Menqsha 1 Utilities

Menqsha1 Utilities

THE POWER Of COMHtlHfTY 321 Milwaukee Street • P.O. Box 340 • Menasha, WI 54952-0340 • www.menashautilities.com

MENASHA ALDERMEN OCCASIONALLY ATTEND MEETINGS OF THIS BODY. IT ISPOSSIBLE THAT A QUORUM OF COMMON COUNCIL MEMBERS MAY BE ATTENDING THISMEETING; (NO OFFICIAL ACTION OF TfflS BODY WILL BE TAKEN).

NOTICE OF PUBLIC MEETING

TO: Menasha Utilities Commission

FROM: Melanie Krause, General Manager

DATE: May 18, 2018

Commission President Mark Allwardt has called for a meeting of the Menasha UtilitiesCommission to begin at 8:00 am on WEDNESDAY, May 23, 2018, at the Menasha Utilities'Office and Operations Facility located at 321 Milwaukee Street, Menasha, Wisconsin. TheAgenda for the meeting will be:

REGULAR MEETING OF THE MENASHA UTILITIES COMMISSIONMay 23,2018

I. Roll Call

II. People from the Gallery to be heard on any topic of public concern to the Utility(five minute time limit for each person)

HI. Consent Items:

A. Approval of the Proposed Minutes of the Regular Meeting of April 25, 2018.B. Approve and warrant the following payments summarized by checks dated May 3-23,

2018, which include: Net Payroll Voucher Checks, and Operation and MaintenanceVoucher Checks for a total of $583,048.72: and Operation and MaintenanceVouchers and Rebates to be paid prior to the next Regular Meeting, not to exceed

$300,000 over and above the Purchased Power Bill and Payroll.C. Correspondence

IV. Claims Against The Utility - M. Krause

V. Purchase Orders -- K. Hubertus

VI. Unfinished BusinessA. Intake/Basin Project -A. SmithB. Lead/Copper Testing - A. SmithC. Lead Service Line (LSL) Replacement Program - M. Krause, A. Smith

Regular Meeting of the Water and Light CommissionMay 23, 2018Page Two

VII. New Business

A. Organizational Chart & Updated Descriptions ~ M. KrauseB. Electric River Crossing Options ~- S. Grenell

VIII. Strategic ReportsA. Monthly Strategic Objective Update - Management TeamB. April Financial and Project Status Reports - K. Hubertus

C. Project Reports1. Water Projects - A. Smith

2. Electric Projects - S. Grenell, J. Teale, W. Meriting

IX. People from the Gallery to be heard on only those items discussed at this meeting(five minute time limit for each person)

X. ADJOURN

REGULAR MEETING OF THE WATER AND LIGHT COMMISSION

April 25, 2018 pr<*ftCommission Vice-President Kordus called the Regular Meeting of the Water and LightCommission to order at 8:01 a.m., with Commissioners Don Merkes, Antoine Tines, and Gary

Turchan present on roll call. Also present were Melanie Krause, General Manager; William

Meriting, Electric Manager; Adam Smith, Water Utility Manager; Kristin Hubertus, FinanceManager; Steve Grenell, Engineering Manager, David Christensen, Engineering Technician;

Paula Maurer, Customer Service Manager; and Dawn Lucier, Administrative and Accounting

Assistant.

Those excused were Commissioner Allwardt and John Teale, Technical Services Engineer.

Item II. No one from the Gallery requested to be heard on any topic of public concern to theUtility.

Item III. Motion made by Comm. Merkes, seconded by Comm. Turchan, was unanimous on

roll call to approve the following:A. Minutes of the Regular Meeting of March 20, 2018.B. Approve and warrant payments summarized by checks dated March 29 & April 1-

25, 2018, which includes Net Payroll Voucher Checks, Void 0 & M check #505545,and Operation and Maintenance Voucher Checks for a total of $817,862.98, andOperation and Maintenance Vouchers and Rebates to be paid prior to the nextRegular Meeting. Motion approved unanimously on roll call

C. Correspondence as listed:

Copy of Press release dated March 27th for Menasha Utilities being recognized forreliable service to the community.

Copy of certificate dated March 1st for Excellence in Reliability from the AmericanPublic Power Association.

Copy ofMenasha Utilities electric rate comparison - based on 2018 estimates.

Copy of letter dated April 13th to the Public Service Commission of Wisconsin RE:Menasha Utilities - Wisconsin Electric Boundary Agreement.

Copy of agenda for the 89th Annual MEUW Conference being held May 16-18.Copy of April 2018 MU Employee Newsletter.

A copy ofMenasha Utilities electric rate comparison, based on 2017 actuals, was handed out.Commissioner Merkes asked for a comparison ofKaukaunas electric rates, and Commissioner

Kordus congratulated the Utilities for receiving a certificate for excellence in reliability from theAmerican Public Power Association for 2017.

Item IV. Claims Against the Utility - There were no claims discussed at this meeting.

Item V. Purchase Orders over $10,000.00 issued since the last Commission meeting werepresented for informational purposes.

Item VI. Unfinished Business, Water Rate Case ~ The official rate order has been received

and rates will be effective May 1st.

Water and Light Commission Meeting of April 25, 2018 Page 1

Intake/Basin Project - The DNR will be reviewing the variance request soon.

Annual Reliability and Outage Report ~ Wisconsin Utilities reliability indices for 2016 werepresented for comparison purposes. The Commission asked to include a bill message informing

customers ofMenasha Utilities exceptional electric reliability.

Lead/Copper Testing ~- Partial testing results have been received for the latest monitoring periodresulting in the Water Utility being out of compliance. Staff will wait for the remaining testingresults and then instructions from the DNR.

Commissioner Merkes asked to extend the Lead Service Replacement program to the customers

who exceeded the ppb action level in the last monitoring period, and Commissioner Turchanasked staff to bring back lead level trends from previous sample sites.

Item VII. New Business, Lead Service Line (LSL) Replacement Program - Financial

assistance program options for customer lead service replacements were outlined. Staffrecommends the Revolving LSL Loan Program which provides customers the benefit of a no

cost loan to be paid for over 5 years.

Lengthy discussion ensued.

A motion was made by Comm. Kordus, seconded by Comm. Merkes, to refer the Lead Service

Line Program to the Board of Public Works to determine if the city is willing to fund someportion of the program with the understanding that the Utility has not made a decision yet.

Motion failed on roll call 3 to 1. Commissioners Turchan, Tines, and Kordus voted no.

Commissioner Merkes voted yes.

A motion was made by Comm. Turchan, seconded by Commissioner Kordus, to approve option

1 as recommended by the Menasha Utilities to establish the Revolving Loan Program.

Motion passed 3 to 1. Commissioners Turchan, Tines, and Kordus voted yes. CommissionerMerkes voted no.

The ordinance and mformation on the Utility program will be sent to the Board of Public Worksfor the City to decide if they want to supplement the program.

WPPI and MU Business Objectives - A summary ofWPPPs Business Objectives along withMenasha Utilities Key Strategic Objectives shows how the two organizations objectives alignand affect each other. WPPI Energy President and CEO will provide more detail at aCommission meeting later this spring or summer.

Reallocation of 2018 Budget, Water Plant -~ Staff is requesting to reallocate funds to upgrade

Water Plant lighting fixtures with LED light.

The motion by Comm. Merkes, seconded by Comm. Kordus, was unanimous on roll call to

reallocate funds up to $2,937.42 from the Maintenance Program Software project for LED lightupgrades.

Water and Light Commission Meeting of April 25,2018 Page 2

Commissioner Tines and David Christensen departed at 9:40 a.m.

Professional Services Agreement, 2019 Mains - The agreement from McMahon is for

professional services which includes plan review, permitting, bidding services, and construction

contract administration in the amount of $10,800.

The motion by Comm. Merkes, seconded by Comm. Kordus, was unanimous on roll call to

approve the agreement for professional services from McMahon for the 2019 Mains project inthe amount of $10,800.

Item VIII. Strategic Reports, Monthly Strategic Initiative Update - The March report wasdiscussed.

March Financial and Project Status Reports - Electric consumption was 2.25% above budget;

cost of power was 5.8% lower than budget; and the new electric rate tariffs went into effect onMarch 1st which are recognized in the cash/working capital balance.

Water consumption was 43% higher than budget due mainly to an industrial customer taking135% more than anticipated; increased operation and maintenance expenses were offset byincreased revenue; and a large water leak was discovered downtown.

After discussion, the Commission accepted the March Financial and Project Status Reports as

presented.

Project Reports, Water Projects ~" The ammonia upgrade has been completed; Boring on Lake

Road is finished and a hydrant has been installed; lead services continue to be replaced; and theportion of Broad street for the Main Project has begun.

Electric Projects - Broad Street design has been completed and installation is being coordinated;Northside sub feeder design is done and submitted to the PSE; the petition to the PSC for theDeerfield acquisition is moving forward; circuit switcher on Northside will be finished nextweek, and SCADA development has started.

Item IX. No one from the Gallery requested to be heard on any topic of public concern to theUtility.

Item X. The motion by Comm. Kordus, seconded by Comm. Turchan, was unanimous toadjourn at 10:02 a.m.

By: ROY KORDUS GARY TURCHANVice-President Secretary

NOTE: THESE MINUTES ARE NOT TO BE CONSIDERED OFFICIAL UNTIL ACTEDUPON AT THE NEXT REGULAR MEETING, THEREFORE, ARE SUBJECT TOREVISION.

Water and Light Commission Meetuig of April 25,2018 Page 3

Water and Light Commission Meeting of April 25, 2018 Page 4

MENASHA UTILITIESCorrespondence Summary for the Meeting of May 23, 2018

Copy of Press release dated April 30th for Menasha Utilities earning the AmericanPublic Power Association's Safety Award of Excellence

Copy ofMenasha High School flyer RE: Thank you to the 2018 Post Prom sponsors

Copy of May 2018 MU Employee Newsletter

EMBARGOED UNTILApril 30, 2018

Contact:Melaru'e Krause, General ManagerMenasha Utilities920.967.3412

Menasha Utilities Earns National Safety Award

Menasha Utilities (MU), Menasha's locally owned, not-for-profit electric and wafer services

provider, was awarded the American Public Power Association's (APPA) Safety Award of

Excellence April 30 at the APPA Engineering & Operations Technical Conference in Raleigh,

N.C.

The award recognizes utilities with the lowest number of work-related injuries and illnesses in

2017, based on worker-hours of exposure. MU earned a first place designation.

"It's extremely important to be mindful of the risks of working with electricity," said Mdanie

Krause, General Manager. "The safety of our employees and customers is our top priority."

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THANK YOU! Without your support and generosity/ we could not

have had a successful Menasha High School Post Prom! 152 attendees spent two

hours at Xtreme Air trampoline park having fun with fellow classmates. They

feasted on pizza/ veggies/ cookies/ popcorn/ fruit and beverages throughout the

evening. All attendees were sent home with a great door prize. This event

allowed students to continue their prom experience with friends in an alcohol-

free/ safe venue. Thank you again for your support!

Post Prom Committee-Sheina Korth/ Laura Nelson/ Lynn Nichols & Toni Franke

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MU News MenashaB Utilities

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WDC Meetings in MayThe Wisconsin Deferred CompensationProgram is a powerful tool to heSp youreach your retirement goals. Schedulean appointment wi+h WDCrepresentative Scott Schewe on May 7from 8:20 a.m." 3:40 p.m.

Reasons to setup an appointment:If You're Just Starting to Save ...

If You've Been Saving for a Whiie ...

If You Want to Make Changes...If Retirement Is Just Around theCorner...

Online Scheduling ...

To schedule an appointment go tothe WDC website at www.wdc457.organd dack Schedule a Meeting.

