MEETING OF VILLAGE BOARD VILLAGE OF VERNON HILLS …

MEETING OF VILLAGE BOARD

VILLAGE OF VERNON HILLS

MARCH 16, 2020

7:00 PM

I. Call to Order

II. Roll Call

III. Pledge of Allegiance

IV. Citizens Wishing to Address the Board

V. Officials Reports

A. Village President

B. Village Manager

1. Reminder – Tomorrow, March 17, 2020 is the General Primary Election. Village Hall

is a voting site and polls will be open 6:00 AM to 7 PM.

C Assistant Village Manager

D. Finance Director/Treasurer

E. Chief of Police

F. Public Works Director/Village Engineer

G. Director of Community Development

VI. Omnibus Vote Agenda

Items under the Omnibus Vote Agenda are considered routine and/or non-controversial and

will be approved by one motion. If anyone (board member, staff, or citizen) wishes to have a

separate vote on any item, it will be pulled from the Omnibus Vote Agenda and voted on

separately.

A. APPROVAL OF VOUCHER LIST OF BILLS DATED MARCH 16, 2020 IN THE

AMOUNT OF $187,362.73 (detail at end of packet)

B. APPROVAL OF VILLAGE BOARD MINUTES OF MARCH 3, 2020

C. APPROVAL AND PASSAGE OF RESOLUTION 2020-007 A RESOLUTION

AUTHORIZING KEMPER SPORTS MANAGEMENT TO RAISE THE 2020

ANNUAL GOLF PASS PRICES AT THE VERNON HILLS MUNICIPAL GOLF

COURSE (MUNI) (VM Fleischhauer)

D. APPROVAL OF PUBLIC IMPROVEMENTS FOR THE MELLODY FARM

COMMERCIAL DEVELOPMENT AND REDUCTION OF PERFORMANCE,

MAINTENANCE AND PAYMENT BOND #0198272

Page 2 of 2

Village Board Agenda for March 16, 2020

VII. Unfinished/Additional Business

VIII. New Business/Communications

1. CONSIDER A MOTION TO ENGAGE THE SERVICES OF KANE, MCKENNA

AND ASSOCIATES FOR THE PURPOSE OF PREPARING A TIF ELIGIBILITY

STUDY AND TO POTENTIALLY PREPARE A TIF REDEVELOPMENT PLAN.

(VM Fleischhauer)

2. APPROVAL AND PASSAGE OF RESOLUTION 2020-008 A RESOLUTION

GRANTING APPROVAL TO OPERATE AN OUTDOOR MERCHANDISE

DISPLAY AND SALES ESTABLISHMENT FOR THE HOME DEPOT

LOCATED AT 493 NORTH MILWAUKEE AVENUE (CD Dir Atkinson)



DISPLAY AND SALES ESTABLISHMENT FOR THE LOWES LOCATED AT

1660 NORTH MILWAUKEE AVENUE (CD Dir Atkinson)

IX. Recess / Adjournment

A closed session to discuss land acquisition-[Sec. 2(c)(5)]; litigation-[Sec. 2(c) (11)];

personnel-[Sec. 2(c)(1)]; approval of minutes is scheduled

The Village of Vernon Hills is subject to the requirements of the Americans with Disabilities Act

of 1990. Individuals with disabilities who plan to attend this meeting and require certain

accommodations in order to allow them to observe and/or participate in this meeting, or have

questions regarding the accessibility of the meeting or the facilities, should contact Assistant

Village Manager Jon Petrillo, at (847) 918-3540 promptly to allow the Village to make

reasonable accommodations for those persons.

AGENDA

COMMITTEE OF THE WHOLE MEETING

VERNON HILLS VILLAGE BOARD

MARCH 16, 2020

UNLESS DECIDED OTHERWISE BY BOARD ACTION, DISCUSSION AT

COMMITTEE OF THE WHOLE LEVEL WILL CONCLUDE AT 10:00 P.M.

