Funding

application for the project of the same name was presented Ms Cathy McGowan MP,

Member for Indi in August. Thirty eight pages of valid signatures in support of the

project were collected, with another five pages of signatures ruled inadmissible by

the Petitions Committee due to alterations to the petition claim.

The final review of documents is underway and planning for the launch of the plan

has commenced.

Our Valley, Our Future

Mitta Valley Inc, formally the Mitta Valley Advancement Forum as the auspice body

for the Our Valley, Our Future Business Service, has appointed a part time Project

Manager to manage the assets of the project, including the Mitta Valley Brand. The

new Mitta Valley Inc board is being developed, with a small number of expressions of

interest received to date and more interest expected now that the Business Manager

has been appointed.

NBN

NBN Co. undertook a successful tour of Towong Shire in the NBN Satellite Truck

during July. As Towong Shire was one of the first locations for the truck to visit, some

teething problems were apparent in the planning stages, and the tour was

postponed slightly due to a technical issue with the truck. The visit attracted a good

degree of media attention, driven by the media team at NBN Co. While the weather

was quite wet for the majority of the week, numbers were still strong. Residents who

visited the Satellite Truck locations during the tour reported that the technology was



89


a significant improvement on their current satellite services. The “Sky Muster”

satellite is now live, and residents in Towong Shire who are living within a satellite

designated area are able to sign up with the provider of their choice through the

NBN website.

The ITAG group has been working since March on a communications document to

educate the community about NBN services, mobile services and blackspots and how

to effectively communicate with telecommunications providers and NBN Co. about

issues and concerns. This work is due to be completed by the end of September.

Small Business Festival

Towong Shire Council hosted three Small Business Festival events during the month

of August including a session on using Social Media and Trip Advisor, a session on

Driving Profitability, Cash Flow and Performance and a visit by the Small Business

Bus. The session in Corryong attracted twenty two businesses while the Tallangatta

session had a smaller audience in attendance. Both groups enjoyed a high quality

session delivered by a visiting expert presenters in Sally Rodgers of Digital Gold, and

Ellyn Martin of Business Growth Strategies. Both sessions were supported with

sponsorship from the Small Business Festival Victoria.

Response to Dairy Industry downturn

The dairy industry continues to experience challenging economic and seasonal

conditions. The milk price reductions which impacted producers in April have been

compounded by a very low opening milk price in July. Council continues to partner

with the Alpine Valley's Dairy Pathways Project (AVDPP), to determine and deliver a

local response which will include social support, financial counselling and transition

support tailored to the Alpine Valleys. A meeting was held with representatives of the

Agriculture Department of Victoria on 27 July 2016 to provide information about the

AVDPP project and the long term future of the industry in the Alpine Valleys.

Council is also partnering with Murray Dairy, Rural Financial Counselling Service

Victoria - North East, partner Councils and the Victorian Government on a region-

wide taskforce to support farmers and communities through this challenging time for

the industry.

The Victorian State Government has announced an additional $6.7m of support for

dairy families and communities.

It includes;

$1.8 million in dairy development grants to assist farmers with their on-farm

business.

$1.4 million for dairy farming families to receive 15 hours of free kindergarten

in the year before school.

$1.5 million for camps, sports and excursions so no child misses out.



90


$750,000 for 'Rural Skills Connect' employment program for farmers.

$600,000 for targeted dairy technical support.

$320,000 to extend Rural Financial Counselling services to small businesses.

$340,000 for Rural Financial Counselling Services to help farming businesses.

Support for retraining through the TAFE system.

Information on activities including mental health training sessions, social support

sessions, funding support, and links to Murray Dairy are being advertised on

Council’s website and on Council’s facebook page.


Nil.


Nil.

Budget Impact:

Nil.

Risk Assessment:

Nil.


Nil.


The Economic Development area is making good progress in relation to the Council

Plan.

