MILWAUKEE AREA Technical College FULL-TIME PROBATIONARY TEACHING EVALUATION SYSTEM 2017-2018 Downtown Milwaukee Campus 700 West State Street Milwaukee, WI 53233-1443 Mequon Campus 5555 West Highland Road Mequon, WI 53092-1143 Oak Creek Campus 6665 South Howell Avenue Oak Creek, WI 53154-1107 West Allis Campus 1200 South 71st Street West Allis, WI 53214-3110 MATC.edu 414-297-MATC MATC is an Affirmative Action/Equal Opportunity Institution and complies with all requirements of the Americans with Disabilities Act This document is informational only. The Evaluation System is completed online through MATC’s SumTotal Employee Management System. July 2017
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MILWAUKEE AREA Technical College
FULL-TIME PROBATIONARY TEACHING
EVALUATION SYSTEM
2017-2018
Downtown Milwaukee Campus
700 West State Street
Milwaukee, WI 53233-1443
Mequon Campus
5555 West Highland Road
Mequon, WI 53092-1143
Oak Creek Campus
6665 South Howell Avenue
Oak Creek, WI 53154-1107
West Allis Campus
1200 South 71st Street
West Allis, WI 53214-3110
MATC.edu 414-297-MATC
MATC is an Affirmative Action/Equal Opportunity Institution and complies with all requirements of the Americans with Disabilities Act
This document is informational only. The Evaluation System is completed online through MATC’s SumTotal Employee Management System.
July 2017
Mission
As a public, two-year comprehensive technical college, MATC offers exceptional educational and training opportunities and services to our diverse metropolitan area
by engaging with partners to advance the quality of life for our students and community.
Vision
MATC is the premier comprehensive technical college that provides excellence in education to enrich, empower and transform lives.
Values
Student Success: We value and prioritize the achievement of our students' goals by promoting student learning and providing a supportive environment to foster completion.
Accountability: We value and promote responsibility and transparency to achieve sustainability, continuous improvement, and the effective and efficient use of resources.
Collaboration: We value and engage internal and external partners to respond to community needs.
Customer Focus: We value and nurture relationships with our students and stakeholders, inviting feedback to ensure that we surpass their needs and expectations.
Diversity: We value and foster an inclusive campus climate.
Excellence: We value and achieve informed decisions and actions that promote high standards, and continual personal and professional development.
Innovation: We value and cultivate an environment where new ideas, creative thinking and imagination can flourish.
Integrity: We value and champion ethical, honest communication and conduct.
REQUEST FOR PEER MEDIATOR/CHANGE OF ADMINISTRATIVE COACH ......................................... 15
PROBATIONARY FACULTY IMPROVEMENT PLAN ..................................................................................... 16
1 Revised 9.9.15
Probationary Teaching Evaluation System Purpose
Welcome to the Milwaukee Area Technical College teaching community. During the probationary period
of your employment (3 years or 6 semesters), you will be participating in a Teaching Evaluation System
created to promote, enhance, and assess teaching effectiveness and student learning. This evaluation
system is a collaborative effort between you and your Administrative Coach (AC). Usually, your
Associate Dean (AD) will be your Administrative Coach (AC) and charged with overseeing this process,
which includes meeting with you before and after classroom observations, observing your classes, helping
you find resources as needed, and filing all necessary paperwork with the Dean of your School and the
Human Resources Department. Participating in this system will help prepare you to join the Peer
Coaching process once you become tenured Faculty.
The Faculty Coaching System at MATC demonstrates our commitment to excellence in teaching and helping
students learn by empowering teachers, promoting high quality instruction, and building a professional
community. This system is an opportunity for new Faculty members to be self-reflective about their
teaching style and methodology, time management, classroom organization, assessment activities, and
communication tools used with students. It is also an opportunity for the Administrative Coach to get to
know the Faculty and provide support in and out of the classroom. In addition, the Faculty have a
chance to provide constructive feedback on their Administrative Coach directly and anonymously to their
Dean, which will allow that Coach to continue to develop his or her own coaching style as well.
At MATC, we use the PTA3 (Plan-Teach-Assess-Analyze-Adjust) Improvement Cycle for our teaching,
which is a variation of the traditional Plan-Do-Check-Act improvement cycle.
Plan-complete the Self-Reflective Questionnaire focusing on the MATC Standards of Teaching Excellence; meet with your Administrative Coach to talk about your concerns in the classroom so he or she knows what to look for during the classroom observation
Teach-in the classroom itself, teach to the best of your ability
Assess- use course evaluations at the end of the semester to get a better sense of what was most successful and what areas provide an opportunity for improvement
Analyze-look at the data from the course evaluations carefully and talk to your Administrative Coach about the completed Classroom Observation Rubric; compare this data with your original Self-Reflective Questionnaire to identify strengths and weaknesses in your teaching
Adjust-create a new or adjust an old (depending on the semester) Probationary Teaching Action Plan that is based on all the information you received about your teaching
2 Revised 9.9.15
In the event of an unsatisfactory evaluation and/or End of Year Report, the Administrative Coach and/or the Probationary Faculty may formally request a Peer Mediator be used for the next evaluation cycle. Mediation is a process for issues in which a neutral third party acts as a moderator. If during the Probationary Teaching Evaluation process the Administrative Coach and Probationary Faculty reach an impasse regarding any of the activities in the process, a request for Peer Mediation can be made to the Dean of the School. Peer Mediation must be attempted before Probationary Faculty can be assigned a new Administrative Coach.
