Mid West Solo Safety Steward Training. SCCA Solo Safety Steward Seminar Midwest Division Solo Safety Steward Training Your Midwest Division Solo Safety.

Mid West Solo Safety Steward Training

SCCA Solo Safety Steward Seminar

Midwest Division Solo Safety Steward Training

Your Midwest Division Solo Safety Steward isJanice Rick

835 Pontoison drive, Manchester, MO 63021 [email protected]

Work 636680-2416 cell 314-580-2393Updated April 13, 2013

What Is a Solo Safety Steward?

A person accepting responsibility from the SCCA to:

Know and execute the regulations under which SCCA operates its events.Help plan and oversee the safety aspect of a Solo event.Show good judgment in handling real world situations.Hold sufficient power to shut-down or cancel events that are in non-compliance.Manage any incidents that occur from the moment they occur until all reports are completed and reported to the correct people

Why Become a Safety Steward?

To achieve the goal of a safe, fun event.

We can’t run an event without one. Drivers, workers, and spectators all depend on you.People can and do get hurt in Solo.Our entry fees are effected by our insurance rates, the Solo Safety Program is in place to help keep those rates low.

How to Become a Safety Steward.

Be a yearly member of the SCCA.Attend a training seminar. (And here you are!).Act as a deputy SSS for two Solo events. Do it in two different days.Fill out the application and submit to SCCA Divisional SSS (Janice Rick)

Responsibilities of a Safety Steward.

Driver, crew and guest safety. You are responsible for everyone.Stay alert – Think ahead - are proper precautions being observed?Review the entire safety plan with the event officials before starting the day.Read and understand the SCCA Solo rulebook, and any regional supplemental regulations.

• All mandatory rules under the Solo rules: Sections 1 (except 1.5), 2.0, 2.1, 2.2, 2.4, 2.5, 2.6, 3.1, 3.3 (except 3.3.3.A), 3.6, 4.1, 4.2, 4.3, 4.10, 4.12, 4.13, 5.3, 5.4, 5.5, 5.6, 5.7, and 5.11

• Solo Safety Steward Guidebook. (Appendix E of solo rules).

Responsibilities of a Solo Safety Steward.

Participants, Guests, Spectators, Pets, kids, etc. There are all the SSS Responsibility to keep as safe as possible. Thinking = Planning = Control = Safety.

Barriers.Crowd control marshals.Minimum spectator distance: 75 ft*No children under 12 in hot areas.*Approve photographers on/near course only with spotter.

Responsibilities of a Solo Safety Steward.

For Solo Course design.

Consider both drivers, workers, & the people watching.Do not evaluate from a driver’s perspective or a “fun course” perspective.Look at it with a “comfort zone”. Anticipate what you think might or could happen.Work with the course designer, not against them, if possible problems are perceived.

Responsibilities of a Solo Safety Steward.

Course Design

SCCA Solo events are by definition a “non-speed driving skill contest”. It’s a Competition, not a Race.

“Speeds on straight stretches should not normally exceed the low 60’s (mph) for the fastest Stock and Street Prepared category cars.” – 2013 SR 2.2.A. (page 29)

Responsibilities of a Solo Safety Steward.

Course Design

No physical hazards.Gravel, oil, holes, dips etc.No closer than 25 ft from solid objects.

Limit off camber turns.Keep cars on course away from each other.Start, finish, staging and timing areas.Keep high speed sections away from spectators.Select safe corner worker stations.Gates: 15ft min. Slalom: 45 ft min. Although not mandatory at region events it is a good guideline

SCCA Insurance.

SCCA event liability insurance covers all event officials, workers, guests and other participants. But only if you’ve signed the waiver.

People without wristbands/annual waiver hardcards are potential risks.

Insurance is one thing that sets SCCA apart from other clubs.SCCA will stand behind you in the event of litigation.

Event Duties As a Solo Safety Steward.

Verify insurance certificateReview the course.Make sure that viewing areas are well designated. Pay attention to worker positions, red flags, fire bottles etc.Coordinate with other safety stewards, crowd control marshals, and other workers as needed.Keep your eyes and ears open.

In the Event of Non-compliance

1. Advise the chair of the problem and request corrective action.

2. Stop the event until corrective action is taken.3. Suspend the event insurance and sanction.

Inform all participants of this. They may only continue at their own risk.

4. Revoke event sanction. Immediately notify SCCA Risk Management by calling 1-704-962-0252. (this number is new as of 2013)

*****************************NOTE: Revocation is irreversible.

*****************************

In Case of Accident or Injury…

Major incidentA FatalitySerious Injury (requiring medical treatment)Any (non participant) Injury

1. Call SCCA Risk Management emergency number (704-962-0252) immediately! Call Divisional Steward within 24 hours (Mid West DSSS 314-580-2393).

2. Complete and mail SCCA Incident Report Form to Risk Management, copy the Divisional Solo Safety Steward.

3. Complete the green card as instructed on card give to injured.

4. Take Photo’s and note details for reference later such as map of event activities, measurements, etc. Send these details along with the Incident Report Form and Insurance Claim Form.

In Case of Accident or Injury…

Minor incidentMinor participant injury (no medical assistance required).Property damage. Damage to a competition vehicle is considered property damage, but is subject to reasonable interpretation by the SSS

1. Complete and mail SCCA Incident Report Form to Risk Management, copy the Divisional Solo Safety Steward.

2. Take Photo’s and note details for reference later such as map of event activities, measurements, etc. Send these details along with the Incident Report Form and Insurance Claim Form.

