Microsoft Excel – Advanced Features Created 11/06/2006 Revised 8/5/2015Office Information, Technology and Accountability.

Microsoft Excel – Advanced Features

Created 11/06/2006Revised 04/19/23 Office Information, Technology and Accountability

While Waiting ~

Create an Excel Spreadsheet Enter five names of students Scores on three tests Average these tests scores Create a graph

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Nine Elements of Digital Citizenship Student Learning and Academic Performance

1. Digital Access: full electronic participation in society2. Digital Literacy: the process of teaching and learning about technology and the use of technology3. Digital Communication: electronic exchange of information

School Environment and Student Behavior

4. Digital Security & Safety: electronic precautions to guarantee safety/physical well-being in a digital technology world5. Digital Etiquette: electronic standards of conduct or procedure6. Digital Rights and Responsibilities: those freedoms extended to everyone in a digital world

Student Life Outside the School Environment

7. Digital Commerce: electronic buying and selling of goods8. Digital Health and Wellness: physical and psychological well-being9. Digital Law: rights and restrictions

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Digital Citizenship Links

www.digitalcitizenship.net www.digitalcitizenshiped.com/

Curriculum.aspx www.netsmartz.org http://cybersmart.org/ www.bpscybersafety.org/index.html www.staysafeonline.info/

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Standards Addressed

Standard 1: Demonstrate proficiency in the use of computers and applications as well as an understanding of concepts underlying hardware, software, and connectivity.

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Introduction to Advanced ExcelBy the end of this session you will know and be

able to: Use multiple sheets within a workbook and creates links between

worksheets. Import and export data between spreadsheets and other applications, and

embed spreadsheets within other files/documents. Create and use pivot tables, Printing Headings on all pages, Summing

Ranges, SubTotals Features, Advance Filter, Advance Charting Features, Count Function, LOOKUP Function, Formula Auditing

Identify the use of spreadsheet skills in various careers.

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You will demonstrate this by . . .

Creating an activity log Sorting data within log Using the Subtotal feature in Excel Selecting and graphing data Printing out using advanced features

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Relative Reference –vs.- Absolute Reference = A1+B1 = A2+B2 = A3+B3

= B2/$E$15 = C2/$E$15 = D2/$E$15

Value in cells become relative when formula is copied. The formula changes in relationship to where it is being copied.

Value in cells remain absolute when formula is copied

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Freeze Panes

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Printing Headings on All Sheets

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Summing Ranges

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Summing Cells on Multiply Worksheets

=Sheet1!B3+Sheet2!B3+Sheet3!B3

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Sheet Name ! Cell Reference

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Transpose- copy data from column to row

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Using the

Subtotal Feature

in Excel

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Dialog box for Subtotal

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Outline Structure

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The Advanced

Filter Feature

in Excel

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Remove Filter - Data Tab - click filter

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The Advanced Formulas

in Excel

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Count Function COUNT

Counts the number of cells within a range that contain numbers.

COUNTA Counts the number of cells within a range that are not empty whether

they contain numbers or text.

COUNTBLANK Counts the number of cells within a range that are empty.

COUNTIF Counts the number of cells within a range that meet the given

condition.

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LOOKUP FUNCTIONS

Locate a value in a table VLOOKUP – looks up data in a particular

column in the table HLOOKUP – looks up data in a particular row

in the table.

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VLOOKUPV stands for Vertical Looks for a value in a column to the left in the

same row. Looks up 5.77 in column A, and returns the

value in same row of column B =VLOOKUP(5.77, A1:B6, 2) =VLOOKUP(“Text”, A1:B6, 2)

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range

Cell address or cell value

Column where to look

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School School Colors PrincipalEnrollme

nt

Balliet orange Page 495

Beal tan Fenlason 507

Boland silver O’Brien 501

Bowles green Rivera 505

Bradley taupe Brown 502

Brightwood black Gomez 493

Brunton red Levanos 455

DeBerry pink Worthy 445

Dorman grey Collins 456

=VLOOKUP(“BOWLES”,A1:D10,2) Will return a value of green

=VLOOKUP(“BOWLES”,A1:D10,3) Will return a value of Rivera

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HLOOKUP H stands for Horizontal

Column must be sorted in descending order Looks for a value in the top row

=HLOOKUP("School",A1:D31,7)

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Or could be labeled A1Range Row to look in

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=HLOOKUP(“School”,A1:D10,4) Will return a value of Boland

=HLOOKUP(A1,A1:D10,7) Will return a value of Brightwood

School School Colors PrincipalEnrollme

nt

Balliet orange Page 495

Beal tan Fenlason 507

Boland silver O’Brien 501

Bowles green Rivera 505

Bradley taupe Brown 502

Brightwood black Gomez 493

Brunton red Levanos 455

DeBerry pink Worthy 445

Dorman grey Collins 456

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Formula Auditing Display the relationships between formulas and cells You can display both precedent cells and dependent cells of a

formula

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The Pivot Tables

in Excel

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Pivot Tables and Charts

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An interactive, Excel Report that summarizes, manipulate, and analyzes data.

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Pivot Tables and Charts

SPS Technology Department31Created 11/06/2006Revised 04/19/23

Filtering in Pivot Table

SPS Technology Department32Created 11/06/2006Revised 04/19/23

Your Turn… Manipulating a Time Log

Create an activity log Sort data within log Use the Subtotal feature in Excel Select and graph data Print out using advanced features

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CATEGORY 4 3 2 1

Create an activity log

Demonstrates mastery over the process of creating a spreadsheet

Carries out the creation of a new spreadsheet without significant error

Makes significant errors when creating a spreadsheet.

Makes critical errors when creating a spreadsheet

Sort data within log Demonstrates mastery over the process for using spreadsheet functions (e.g., sort, filter, find)

Carries out the use of using spreadsheet functions.

Makes signification errors when using the functions.

Makes critical errors when using functions.

Use the Subtotal feature in Excel

Demonstrates mastery over the process for utilizing formulas in a spreadsheet

Carries out the use of formulas without significant error

Makes significant errors when using formulas

Makes critical errors when using formulas.

Select and graph data

Demonstrates mastery over the process for creating graphs from data in spreadsheet.

Carries out the use of creating graphs from data in spreadsheet.

Makes signification errors when creating graphs from data in spreadsheet.

Makes critical errors when creating graphs from data in spreadsheet..

Print out using advanced features

Demonstrates mastery over the process for printing using advance features

Carries out the use of printing using advance features

Makes signification errors when printing using advance features

Makes critical errors when printing using advance features

RUBRIC

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Resources

ISTE Publications, Digital Citizenship in Schools by Mike Ribble and Gerald Bailey, copyright 2007, ISBN No: 978-1-56484-232-9. 

http://www.addictivetips.com/windows-tips/office-excel-2010-tutorial-pivot-tables/

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