The Dean of the School will supply a list of five faculty who have agreed to act as mediators in such
cases. If possible, these five names should be rotated from a total list of volunteers. The Administrative
Coach and the Probationary Faculty will alternatively remove names until only one name remains. That
person shall be assigned as Peer Mediator.
As a Peer Mediator, the trained Faculty meets with the Administrative Coach and Probationary Faculty and
guides their conversation to help them identify the underlying causes of the conflicts in which they are
engaged and find mutually agreed upon solutions. The goal is to work out differences constructively. Peer
Mediators help disputing parties to clarify their individual goals, resources, and options; to consider
and better understand each other's perspectives, and to make clear decisions for themselves that will
result in a resolution of the conflict.
Ideally, Peer Mediation is successful and the Evaluation System continues. However, if the Peer Mediator
deems that the conflict cannot be resolved, the Administrative Coach and/or the Probationary Faculty may
request for a change in coaches. This form can be found on page 15.
After a new Administrative Coach is assigned, the Probationary Faculty in conjunction with new
Administrative Coach will complete the Probationary Faculty Improvement Plan found on page 16.
When that plan is successfully completed, the Probationary Faculty may resume using the Probationary
Teacher Action Plan (page 11) for the next coaching cycle.
3 Revised 9.9.15
Probationary Teaching Evaluation Cycle
Eligible for Peer Coaching
System for
Tenured Faculty
4 Revised 9.9.15
MATC Standards of Teaching Excellence
Understanding Students and Fostering Student Success The MATC teacher understands, respects, and appreciates the unique background, circumstances and
needs of our diverse student population and is prepared to recognize, assist, and support students’
needs.
Classroom Management The MATC teacher creates a safe, effective classroom; acknowledges students’ rights and responsibilities,
and encourages students to be self-directed learners. Planning/Organization The MATC teacher organizes and creates his or her syllabus and/or course calendar, in conjunction with
the course outcome summary, with realistic goals and objectives for the course and the students, and
builds in time for planning, grading, feedback, and reflection.
Teaching Methodology The MATC teacher understands learning styles and uses a variety of instructional strategies, including
the use of technology, to encourage students’ development of critical thinking, problem solving, and
performance skills.
Assessment of Student Learning The MATC teacher knows and appropriately uses a variety of formal and informal assessment tools to
enhance learners’ knowledge and to evaluate students’ progress and performance. Content Mastery & Currency The MATC teacher remains current in his or her academic or technical field and actively pursues
continuous improvement within that area.
Professional Contributions The MATC teacher maintains certifications, participates within the MATC community, represents MATC
throughout the district, and actively seeks opportunities to contribute to the professional community.
Adapted from Wisconsin Educator Standards
The Wisconsin Department of Public Instruction
http://dpi.wi.gov/tepdl/stand10.html
Approved by Joint Committee (212 FT & PT Faculty Representatives & Administrative Representatives) on June 22, 2009
All Supervisors should complete this form for all their Faculty. For Probationary Faculty, this should be completed every
semester. For Tenured Faculty, this should be completed annually. If a response is marked “no,” the Supervisor must
include specific examples or explanation for that response.
Employee Information
Name of Employee:
Name of Supervisor:
DATE:
REVIEW PERIOD:
I. INSTRUCTIONAL RESPONSIBILITIES: Yes No Comments (a “no” must include a comment of explanation)
1. Holds classes as scheduled 2. Posts and holds office hours 3. Syllabi posted and submitted 4. Timesheets submitted 5. Student forms (add/drop, overloads, grade change, etc.) 6. On-campus schedule submitted 7. Grade(s) Submission (midterm/final on time) 8. Uses MATC Communication Systems (Gmail, phone) 9. Contacts Advisees 10. Textbook updates/changes 11. Student evaluation(s) used 12. Classroom/lab maintenance 13. Supplies ordered
II. PROGRAM/DEPARTMENTAL/DIVISIONAL RESPONSIBILITIES: Participates and/or attends meetings for: Yes No Comments:
(a “no” must include a comment of explanation) 1. Advisory Committees 2. Department 3. Program 4. Divisional/School 5. Grants/Program Improvement or external partnerships 6. Other Committees
III. PROFESSIONAL GROWTH AND CURRENCY: Is involved in/or current with regard to: Yes No Comments:
(a “no” must include a comment of explanation) 1. Probationary Teaching Evaluation 2. Peer Coaching/ TAP (Teaching Action Plan) 3. Faculty Development 4. Certification 5. Occupational Currency
Faculty’s Signature Date
Supervisor’s Signature Date
Please forward a copy of completed form to the Dean of your School and Human Resources via e-mail
14 Revised 9.9.15
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COURSE EVALUATION
Respond to the following statements using the following scale:
2) participated in classroom discussions and activities.