Be a Good Safety Steward

Always use good judgment. Do not be swayed by peer pressure, but listen to others arguments and opinions.Keep your eyes and ears open.Know the rules.Spread the wordSafety is everyone’s business

Managing Incidents

BEING IN CHARGE OF THE INCIDENT

Manage the incidentNo photo’s Let the professionals do their jobs

Just the facts – on all reports Opinions are not needed or wanted from witnesses

Contact the proper peopleManage the communication and talk

Do not give out info in emails or on the internetBe professional and respect everyone involvedAny written communications can be part of any legal action

Above All

Apply reasonable and prudent judgment to course design, course speed, spectator

viewing areas, event site layout, traffic flow, worker stations, course conditions etc.

We count on your best judgment.

2013 Changes

• NEW INCIDENT REPORTS FOR 2013• PLEASE REMOVE AND DESTROY ALL OLD ONES!• There are new incident reports & green cards for SCCA. (forms will be on the

SCCA.com website soon)• The incident report now needs to be emailed to [email protected]

& [email protected] with instructions to retain and forward a copy of the incident form to your divisional solo safety steward. The form should also be sent to Deena Rowland at [email protected] and to the Divisional Safety Steward [email protected]

• The SCCA Emergency Number has been changed in 2013 to 1-704-962-0252. This number reaches John Beam, the K & K Insurance representative.

• The green card does not need to be mailed to the insurance company any longer. It is an informational card which is given to any participant who is hurt. The information on the card is for that participant to contact the insurance company in case they have a question regarding claims, payouts, etc.

• If anyone has any questions, contact Deena Rowland, Solo/Rally Department, PO Box 19400, Topeka, KS 66619, 1-800-770-2055 ext 331, fax: 1-785-861-1731

Mid West Solo Safety Steward Newsletter

• This newsletter is sent several times a year and if you would like to be added to it email [email protected]

• All licensed SSS are automatically added when they get their license.

• Instructors are to send all names and email addresses to Jan Rick and attendees will also be added.

• If you have and article for the newsletter – GREAT – just contact Jan Rick

Chief of Waivers

• Chief of Waivers: not to be confused with the Safety Steward. They have different duties.• The Safety Steward is responsible to see

that a mechanism is in place to properly handle the waivers.

• The Chief of Waivers is responsible to make sure everyone signs a waiver.

The Chief of Waivers shall be responsible for ensuring that the waiver function complies with the requirements of the SCCA insurance coverage as regards Solo events. Specifically, the Chief of Waivers shall ensure that the following are met:

• This position shall be filled by an SCCA yearly member. It is strongly recommended that the Chief of Waivers perform no other duties for the event.

• The waiver function follows the Rally/Solo/PDX guidelines.• All waivers used at an event are correctly signed,

witnessed, and completed, including the event designation, location, date, and all required signee and witness information.

• Necessary supplies and equipment are maintained as applicable.

Chief of Waivers

• Waiver workers are on duty from the time the gate or site is opened until the event has been completed.

• Waiver workers have been recruited, trained, and assigned in cooperation with the Chief of Workers.

• Waiver workers must be annual SCCA members.• Communication is provided between the waiver station(s) and

event administration.• Waivers are properly stored.

• Waivers no longer have to be printed in color, but they have original signatures on them (new for 2013).

Chief of Waivers – con’t

• Waiver Chief should have a method to assure all waiver workers are trained properly.

• Every adult must sign a waiver (or have a current annual waiver hard card) to enter a regular event.

• Those under 18 MUST have a signed Minor Waiver to enter, only a parent or their legal guardian can sign the minor waiver, and both parents’ signatures are required if the minor is going to be a competitor or passenger.

• Minors should not/cannot sign waivers at any time. • All signed waivers must be witnessed, signed, and dated with event name by a

yearly SCCA Member. • Waivers need to be stored by the region for six years, (see the bottom of the form) • Minor waivers need to be stored until the minor is 18. - at the region or SCCA

National office• For more information, please consult the following sections of the 2013 SCCA

Solo rulebook: 4.12, 4.13, and 5.5

•

How are regions to handle Waivers

Safety Licensing Forms – End Confusion

• When you want to do anything regarding your SSS license, you just have to send in the FORM. 

• New Solo Safety Stewards just submit the form. Complete the top, have there training instructor sign it, go work 2 work sessions, put those dates on the form, check the “New One Year” box, sign it, and mail or email it to their Divisional SSS. No Problem!

• Renewals for 3 year – Easy – work 5 times and note them on the form, check the renew 3 year SSS and attend a training class. Have the class instructor sign the form and send to your DSSS. No Problem!

No Confusion – We try to make it easy!

Let’s talk about 2012 Solo Incidents• During the 2012 season we had about 70 incident reports submitted. • Only a bit over half of the reports were for the “car spun, hit

something” type of incidents. Of these incidents most were impacts with hard objects surrounding the course or site: light poles, rocks along the edge of the site, fences, curbs. 

• 4% of the incidents reported involved people either driving or working the course: slipped, tripped, hand came off the steering wheel, etc. 

• 26% were not on course: grid , paddock, impound, course set up, making deliveries to the storage area, event clean up, backing into parking spaces, trailers rolling into something, wind blown canopies, non-competition medical issues

• 15% were mechanical issues which caused competition to stop: broken suspension, engine failures, oiled courses, wheel failure.

2012 Solo Incidents continued

• Over the last few years, the SSC has worked with the Divisional SSSs to help improve the level of information provided in these incident reports by highlighting the need for facts and sufficient information to understand what took place. The reports submitted in 2012 showed great improvement over those submitted in the past. 

• The emphasis which SSSs have placed on working with course designers and event organizers as part of a team has rewarded us with fewer incidents with serious outcomes.