Electronic RecyclingEvent

The recyciing event wEU be held May19 from 8 a.m. ~ 12 p.m. in the

Menasha Utilities garage to recycleand repurpose sma!! appiiances,electronics and computers. Ifemployees have items for the event apaffet will be put In the garage andthe cost of the items are posted on thewebsite. The money for the stemsbeing recycled can be given to PaulaMaurer. If there is anyone willing tovolunteer for the event please reachout to Paula Maurer or Usa MSotke.

Enter 54952 for the zip code and searchusing a 10 mile radius.

Things to bring to an individualappointment, if possible ...

Your current Wisconsin RetirementSystem (WRS) and Social Securitystatements; other retirement accountstatements; a current paycheck stub;and your WDC username, password,

and PIN (if known). A!so, piecise beready to provide your desired age atretirement, number of years of stateservice accumulated as of desiredretirement age, and number ofdependents claimed for tax purposes.

Timber Ratfler GameWe still have some tickets available forthe Company Timber Rattler Game onWednesday/ June 6. This is Bang for yourBuck Night and empioyees and theirimmediate families are weicome to Jointhe fun. The event includes a gameticket and taiigafing ticket for the firstbase pavilion.

if you and your family are interestedplease contact Meianie by May 11.Those that had signed up please confirmthe number of tickets that you need bythis date and number of children underthe age of 10.

New/Returning Summer HelpWe have two summer help employees returning this year. David Lallierreturned to the Water Plant however in the upcoming weeks will bemoving to the opening in the Electric Distribution Department, Also/London Opsteen will be returning in the Engineering Department.

We have three new summer help employees, Benjamin Mineau (TBD) ,Kayla Lumaye (May 7), and Jacob Wanserski (May 21) at the WaterPiant. Ali three of these summer help employees are in the NWTC waterprogram and are looking to gain experience from our staff at the plant.

Please welcome all five of our summer help employees!!

APPA Reliability RecognitionMenasha Utilities has received national recognition from the American PublicPower Association for achieving exceptiona! electric reliabEJity in 2017. TheAssociation helps members track outage and restoration data, then comparesthe data to national statistics for all types of electric utiiities. Public power has astrong track record of reliability, the average public power customer has theirlights out for less than haif the time, compared to other types of utilities. In 2017Menasha U+ilifjes customers experienced power outage durations less than thenational average of a!l other utilities, and 67% !e$s interruptions.

System Average Interruption Frequency Index (SAIFi) ~ Is the number of sustainedinterruptions the average customer experiences over a period of time, measuresin interruptions per Customer".

SAIFIInterruptions per Customers

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0.80

0.60

0.40

0.20

0.00

System Average Interruption Duration Index (SA!D!) - Is the average ieng+h of aninterruption experienced by the average customer for a given period of time,measured in minutes.

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Employee Recognition:Tony Hoppe

We would like to recognize Tony Hoppe whodedicated 19 years of his life to MenashaUtilities. Tony served as Stationary Fireman,Power Plant Operator, Elec+romechanicalTechnician and Senor Substa+ion Technician.In addition to the various positions that Tonyheld he always served as comic reiief andever/one would agree that there was nevera dull moment when Tony was present!!

We wouid like to extend to Tony our sincereappreciation and thanks for the dedicationand ser/ice to the community, you willdefiniteiybemissedl

If you would like to nominate an employee orgroup of employees for their great workethic, innovative or creative ideas, initiative,safety awareness etc. submit a ietferexplaining who this individuai is and why youfeel they should be recognized.

Submit a !et+er+o Dawn Lucjer andall nominations will be considered.

Wellness Corner - Device Overdose

Too much screen time? Do you find that you are on a computer at work, then on yourphone, then watching TV and finally on a tablet? Unfortunate!y, millions of Americans

are, and we are getting way too much of It. Have you ever thought on the toilit can take on your health?

It could lead to weight gain. Screen time usually means sitting which can slow your

metabolism, increase blood pressure, choiesferol and blood sugar levels.

Lack of sleep can occur due to being giued to your device. Seven to nine hours of

sleep is what adults need.

Poor posture and repetitive injuries. can occur due to wrist and foreamn soreness. In

addition, neck and spine injuries can occur due to looking down. Some expertssuggest that at the angle you tilt your head downward, places about 60 pounds of

extra stress on your neckl

Chronic headaches can be caused due to sensor/ conflict between your eyes andbody. You may feel dizzy. In addition, your eyes may become b!uny all of the timewhich can't be corrected with glasses, in some cases/ people need to have vision

therapy in order to correct.

Make a choice. Get up and be ac+Eve or stay giued. There are way more positiveheaith benefits to being active!

Source: WELCOA Spark16, March 2018 article

Wellness Event - Potatoes!

On Wednesday, May 9th af 11:30 in the Commission Room we wii! be Powered By

Wisconsin Potatoes! This iunch and learn wiii be a baked potato bar and SarahAgena, MS, RD (you may remember her from the Wisconsin Beef Councilpresentations) will speak to us about the benefits of Wisconsin potatoes. Please joinMU in observing Nationa! Loaded Baked Potato Month. Sign up wi+h Kristin.

HR NewsIn Apri! the governor signed the Wisconsin Child Tax Rebate and August Back-to-School Sales Tax Holiday into law. The law is simpie: anyone who is a resident ofthe State of Wisconsin and a citizen of the United States is eligible to receive $100for every dependent child living at home under the age of 18 as of December31,2017.

Beginning May 15,2018, through July 2/ 2018, eljgibie citizens can claim their$100-per-chiid tax rebate on this websi+e: childtaxrebafe.wi.gov. Piease note thewebsite will not go live unti! May 15 and ciaims cannot be submitted prior to May15. Those who claim the rebate will receive the money before school starts thisfall and have the option to receive It through a check in the mail or directdeposit.

The governor also created a back-to-school sales tax holiday in August. Thismeans the state sales tax will not be charged on schooi-reiated items includingschool supplies where each item is $75 or less/ clothing where each item is $75 oriess/ computers where each item is $750 or less, and computer supplies whereeach item is $250 or iess. This sales tax holiday will provide additional relief toparents and grandparents os their children go back to school in the fall.

What Happened?On March 5, 2018, the IRS released internal Revenue Bulletin No. 2018-10 thatreduced the 2018 Family HSA contribution for all of 2018 by $50 to $6,850. Citingnumerous unanticipated administrative and financial burdens to taxpayersassociated with the change, the iRS reversed itself in Rev. Proc. 2018-27 and hasrestored the 2018 Family HSA contribution to $6,900.

Grill Out

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Join us in the U+iiity garage for a Grill Out iunch on Monday/ May 21 at 12:00 p.m. Ourin-house grill masters will be cooking up some great hamburgers and brats and wewi!! have some deiicious sides and desserts. Corrse celebrate Spring (hopefuiiy) withyour co-workersi

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Upcoming Events

WDC Representative Onsi+e .

Safety Committee Meeting

Wl Potato Lunch & Learn [Comm Room}

Payday

Mother's Day

Safety Training- BBP & Medicai Records

fn Commission Room

In Commission Room

In Water Plant Break Room

MEUW Annua! Conference

Recycling Event

Spring Fling - Gri!i Out Lunch

MEUW JT&S Training

Commission Meeting

Payday

Memorial Day (Office Closed)

May 7 8:20 a.m. - 3:40 p.m.

May 8 1:00 p.m.

May 9 11:30 am.

May 11

May 13

May 16 (all employees)

7:15-8:00 am.

8:15-9:00 am.

1:00-1:45p.m.

May 17

May 19

May 21 12:00 p.m.

Cancelled for May 22

May 23 8:00 am.

May 25

May 28

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2018WU^j4.warcfs^cognizing Outstawfing Safety CuCture and Service to (Pu6f,ic (power VtiSities m Wisconsin.

May 17, 2018(Kg.disson'H'oteCLa Crosse

4:30" 6:00 p.m.

MEUW Safety Achievement AwardsS^cognizwg commitment amfde^cfition to esta.QKsfnnQ a strong safety cu&ure.

BRONZE AWARD

L&^e fM.iSs VtiRties

<Pmirie du Sac 'E&ct.ric VtiRfy

CSntonviffe 'OtiCities

Sau^City VtiCities^auna^ee VtiSties

%ce La^s VtiCities

(Bangor Wiumdpa.C'OtiS.ty

Sun^Prsirie- VtiSties

SILVER AWARD

JfustisforcCVtiSties

fMwco£a. VtiKties

<Brodfiead ''Water an^Ligfit

'Fennimore (M.unidpaCVtiCities

<Wiswnsin ^syifCs tWater(Wor^§ eSLigHting Commission

l^flu^awa 'OtiS.ties

CWaterCoo Vtifities

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EvansviBe <Water<^, Light

Lodi VtiSties

'Manitowoc d?u6Sc VtiSties

CEnergis 3{igfi ^oCtage Sources, Inc.

<Waupu.n Vf.ifities

CM&rsftfieE£rUtiSities

GOLD AWARD

5Vew Sfofstein VtiSties

Oconomowoc 'VtiSities

SSver fFaSs MumcipaCVtiSties

City 'Vtidties of '^cfifand 'Center

CoCumSus 'Water ^CLigfit <Dspartment

CecfarSurg Ligfit eg; 'Wo.te.r Commission

Stougfiton VtiSties

Two <Sivers <Water^ Light

Jwedu VtiSty Commission

'Menasfw VtiKUes

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Stwgeon (Bay VtiKties

- MEUW Retirement Awards -

<Dennis <DederingTor aver 17 !Ye&rs of Service to tfle IK}e£(E{sctric 'UUG.ty

(Mar^SencfeC6acfi(Forov&r31 ^ears of Service to SvanwiQe VtiSties

(Pat (We6er(Forover36 Dear's ofSerivce to tfie <Eag& {S}ver£,igfit e£ Water (Department

<EcCSroc^ner(Por over 40 Vears ofSerwce, 11 to the3unea,u Vtidty Commission

CTim LeacfiFor over 42 CYears of Service to Sl^fiorn VtiSties

^ ., ,. „ „ „... .„.... . . ~^1— Charlie Bradburn Pillar of Public Power Awards — " ||Sfcognizing dedicated service as a puBCic power governing GocircC-memSer.