CR GADD

CR FRASER


CARRIED



91


14 Councillor reports

14.1 Murray Arts 04/01/0003 (Cr Fraser)

Verbal Report

14.2 Lake Hume Coordinators Committee 03/00186 (Cr Fraser)

Verbal Report

14.3 MAV Technology Conference 07/01/0006 (Cr Scales)

Verbal Report

14.4 Mitta Valley Landcare 04/11/0026 (Cr Scales)

Verbal Report

CR GADD

CR SCALES

THAT THE REPORTS BE NOTED.

CARRIED

15 Urgent business

Nil.



92


16 Notice of Rescission 1/2016

In accordance with Division 10 of Local Law No: 1 Meeting Procedures and Use of the

Common Seal, I hereby submit a Notice of Rescission for the resolution that was

carried at the 2 August 2016 Ordinary Meeting of Council at item 14.1 in relation to

Council’s membership of Tourism North East.

I move that the resolution:

CR SCALES

CR FRASER

THAT COUNCIL IMMEDIATELY WITHDRAW MEMBERSHIP TO TOURISM NORTH

EAST DUE TO LACK OF ENGAGEMENT WITH TOURISM OPERATORS AND

PERCEIVED LACK OF BENEFIT TO COUNCIL.

CARRIED

Be rescinded.

____________________________________________

Cr Aaron Scales 12 August 2016

CR SCALES

CR FRASER

THAT THE FOLLOWING RESOLUTION FROM THE 2 AUGUST 2016 ORDINARY

MEETING OF COUNCIL BE RECINDED:

THAT COUNCIL IMMEDIATELY WITHDRAW MEMBERSHIP TO TOURISM NORTH

EAST DUE TO LACK OF ENGAGEMENT WITH TOURISM OPERATORS AND

PERCEIVED LACK OF BENEFIT TO COUNCIL.

CARRIED



93


17 Committee minutes

17.1 Municipal Emergency Management Plan (02/02/0001-Cr

Wortmann)

The confirmed minutes of the meeting held on 18 May 2016 are attached at

Appendix 7 for information.

CR SCALES

CR GADD

THAT THE CONFIRMED MUNICIPAL EMERGENCY MANAGEMENT PLANNING

COMMITTEE MINUTES BE NOTED.

CARRIED

18 Occupational health and safety

18.1 OHS Committee (06/04/0212-DCCS)

The unconfirmed minutes of the meeting held on 11 August 2016 are attached at

Appendix 8 for information.

CR GADD

CR FRASER

THAT THE UNCONFIRMED OCCUPATIONAL HEALTH AND SAFETY COMMITTEE

MINUTES BE NOTED.

CARRIED



94


19 Council policies (10/01/0007-CEO)

The following policies were tabled for review at the 5 July 2016 Council meeting and

are presented at Appendix 9 for adoption. Please note that recommended changes

are shown in red and blue.

Access to Landfills Out of Hours (Use of Tips) (DTS)

Healthy Eating (DCCS)

CR GADD

CR SCALES

THAT THE FOLLOWING POLICIES AS AMENDED AND PRESENTED BE ADOPTED:

ACCESS TO LANDFILLS OUT OF HOURS (USE OF TIPS)

HEALTHY EATING

CARRIED

The following policy is attached at Appendix 10 for review. Councillors are

requested to provide feedback on the policy to the Responsible Officer by Director

Community and Corporate Services by 4 October 2016.

Street Stalls

19.1 Climate Change Policy (10/01/0007-DCCS)


This report was prepared by Ms Fiona Wigg, Climate Adaptation Officer.



Background/History:

The impacts of a changing climate are likely to place pressure on the delivery of

Council services, objectives and priorities. The Climate Change Adaptation Action

Plans (CCAAP) project is supporting Towong, Indigo and Wodonga councils to

manage climate related risks relating to services, assets and operations. Project

activities include:



95


Reviewing existing climate risk assessments, with application of up-to-date

organisational risk management, latest climate projections and current

organisational context.

