Martin County Coastal Engineering Division Advancement of an Enterprise Coastal GIS in Martin County, Florida Alexandra Carvalho, Ph.D. Kathy Fitzpatrick,

Martin County Coastal

Engineering Division

Advancement of an Enterprise Coastal GIS in Martin County,

Florida

Alexandra Carvalho, Ph.D. Kathy Fitzpatrick, P.E.

Rob Hudson, AICP

Taylor Engineering, Inc.

130 miles south of orlando

100 miles north of miami

Palm Beach County

LakeOkeechobee

St. Lucie County

Atlantic Ocean



Martin County FACTS

Land Area - 556 sq. miles

Population - 131,617

Municipalities - 4

5 Commission District

LakeOkeechobee

St. Lucie County

Palm Beach County

Atlantic Ocean

JUPITER JUPITER ISLANDISLAND

STUARTSTUART

JENSEN BEACH

PORT SALERNO

SEWALL’S POINTSEWALL’S POINT

HOBE SOUND

HUTCHINSON ISLAND

INDIAN TOWN

TROPICAL FARMS

PALM CITY

NORTH RIVER SHORES

OCEAN BREEZE PARKOCEAN BREEZE PARK



Evans Crary Bridge

Donaldson Reef

Sirotkin Reef

Ernst Reef

NS -Site 1

NS -Site 2NS -Site 3

Coastal Programs

•22 Miles of Coastline

•2 Long Term BeachRenourishment Projects

•Federal Inlet Maintenance

Program

•2 Major Inland Waterways

•Many Federal, state andLocal Waterfront Parks

•Active Artificial Reef Program

Atlantic Ocean

St. Lucie Inlet



Project Rationale



Support the management of the habitat, beach, waterway, and artificial reef programs

• Manage project budgets

• Manage and track permit and grant

requirements

• Automate the permit and grant application

submittals

Objectives



Support the management of the habitat, beach, waterway, and artificial reef programs

• Manage and analyze monitoring data and

scientific model results

• Community outreach to Federal and State

agencies, scientific and engineering

communities, public.

Plan Coastal Programs Future

Objectives



Coastal Information Management System

User Community

UNRESTRICTED ACCESS Martin County Engineering Department

RESTRICTED ACCESS Contractors

FinancialDatabase

Coastal Management Toolset

Contact Manager Artificial Reefs Program Manager

Project Manager Funding Manager Grant Manager Permit Manager Data Manager

FutureIntegration

Coastal Geodatabase

Web Portal

Search/Query Tools Mapping Tools Reporting Tools Data Distribution Tools

Proposed

ProposedEnterprise Approach todata Integrity, standards

and protocols

FEATURE DATASETS Feature Classes

RELATIONSHIPS

BUSINESS TABLES Program Toolset Project Toolset

RASTER DATASETS Georeferenced Imagery

Proposed

Beach Management Program ManagerWaterway Maintenance Program ManagerHabitat Management Program Manager

Map Manager

User Community

RESTRICTED ACCESS Public

Scientific and Engineering Community Contractors Project Partners


User Community


In pilot database

Microsoft OutlookTM Contact Manager

Financial DatabaseToolset



Timeline

PHASE I

SCOPING

PHASE II

ASSESSMENT

PHASE III

MARINE DATA MODEL

IMPLEMENTATION

PHASE IV

PROTOTYPE

PHASE V

PRODUCTION SYSTEM

PHASE VI

MAINTAIN & ENHANCE

2002 - 2003 2004 2005

Completed



Scoping Phase



General Business Processes

County's CoastalDivision

Coastal Programs

Apply for SitePermit Program Site Boundary Established

Project Site Boundary Established

EventsPlanned and

RequiredProject

Activities

Apply for ProjectPermit

Coastal ProjectManagement

ProjectPermitted

Project FundsAllocated

Find Service Providers

Tasks

ContractorCompletes Task

HireContractor

Contractor Delivers Final ProductDeliverables

ActivityBreakdown

in Tasks

Project

Program SitePermitted

Site PermitGranted

Project PermitGranted

FundsAvailable

Find FundingCounty Budget

and GrantsRegulatoryAgencies

ServiceProviders

HireContractor



Scoping Phase

• Needs Assessment Meetings• Program and Project Management Requirements• Permit and Grant Management Requirements• Regulatory Agency Data Submission