BRONZE AWARDRecognizing 10 Years of Service

<Dcwid(E.r£man - Stougftton Vti&ties

Sfic^Lester - ^iffage of<Pmirie ^u Sac

(Don fMer^es - ^M.en&sfw. 'VtiCities

Andrew Straifhnan - ^iQhge of (Prairie <£uSac

(Dennis Zappa - CumSerlawfW.umcipaC'VtiSty

SILVER AWARDRecognizing 20Years of Service

' (DonSawnann-Jfustisfonf'Utifities

Jawes <Patenait(fe - Oconto fads 1)tifify Covimission

^yKanfSancfstrom - <8jce La^e IJtiCify Commission

Jerry iSion - Cum6er!.an(CVtiSty Commission

Qene <Woetfd-!H6'wrt{o(st6w VtiSfy Commission

GOLD AWARDRecognizing 30 Years of Service

9A.w^lKv}w& - Wsmsfw, VtiSti&s Cow.mission

Charlie Bradburn Pillar of Public Power Award Acknowledgements

Gold LevelRecognizing More than 30 Years of Service

<Ss>fC<Seny - ^cfifancf Center Vtifity Commission (39)

<Q(cwi. 'SiefK^s - Sscftlancf Center 'VtiG.ty Commission (35)

eM.icfiaeCSteffen- - Wew TCofstein iJtiSty Commission (31)

Jac^lemSy - W.ountffforeG 'OtiG.ty Commission (37)

Silver Level Bronze LevelRecognizing More than 20 Years of Service Recognizing More than tOYears ofService

<Ied 'C/inse - Sun <Pr(tirie. VtiKty Commission (27)(RsiymoncS~<BoCton - {^i{£age of<Prairie duSa.c<Bom'{C(18)

Susan (Diets - City ofSjce £.a.f{& (21)Jim. Coutts - CecfarBufg £.igfit v£ 'Water (IS)

3oe<Dorr-CedarSurg£.-{g{tt^,(^la.ter(2S)'Torn cDriessen - Sjiu^ffuna 'Utilities ft 7)^

Wancy Sverson " Sun Prairie VtiG.ty Commission (29)J^nn-Marie Slmer- fSrodfieaff Water ^,£.ig fit (11)

Cfidf&s <Fett - {?iw J^bCstein VtiRty Commission (21)glen Va^&ntfta.C-yfnstisford'OtiG.tiss (18)

tE{i£jr <Frue!tG.ng f^i((age qfSfairie d'u Sac <Bo<ir(C(2S)Ibm CfO&fsrnitfi - CumSerland-tJtiSty Commission (14)

Ed'fffbver- [M.ount 3-Tore6 TJtidty Commission (29)Jim 'Heiar - <Ky:R.Gincf Center 'VtiCity Commission (13)

<KicRard ' (yreteSaecR^- cSrocffiead ''Water e^ £.igftt (22)(BlameyGfgendbtf- Cedar6urg £Aght <s^,'Watsr (16)

CDorotfiy 3facK{ - CM.uscoda. Vti&ties (22)Jeff'Wysfbp - (Bagk (SfverjC.Igfit <^ 'Water (17)

'James 'KfireCos^e - Oconto Falls 'UtiSfy Commission (28)rZom <Mcginnis - 'KftV.Kffu.na. VtiB.ties (13)

Jim 'Kyueger- <Sffe<£s6urg iJtiSity Commission (22)£,av.ri y^f-&u(e(spergsr - '^ifCage. of drains <£u. Sac <Soarifft 6)

£,es Meyerfiofer - V^auffauna 'Utidties (23)Jofm 'Moore ~ •KfiuHg.una TJtidties (11)

£.wie fM.uemfi, Jr. - CumGerfantf'UtiSty Commission (24)^•ndy rM.oss - CedarSurg £-igflt a^ 'WaterftS)

Cfien/fSfiennan " ViEEa^e qffPrairie cS.u Sac (Board (27}'Wayne. ScfiuCtz. - 'H~ustisfor<£c0tifities (17)

Scott SwwEs - SSscfiQin^ Center TJtiSfy Commission (21)rESza6etfi Spencer- (Eagk <Ssver £.igfit c^.f^a.terftG)

JimSupanicfi - Clwtonvide 'OtiR.ties (11)

CarC'^owinRfC- Oconto fFa(Cs 'OtiG.ty Commission (18)

^1

Purchase Orders over $10,000 issued since the last Commission Meeting on 4/25/18

Date

4/27/2018

5/2/2018

8/24/2017

5/9/2018

P.O. 8

9362

9365

9101

9373

Vendor

McMahon & Associates*

Alamon Inc.

Stem metz

Don Hietpas&Sons

$

$

$

$

Amount

10,800.00

15,750.00

10,457.50

458/436.00

Purpose

2019 Water main replacement plan review, permitting & construction

administration

Utility Pole Testing

PO originally issued for $7,500; more work needed to be completed bySteinmetz for the project.

2018 Water Main Construction projects

Budget

Yes

Yes

Yes

Yes

$

$

$

$

Total $Budgeted

609,659.00

15,750.00

175,500.00

609,659.00

$

$

$

$

Remaining

Budget

605/834.22

15,750.00

80,753.16

595/034.22

% of Budget

1.78%

100.00%

12.95%

77.04%

"Using 2018 Budget item to fund since 2019 Budget not started

State of WisconsinDEPARTMENT OF NATURAL RESOURCES101 S. Webster StreetBox 7921Madison Wl 53707-7921

Scott Walker, GovernorDaniel Meyer, Secretary

Telephone 608-266-2621Toll Free 1-888-936-7463

TTY Access via relay - 711

WlSCOHSi?)DEPT. OF NATURAL RESOURCES

May 18th, 2018

MELANIEKRAUSEMENASHA ELEC & WATER UTD./321 MILWAUKEE STMENASHA, WI 54952

PWSID: 47103342Municipal Community

Winnebago County

SUBJECT: Lead Action Level Exceedance - Follow-up Required

Dear Ms. Krause,

The Wisconsin Departme.nt of Natural Resources (Department) has received results of lead and copper samplescollected at Menasha Electric & Water Utility (Menasha) in March/April 2018. The 90tll-percentile lead result forthis round of sampling was 19 p.&^L. Tliis value is considered an Action Level Exceedance (ALE). An ALE occurswhen a 90tll-percentile value is greater than the lead and/or copper Action Level. The lead and copper ActionLevels are 15 p,g/L and 1300 p-g/L, respectively.

Once a water system has an ALE, there are a number of follow-up actions that must be completed, including: I)additional sampling, 2) delivery of notifications informmg consumers of elevated lead in drinking water, 3)processes associated with the Corrosion Control Treatment Steps and Deadlines and 4) processes associated withLead Service Line Replacement. Eacli of these steps is described in greater detail below:

1) Additional SamplingFollowing an ALE, systems must conduct additional samplitig in accordance with ss. NR 809.548 and NR809.549, Wisconsin Administrative Code (Wis. Adm. Code). The additional sampling requirements includecollecting samples from each entry point and from the distribution system to be analyzed for a series of testscalled Water Qualify Parameters (WQPs); samples must also be collected from each entry point to beanalyzed for lead and copper. Lab slips have been Torovided with this letter for ycmr submittal to the lab.

Complete the additional sampling requirements listed in a-c below. ***Please note that WQP samplecollection efforts may take up to two weeks to complete given the time requirements associated withcollecting TWO SETS of samples; please plan accordingly to meet the sampling deadline.

a. Collect TWO SETS ofWQP samples from 10 sites within your distribution system. ONB SET ofsamples must be collected and submitted to the lab; a SECOND SET of samples must be collected 5-14days later and submitted to the lab. The sampling effort for BOTH sets of samples must be completedby June 30,2018.

b. Collect TWO SETS ofWQP samples from each Entry Point. ONE SET of samples must be collectedand submitted to the lab; a SECOND SET of samples must be collected 5-14 days later and submittedto the lab. The sampling effort for BOTH sets of samples must be completed by June 30,2018.

dfnr.wi.govWisconsin.gov Natumlly WISCONSIN

pRStrsv•WtREWCl-WPAP6f>

Page 2

2) Notification Requirementsa. Lead Consumer Notice - In accordance with s. NR 809.546, Wis. Adm. Code, inform consumers of the

results of lead and copper testing completed at the facility within 30 days of receipt of results from thelaboratory. The Department recommends that systems notify consumers of lead and copper test resultswithin 24-hour of receiving the results from the lab.

b. Public Education - la accordance with s. NR 809.546, Wis. Adm. Code, you must deliver PublicEducation materials to water consumers within 60-days of the end of the monitoring period when theALE occurred (applicable monitoring period is January 1 - June 30th, 2018). Public Educationmaterials must describe the potential health effects of elevated lead in drinking water. Delivery ofPublic Education materials must continue until you have at least one round ofmordtoring data showingthat the 90th percentile lead levels in your distribution are at or below the Action Level of 15 ^g/L.

i. Deliver Public Education materials to those consuming water from your system as soon aspossible, but no later than August 31,2018. Follow instructions on the enclosed Lead/CopperPublic Education Program sheets. If you have any questions on what is allowed in PublicEducation materials or how they need to be distributed/displayed, please contact your DNR.Representative.

ii. Withm 10 days of delivery of to the consumer, submit a report documenting the completion oftile Public Bducatlon requirements. A Verification of Public Education form has been includedwith the Lead/Copper Public Education Program sheets to help organize your submittals. Acopy of the Public Education materials you use must be included with the form. Send thematerials to your DNR representative no later than. September 10, 2018; and every 6-monthsthereafter. Public education must be coBtmued until one 6-month round of sampling

returns 90th percentile values for lead and copper less than their respective action levels.

Chris Lmksins Chris [email protected] WDNR. Green Bay Service Center •920-662-5188 2984 Shawano Ave

Green Bay, WI 54313

3) Corrosion Control Treatment Steps and DeadlinesThe Department is in receipt of your Corrosion Control Treatment Recommendation as of 3.13.19. We are in.

the process of evaluating the recommendation and the water quality parameter data that was collected afterthe 2017 exceedance. We will return correspondence to you regarding next steps soon.

4) Lead Service Line ReplacementRecall, as a result of the 2107 lead ALE, Menasha was placed on Lead Service Line Replacement inaccordance with s. NR 809.545 (1), Wis. Adra. Code; at least seven (7) percent of the initial number ofLSLsinyou distribution system must be replaced annually (From October .1 - September 30th). As a reminder, thefollowing submittals are due to demonstrate compliance with the Lead Service Line Replacement Program:

a. On or before September 30,2018, provide the Department of lead service lines fhat were replacedbetween October 1,2017 and September 30,2018. This shall be no less than seven (7) percent of thetotal number of service lines identified.

b. In accordance with s. NR 809.55(5)(c)^ Wis. Adm. Code., provide the Department withdocumentation demonstrating the number of lead service lines that were replaced between October 1,2017 and September 30,218 as described m items i-iv below. The first report shall be due on orbefore September 30,2018.

Page 3

i. The number of lead services lines scheduled to be replaced during the previous year offhewater suppliers replacement schedule.

ii. The number and location of each lead service line replaced during the previous year of thewater supplier's replacement schedule.

iii. If measured, the water lead concentration and location of each lead service line sampled, thesampling method and the date of sampling.

tv. The Department recommends fall lead service line replacement, from the water main to thecustomer's meter. Research shows that partial replacement of lead service lines (utilityowned portion only) causes lead levels in drinking water to temporarily increase m affectedproperties. Additional requirements apply for water suppliers conductiug partial leadservice lines. Please contact yoyr DNR Representative if you plan to conduct partial LSLreplacement.

c. A water supplier may cease replacing LSLs whenever the system completes two consecutive 6-month

monitoring periods where lead and copper levels are less than or equal to their respective ActionLevels. As you system experienced another ALE during the January I - June 30,2018 monitoringperiod; the first eligibility to cease LSL replacement would be July 1,2019 if 90th percentile valuesfor the next two consecutive 6-month monitoring periods are less than fhe lead action level.

The Department appreciates your willingness to provide and maintain a safe public water system. If you have anyquestions regarding this letter, you may contact me at (608) 266-9257.

Sincerely,

Bridget KellyPublic Water Supply SectionBureau of Drinking Water and Groundwater

Enclosures:

1) Lab Slips2) Public Education Materials

ECopy:Peter Biese, Menasha Elec & Water UtilChris Linskins; DISOR." Green BayNER DG Supervisor, DNR - NERAdam DeWeese, DNH- Madison

Menashalies

THE POWER OF COMMUNITY

MEMORANDUM

TO: Menasha Utilities Commission

FROM: Adam Smith, Water Utility Manager

DATE: May 16, 2018

SUBJECT: Lead/Copper Testing

During the April 25th Commission meeting the Commission requested a comparison of the 2017

and 2018 lead sample results. Attached are the lead sample results for both monitoring

periods.