Identifying, prioritising and promoting adaptation actions related to the

delivery of council services, to reduce vulnerability to impacts and boost

resilience. Developing a Climate Change Adaptation Action Plan for each

partner council.

Reviewing key council strategic and policy documents and creating a

monitoring and evaluation tool to understand the difference made by the

project.

Planning and embedding outcomes into councils’ strategic documents and

business planning tools.

Implementing selected actions, and setting out a knowledge sharing plan to

ensure the lessons learned achieve widespread benefit.

Developing individual Council Climate Change Policies to provide a

mechanism which articulates Council’s position on addressing the challenges

of a changing climate.

A local policy is the most effective mechanism available at a strategic level for

Council to ensure that funding for climate change adaptation and mitigation will be

prioritised and allocated. As such, a policy which addresses and acknowledges the

challenges of the changing climate will provide guidance for strategic and

operational decision making and contribute to increasing the organisation’s

resilience and preparation for the future.


The local policy and planning context relevant to climate change is tabulated in Table

1 of the policy (Appendix 11) with quotes from key Council documents. These

documents include the Council Plan 2013-2017, Municipal Strategic Statement,

Municipal Public Health and Wellbeing Plan, Heatwave Plan and Municipal

Emergency Management Plan.

Some of these guiding documents acknowledge climate change and the increasing

nature of extreme events and others take the additional step in putting forward

various adaptation responses. These documents help set the scene for the climate

risk assessment and are a reference point for existing (or intended) risk management

controls.



96



The Victorian Government is “committed to positioning Victoria as a leader in climate

change, by mitigating risks, reducing emissions and adapting to the impacts of

climate change” (DELWP, 2015).

Two aspects of the Victorian Climate Change Act 2010 hold particular relevance to

this project:

• The Act requires the Victorian Government to develop a Climate Change

Adaptation Plan every four years (under development at time of writing).

• The Act requires decision makers in government to have regard to climate

change when making specified decisions under other Acts. This includes a

requirement for local government to consider climate change in the

development of Municipal Public Health and Wellbeing Plans.

An independent review of the Climate Change Act 2010 was completed in 2015. The

Victorian Government released its response in June 2016. In summary, the Victorian

Government accepts all but one of the review’s recommendations. These

recommendations are expected to result in changes to State Government legislation

and policy. In addition the Victorian Government has committed to introducing a

Victorian Climate Change Framework in late 2016.

With change expected at the State level, this proposed Council policy will provide

Council with a clear direction to undertake climate change mitigation and adaptation

action.

Budget Impact:

The policy proposal is an output from stage 4 of the Climate Change Adaptation

Action Plan and is funded by the Victorian State Government through a Victorian

Adaptation and Sustainability Partnership grant.

Climate events have the potential to have a significant impact on Council’s financial

resources. This policy will provide clear evidence of Council’s commitment to

responding to climate change and will be able to support funding proposals for

mitigation and adaptation activities.



97


Risk Assessment:

A Risk and Opportunity Assessment Report was completed in stage 3 of the Climate

Change Adaptation Action Plan project. Application of the organisation’s risk and

opportunity evaluation framework did the following: it supported systematic

consideration of impacts; captured measures already in place that help respond to

the risks; and rated risks according to their respective likelihoods and consequences.

The risk and opportunity assessment exercise resulted in 42 risks and opportunities

described and evaluated across the full breadth of Towong Shire Council’s functional

areas. Treatments for these risks are under development and will be reported on in

the Adaptation Action Plan (to be finalised by 30 September 2016).


The Climate Change Adaptation Action Plans project has a council business rather

than whole of community scope with all considerations brought back to the context

of local government roles and responsibilities.

Staff engagement for this project includes:

Briefings to Towong Shire Council staff

Memorandum of Understanding between partners

Staff drop-in sessions and follow up (14 staff members)

Presentation to Towong Working Group


The CCAAP project is about adapting to future climate conditions. The Risk and

Opportunity Assessment Report and Adaptation Action Plan resulting from this project

are operational documents which will feed into Council staff work plans. A strategic

mechanism is required to support implementation of the actions in these reports and

to prioritise programs and projects arising from them.