Requirements• Data Inventory and Organization by Program Area

• Basemap Spatial Data• Project Spatial and Non - Spatial Data• Monitoring Spatial and Non - Spatial Data

• Design and Implementation of Geodatabase Structure and Schema



Scoping Phase Geodatabase Structure

•Domains

•BusinessTables

•FeatureClasses

•Relationships

Relationship class

NamePrimary keyForeign key

TypeCardinality

Notif ication

Forw ard labelBackw ard label

No relationship rules defined.

TopographicSurveyHasData

Origin table Destination table

SimpleOne to manyNone

SurveyDataDataForSurvey

TBL_SURVEYSOBJECTIDSURVEY_ID

TBL_XYZName

Relationship class


TypeCardinality

Notif ication



SurveysInProjects


SimpleMany to manyNone

ProjectSurveysAreSurveysIn

TBL_SURVEYSOBJECTIDProject

TBL_PROJECTSOBJECTIDSurvey


Relationship class


TypeCardinality

Notif ication



SurveysInPrograms



SurveysInProgramsSurveyFor

TBL_SURVEYSOBJECTIDSurvey

TBL_PROGRAMSOBJECTIDProgram


Relationship class


TypeCardinalityNotif ication



SurveysInGrants



GrantSurveysAreSurveysIn


TBL_GRANTSOBJECTIDGrant


Relationship class


TypeCardinality

Notif ication



SurveysInEvents



SurveysInEventSurveysAre

TBL_SURVEYSOBJECTIDSurveys

TBL_EVENTSOBJECTIDEvents


Relationship class





SurveyHasTransects

Origin table Destination feature class

SimpleOne to manyNone

SurveyHasTransectsTransectsFor

TBL_SURVEYSOBJECTIDSurveyID

TransectsName

Relationship class





SurveyHasBoundaries

Origin table Destination feature class

SimpleOne to oneNone

SurveyHasBoundariesBoundaryFor

TBL_SURVEYSOBJECTIDSurveyID

SurveyBoundariesName

Coded value domainDMN_SURVEY_EQUIPMENT

DescriptionField type

Split policyMerge policy

Survey EquipmentShort integerDuplicateDefault value

DescriptionCode1 Differential GPS

2 Fathometer

3 GPS

4 Level

5 Lidar

6 LORAN

7 Magnetometer

8 Total Station

Coded value domainDMN_TRANSECT_TYPE



Types of TransectsShort integerDuplicateDefault value

DescriptionCode1 Beach Prof iles

2 Environmental

3 Flightlines

4 Monitoring

5 Photo

6 Topography

7 Tracklines

8 Video

Coded value domainDMN_V_DATUM



Vertical DatumShort integerDuplicateDefault value

DescriptionCode1 NGVD 29

2 NAVD 88

3 MHHW

4 MHW

5 MTL

6 MLW

7 MLLW

Coded value domainDMN_H_DATUM



Horizontal DatumShort integerDuplicateDefault value

DescriptionCode1 NAD 27

2 NAD 83

3 NAD 83 HARN

4 WGS 1984

Relationship class


TypeCardinality

Notif ication



SurveyHasReferenceAgencyHDatum



SurveyHasReferenceAgencyHDatumHDatumReferenceAccordingTo

TBL_SURVEYSH_TIE_SOURCESurveyTieSource

TBL_ORGANIZATIONSOBJECTIDOrganization


Relationship class


TypeCardinality

Notif ication



SurveyHasReferenceAgencyVDatum



SurveyHasReferenceAgencyVDatumVDatumReferencedAccordingTo

TBL_SURVEYSV_TIE_SOURCESurveyVDatumSource

TBL_ORGANIZATIONSOBJECTIDOrganization


Relationship class





SurveyCertifiedBy



SurveyCertifiedByCertifiedSurvey

TBL_SURVEYSCERTIFIED_BYSurveyCertifiedBy

TBL_ORGANIZATIONSOBJECTIDSurveyorSign


Relationship class





SurveyHasSurveyor



SurveyHasSurveyorFor

TBL_SURVEYSSURVEYORSurvey

TBL_ORGANIZATIONSOBJECTIDSurveyor