The yellow highlighted rows are sample sites that were common for both monitoring periods. In

2018 we were required to collect sixty samples rather than the thirty samples we were required

to collect in the past due to the 2017 lead exceedance. Within the comparison are the 90th

percentile results for each monitoring period; if the 90th percentile result is over 15 ppb a lead

exceedance is issued. II

When considering possible factors, contributing to the exceedance/ a significant correlation

between internal plumbing and service types was not found/ however, the results show the

2018 samples that were common with the 2017 samples have all decreased in lead

concentration.

A map of the 2017 and 2018 lead exceeding sites has been provided to show relative locations.

The exceeding sample sites are scattered with a few exceptions.

2017 and 2018 Lead Sample Comparison

2017Service

Type

Lead

Lead

Lead

Lead

Lead

Lead

Lead

Uad

Lead

Lead

Lead

Lead

Lead

Lead

Lead

Lead

Lead

Lead

Usd

Uad

Lead

Lead

Lead

Lead

Lead

Lead

Lead

Lead

Lead

Lead

Monitoring

Pointro

L92

i.106

L73

15

L88

Lie

L102

L75

L96

125

t-86

L9S

LG

L79

197

S-90

L77

L105

L91

L72

L82

L94

L76

LIOS

L87

L74

L101

L99

L98

L103

EP81

Lead

25.5

22.0

18.0

18.0

17.0

15.0

14.0

13.0

12.0

11,0

10.0

9.9

9.3

8.9

8.7

8.1

7.4

7.3

76.9

6.8

5.6

5.0

4.3

2.9

2.6

2.3

2.3

2.1

1.2

0.11

Internal PlumbingTyps

Copper

Copper

Copper

Copper

Galvanized

Copper

Copper

Galvanized

Copper

Galvanized

Galvanized

Copper

Galvanized

Copper

Copper

Galvanized

Galvanized

Galvanized

Copper

Galvanized

Galvanized

Copper

Galvanized

Galvanized

Galvanized

Galvanized

Plastic

Copper

Plastic

Galvanized

3San(ij){Ef^IC^l

L139L1061129L145L88L16L102175L96L25186L95193L79L97L90L77L135L91L141L9L142L125L116L87L74L101L99L98L103L122L157L84L89L1211113L136L1D9L144L114L130L120L110L112L146Llll11521153L31L117L138L127L128L132LU8L104L134L137L14L115

2018^•Se^fcfrA

V^pe^'

LEADLEADLEADLEADLEADLEADLEADLEADLEADLEADLEADLEADLEADLEAD

LEADLEADLEADLEAD.EAD

.EAD

.EAD

.EAD

LEAD-EAD

LEAD.EAD

.EAD

.BAD

.EAD

.EAD

.EAD

.EAD

-EAD

.EAD

.BAD

.EAD

3ALV-EAD

.EAD

3ALV3ALV.EAD

3ALV.EAD

.EAD

-EAD

.EAD

.EAD

.EAD

.EAD

.EAD

.EAD

.EAD

3ALV3ALV.BAD

.EAD

.EAD

.EAD

.EAD

^iriterna!?;

'Rltirhbfng

ccccGccGcGGc

zcG&CGPVC

s

Gs

sPVC

3VC

3

s

>vc

^^saa^s:^Results:^

201790th

Percent! I e

23 ,_J_259.8

2120143.6

7,4

6.4

69.1

6.4

6.6

10

__8.3

3.8

75.1

8.9

5.6

257.9

177.4

9,1

2.1

1.8

1.4

1.7

11144.9

4.4

3.9

9.7

182.5

2218

171514131211109.9

9.3

8.9

8.7

8.1

7.4

7.3

76.9

6.8

5.6

5.0

4.3

2.9

2.6

2.3

2.3

2.1

1.2

201890th

Percent! Ie

33292525

2120

IS171615141410109.8

9.8

9.7

9.1

9,1

8,9

8.7

8.3

8

7,9

7.4

7.4

76.6

6.4

6.4

6

^z,t.101.8

161.7

61.5

191.4

1.4

1.4

8.7

150.94

0.87

008

9.8

253,9

1,2

33

65.6

5.1

4.9

4.4

3.9

3.9

3.8

3.6

2.5

2.3

2.1

1.8

1.8

1.7

1.7

1.5

1.4

1.4

1.4

1.4

1.2

11

0,94

0.87

00

cc

u(0Ul(0

<us:

a

a

a

0

a

MenashaIffliies

THE POWER OF COHMUHITf

Date: May 16, 2018

To: Menasha Utilities Commission

From: Melanie Krause, General Manager

RE: Organizational Chart and updated Job Descriptions

In 2015 we put into place a change in our organizational structure plus we also laid out where we wouldlike to be in the final phase which was projected to be in 3-5 years based on the timing of the successionplan. Given the most recent retirements and staff changes in the organization we feel this is an opportunetime to put the final phase into place and to make the change. The attached structure shows the structuretoday and the changes from the current structure to the final plan.

The changes in the structure include the following:

Meter Technician including Meter Reading: This job description was revised to include the meterreading function on a regular basis not just as the backup and these changes are shown in red-Une form.Since the AMR system is fully implemented and we have started moving into AMI with the large customerswe felt the meter reading function could be combined with metering. This meter reading function was partof the Field Service Representatives responsibilities. The pay scale for the Meter Technician will remainunchanged since this was contemplated when it was created and is established for the Senior - Journeymanand Apprentice positions.

Apprentice $23.50 - $26.45Journeyman $27.24 - $30.66Senior $31.58-$35.56

Accounting Clerk: This position will include the Accounts Payable and Work Order/Plant Accountingfunctions. This position existed many years ago in the organizational chart and the responsibilities weresplit and shifted to maintain full-time status of employees. This Accounts Payable function was part of theField Service Representatives responsibilities and the WO/Plant Accounting functions were splittemporarily by the Accounting & Administrative Assistant and the Finance Manager until the final phase ofthe Organizational chart The job description reflects what existed previously and was updated to currentprocesses. This will be a full-time position and the pay scale will be the same as the Accounting andAdministrative Assistant

Accounting Clerk $23.17 - $28.17

ORGANIZATIONAL STRUCTURE CURRENTMenasha Utility Commission

Genera! Manager (39)

1—-—-—-1 ,—-—-—-1Human • • . . *

1 n..~...^. I 1 safetV IResources ; ; „ ".,.~ \. ;

; ; Coordinator;I Coordinator 11 ^"^' I

[ (City) j j ' -- ' |

Customer Serrice Manager (5.5) .:'.'j^;:FinancelManagsr"bw-Wo/t>foM:E3.2S)'^;;;i; Engineering Manager (7) Electric Manager (9) Water Utility Manager (13)

I 1) Energy Serv 1: Reps(WPPI) ;

l_._._.J

Customer

Senfl-ce aerk

(D

(Wo/Plsntfui :1

Customer

Service Rep (3:

3ns temporal

iFietdStereius":ift4pA-Cterfc;ii"(.SHhteteH.;

•'.: Readtng):;

;,~ 'Mm.&. ';-

•;-:"Acctine~\!

"As.Btantht;,

Wo/PSant (.75)

Purchasing/

Store Keeper

(1)

'.ReJd'Serwces,

:VaCi!S.CktK\;s;;.(^(At>^;-...i-luRdfiw);;''

f done by other positions until final phase of the Organizational Chart

Bectric Distr.

Tecb.(1)

n place)

GIS Technician

(DEngineering

Tech(l)rechn. Sen/ices

Engineer (1)

.MeferTecti.''

•";,.^;;.^';

Senior

Lineman (2)

Apprentice

Uneman (3)

SubTechfiOps [3)

M? Operation!

(D

Water Plant

Operator (4)

WP MaintForeman (1)

Water Maint

Tech /ReliefOperator(2)

Water

Distribution

Foreman (1)

D;;t UtilitySpea'aiist

(Meter, WO,

CC)(3i

FINAL PHASE OF ORGANIZATIONAL STRUCTURE AND POSITIONS 2018Menasha Utility Co mmission

General Manager (39)

Human : ; ,._^ :Safet/

Resources I I ^ .;• Coordinator i

1 coord!nator I 1 "(MEUW)" !

1-^L.J l-.-.-.J

Customer Service Manager (S) Ftriarfce;Mariag&r'(3.6):.^; r.';'::.';• h Engineering Manager (7) Electric Manager (9) Water Utility Manager (13)

I 1EnergySertf

; Reps(wppl) :[ I

Customer

Sernce Clerk

ill

Customer

Service Rep (3)

:• '.:Adm.;& •-..

,; VAccting',',

:As^risant(.fi]"|

Purchasine/

Store Keeper

il)

'.AceounfiTyT;

^•CtMkiDi:::.Electric Distr.

Tech.(1)GISTedinidan

(DEngineering

Tech (1)rechn. Senrfcc

Engineer (1)

Meter TechhiiMeter,.,:;

.SeadIneP)

Senior

Uneman (2)

Journeyman

or Apprentice

Lineman {3)

Sub Tech &

Ops [3)

WP Operations

St Lab Foreman

11)

Water Plant

Operator (4)

WP MaintForeman (1)

Water Maint

Tech /ReliefOperator (2)

Water

Distribution

Foreman [1)

Dirt UtilitySpecialist

(Meter, WD,

CC) (3)

n/.w'aw MENASHA UTILITIES JOB DESCRIPTION

I UtilitiesTHE POWER OFCOHMUHITV

JOB TITLE: ELECTRIC DISTRIBUTION METEMNG TECHNICIAN

TYPE: Non-Exempt

REPORTS TO: Technical Services Engineer

DEPARTMENT: Engineering

RESPONSIBILITIESThis position involves responsibilities of a distribution technician and metering technician.

Work includes the operation of a computer and software required in the performance of duties.

Work is performed with considerable independence within established policies, procedures, andtechnical guidelines, and is reviewed by a supervisor through conferences and reports.

Position involves frequent contact with the public, contractors, and customers.

Work involves responsibility in the installation, testing, and repair of all residential, commercialand industrial electric meters and related metering equipment

Work includes related electrical wiring of meters, current transfomiers, voltage transformers and

other related metering equipment.

Work involves responsibility for accurate meter readings of electric and water consumption by

consumers, and the keeping of meter records according to required formats so that proper billing

and procedures result. Employee's normally follow designated routes, and refer unusual

circumstances to the Customer Service Manager.

Work assignments are normally determined by requests for new services, customer complaints,periodic schedules for meter testing, new services, upgraded services, disconnections and

reconnections.

This position is responsible technical work in the design, maintenance and construction of the

electric distribution system.

Work involves preparing work orders, spotting locations of new and replacement services,

staking of line layouts, and field verification of work order field reports.

Job Desc. - Elec. Distr, & Metering Technician

Page Two

EXAMPLES OF WORKTests, calibrates, seals, programs, and performs minor repairs on all self-contained andtransformer rated electric meters.

Install and wire current and voltage transformers for transformer rated meters and other related

equipment.

Reads all water and electric meters manually and automatically with AMR/AMI technology asneeded.

Reads electric and water meters on assigned routes; maintains reading routes in an up-to-datecondition, uploads and downloads handheld unit. Obtains_fmal readings. Maintains records of

meter reads, and reports meters that .are not accessible for reading. Checks to see that meters are

fi.inctipning properly and reports defects; checks to determine consistency of meter readings.Operates and maintains meter reader vehicle.

Assists Customer Service with recorded meter register data.

Investigates customer service complaints by conducting load surveys and appropriate voltage

and power quality tests as necessary. This work may involve setting ofvoltmeter, ampermeters,

and power quality instrumentation.

Performs physical disconnect and reconnection of electrical service coordinated with customer

service.

Assists with staking projects for crews and contractors.

Lays out overhead and underground construction and repair projects using the Work Order

process. The Work Order process includes analysis of field survey reports for completed jobs.

Performs electrical wiring and maintenance as needed.