1. APPROVAL OF THE COMMITTEE OF THE WHOLE MEETING MINUTES OF

MARCH 3, 2020

2. PRESENTATION OF 2020/21 BUDGET https://www.vernonhills.org/documentcenter/view/7058/2021-vh-draft-budget

OPENING / INTRODUCTORY COMMENTS - VM Fleischhauer

A. Budget Overview –Fin Dir Fairbairn/ Ed Mckee

B. Police Department – Chief Kreis/ DC Zimmerman

C. Dispatch Center Fund – Chief Kreis/ DC Zimmerman

D. DUI Fund – Chief Kreis/ DC Zimmerman

E. Forfeiture Fund – Chief Kreis/ DC Zimmerman

F. Public Works Department – PW Director Brown

G. Capital Fund – PW Director Brown

H. Motor Fuel Tax Fund – PW Director Brown

I. Replacement Fund – PW Director Brown

J. Metra Parking Fund – PW Director Brown

K. Community Development – CD Dir Atkinson

L. Committees – AVM Petrillo / Ed Mckee

M. Summer Celebration – AVM Petrillo

N. Events – AVM Petrillo

O. Judiciary – AVM Petrillo

P. President and Board – AVM Petrillo

Q. Administration – Fin Dir Fairbairn/ AVM Petrillo

R. General Purpose – Fin Dir Fairbairn/ Ed Mckee

S. Mellody Farm TIF – Fin Dir Fairbairn/ Ed Mckee

T. Vernon Hills Town Center TIF – Fin Dir Fairbairn/ Ed Mckee

U. Social Services Grants – VM Fleischhauer

V. Golf Course – Kemper Sports Mgmt. VP Operations Lytton/ Mgr. Poblocki

3. ADJOURNMENT

A closed session to discuss land acquisition-[sec. 2(c)(5)]; litigation-[sec. 2(c) (11)]; personnel-[sec.

2(c)(1)]; approval of minutes is scheduled

The Village of Vernon Hills is subject to the requirements of the Americans with Disabilities Act of 1990.

Individuals with disabilities who plan to attend this meeting and require certain accommodations in order

to allow them to observe and/or participate in this meeting, or have questions regarding the accessibility

of the meeting or the facilities, should contact Assistant Village Manager, Jon Petrillo, at (847) 918-3540

promptly to allow the Village to make reasonable accommodations for those persons.

https://www.vernonhills.org/documentcenter/view/7058/2021-vh-draft-budget

SUMMARY FOR VILLAGE BOARD AND COMMITTEE OF THE WHOLE MEETINGS

OF MARCH 16, 2020 7:00 PM

IV Citizens Wishing to Address the Board

V. Officials Reports

A. Village President

B. Village Manager

1. Reminder – Tomorrow, March 17, 2020 is the General Primary Election. Village Hall is a

voting site and polls will be open 6:00 AM to 7 PM.

C. Assistant Village Manager

D. Finance Director/Treasurer

E. Chief of Police

F. Public Works Director/Village Engineer

G. Director of Community Development

VI. Omnibus Vote Agenda

A. APPROVAL OF VOUCHER LIST OF BILLS DATED MARCH 16, 2020 IN THE

AMOUNT OF $187,362.73 (detail at end of packet)

B. APPROVAL OF VILLAGE BOARD MINUTES OF MARCH 3, 2020

C. APPROVAL AND PASSAGE OF RESOLUTION 2020-007 A RESOLUTION

AUTHORIZING KEMPER SPORTS MANAGEMENT TO RAISE THE 2020 ANNUAL

GOLF PASS PRICES AT THE VERNON HILLS MUNICIPAL GOLF COURSE (MUNI) As part of their management duties, Kemper Sports Management is responsible for preparing and

submitting the annual budget for the Vernon Hills Municipal Golf Course. This year, included in

their submission was a request to increase the annual golf pass prices for both resident, and non-

resident golfers. The proposed increases were discussed under “New Business” at the April 3, 2020

Board Meeting and received unanimous Board consensus.

Resolution 2020-007 is recommended for approval.

D. APPROVAL OF PUBLIC IMPROVEMENTS FOR THE MELLODY FARM

COMMERCIAL DEVELOPMENT AND REDUCTION OF PERFORMANCE,

MAINTENANCE AND PAYMENT BOND #0198272

Mellody Farm LLC has completed the all improvements to the Mellody Farm Development located

at the Northeast Corner of Milwaukee Avenue (Route 21) and US Route 60 (Townline Road) in

Vernon Hills, Illinois. Staff recommends approving these improvements and placing the project in a

five year warranty period effective October 4, 2019. Performance, Maintenance and Payment Bond

#0198272 may be reduced from $1,243,275 to $971,372 The Village Engineer has reviewed this

request and recommends approval by the Board.