Data table for topographicsurveys

TBL_SURVEY OID

X Coordinate

Y Coordinate

Z Value Represents depth or elevation

TableTBL_XYZ

Data typeField namePrec-ision Scale LengthDomainDefault value

Allownulls

OBJECTID Objec t ID

SURV EY _ID Long integer Y es 0

X Double Y es 0 0 0

Y Double Y es 0 0 0

Z Double Y es 0 0 0

Transect for surveys whenpertinent

TBL_SURVEY OID

Transect Type

Transect Azimuth

Simple feature classTransects Contains Z values

Contains M valuesGeometry Polyline

YesYes


Allownulls

OBJECTID Objec t ID

SHA PE Geometry Y es

Surv ey ID Long integer Y es 0

TransectType Short integer Y es 1 DMN_TRA NSECT_TY PE 0

Azimuth Double Y es 0 0

SHA PE_Length Double Y es 0 0

Survey data boundary

TBL_SURVEY OID

Survey Type

Survey Date

Simple feature classSurveyBoundaries Contains Z values

Contains M valuesGeometry Polygon

YesYes


Allownulls

OBJECTID Objec t ID

SHA PE Geometry Y es

Surv ey ID Long integer Y es 0

Surv ey Ty pe Short integer Y es 7 DMN_SURV EY _TY PE 0

EndDate Date Y es 0 0 8

SHA PE_Length Double Y es 0 0

SHAPE_Area Double Y es 0 0

Survey Information for CoastalPrograms

Survey Name

Survey Type

Survey Subtype

Surveyor Agency

Survey Start Date

Survey End Date

Succinct description of the Survey

Survey Certif ication Surveyor

Survey Certif ication Date

Survey Original Projection

Survey Horizontal Datum

Survey Horizontal Datum Horizontal control point

Survey Horizontal Datum SourceAgency

Survey Horizontal Datum Units

Survey Vertical Datum

Survey Vertical Datum Vertical control point

Survey Vertical Datum Elevation SourceAgency

Survey Vertical Datum Units

Type of Equipment used in Survey

Equipment Model

TableTBL_SURVEYS

Data typeField namePrec-ision ScaleLengthDomainDefault value

Allownulls

OBJECTID Objec t ID

NA ME String Y es 50

TY PE Short integer Y es 7 0

SUBTY PE Short integer Y es 0

SURV EY OR Long integer Y es 0

STA RT_DA TE Date Y es 0 0 8

END_DA TE Date Y es 0 0 8

DESCRIPTION String Y es 255

CERTIFIED_BY Long integer Y es 0

CERTIFIED_ON Date Y es 0 0 8PROJECTION Short integer Y es 3 DMN_PROJECTION 0

H_DA TUM Short integer Y es 2 DMN_H_DA TUM 0

H_TIE_METHOD Short integer Y es 4 DMN_SURV EY _CONTROLS 0

H_TIE_SOURCE Long integer Y es 0

H_UNITS Short integer Y es 1 DMN_LENGTH_UNITS 0

V _DA TUM Short integer Y es 1 DMN_V _DA TUM 0

V _TIE_METHOD Short integer Y es 4 DMN_SURV EY _CONTROLS 0

V _TIE_SOURCE Long integer Y es 0

V _UNITS Short integer Y es 1 DMN_DEPTH_UNITS 0

EQUIPMENT_TY PE Short integer Y es 3 DMN_SURV EY _EQUIPMENT 0

MODEL String Y es 50

Default value

List of def ined default values and domains for subtypes in this class

DomainField nameSubtype

Description

Default subtype

Subtype f ield

SubtypeCode

Subtypes of TBL_SURVEYSTYPE

7

1 Cultural

SUBTY PE 1 DMN_CULTURA L

PROJECTION 3 DMN_PROJECTIONH_DA TUM 2 DMN_H_DA TUM

H_TIE_METHOD 6 DMN_SURV EY _CONTROLS

H_UNITS 1 DMN_DEPTH_UNITS

V _DA TUM 1 DMN_V _DA TUMV _TIE_METHOD 6 DMN_SURV EY _CONTROLS

V _UNITS 1 DMN_DEPTH_UNITS

EQUIPMENT_TY PE 3 DMN_SURV EY _EQUIPMENT

2 Geotechnical

SUBTY PE 4 DMN_GEOTECHNICA L

PROJECTION 3 DMN_PROJECTION

H_DA TUM 2 DMN_H_DA TUM