Climate change is a growing community concern and is already influencing on

Council’s service delivery and asset management program. The Climate Change

Policy articulates and formalises a position Council has adopted in many Council

documents. It will provide a strategic mechanism which enables Council to respond

to climate change impacts within Towong Shire Council’s scope of activities;

undertake actions to support State legislative requirements; and demonstrate

leadership in this area to the community.



98


CR FRASER

CR WORTMANN

THAT COUNCIL ADOPT THE CLIMATE CHANGE POLICY AS PRESENTED.

CARRIED

Cr Scales requested that his vote against the motion be recorded.

20 Sealing of documents

No documents for sealing.

21 Confidential

In accordance with S77(2) information is ‘confidential information’ if:

(a) the information was provided to the Council or a special committee in relation

to a matter considered by the Council or special committee at a meeting closed to

members of the public and the Council or special committee has not passed a

resolution that the information is not confidential; or

(b) the information has been designated as confidential information by a

resolution of the Council or a special committee which specifies the relevant ground

or grounds applying under section 89(2) and the Council or special committee has

not passed a resolution that the information is not confidential; or

(c) subject to sub-section (3), the information has been designated in writing as

confidential information by the Chief Executive Officer specifying the relevant ground

or grounds applying under section 89(2) and the Council has not passed a resolution

that the information is not confidential.

In accordance with Section 89(2) and 89(3) of the Local Government Act 1989,

(2) A Council or special committee may resolve that the meeting be closed to

members of the public if the meeting is discussing any of the following—

(a) personnel matters;

(b) the personal hardship of any resident or ratepayer;



99


(c) industrial matters;

(d) contractual matters;

(e) proposed developments;

(f) legal advice;

(g) matters affecting the security of Council property;

(h) any other matter which the Council or special committee considers would

prejudice the Council or any person;

(i) a resolution to close the meeting to members of the public.

(3) If a Council or special committee resolves to close a meeting to members of

the public the reason must be recorded in the minutes of the meeting

CR FRASER

CR GADD

THAT THE MEETING BE CLOSED TO THE PUBLIC TO CONSIDER INFORMATION

CONSIDERED UNDER SECTION 89(2)(h) OF THE LOCAL GOVERNMENT ACT TO

BE CONFIDENTIAL THE TIME BEING 1.55PM.

CARRIED

CR FRASER

CR GADD

THAT THE MEETING BE REOPENED TO THE PUBLIC THE TIME BEING 2.15PM.

CARRIED



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21.1 Tourism North East (07/05/0007 -CEO)

The Chief Executive Officer provided a verbal report at the meeting.

There being no further business the meeting was closed at 2.15pm.

Minutes confirmed this …......... day of............................................... 2016.

______________________________________________________

Mayor

CR SCALES

CR FRASER

THAT COUNCIL;

1. THANK TOURISM NORTH EAST FOR ACKNOWLEDGING COUNCIL’S

CURRENT FINANCIAL CIRCUMSTANCES;

2. WELCOMES THE TOURISM NORTH EAST BOARD’S WILLINGNESS TO

CONSIDER ALTERNATE MEMBERSHIP FEES STRUCTURES; AND

3. RESERVES THE RIGHT TO COMMIT TO A NEW MEMORANDUM OF

UNDERSTANDING FOR THE 2017-2020 PERIOD UNTIL THE NEWLY

ELECTED COUNCIL IS ABLE TO REVIEW THE PERFORMANCE OF

TOURISM NORTH EAST.

CARRIED

Minutes Ordinary Meeting of Council · TOWONG SHIRE COUNCIL ORDINARY MEETING 6 SEPTEMBER 2016 4 P:\Council Minutes\2016\09 September\6 September 2016 - Tallangatta.doc The Mayor declared

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