3) completed classroom and homework assignments.
4) used academic support services (tutoring, academic support center, writing center).
5) expect to earn a passing grade in this course.
MY INSTRUCTOR…
6) was approachable.
7) held office hours at published times.
8) established clear standards for behavior from the beginning of class.
9) enforced classroom expectations consistently and fairly.
10) responded to inappropriate behavior in a fair, equitable way.
11) posted the course syllabus on Blackboard.
12) provided his or her MATC contact information.
13) communicated changes in timelines or due dates.
14) established a classroom environment where diverse people and opinions are respected.
15) included time for student questions about the course content.
16) provided timely feedback on my work.
17) provided feedback that helped me to improve my work on future assignments.
18) shared the grading criteria with students before we submitted an assignment.
19) knew the course content well.
ONLINE/BLENDED COURSE (if applicable). MY INSTRUCTOR…
20) consistently posted instructions and announcements.
21) encouraged me to actively participate online using discussion boards, chat rooms, and other online tools.
22) provided timely and regular feedback on my progress toward the online learning goals and objectives.
23) provided online and in‐person office hours and was available during the posted times.
24) provided online materials (textbooks, articles, videos, and other instructional materials) that supported my learning.
THIS COURSE… 25) included a syllabus stating classroom policies (attendance, punctuality, submission of assignments,
plagiarism, student responsibilities).
26) provided calendars with due dates and other important dates.
27) employed a variety of teaching methods to engage students.
28) followed a clear schedule for each class with timelines for activities.
29) included additional learning activities to supplement lectures.
30) provided current information and practices related to the course content.
31) included homework to enhance my learning.
32) included an appropriate amount of homework.
33) met my expectations based on the course description.
ADDITIONAL COMMENTS:
15 Revised 9.9.15
Request for Peer Mediator/ Change of Administrative Coach
In the event of an unsatisfactory evaluation and/or End of Year Report, the Administrative Coach and/or the Faculty may formally request a Peer Mediator be used for the next evaluation cycle.
Employee Information
FACULTY:
ADMINISTRATIVE COACH:
DATE:
EVALUATION PERIOD:
REQUEST: Peer Mediator Change of Administrative Coach
REASON FOR REQUEST: In this space, please provide the background that has led to this request. Be very specific with evidence and dates, including the use of Peer Mediation. Attach all supporting documentation to this form.
APPROVED BY:
PEER MEDIATOR ASSIGNED: (if applicable)
NEW ADMINISTRATIVE COACH ASSIGNED:
The Administrative Coach must forward copies of this form to the Dean of his or her School and Human Resources via e-mail.
16 Revised 9.9.15
Probationary Faculty Improvement Plan
The purpose of this action plan is to help Probationary Faculty overcome deficiencies identified through
classroom observations and/or course evaluations in compliance to duties and/or assignments. This is a
form of documentation which may be used in any warranted personnel action. All actions taken will be in
compliance with the Milwaukee Area Technical College’s Handbook for Probationary Faculty.
Faculty: School of:
Administrative Coach: Date:
I. As evidenced by or in (please mark all that apply):
☐ Course Evaluation ☐ Student Complaint(s)
☐ Class Observation ☐ Teaching Action Plan
☐ Lack of School/Department Meeting Participation
Documentation Provided/Source:
II. The following improvement(s) are needed:
III. Action Plan - The following strategies and resources should be used to achieve the needed improvement(s):
IV. Verification - Specify how the improvements will be measured, and the timeframe required for the improvement(s). Also agree on dates and purposes for follow-up conferences.
Administrative Coach’s Signature Date
Faculty’s Signature Date
Dean’s/Campus Dean’s Signature Date
Signatures confirm only that each party has participated in evaluation. They do not affirm that all parts of the evaluation cycle are agreeable to both or either party.
17 Revised 9.9.15
EQUAL OPPORTUNITY AND
AFFIRMATIVE ACTION COMMITMENT
MATC’s commitment to equal opportunity in admissions, educational
programs, and employment policies assures that all individuals are
included in the diversity that makes the college an exciting institution.
MATC does not discriminate against qualified individuals in employment or
access to courses, programs, or extracurricular activities on the basis of
race, color, national origin, ancestry, religion, creed, sex, sexual orientation,
age, disability, pregnancy, marital status, parental status, or other protected
class status. The lack of English skills shall not be a barrier to admission or
participation in any MATC program or service.
MATC will comply fully with state and federal Equal Opportunity and
Affirmative Action laws, executive orders, and regulations. Direct questions
concerning application of this policy to the Affirmative Action office, 700
West State Street, Milwaukee, Wisconsin 53233-1443, telephone
(414) 297-7307.
MATC also complies with all Americans With Disabilities Act provisions and