V _DA TUM 1 DMN_V _DA TUM

V _TIE_METHOD 6 DMN_SURV EY _CONTROLS



3 Manmade Structures

SUBTY PE 1 DMN_MA NMA DE_STRUCTURES









4 Environmental

SUBTY PE 6 DMN_S_ENV IRONMENTA L









6 Socioeconomic

SUBTY PE 4 DMN_SOCIOECONOMICS









7 Topographic

SUBTY PE 1 DMN_S_TOPOGRA PHIC





V _DA TUM 1 DMN_V _DA TUMV _TIE_METHOD 6 DMN_SURV EY _CONTROLS



5 Boundary Surveys

SUBTY PE 6 DMN_BOUNDA RY _SURV EY S




H_UNITS 1 DMN_DEPTH_UNITSV _DA TUM 1 DMN_V _DA TUM




Coastal Programs GeneralInformation

Program Name

Program Type

Succinct Program description

Program ManagerProject Manager Agency

Program Status

TableTBL_PROGRAMS


Allownulls

OBJECTID Objec t ID




MA NA GER Long integer Y es 0

MA NA GER_A GENCY Long integer Y es 0

STATUS Short integer Y es 0 DMN_STA TUS 0

Coastal Projects GeneralInformation

TBL_PROGRAMS OID

Project Name

Project Type

Project Subtype

Project Manager Agency

Project Manager

Project Start Date

Project End Date

Project Status

Project Total Cost

Succinct Project description

TableTBL_PROJECTS


Allownulls

OBJECTID Objec t ID

PROGRA M_ID Long integer Y es 0



SUBTY PE Short integer Y es 0

MA NA GER_A GENCY Long integer Y es 0

MA NA GER Long integer Y es 0

STA RT_DA TE Date Y es 0 0 8

END_DA TE Date Y es 0 0 8


TOTAL_COST Double Y es 0 0


TableTBL_EVENTS


Allownulls

OBJECTID Objec t ID

PROJECT_ID Long integer Y es 0

EV ENT_SOURCE Short integer Y es 3 0

EV ENT_SOURCE_ID Long integer Y es 0NA ME String Y es 250


LOG_DA TE Date Y es 0 0 8


Coastal Project Events. Sources ofEvents are general project activitiesor requirements from permits andgrant conditions

TBL_PROJECTS OID

Event Source

Source of Event Table OID

Event Name

Succinct Event Description

Event Start DateEvent Status

Contact Person for EachOrganization Division

TBL_DIVISION OID

Contact Person Last Name

Contact Person First Name

Contact Person Professional Title

Contact Person Job Title

Contact Person Phone

Contact Person Phone ExtensionContact Person Cell Phone

Contact Person Fax

Contact Person Email

Contact Person Work Hours

General Contact Person Comments

Contact Person Address Type

Contact Person Address

Contact Person Address CityContact Person Address State

Contact Person Address Zip Code

TableTBL_PERSON


Allownulls

OBJECTID Objec t ID

DIV ISION_ID Long integer Y es 0

LAST_NAME String Y es 50

FIRST_NA ME String Y es 50

TITLE Short integer Y es 1 DMN_TITLE 0JOB_TITLE String Y es 30

PHO NE String Y es 22

EXTENSION String Y es 10

CELL String Y es 22

FAX String Y es 22

EMA IL String Y es 50

WORK_HOURS String Y es 8 AM to 5 PM 22

COMMENTS String Y es 255A DDRESS_TY PE Short integer Y es 0

MA IL_A DDRESS String Y es 50

CITY String Y es 25

STATE String Y es 2Z IP String Y es 10

Organizations

Organization Name

Organization Initials

Organization Type

Succinct Organization Description

TableTBL_ORGANIZATIONS


Allownulls

OBJECTID Objec t ID


SHORTNA ME String Y es 10

TY PE Short integer Y es 2 DMN_ORGA NIZA TION_TY PE 0


Coded value domainDMN_SURVEY_TYPE



Types of Surveys for FeatureClassesShort integerDuplicateDefault value DescriptionCode