VII. Unfinished/Additional Business

VIII. New Business/Communications

Page 2 of 5

Summary for Village Board and Committee of the Whole meetings of March 16, 2020

1. CONSIDER A MOTION TO ENGAGE THE SERVICES OF KANE, MCKENNA

AND ASSOCIATES FOR THE PURPOSE OF PREPARING A TIF ELIGIBILITY

STUDY AND TO POTENTIALLY PREPARE A TIF REDEVELOPMENT PLAN.

Last summer, representatives from Centennial Real Estate appeared before the Village Board to

discuss their plans to redevelop Hawthorn Mall into a mixed-use development. As part of the

redevelopment process, the developer was requesting the Village create a TIF District to as a way of

recapturing some of their development costs. Last fall, the Village engaged the services of Kane,

McKenna and Associates to conduct Preliminary Financial and Tax Revenue Analysis for

Centennial Real Estate – Hawthorn Mall Development Proposal, to help determine the

“reasonableness” of the developer’s request. Kane McKenna is in the process of finalizing this

review.

The next step in the process is to determine the feasibility of creating a TIF District, and whether the

site meets the legal requirements for the creation of a TIF District. Staff is requesting a motion by

the Board to engage the services of Kane, McKenna and Associates to prepare a TIF Eligibility

Study ($17k) and to potentially prepare a TIF Redevelopment Plan ($30k). Funds do exist in our

current budget to cover the cost of the TIF Eligibility Study, and funds have been budgeted in the FY

2020/21 Budget to cover the cost of the TIF Redevelopment Plan. In the event that a TIF District is

approved and created, these would be considered TIF eligible expense for which the Village could

be reimbursed.



DISPLAY AND SALES ESTABLISHMENT FOR THE HOME DEPOT LOCATED

AT 493 NORTH MILWAUKEE AVENUE

Representatives from The Home Depot will appear before the Board to present details of their

request for an Outdoor Merchandise Display and Sales Permit (OMDSP). The display area

(approximately 96’ x 239’) would be located within a portion of the parking lot adjacent to the drive

aisle in front of the garden center. It would be in the same location approved by the Village Board

last year and would be displayed from April 1, 2020 to September 1, 2019. Stop signs located to the

north and south would control vehicular traffic moving through the drive aisle adjacent to the display

area. Additionally, safety cones would be placed in the center median. Merchandise would be

limited to live goods such as flowers, trees and shrubs. A decorative white picket fence would be

placed around the perimeter

The application, location map and photograph of the picket fence are attached to your packet.

In 2010, the Village Board approved Ordinance 2010-049, amending Ordinance 2000-61 that

outlines the permitting requirements and operating standards for the outdoor display of landscape

materials in a parking lot. With such requests requiring annual approval, the Village Board has

authority to consider this application.

If the Board feels that the temporary use is appropriate, a motion approving the attached Resolution

approving the OMDSP is recommended, subject to the following conditions:

Page 3 of 5


1. The Merchandise and Display area shall be in accordance with the application and site plan,

dated February 19, 2020.

2. Merchandise shall be limited to the outdoor display of seasonal landscaping such as plants,

trees, flowers, shrubs and similar live goods. Mulch, Stone, brick pavers, tools, equipment and

similar dry goods shall not be permitted.

3. Seasonal merchandise may be displayed from April 1, 2020 to September 1, 2020.

4. Tents, green houses and similar structures are prohibited.

5. The display area shall be maintained in a clean condition. Empty storage racks and similar

equipment shall not be stored within the display area.

6. White decorative picket fencing shall be placed around the perimeter of the display area in

accordance with the photograph attached to dated February 19, 2020.

7. Safety cones shall be placed in the center median of the drive aisle as shown on the site plan,

dated February 19, 2020.

8. Signs shall not be permitted.

Resolution is 2020-008 recommended for approval.



DISPLAY AND SALES ESTABLISHMENT FOR THE LOWES LOCATED AT 1660

NORTH MILWAUKEE AVENUE

Representatives from Lowes will appear before the Board to present details of their request for an

Outdoor Merchandise Display and Sales Permit (OMDSP). The display area (approximately 81’ x

60’) would be located within a portion of the parking lot adjacent to the drive aisle in front of the

garden center. This is Lowes first such request. Live goods such as flowers, trees and shrubs will be

displayed from April 1, 2020 to September 1, 2020. A decorative white picket fence would be placed

around the perimeter. Stop signs located to the north and south would control vehicular traffic

moving through the drive aisle adjacent to the display area. The application, location map and

photograph of the picket fence are attached to your packet.