Locates underground Electric and Water facilities as needed.

Reviews and inspects contractor work and generates required reports.

Performs other duties as assigned.

QUALIFICATIONSKnowledge and proficiency in installing, testing, repair and programming of single and threephase electric meters.

Knowledge of Wisconsin and National Electric Codes, National Electric Safety Codes, PSC

Rules for Services and Metering and MU Service and Meter Manual.

Ability to plan, install, test, and repair single and three phase electric meters.

Demonstrated ability to understand and work from construction plans, prints, drawings, and

wiring diagrams.Job Desc. - EIec. Distr. & Metering Technician

Page Three

QUALIFICATIONS - CCont)

Demonstrated ability to efficiently operate computer and computer software -for such purposesincluding but not lunited to data entry, meter programming, map usage and work order

preparation.

Demonstrated ability to communicate effectively, orally, and in writing.

Must have the ability to read all types of electric and water meters using hand held recorders, andunderstand the operation of customer billing.

Must be physically able to walk extended periods of time to read meters during normal andextreme weather conditions. General knowledge of the geography and street locations in

Menasha,

Thorough knowledge of the occupational hazards, safety precautions and procedures.

Possess skill sufficient to operate electric meter testing equipment.

Knowledge to proflciently utilize the -methods and procedures for utility Work Orders.

Skills and ability to proficiently use underground locating devices.

Knowledge of electric distribution line construction and maintenance.

Must be TEAM and Customer Service oriented and able to establish and maintain effectiveworking relationships with other employees and the public.

Must possess and maintain a valid State of Wisconsin Drivers License.

DESIRABLE EDUCATION AND EXPERIENCEApprentice must have High School diploma or GED and supplemented by Electric Distributiondesign and construction or metering school or courses and experience in the installation, wiringand testing of electric meter systems, operation of computers and computer software, or any

equivalent combination of education and experience. Must have the ability to obtain WisconsinIndentured Metering Technician Journeyman

Journeyman must have High School diploma or GED, and be a Wisconsin Indentured MeteringTechnician Journeyman, supplemented by Electric Distribution design and construction as wellas have demonstrated knowledge and experience installation, wiring and testing of electric meter

systems, operation of computers and computer software, or any equivalent combination of

education and experience providing the knowledge, abilities, and skills listed above.

Senior Journeyman must meet the Journeyman requirements listed above. The purpose of this

level of progression is to encourage acquiring the skill set, advanced level of experience and Job

Desc. - Elec. Distr. & Metering Technician

Page Four

DESIRABLE EDUCATION AND EXPERIENCE (cont).training, and leadership skills to provide for coverage or advancement as part of a succession

plan. This career advancement, possibly to manager, would be if such position is available and

selected through the normal posting and interviewing process. This is a career development and

leadership opportunity that the organizational chart does not necessarily require for this position.The steps in the Senior Journeyman structure are based on level of experience and training that is

obtained in the following areas:• Demonstrate proficiency and meet all qualifications of the Journeyman Meter Technician

craft.

• Demonstrate proficient leadership skills on a regular basis on projects, in the departmentas well as the organization

• Possess a strong quality oriented work ethic dedicated to; the safety of all fellowemployees and the public, and the success of the Utility.

• Demonstrate proficient ability to communicate effectively and intelligently with internaland external customers using written and spoken word.

• Minimum of 15-yrs experience in metering, or 10-yrs of service at Menasha Utilities.

• Experience in planning, coordinating, and executing metering projects.

• Experience in overhead and underground project theory and design as well as electricaldistribution construction.

• Experience with project management from concept to installation and qualityverification.

• Experience with Billing system, WPPI metering system and PSC customer rate structure

• Wiring skills used in the electrical trade. Master Electricians License• Experience with Information Technology systems and work with the Technology Plan.• Experience in department administrative functions, budgeting, strategic planning. Attend

business / accounting schooling or equivalent training.

• Continuous education requirement including management certification or managementschooling or equivalent training.

• Cross training with others to gain a better understanding of the department andorganization as part of an effort of workforce planning for coverage and potentialsuccession plan.

MENASHA UTILITIES JOB DESCRIPTION

5Ss ~^'^:^'TYPE: Non-Exempt

REPORTS TO: Finance Manager

DEPARTMENT: Finance

GENERAL RESPONSIBILITIESThis is a responsible Accounting and clerical position requiring considerable knowledge ofAccounts Payable and Public Service Commission (PSC) rules and regulations.

Work involves the knowledge and application of Accounting skills involving various Standard andCost Accounting tasks such as posting, checking entries, and balancing accounts. Work involves

responsibility for preparing and maintaining Accounts Payable records. Work requires the operationof a calculator, computer^ and other standard office machines. Work is performed independently

within established policies and procedures, and is reviewed by the Finance Manager throughconferences, reports and internal controls, and is subject to periodic audits.

EXAMPLES OF WORKMaintains Utility Plant records. Unitizing of Plant items upon completion of any givenproJect/booking of same in Property Records. Does periodic field surveys of Utility property.

Work with PSC rules and regulations and chart of accounts to make accounting decisions.

Maintains Work Order system according to established account classifications; prepares entries

from supporting records and balances against other records. Prepares job costs analyses on a variety

of construction and maintenance projects; distributes labor and material costs according to

established classifications; prepares cost summary sheets and other periodic reports.

Processes incoming mvoices; checks extensions; prepares checks and processes ACH; handles

correspondence on matters concerning invoices and payments; receives and handles routine

complaints; posts Purchase Orders and Accounts Payable records. Mamtains monthly and annual

reports.

Prepares miscellaneous accounts receivable invoice billmgs.

Maintains a variety of records and accounts of department property, services and activities;

maintains use and maintenance cost records on automotive and related equipment.

Prepares Accounting and Financial Reports, under the supervision of the Finance Manager for

various Regulatory Agencies, Financial Consultants, and the Water and Light Commission.

Desc. - Accounting Clerk

Page 2

EXAMPLES OF WORK CconORecommends, and upon approval, implements new and revised bookkeeping procedures; performs

various general clerical work.

Processes other General Ledger items as needed including assisting with the budget process.

Receives and handles routine complaints relating to the above responsibilities and conducts specialprojects as assigned; assists in providing quality customer service.

Performs other duties as assigned.

QUALIFICATIONSConsiderable knowledge of Accounting principles and procedures. Ability to apply advancedBookkeeping principles to the maintenance of Fiscal and Accounting records.

Thorough knowledge of Accounts Payable record keeping and reporting.

Thorough knowledge of modern office practices, procedures, and equipment.

Proficient in Microsoft Office products including Outlook, Excel, Word and Access.

Ability to understand and follow complex oral and/or written instructions.

Ability to communicate effectively, orally, and in writing.

Ability to make complex and varied mathematic computations and tabulations rapidly andaccurately.

Ability to establish and maintain effective working relationships with other employees and thepublic.

Ability to plan & organize work load independently.

Must possess and maintain a valid State of Wisconsin Drivers License.

DESIRABLE EDUCATION AND EXPERIENCEHigh School graduate, supplemented by completion of College level courses in Accounting; andconsiderable experience in Bookkeeping and Basic Cost Accounting; or any equivalent combination

of education and experience providing the knowledge, abilities, and skills listed above.

Approved: 5/XX/2018

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To: Steve Grene!!Subject: RE: Racine Street Bridge Options

From: Mezera, Mike [mai!to:[email protected]<|

Sent: Wednesday, May 09, 2018 2:26 PMTo: Steve Grenell <[email protected]>Subject: RE: Racine Street Bridge Options

Steve,

Please see the attached update which includes the modification to OH1. For the purposes of estimating/ we willconsider OH and URD options for the OH1B portion.

Let me know if you have any questions.Thanks,

Mike

From: Steve Grenell [mailto:[email protected]]Sent: Wednesday, May 09, 2018 2:03 PMTo: IVIezera/ Mike <[email protected]>

Subject: RE: Racine Street Bridge Options

Mike,

Can we do a variation of OHl option. An OH1B following the same route but on the south side install new overhead tothe west and connect to where the existing 35kVriser pole is in the park. Another version would be OH1C, this would bethe same route as OH1B except underground going through the part to the existing 351<V riser pole.

Thanks

Steve GrenellEngineering ManagerMenasha UtilitiesMenasha/ Wl 54952office 920-967-3415cell 920-740-3431

From: Mezera, Mike [mailto:[email protected]]

Sent: Wednesday/ May 09, 2018 12:27 PIViTo: Steve Grenell <[email protected]>

Subject: Racine Street Bridge Options

Steve/

As a follow up to our meeting and field investigation last week/ please see the attached routing options for your reviewand comment. Descriptions are below:

a OH 1 - Route remains close to the existing bridge but on the west side. OH fines would cross over round aboutat Broad Street. River crossing span is approximately 565'.

® OH 2A- Lines are rerouted down Keyesand 1st with a crossing at Winnebago and Manitowoc. A quick review ofthe County GIS shows the road ROW extending to the river at the end of Winnebago Street/ but the trees wouldstill be a concern. Kiver crossing span is approximately 730\

» OH 2B - Lines are rerouted down Keyes and 1st with a crossing at Pari< and Manitowoc. There are fewer

residents impacted by the lines and structures, but the span is longer and more visible. River crossing span isapproximately 1100'.

« OH 3 - Route remains dose to the existing bridge and on the east side. The DOT p!ans do not affect theproperties at the corner of Keyes and Riverway/so this would require lines over these houses. River crossing

span is approximately 600\

® URD1-Install junction box near existing cable route and bore river. The route would then follow near theexisting sidewalk. Length of the bore is approximately 650' under the river.

f feel that any of the OH options would be feasible with a single-pole structure, but 1100' would be pushing the limit -this would require 100' towers or greater. I am happy to redefine or estimate any of these options. Please feel free tocontact me if you would like to discuss further.

Thanks/Mike

Michael H. Me^era, PE*

Manager - Line Design

Power System Engineering;/ Inc.1532 W. Broadway/ Suite 103Madison/WI 53713p: 608.268.3537c: 608.843.8813

mezeram@powersvstem .or i

www.powersystem.org

*Professlonal Engineer iicense in lliinois, Iowa, Kentucky, Michigan, Minnesota, h/lfssouri, Ohio, South Dakota, Virginia, and Wisconsin. PE licenses in additionalStates are held by others at Power System Engineering, Inc.

CONFIDENTIALITy NOTICE: This message contains information that may be confidential and priviieged. Unless you are the intended recipient, you may not use,copy or disclose to anyone the message or information contained in this message. If you received this message in error, please advise the sender by reply e-mailand delete the message.

IMenashalUtilities April 2018 Company Strategic Initiative Update

Our primary mission is to provide safe, reliable, and environmentally sound utilities

at reasonable rates to all customers served by Menasha Utilities

System Reliability through improvements and technology

Electric Reliability Indices and Outage Information

Outages less Than 1 Minute (Trip & Reclose)

Date <u : l^use Description Customers

Outages

09te4/9/2018

4/13/2016.4/14/2018

:4/16/2018

: Cause-,; :

Gas Leak

Tree fell on service

Broken overhead jumper

Service Wires; ^parking:: ^^^?;; ;:^ ^

Description ;

WE requested power to be turned off

~4041st5treef •-. .-^ ••//..•;..:. >:..

41 Main Street." WSrvi Street-~'-; :-••'.. ••^"y\-:,:'-::: ,-.:-•• -;

Customers D

1

.-'.-.\. -1 . . ...•

253;: -:': ••.:"':.-:.

urati

195

180

240

Outages to Date

? Cause : Y^

Supply to City

OH Equip. Failure

UG Equip. Failure

Weather

Birds, Animals, Snakes/ etc.