1 Cultural

2 Geotechnical

3 Manmade Structures

4 Environmental

5 Boundary6 Socioeconomic

7 Topographic

Coded value domainDMN_S_TOPOGRAPHIC



Topographic SurveysShort integerDuplicateDefault value

DescriptionCode

1 Bathymetry

2 Beach Prof iles

3 Centerline

4 Elevation

Coded value domainDMN_GEOTECHNICAL



Geotechnical SurveysShort integerDuplicateDefault value

DescriptionCode1 Grab Samples

2 Jetprobes

3 Pushcores

4 Vibracores

5 Video

Coded value domainDMN_MANMADE_STRUCTURES



Manmade StructuresShort integerDuplicateDefault value

DescriptionCode1 Coastal Structures

2 Miscelaneous Structures

Coded value domainDMN_CULTURAL



Cultural Projects and SurveysShort integerDuplicateDefault value

DescriptionCode

1 Archeological

2 Historical

Coded value domainDMN_SOCIOECONOMICS



Socio Economic Projects and SurveysShort integerDuplicateDefault value

DescriptionCode1 Beach Use

2 Demographics

3 Fisheries

4 Reefs Socioeconomic Surveys

5 Socioeconomic

6 Tourism

Coded value domainDMN_DEPTH_UNITS



Depth UnitsShort integerDuplicateDefault value

DescriptionCode1 Feet

2 Kilometers

3 Meters

4 Miles

Survey Module GeneralSchema Components

Coastal Projects Permit sInformation

Permit Number or Reference

Permit Title

Permit Issuing Agency

Permit Issuing Agency Point of Contact

Agency Granted the Permit

Agency Receiving the Permit Point of Contact

Permit Type

Succinct Permit Description

Permit Issue Date

Permit Expiration Date

Permit Close Date Fiscal Year

Permit Receive Date

Permit Receive Return Recipt Number

Permit Modif ication Confirmation

Original Permit Number if Permit is a Modif ication

TableTBL_PERMITS


Allownulls

OBJECTID Objec t ID

PERMIT_NO String Y es 20

TITLE String Y es 250

ISSUING_A GENCY Long integer Y es 0

A GENCY _CONTA CT Long integer Y es 0

PERMITEE Long integer Y es 0

PERMITEE_CONTA CT Long integer Y es 0

TY PE Short integer Y es 6 DMN_PERMIT_TY PE 0


ISSUE_DA TE Date Y es 0 0 8

EXPIRA TION_DA TE Date Y es 0 0 8

CLOSE_DA TE_FY Short integer Y es 0

RECEIV ED_DA TE Date Y es 0 0 8

TRA CKING_NO String Y es 25

MODIFICA TION Short integer Y es 2 DMN_BOOLEA N 0

MODIFICA TION_ID Long integer Y es 0

Coastal Projects GrantsInformation

Grant Number or Reference

Grant Title

Grant Issuing Agency

Grant Issuing Agency Point of Contact

Agency Granted the Grant

Agency Receiving theGrant Point of Contact

Grant Type

Succinct Grant Description

Grant Issue Date

Grant Expiration Date

Grant Close Date Fiscal Year

Grant Receive Date

Grant Receive Return Recipt Number

Grant Modif ication Confirmation

Original Grant Number if Grant is a Modif ication

TBL_FUNDING OID

TableTBL_GRANTS


Allownulls

OBJECTID Objec t ID

GRA NT_NO String Y es 20

TITLE String Y es 250

ISSUING_A GENCY Long integer Y es 0

A GENCY _CONTA CT Long integer Y es 0

GRA NTEE Long integer Y es 0