In 2010, the Village Board approved Ordinance 2010-049, amending Ordinance 2000-61 that

outlines the permitting requirements and operating standards for the outdoor display of landscape

materials in a parking lot. With such requests requiring annual approval, the Village Board has

authority to consider this application.

If the Board feels that the temporary use is appropriate, a motion approving the attached Resolution

approving the OMDSP is recommended, subject to the following conditions:

Page 4 of 5


1. The Merchandise and Display area shall be in accordance with the application and site plan,

dated March 9, 2020.

2. Merchandise shall be limited to the outdoor display of seasonal landscaping such as plants,

trees, flowers, shrubs and similar live goods. Mulch, Stone, brick pavers, tools, equipment

and similar dry goods shall not be permitted.

3. Seasonal merchandise may be displayed from April 1, 2020 to September 1, 2020.

4. Tents, green houses and similar structures are prohibited.

5. The display area shall be maintained in a clean condition. Empty storage racks and similar

equipment shall not be stored within the display area.

6. White decorative picket fencing shall be placed around the perimeter of the display area in

accordance with the photograph attached to dated March 9, 2020.

7. Safety cones shall be placed in the center median of the drive aisle as shown on the site plan,

dated March 9, 2020.

8. Signs shall not be permitted.

Resolution is 2020-009 recommended for approval

IX. Recess/Adjournment

THE COMMITTEE OF THE WHOLE MEETING

1. APPROVAL OF THE COMMITTEE OF THE WHOLE MEETING MINUTES OF

MARCH 3, 2020

2. PRESENTATION OF 2020/21 BUDGET

https://www.vernonhills.org/documentcenter/view/7058/2021-vh-draft-budget

OPENING / INTRODUCTORY COMMENTS - VM FLEISCHHAUER

Page Detail Page Proposed Amount % Change

A. BUDGET OVERVIEW 1 $27,155,428 2.9%

B. POLICE DEPARTMENT 7 58 $12,350,960 5.2%

C. DISPATCH CENTER FUND 22 98 $3,047,262 8.7%

D. DUI FUND 29 113 $20,000 -52.4%

E. FORFEITURE FUND 30 116 $20,000 -56.5%

F. PUBLIC WORKS DEPARTMENT 4 44 $5,707,301 0.8%

G. CAPITAL FUND 17 83 $1,867,000 48.8%

https://www.vernonhills.org/DocumentCenter/View/7058/2021-VH-Draft-Budget

Page 5 of 5


H. MOTOR FUEL TAX FUND 19 87 $3,255,322 195.9%

I. REPLACEMENT FUND 31 123 $468,000 -23.3%

J. METRA PARKING FUND 24 102 $120,960 24.4%

K. COMMUNITY DEVELOPMENT 11 67 $975,392 6%

L. COMMITTEES $65,945

SENIOR CITIZENS 15 72 $49,350 95.4%

POLICE COMMISSION 15 74 $16,595 -6.7%

M. SUMMER CELEBRATION 21 92 $180,160 5.3%

N. EVENTS 75 77 $110,940 4.5%

O. JUDICIARY 9 59 $524,000 8.3%

P. PRESIDENT and BOARD 9 61 $119,142 -56.5%

Q. ADMINISTRATION 2 20 $3,238,694 12.7%

R. GENERAL PURPOSE 14 69 $4,063,054 182.7%

S. MELLODY FARM TIF 25 105 $1,594,108 145.6%

T. VERNON HILLS TOWN CENTER TIF 26 108 $1,540,020 7%

U. SOCIAL SERVICES GRANTS 9 61 $38,000 1.3%

V. GOLF COURSE 27 $431,000 8.8%

3. ADJOURNMENT

A closed session to discuss land acquisition-[sec. 2(c)(5)]; litigation-[sec. 2(c) (11)]; personnel-[sec. 2(c)(1)]; approval of minutes

is scheduled

The Village of Vernon Hills is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with

disabilities who plan to attend this meeting and require certain accommodations in order to allow them to observe and/or participate

in this meeting, or have questions regarding the accessibility of the meeting or the facilities, should contact Assistant Village

Manager, Jon Petrillo, at (847) 918-3540 promptly to allow the Village to make reasonable accommodations for those persons.

MEETING OF VILLAGE BOARD VILLAGE OF VERNON HILLS …

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