Trees

Foreign Interference

Human

Other

Unknown

Outages

0

2

1

2

1

0

200

0

Customers

00

1,036

45

200

2

000

Duration

00

149

310

35

0240

0

00

After Hours

00

12

0

02

0

00

Total: 1,103 734

Water Quality, System Data and Main Break Information

High Lift to Dist.Dist, to Resale

largest I nd

2nd Largest Ind

98,713

11,022

52,378

8,711

66,903

11,622

7,340

8,307

11%53%

9%

Chemicals

ElectricityNatural Gas

Sewer User Fee

$32,933$12,399$3,553

$15,000(Estimated)

$25,791$11,387

$2,567$12,559

$0.334$0.126$0.036$0.152

IMenashalUtrtities April 2018 Company Strategic Initiative Update

System Reliability through improvements and technology (cont)

Color

PHT-Odor

Temp. C

Turbidity

38.00

8.42

5.90

6.10

3.00

55.00

8.57

8.50

9.00

4.10

69.0%

98.0%69.0%

68.0%

73.0%

1.00

8.42

1.00

6.10

0.10

1.00

8.33

1.10

9.00

0.10

100.0%

101.0%

91.0%

68.0%

100.0%

6"

6"

12"

1"

Jefferson & Depere Street

Jefferson & Depere Street

Main St. Leak on Service Corp163 Main Street

Hole

Hole

SaddleService Line

15564

25498

Electric and Water Locates and Meter Information

Electric and water locatesTotal Electric AMR installed

Electric Meters Tested

Total Water AMR installed

Water Meters Tested

3101316

39

66466

11053

106

N/A9,542

N/A5,231

N/A

Billing andmetering verification

GS-2

CP-2

CP-3

CP-4

RG-;

GS-11-PH

GS-1 3-PH

GS-2

CP-1

CP-2

CP-3

14103

81045301951653244

34.5kV Customers

100%100%82%

100%13 kV Customers

0%0%

20%50%64%50%

100%

4%100%100%100%

0%2%

56%100%100%100%100%

1393

3232

Customer Service and Customer Satisfaction

* Intertape Poiymer Group Energy Team meeting.

* Solar Garden discussion- WPPi/MU/Sustainability Board/City.

* Met with new Director of Business Retention from Fox Cities Regional Partnership to explain services & programs.

* Assist St. Timothy with LED lighting rebate application and provide $256 rebate from MU.

* Sma!) Business customer meeting- bill clarification.

* Work with Focus on Energy and KEEP on program promotions.

* Work with customer on gathering information for new curtailment contract with WPP!.

* Pre-application meeting with the PSC to review the lead service replacement program requirements.

iMenashaWttlities April 2018 Company Strategic Initiative Update

Electric & Water Disconnections

Customer Service and Customer Satisfaction (cont)

BIiIERRira

I Calls MadeDisconnected

Reconnected

4097649

4633526

Customer Spotlight

UW-Platteville/Fox Valley Engineering Building (1655 University Ave).

The University of Wisconsin-Platteville partners with UW-Fox Valley through,their building dedicated to engineering in Menasha. The two institutions

collaborate on the UW-Platteville/UW Colleges Collaborative Engineering Program. In 2017 UW-Platteville applied for a grant through the WPPIEnergy RFP for Renewable Energy for Non-Profits competitive grant and was awarded $13,750 towards the project. They also received Focus on

Energy and WISys funding which covered the balance of the cost of the project. In April 2018, the 10.5 kW system was installed on the roof of the

building and connected to the grid. The system is expected to generate roughly 14 MWh annually and will account for 9% of their annualconsumption. In addition to reducing the eiectrica! consumption at the site, the university wit! utiiize the system to increase public awareness around

Arbor Day Celebration and Tree-Line USA Designation.

Finalize the water rate case and implementation of new rate tariffs.

Website updates.

Worked with Electric Dept to verify dusk to dawn security lighting billing.

Updates to procedures.

Prepared for end of winter moratorium and disconnection season.

Met with the Village of Fox Crossing to discuss their needs during deaning/inspection of their water tower and Clear well.

Financial and strategic focus including fair and competitive rates

Financial and Project Status Report for month includes information on this objective.

Update general plant accounting records for 2017.

The graphs below show the different make-up of annual expenditures for each utility in 2017. Total Water expenditures were $5,603,061.

Total Electric expenditures were $43,074,929.

2017 Annual Water Expenditures

moebt

BTaxes-PILOT . .

^ Depreciation

St Water Treatment.

a Administrative .

Distributl.on. ~ ._

•CustomerAccounfs:

• Pumplng/Sypp|y.::;;:,:

H Other- .-\:.\^

2017 Annual Electric Expenditures

s Purchase Power

SDebt-WPPILease

Esi Debt -State Trust .

HTaxes-PiLOT

B Depreciation

'Administrative . -:

•Distribution. ."....

• Customer Accounts

lOttiTties April 201S comPany Strategic Initiative Update

Cultivate a strong and effective team through training and communication

Management participation at WPPI committee meetings in April - Outage Management, Finance and Audit Committee, and MSAG.

Management participation at MEUW Summit Meeting and future direction of MEUW.

Management participation at the WPPI Regiona! Dinner in Kaukauna,

Management participation at Schenck Sales and Use Tax seminar.

Scholarship committee reviewed applications for the High School Scholarship; a candidate was chosen.

Summer help interviews conducted.

Management participation at CVM1C training.

Management participation at a Hach WIMS (Water Information Management Solutions) user group in Fond du Lac.

Provide and Promote the Health and Safety of Employees

OSHA rate monthly and year to date = 2.7 (1 accident)

Wellness Lunch & Learn with Dr. Miranpuri from Aurora on Podiatry (21 employees participated).

Tornado and Fire Drills conducted in month of April.

Safety Committee Meeting on Safety Policies, MSDSOnline system, Accident Reports and Training and Safety Programs.

Safety Training During the Month

Seasonal Safety

Hearing testing

17

19

MenashaI Utilities

THE POWER OF COMMUNITY

pn

Menasha Memorandum

THEPowenorcoMMumrr

Date: May 18, 2018

To: Menasha Electric and Water Commission

From: Kristin Hubertus, Finance Manager\

Re: April Financial Statements compared to Budget

Electric UtilityThe consumption of electricity was above budget by 9% overall, or 3.8 miiiion kwh for the month

of April. Residential customers took 3.5% more than anticipated/ and Industrial customers as a

whole took 10% more for the month. The budgeted cost of power was $66.51/MWh and the

actual for the month was 10% lower at $59.81/MWh. The graph on the bottom left shows theaverage power costs since 2014. Even though there is an increase in consumption/ total revenues

are lower by 4.4% due to the pass-through rates (PCAC/ DCA and ECA) being lower than what we

budgeted, as well as a full month of revenues with the new rate tariffs that went into effect for the

Electric Utility on 3/1/18.

The lower cost of power more than offset the revenue shortfall for the month. Expenses were

$95k lower partially due to budgeted substation maintenance projects being delayed including thetap changer inspection at Tayco and the relay testing at Northside. Also/ iess wages were

expensed in April since more were charged to work orders where the crews worked.

The Electric Project Status Report shows the status of capital and large maintenance projects. In

April our crews worked on the circuit switcher project at Melissa Substation. Our operations

department also continued their work on the Northside switchgear project. SCADA programming

continued through the month. The Aiva Street rebuild was completed which was needed to

replace several poles found during inspections that were critical.

Water UtilityWater consumption was 104% higher than budget for the month ofAprii. The Industrial customer

class was the driver with taking 333% more than anticipated which is tied to one specific customer.

Through the middle of May/ this customer was continuing to take a large amount of water. The

additional revenues are being transferred to our Depreciation fund which will be reviewed with

our large maintenance projects and capital needs at budget time.

With finding some significant leaks in the past two months/ our loss ratio has substantially

decreased. Our year-to-date average is under the target at 7.06%.

The graph on the bottom left shows the amount of water pumped and the chemical costs. The

last time we pumped this much water with customer demand was in August 2007. Chemical costs

continue to be low even with being in summer operations with respect to chemicais. Total

expenses were 1.6% less than what we budgeted. This included increased costs for chemicais/

sewer user fees and other nominal maintenance expenses that have increased slightly due to

higher amounts of water produced at the plant. We experienced three main breaks and one

service !eak in April.

The Water Project Status Report shows the status of capital projects. The new ammonia tanks are

in operation at the Water Plant. We paid the first payment to the contractor for the 2018 water

main project which started on Broad Street.

MENASHA ELECTRIC UTIUP»r FINANCIAL REPORT

Purchases

ResidentialCommericalOtherIndusfriaiTota! Kwh

System LossesMaximum Demand

SalesOtherTotal Revenues

Purchase Power

ExpensesPILOT (TaxeslDepreciationTotal Expenses

Ne'EOE>era?!9lnroSe.;iC

Revenues per MwhAve Power Cost per Mwh

j Current Month

46,000,165

4,448,7471,194,912

265,28039.773,59745,682,536

0.69%70.554

Current Month

$3,173,207$15.627

?3,1SS,833

32,751,042$194,448

$55,528$37.450

33,093,469

:f.\ ^•^30,365^

$69.50$59.81

Kwh Consumption for April

Budget

42,554,245

4,298,3321,223,390

194,10536.168,27341,884,100

1.57%68,862

LY Same Month

41,655,902

4,360,7131,223,392

216,40335,917,21941,717>732

-0.15%66,942

Last Month

47,331,122

4,704,3131,250,744

249,87140,675,90646,880,840

0.95%

70,437

i.L1r!c^^s?i3tt^^fl'^f9h'^iI^i^^

Budget

33,318,652$15,870

$3,334,522

53,002,367$289,333

$55,651$97,441

33,446,214

^wi^ssz::

S79.23$66.51

LY Same Month

$3,228,290$14,673

$3,242,963

$2,773,237$204,812

$34,731$59,811

$3,092,592

!;-.r:^$^Q;37-L:

$77.42$ee.57

Last Month

$3,332,905$16,077

$3,408,982

$3,001,758$285,082$33,528$57,449

33,439,818

,~Y.-»-$3B.836.,.'

$72.41S63.42

YTD

184,877,379

20,222,8335,185,361

994,628157.834,393154,237,220

0.35%

YTD

$13,623,136$66,987

313,636,123

311,729,829$948,244$222,114$389,795

S13,2S9,981

• ••••..••S4^6.?t42.-.;'.

$74.02S63.45

YTO Budget

180,249,096

19,518,8205,030,642

856,165152,004,901177.410,528

1,57%

YTD Budget

$13,828,281

$63,889$13,832,170

$12,459,6791383,884$226,603$389.765

314,059,931

.»'."-$ie7>761~:

$77.351S66.51

Year to Date Revenues as of April 30,2018

Debt to Total Assets.Rate of Return.. ';

iLiquidity RatioI P.8b.t,Sery.ice:.Coverage.

'CashM/ork Cap Balance

:ff'of Days Work Capital

I Current Month

57.30%,9.8S%-

2.31.2.5.0.

$5,004,231-.44

^?tio? andCashFlqwforApn| ;

Budget/Auth Pr

7.00% •.

1.500,43,

£3,151,37827

:>rpLYearEnct Year End Budget

,2,52: . .",,.,:: 2.44' ..-.