GRA NTEE_CONTA CT Long integer Y es 0

TY PE Short integer Y es 4 DMN_GRA NT_TY PE 0


ISSUE_DA TE Date Y es 0 0 8

EXPIRA TION_DA TE Date Y es 0 0 8

CLOSE_DA TE_FY Short integer Y es 0

RECEIV ED_DA TE Date Y es 0 0 8

TRA CKING_NO String Y es 25

MODIFICA TION Short integer Y es 2 DMN_BOOLEA N 0

MODIFICA TION_ID Long integer Y es 0

FUNDING _ ID Long integer Y es 0

Coded value domainDMN_LENGTH_UNITS



Length UnitsShort integerDuplicateDefault value

DescriptionCode

3 Centimeters

1 Inches

2 Feet

4 Meters

Coded value domainDMN_PROJECTION



Most Common ProjectionsShort integerDuplicateDefault value

DescriptionCode1 Albers

2 Geographic

3 State Plane

4 UTM

Coded value domainDMN_S_ENVIRONMENTAL



Environmental SurveysShort integerDuplicateDefault value

DescriptionCode1 Benthic

8 Upland

9 Wetlands

2 Birds

3 Fish

4 Mammals

5 Reefs

6 Reptiles

7 Seagrasses

Coded value domainDMN_BOUNDARY_SURVEYS



Regulatory Boundaries SurveysShort integerDuplicateDefault value

DescriptionCode1 CCCL - Coastal Construction Control Line

2 Core Construction Line

3 Easements

4 ECL - Erosion Control Line

5 Historical Shoreline

6 Mean High Water7 Mean Low Water

8 NGVD - National Geographic Vertical Datums

9 Wetland Delineation

10 Horizontal Ground Control Points11 Vertical Ground Control Points

Relationship class


TypeCardinality

Notif ication



SurveyHasPermits



PermitSurveysAreSurveysIn


TBL_PERMITSOBJECTIDPermit


Coded value domainDMN_SURVEY_CONTROLS



Survey ControlsShort integerDuplicateDefault value

DescriptionCode

2 Landmark

1 Horizontal Ground Control Points

3 Monitoring Point

4 R Monument

5 Tide Beanchmark

6 USACE Monument

7 Vertical Ground Contol Points



Scoping Phase

St. Lucie County

St. Lucie Inlet

Jupiter Inlet

Ft. Pierce Inlet

Okeechobee Lake

Martin County

•Extent

•Projection



Scoping Phase

• Needs Assessment Meetings• Program and Project Management

Requirements• Permit and Grant Management Requirements• Regulatory Agency Data Submission

Requirements• Data Inventory and Organization by Program Area

• Basemap Spatial Data• Project Spatial and Non - Spatial Data• Monitoring Spatial and Non - Spatial Data

• Design and Implementation of Geodatabase Structure and Schema

• Development of User Interface and Artificial Reef Program Tools



Main

Programs Add New Program View Programs Projects Add New Project View Projects Events Add New Event View Events

Tools

Address Book Add New Contact View Contacts Project Funding Add New Funding Source View Funding Sources Documents Add New Document View Documents Georeferenced Images Add New Georeferenced Image View Georeferenced Images Surveys Add New Survey View Surveys

Regulatory

Grants Add New Grant View Grants Add New Grant Conditions View Grant Conditions Permits Add New Permit View Permits Add New Permit Conditions View Permit Conditions

CGDB: Main Menu Toolbar

Scoping Phase User Interface



Scoping Phase User Interface: Artificial Reefs



Assessment Phase



Assessment Phase

• Enterprise Geodatabase

• Needs Assessment

• Data Inventory

• Identification of Business Processes for each Project Phase



Business Processes: Project Planning Phase

Service Provider

Regulatory Agencies

Martin County Coastal Division

Martin County Board of County Commissioners

Project Permitted

Find Service Provider

Apply for Grant

Grant Approved

Permit Application Approved

Grant Application

Receive Permit Application

Budget Established

Send Approval Notification

Issue Permit

Prepare Permit ApplicationProject Design Submit Project for Revise

ChooseServiceProvider

Preliminary Design Finished

Revise

ApproveGrant

Move to Implementation Phase

ProjectPlanningPhase

Finished

Project PlanningPhase Starts

Project DesignApproved

ProjectDesign

NotApproved

Revise Project Design

Review Permit Application

ProjectApproved

Project NotApproved

Request for Additional Information

Grant Application Authorized

Accept Grant Funding Conditions

Approve Project Concept

ChooseProject

Design Phase Starts

ObtainAdditionalFunding

BudgetResolution

Receive Funding Agreement

Submit Revised Project Design

Permit Application/Revision Phase Starts

Conceptual Design Finished

Identify Funding Source

Respond to RAI

Submit Additional Information andRevisions as Necessary

Approve Response

Review Response

Permit Application Ready for Submittal

Submit Permit Application

Submit Permit Application For Review

ChooseServiceProvider

Revise

ApplicationApproved

Revise Application

Submit Revised Application

ApplicationNot

Approved

ResponseApproved

Review RAI

Response NotApproved

Revise Response

Submit RAI Response

Response NotApproved

ResponseApproved

Coordinate with Agencies

Pre Application Meeting

Respond to RAI

Project NotApproved

Project Manager

RFP

RFP



Business Processes: Project Execution Phase

Permit Site

Service Providers


Regulatory Agencies

Project Execution orConstruction Phase

Finished

ExecutionPhase Starts

Receive Project Completion Notice Form and Post-Construction Report


Receive Project Commencement Notice

Pre-Construction Baseline Data Gathering

Choose ServiceProvider

Move to Operation Phase andStart Annual Monitoring Program

Build Project


Choose ServiceProviders

Construction Starts

Send Project Commencement Notice

Monitoring

Construction Ends

Submit Plans and Specs

ConstructionPhase Starts

Submit Periodic Monitoring Reports

Construction Monitoring Finished

Receive Request for Transfer of Environmental Resource Permit Construction Phase to Operation Phase

Plans and Specs Finished

Periodic Monitoring Reports Received

Pre Construction Baseline Data Collection Starts

Monitoring Starts

Send Post-Construction Report and Project Completion Notice Form and As-Built Certification

Send Request for Transfer of Environmental ResourcePermit Construction Phase to Operation Phase Form

Review Plans and Specs

Plans and SpecsApproved

Prepare Plans and Specs

Submit Revised Plans and Specs

Revise Plans and Specs

Plans and SpecsNot

ApprovedConstruction Oversight

Prepare Post-Construction Report

ProgressReports

Post-Construction Surveys

Post-Construction Surveys Start

Post-Construction Monitoring Report Received

Submit Post-Construction Monitoring Report

RFP

BID

Construction Phase

ConstructionFinished

ConstructionNot Finished

RFP

Monitoring Ends

As-Built Drawings

Receive Monitoring Reports

Project Manager



Business Processes: Annual Monitoring Phase

Regulatory Agencies


Permit Site

Service Providers


Receive Monitoring Report

Yearly Post-Construction Data Monitoring


Submit Monitoring Report

Operation andMonitoring Phase Starts

Yearly Post Construction Monitoring Finished

Start Annual Post-Construction Monitoring

Review Monitoring Report

ReportApproved

Prepare Monitoring Report

Submit Revised Monitoring Report

Revise Monitoring Report

Monitoring Report NotApproved

Annual MonitoringProgram Finished

Monitoring requirementsvary between 3 and 5

years

Review Monitoring Report

Permit or Grant Conditions Met

Yearly Monitoring Approved no Additional Requirements

Permit or GrantConditions Not Met

Annual Monitoring Ends

Monitoring Report Prompts Additional Monitoring RequirementsChanges to Project or Mitigation