S4.325.558 $3,131,60538 ... .27-

YTD YTD Budget

2.61.. . .. .'.. ...1.-15

Average Power Costs by Month (per Mwh)

Distribution expenses

CustomerAccounts

Administrative & Genera]

Other Operating

Power Production

|veror under

$2,500 Thousands

2.S4%

$0.00 $2.00 S4.00 $6.00 $8,00 $10.00 S12.00 Millions

Year to Date Expenditures as of April 30,2018

S 2013

Budget

12017

Sever or under

budget

$0 $100 $200 $300 $400 $500 $600 $700 $800 $900 $1,000 Thousands

$0.00 $2.00 $4.00 $6.00 ?3.00 SlO.OO $12.00 $14.00 Millions

Electric Project Status Report as of April 30, 2018

External Costs

Year-Budget# Project Budget Actual

Costs

Needed to

Complete

Forecast Variance

(Over)/UnderActual

Labor/Truck

Budgeted

Labor/Truck

Target

Start Date

Actual

Start Date

Budgeted/Projected Actual

End Date End Date

Comments

201S-9

-•2018-S .

2018-7

2017-21/2018-16

2018-2

2018-4 . • •

Electric Distribution

2018 Developer Projects (Billable work)

Tools & Equipment 13,000

59,670

11/3S7

5,124 7,876

38,716

13,000

59,S70

1,914 Labor only - 335 hours through April

Jan-lS Feb-18 Dec-18

De'c-18.

No biliable project activity In April.

Purchased impact wrench replacement

includes the Atva St retiujld recently completed..Unexpected/LinschedyledProjects • •

New/Upgraded Senrice Instattstions

Cg-3 Customec pHfqUR D Conversion -

Tree Trimming

Electric Meters S. Metering Equipment

19,050100,000-

63,250

20,954

1,834

: 18,932

17,216

81,067

16,865•2,324

4S,3S557,676

19,050100,00063,250

53,213

7,564

56,915 . •Ja'n-18 ,:Ja'ri-18

24,392 Jan-18 Jan-18

17,888 ' • Jah-17- • Jut-i?

13361 Jan-lS Jan-lS

Dec-lS

Dec-18

Dec-18

?OTtlnu!"8.frorr!.2P.17;- Work; ng wlth'j:ustom er. •

Includes contractor work through 4/28/18.

60,000

300,000

-275,854

eo,ooo

300,000

12,193 ' • Jari-18 • Jan-18

S,SOS May-18 Jan-18

Deo-lS

Aug-lS

CpnlTactprperformeilm'etersocketcbangeouts. ' .

Received bids for going under RRfRacine project); too high.

Working on other alternatives.

DOT owes MU $363,070 for 2017 completed projects.

^^-§4i^^J^'Sl^.^;^..;..;^_^^^^^ ....

2018-12

.2018-12

DOT Projects for Hwy441 improvements

RelmburssmehtfromDDTforSCW ' ;•

Close Loop Along Midway

3,178 236,822

-275,854 ~ -275,854

2016-16

. ...2018.38 .'.-,

2017-22

2017-11/2013-10 •

2017-12/2018-18

2017-20 / 2018-14

2018-5'2018-8.

301,673i5o,aoo

300,190900

1,483

149,100

301,672150,000

13,S61

/9,9SO19,748 Apr-15

Jan-18

Sep-17

Oct-16

.. Jan-18

Aug-17

Jul-16

Sep-18

No Change Wil! be completed in summerw/another project.

,^S ^?-"S?,^^A^^5^CLOJBPj£^..lS3^?.?^.6?J:..o.y?: n.?.xt:.m0.'.No Change Carry forward to 2018 for engineering.

.RePl3CS.!:&?d^C,^~?"^.^_'....,....\.^.:,.L—.^;..

Loop Between Meadows & Northside, Phase 2 138,323210,000

8,262

•28,234

239

20,287

-136,755.

28,548

164,339109,77545,001;

Nov-17

: Oct-18Acquisition's .' . •'/ •

Racing Bridge Rebuild

Lake Park ReHuild'. . •'. :•

Transformer Purchases

Vehide/Equtp'menl: Repl 3 cement

2,793 '. 51,735

100,000210,000'

140,000

. 0

99,711

210,000140,000

0'

100,000

210,000

140,000

0

. S,505

15,622

-Jun-17

Jan-17

Jul-17

Jan-18

Jul-17

Oct-17 Aug-lB

- Jut-ilS

Dec-18

.Aug-18

Jan-18

Dec-18

Dec-18

N0. ?h3n'6.e. waitine fo!",re'"se^. pu['c?1ase'a's?eTl^n1- l"rorn VVE'

No Change We have come up with routes to discuss.

•iT^lS^Budge^ c^m bjr^^worBng on sco pe.Placed large order to restock in April.

'.'. DefsrJSi23M5p.L" 2018; approved Feb meeting.-;2018.11

'2018-13

2018-15

;201S-17

Deerfield BgcUotRebuiULush Street - Install Neutral

30,949

60,750

30,949

60,750

30,943

60,750

6,505

6,505

Greendale & Fieldcrest Back Lot Rebuiid

Cp-3 Customer .-Fteplace Tra n sfprmer S ettmg

22,545

022,S4S

0.

22,645

.0

6,S05

13,009

Apr-18

Jan-lS

Jun-lB

May-18

Dec-18

. Oct-lS Defer $40^ cu_sto mer nrt corn p tetlng p roj ect^'^-

Feb-18 S29 Sold for $40k at auction. 2/19/18 took delivery.

201S-19

2018-20

2017-8

Broad Street Transformer Settings

Broad Street Relocation •

40,000

6S,000

212,858

40,000

65,000

40,000'65,000

202,957

0:0

9,901

S,505

2S/H813,009

May-lS

May-18Jan-17

Aug-18

Aug-18

Sep-17

;0ct-17.

Aug-16

'••Sep-lS:;'

VehIde/Equtpment Replacement

Substations

2016 - 2013 Northside Switchgear Replacement

2017-12 • . •, •Re'place~133-Mp01-2 with a Circuit Switchei" .

2016-15 Melissa Substation Service Upgrade

2p;[.S/2017/Zpl8-l3'.Rep[a'ce Disconnects stTa^cb;;;. ,". ," .''.; ~

2017-16/2018-10 Transformer Monitor Tl-3

L".201s;aL::.'.. .:-\.SFS.Gas-Qrcuft'.Breaker?ep!ace.^e.nt....^.^^

2018-11 Substation Grounding Evaluation & Upgrades^•.2qi8^2..^Y.^Sy!:ist3'tlonSecu;ri1:y:::-' ."..^..^ ^^;:..- "~'\

Business Operations2017-9C/2018-11C SCADA System Upgrade

2017-11C/2018-7C. PIantworiuyMapworks (Combined)

202,957

208,000 102,113

•175;SOO.-

7,SOO

19,000';-:

18,000

•60,000.

0..•; 'cQ:

113,130"

3,925

6,578.

10,783

105,882

56,310

7,311

60,000

208,000

17S,500:

3,S2£

- : 6,578,

18,000

- 60,000

0•'•"•0

35,000

.133,050

32,174

.'20,090'

62,826

•48,210

95,000

S8300

•'•., 0'-'

3,574

.12/422;

064,750

53,216

34,267

3,258

'•-3,345-

2,872

28,212

•'4S;20e.: . Jan-17

jui-ie

Apr-17

. Mar-17.

Jun-16

..5;862'".' •'• S'ep-lS;'.. •- 'A'pF-lS :

21,233 Jul-17 Oct-lS No Change

Need to commission in fall; still doing SCADA programming.

.^?j£^^c2Si6!SS§^WEII't:lns'on'^lrla[invo^'n?- .'•" .;„„-„No Change Project ts complete. Working on closing out..'•'..'• ""'••;.' Disconnects .will bejhstalled witti r)eirtcustbmeroul3gelater)n'

No. Change'the'year;.2piS$8k'defe'rred;Reep1a!:i6Y; approved Feb'-'.-\-''^

^^;^u_^-ff!^tinB:, ;^L;.^^^i-.^^;.t^;j-^;^^^^^A;^^L;-^i.;

Installed; will be commissioned in May. Defer $15k in 2018;

approved Feb meeting.

13-542--•-.... :sefcl2.:

20,312 Apr-18. 3,203;.';:. Jan-18

Sep-18

Feb-17 -'

Feb-lS

- Mar-3.7

' Dec-18:

Oct-18; Dec-18

Issued POfo'r circuit breaker'i'h March'.- -': •

Defer $7h in 2018; approved Feb meeting.

i'.:-'' ;-13efer^5!< m ?Ol^aJEBro"edFebjTfeet1ng^ •

Nov-18 Working on this project with NS swltehgear.

Deo-18 ;' No Change Timeftne/scope're-eyaluated. Combined 17/18 Bgt.

Electric Project Status Report as of April 30,2018

Internal Costs

Year-Budgetff Project Budget

201S-SC Computer Upgrades 12,700

•-•••'.-,2017-14.'.. :•'..• ^RspJ3ce''ExferIorUghtingatCffice.Co^ •.,• ;. • . ; 28,026

2017-8C Camera Serve r/Network Remote Storage System 17,000

•..." 2018-4C-;':.'• ".'Network Switch Upgrade-'; •.-' :'-'.' ; • • ';' 8,000;

2018-5C Printer Replacement 3,500

^•.: .2QlS^E^,^;.^RepIicaSer?r,^' __; ;;^ ^ .../.:;„...;....:. z-'.^. .;.-... '.. ..••'•7.,^9..

201S-12C Cellular Signai Upgrade l,7SO

!..'..L.^^18:s^..^,;';..-.se^rL^3y^emMoj?

2018-7 Building Equipment Failure 3,741

Total 2,828,231

Actual

Costs

Needed to

Complete

Variance

(Over]/UnderActual Budgeted Target Actual

LaborArudi Labor/Truclc Start Date Start Date

Budgeted/Projected Actual

End Date End Date211

; 25,495'

12,489

17,000

.8,000

3,500

..7,500.

1,750

8,650

3,741

12,700

'•2S;4.9S'

17,000

',8,000'

3,500

7,500,

1,7501:8;650-

3,741

0

'•2,531.

000

'.' . .0'

0* 0

0

Dec-18 No Change

3,341 :3,1Q7 -..'May-l? . • .•S£ip"17/,.--' '.Juri-3.7. / \Np Change.purchased e^erior'&u|idln'gJightingtn.January;.needfQinste

Mar-17 Apr-17 Will purchase in Q4 2018; delayed due to SCADA.

Feb-18- •. •. '• '-'t^/lar-iS " • '• ' ;\\'.'-VVe are Iqoking'to purchase switches soori. S"~- .• • - ' "•

Dec-18 Dec-18

J^IS y'.,.._•-, ^.•j3n.l^^^»^^.^

Msr-18 Mar-18

^5^.^^J^^^;,-^..^1,.^;;.A!^S^,.^.^^.,..'.^^^^^

2,063 Dec-18 Dec-lB

942,002 1,649,662 2,580,277 Z47,SS3 195,946 450,979

MENASHA WATER UTILinr FINANCIAL REPORT

I Produced

ResidentialResidential Mu!ti~FamilyCommercialtndustria!ResaleMunicipalTotal Gallons

i internal UseiLeaksIFlow/Flushing/FireI System LossesITarciet Loss Ratio

Gallons of Consumption for April (000)

fCurrent Month Budget ,LY Same Mohtti Last Month_ YTD YTD Budget

33,989

13,033944

3,10364,43511,022

556

N/A

13,543984

3,66114,36511,964

705

55,434

13,543

1,1104,024

15.0S612.S53

542

7S,506

12.707933

2,88837,86510,583

755

289,778

54,280

3,91912,023

139.92543,330

2.S11

N/A

55.5773,973

14,72260,30443,4482,844

93,093

3,16057225

3.14%

45,722 46.538

3,64012650

8.52%

65,731

2,202476

712.85%

356,288.

9,4683,510

467.06%

s%

180,8701

^nop??:St^^S)^t^r^^^.

I Current Month Budget LY Same Month Last Month YTD Budget

SalesOtherTotal Revenues

Water TreatmentExpenses.PILOT (Taxss)Depreciation

Total Expenses

$653,457$3,554

$407,026£3,776

$416,17453,596

$513,094$3,814

$2,023,165$14,S87

51,625,385$16.361

$657,011

5104,2228120,269$59,687S82,964

$410,302 3419,771 $516,909

$105,812 331,647 $103,861S13073S $105,770 £148,861S60.85S $59,357 $59,687§75,607 $73.440 $82,964

$2,037,752

$393,016SS32,301$238,7475331,854

31,642,346

$364,097$530,001$243,423$302,427

$367,142 5373,012 $330.214 $397,372 $1,495,919 $1,439,948

NetiQperatingWcpme; ,:.$289,869? .:.:$37.?50.- .:-$88,-557.' •:S119,536- ~.^541;833' -$202>?9S

Ratios and Cash How for April

I Current Month BydgeVAuth ProjYearEnd Year End Budget YTD YTD Budget

Debt to Total Assets 45.44%Rate of Return 8.03% 6.25%

Liquidity Ratio 2.33Debt Sen/ice Coverage 3.75 1 .51 2.41 1.62

NetCasjTBaiance $1,426,573.. •S804,451 $336,755

Year to Date Revenues as of April 30,2018

34 5 6 7« 9101112

2018 *-^-~2016 Chem Cost ~B~2017 Chem Cost —*~~2013 Chem Cost

Multi-Family

Fire Protection

Municipal

Source of Supply

Pumping Expense

Water Treatment

Distribution expenses

Customer Accounts

Administrative & General

Other Operating

118.45%

$0 5100,000 $200,000 $300,000 5400,000 $500,000 $600,000 $700,000 $500,000

Year to Date Expenditures as of April 30,2018

$0 $100,000 $200,000 $300,000 $400,000 $500,000 $600,000 $700,000

Water Project Status Report as of April 30,2018

Internal Casts

Budgeted/Vear-Budgettt

**

Project

Water PlantLead Service Verifications

Lead Sen/ice Replacement Program.

Budget

00

ActualCosts

19,585..

NeedCorn

ed TOpl ete

Forecast

00

Variance(Over)AJnder

00

ActualLabor/Truck

1,741

1,114

BudgetedlaborAruch

TargetStart Date

Jan-17

ActualStart Date

Jan-17

Feb-17

ProjectedEnd Date

ActualEnd Date

Comments

201S costs: 46.5 hours through April,

107 customers retnnhu'rsed to date (8 '"2018).

2018-3 Update Ammonia Feed System

_2018-5...-^ .'.TOQte3f'd.E5u;Pm-e-nt..._^-^

2016-8 Security Upgrade

4,000 2,857 1,M3 4,00010,000 •• . 1,951 • 8,049 ' . • 10,000

18,500 17,566 934 18,500

1,892 6,789 Jan-lB Dec-17 Jan-18Jan-18 : 'Apr-18 Dec-lS

1,283 Jan-16 Ort-16 Oct-16

2018-4. Intake & Head House Bafin •1;257,000 '1G,S93 .•1,240/307 1;257,QOO 17,433 • . Jun-18 Dec-17

No Chang

N6 Chani

Our new system has been operating well.P u rchased bluep.tint cabi n et f or WP,

! We have started installing conduit in May.Working ori PSC/DNR approval. Letter sent to DNR

; drinkihgwaterdivisioh for updated variance for

separation frgmboa^Jaunch:,201B-6

**• .'.

ZOIS'U

^014/2015/2016,

Lab Equipment

Chemical Feed Building Ro.of Replacement .

Update Water System Capital improvement Plan

Upgrade Flsint PLC5& integrate with existing PLC •2017-4

2013-16 Replace head & resin on water soften er (O&M)

, 2013-17 ' Conductlvfty Meter,".

s/oooS,540

25,000

67,900

10,000

..3;000

19,350

' 6,357 .

10,114

.2,615.

4,536

6,540

4,760

61,533

2018-7Maintenance Software Program

.-'..'...' .?teLpl-an-'tLEDUBffirlS.P!'o)lect.,, L......--^.'

2013-8 ,4-Gas Analyzer and Universal Pump Probe

3,063

•2,937

2,000

3,053

5,0006,540

24,120

67,900

10,114

2,615

3,063

0

(114)

383.

Jan-lSJul-17

NoChan.

No Chan

4,79S

1,443

2,337 2,937

2,000 2,000

Feb-15 Ort-15

12,877 Fab-14 Feb-14

1,764 Aug-13 May-13

.Apr-13 : May-13

Feb-18

Apr-18

No Change

Dec-lS

Dec-16

Dec-lS

Feb-lS

No' Chang

NoCtiang

. No Ch'ah'g

Mar-18 Mar-lS

Jul-18

Purchased control scale in January.Will be carried fonward into 2018. ' -The DNR accepted the draft but didn't approve since

no timetable was attached.

The'design was completed in-house; carry fundsto •201B.- .'.'•"•

Mead to install with interns! labor tn 201S.

Need to install with iritema! labor with the water

s°ft6ner.p?J.edt.ab^'fc '. •_,_,,_.

Transfer to LED project; up to $2,337.42. Focus/WPPl

incentives not included.Lights ordered In May; compl sting with internal laborforiristallation. •'.'..

Ordered in May.

•2018-9 ;;._'..ScreeninE/^nd_scaplngb'ySenerator

2018-10 Hydro-PneumatJc Pressure Tank^OlS'll:- -. ,w3terp!ant.Elu.ipmenf Failure

Water Distribution

201S-11 Water Main Replacement (for 2018)

8,000 . . . 8,000 8,000

76,111 76-111 76,11110,000 .' . ' . 10,000 10,000

603,653 98,951 510,708 609,653

. Jun-18

May-lSJan-18

33,179 Jan-18 Dec-17

Aug-18

Dec-18

1,296 Aug-]

2017-3.1 ... Watei-.Malh Reptace'ment (for 2017)-.

2018-8 Replacement of Valves and Hydrants

606,73,0 518,439 . 49,805 568/304 •"• 3S,40G.., . 44,977

30,000 401 29,599 30,000 0 323

37,780 . Ja'ri-17 . Jah-17-

14,537 Apr-18 Apr-18

The main has been replaced on the 500 block of

Broad Street. The contractor !s continuing to workon services in May.

. .'We-'g're'still waiting for final billings from the '' . .

•'centre do r'on Lake Road; '.

Dec-18

Dac-lS. No Change- . .„..„„„_.„. ;.'.•'.•' ',-.'. „. ., . ,^.

Dec-18 No Change Purchasedthefirstorder of meters In Jan.2018-72018-9

2018-6

201S-10

Z018-9C

2bl7-7C/20i8-8C.

201S-9C. 2015-15C - ',

2017-SC

'Z017-10C •-

2018-4C

2018-10C .2018-12C

. Tools jindJEcyjipmNrt^__ __,,_„,„,., _,,'.„

Wgter Meters-AMR Group Replacement• 5,00060,000

GGS • 4,332 • •• .5,000 -.'• '. 0

10,042 43,958 50,000 0

Jan-18 ' Jari-lB

8,581 Jan-18 Jan-18

_watersJ1u1:~°ff''':epaLM.' '. .'.

Valve Exerdser

Business Operations

Computer Upgrades

WaterPiantWireless' ' • -

UPS ReplacementWater Plant PLC Server Rbtatidn'Water Plant pLCServer Rotation

Water Plant Stbraee Upgrade;''

Network Switch UpgrBde

.W.OJnclerwa?-!-li:)BI'a(Ie' ........_

CeUularSlgnal Upgrade

S,500

9,400

2,300

27,334

19,000.8,0009,500

•18,000

8,SOO .

9,400

1,237

8,959

1,0£3

i7,16S'

19,000

8,0009,500

18,000

S;500 •

9,400

2,300

26,124

19,0008,000'

9,500

18,000

0

1;210

000

2,9D7.. •Jan-lS

Aug-18

Jan-18

, Mar-17 ••

Nov-16Dec-16

Jui-17

lar-17 •

Mar-18

•Jan-13 •

Dec-18

Aug-18

Dec-18

Apr-17

Apr-16

Aug-17

Mar.17

Clauelarid/lnd Stwe are goingto'replace lead--'?sn/ic6SL'ferour7% requirement , ' .'

No Change Purchased computers for WD&WP.„ We aresftftingfotrirfat] conduit. The 2017/2018 ;.No Change ^"';."'"';:'"'°^ ^•"^——" ..-—<~—-^; ^

BudE?tswere^OTi?-t)ln ed.. •'

Carry forward to 2018.: .?ai'r/forw3rdtp2018duet6SCADAserverc. ^ • ,

Carry forward to 2D18 due to SCADA severs.Will be'completed with the servers in 04. TSe Electric

jeryers will be completed first. ...... '..,...'. .\;.

5,OOD

. 35,0001,750

s,ooa 5,000 o35,000 35,000 • . • ..0

Feb-18

jep-13'-

Mar-lS

Mar-18Nov-18

Mar-181,750 1,750 WII! be completed same time as Electric.

Total 2,964,204 736,327 2,206,693 2,923,436 40,759 57,S93 137,135

MENASHA ENERGY SERVICES AND TELECOMMUNICATIONS UTILITY FINANCIAL REPORT

SalesOtherTotal Revenues

ExpensesDepreciationTotal Expenses

Net Operating Income

Energy Services Income

Current Month

$1,081$0

$1,081

$18$676$694

$387

Statement for April 2018

Budget LY Same Month Last Month

$1,081$0

$1,081

$18$676$694

$387

$1,081$0

$1,081

$17$676$693

$387

$1,081$0

$1,081

$18$676$694

$387

YTD

$4,323$0

$4,323

$72$2,703$2,775

$1,547"

YTD Budget

$4,323$0

$4,323

$72$2,703$2,775

$1,547

SalesOtherTotal Revenues

ExpensesPILOT (Taxes)DepreciationTotal Expenses

Net-Pp^Fa<Eirig.:iritiojnie::-;-:

Debt to Total AssetsRate of ReturnLiquidity RatioDebt Service Coverage^efcCasfeSa^j^e^^^

^:&:1E^<6?on^^ ^tsi^^^Jfm1^^

Current Month

$9,439$0

$9,439

$1,271$1,490$2,041$4,802

^^-<-<'/W37-;::^

Current Month

94.32%21.75%

2.76

1.86^:^:^3Q-W;----

Budget

$8,742$0

$8,742

$1,875$1,490$2,137$5,502

:..:.^^. ^3,^.0.'

Budget

1.50

1.57

.:,^-::$f 0,^05.:

LY Same Month

$9,619$0

$9,619

$1,542$1,475$1,836$4,853

^•^wesi

Prol Year End

/';^^ ^1.8^58'

Last Month

$9,458$0

$9,458

$2,024$1,490$2,041$5,556

^;.>^-^w-/;^

Year End Budget

•/^^-',\.<:$S^SS:^-}

YTD

$37,814$0

$37,814

$5,260$5,962$8,163

$19,385

^^w^:.

YTD

1.86

YTD Budget

$34,967$0

$34,967

$7,661$5,960$8,548

$22,168

^•/\^; ?799:

YTD Budget

1.561

Telecommunications Monthly Expenditures

April 2018

Debt a PILOT a Depreciation a Expenses

2018 Fiber Monthly Payment to Electric $4,381

Debt to be paid off in 2025, Rate = 3%

Total Debt Outstanding 4/30/18 $355,167

Total Assets for Telecommunications 4/30/18 $396,331

Depreciation Fund Balance as of 4/30/18 $64,455