Request Additional MonitoringChanges to Project or Mitigation

Additional Monitoring

Start Additional MonitoringFinish Monitoring Finish Monitoring

Submit Monitoring Report

Additional Monitoring Finished


ReportApproved

Prepare Monitoring Report

Submit Revised Monitoring Report


Monitoring ReportNot Approved

Receive Monitoring Report


Submit Monitoring ReportSubmit Monitoring Report

Project Manager

RFP



RFP

Prepare Mitigation Plan

Submit Mitigation Plan

Review Mitigation Plan

Mitigation PlanApproved

Submit Revised Mitigation Plan

Revise Mitigation Plan

Mitigation PlanNot Approved


RFP




Assessment Phase

• Enterprise Geodatabase

• Needs Assessment

• Data Inventory

• Identification of Business Processes for each Project Phase

• Tool Inventory by Project Area

• Project Planning Tools

• Non - Spatial Data Handling Tools

• Spatial Data Handling and Analysis Tools

• Tool and User Interface Functionality Requirements by Project Area



Implementation Framework



Timeline

PHASE I

SCOPING

PHASE II

ASSESSMENT

PHASE III

MARINE DATA MODEL

IMPLEMENTATION

PHASE IV

PROTOTYPE

PHASE V

PRODUCTION SYSTEM

PHASE VI

MAINTAIN & ENHANCE

2002 - 2003 2004 2005

Completed



Assessment Overview: Implementation Framework

Articulated specific Business Objectives of the Coastal Program

1. Manage Martin County’s habitat, beach, inlet, and artificial reef resources through the effective implementation of engineering and restoration projects.

2. Monitor and analyze the effectiveness of the Coastal Program’s engineering and restoration projects.

3. Track permit requirements and automate the required permit submittals.

1. Properly distribute, track, and manage the Coastal Program budget and grant funding.

2. Collaborate with, and disseminate information to, federal and state agencies and the public.



Functional requirements realized in eight use cases

– Project Management Toolset1. Add new permit or project information.2. Query, view, or edit existing permit or project information.3. Access all Coastal Division contacts.4. Track grant and permit conditions.5. Provide analytical and characterization functions.

– Web Portal1. Data access.2. Data distribution.3. Data upload.




EXAMPLE: Use Case Realization #1 - Add new permit or project information.

• Use Case Summary– Users will be able to generate permit and project boundaries.

» Users will be able to generate boundaries by entering coordinates from permits into a form.

» Users will be able to “heads up” digitize permit and project boundaries using desktop GIS functionality.

– Users will be able to enter data in order to store grant and permit information.

• Interface Overview– Users will be able to generate permit and project boundaries through

coordinate entry into a GUI that computes the geometry of the polygon.– Users will be able to “heads up” digitize permit and project boundaries using

native GIS functionality that is customized for ease of use.– Permit and project data entry forms will be “wizard-driven” to allow for ease of

use.

• Details– Each permit and project boundary will be appended to a pre-existing feature

class located in the geodatabase.– All data entered through a form will be associated with a permit or project

boundary.– The Coastal GIS will interact with the Electronic Document Management System

(EDMS) (Documentuum) to access manage documents, correspondence, contracts, reports and studies, videos, photos, and drawings.

– The Coastal GIS will interact with the Martin County Engineering Department’s Financial System to access funding sources and the dollar amounts allocated for each project activity.




Assessment Overview



Non-Functional Business Requirements • Approximate number of users:

– Four concurrent Engineering Department staff members– Five Contractors through the web portal– Fifteen External agency staff (FDEP, USACE, FWC) through the web portal– Undetermined number of citizens

• Disk space estimates:– Data located within ArcSDE

• 500 megabytes of vector spatial data (including surveys and business tables)• 12 gigabytes of georeferenced imagery (aerial photography [6 GB], LiDAR, etc.)

– Data located on the file system• 2 gigabytes of digital photos• 250 megabytes of drawings• 250 megabytes of documents• 2 gigabytes of video

• Viewing and editing roles:• Project Management Toolset (internal to the Martin County network)

– Engineering Department staff will have read/write privileges • Web Portal

– Contractors will have file transfer protocol (FTP) privileges – External agencies will have data downloading and viewing privileges.– Public will have querying and viewing privileges. Data distributed via

request.




Non-Functional Business Requirements • Geodatabase design will conform to the Marine Data Model.

– Components of the Marine Data Model that apply will be used to implement the coastal geodatabase.

– Where the Marine Data Model can not contribute, relationships will be built to meet the needs of the County.

• Locational data will conform to the Florida Department of Environmental Protection’s Locational Data Standards

• Monitoring data will conform to the Florida Department of Environmental Protection’s “Monitoring Standards for Beach Erosion Control Projects”

• Vector spatial data in State Plane East, HPGN.

• Geodatabase extent includes the entire state of Florida with a buffer out to the United States Territorial Sea Boundary (12 nautical miles).




Marine Data Model Implementation

• Geodatabase Schema Design– Identify all primary coastal geospatial datasets – Modify/customize the ESRI Marine Data Model

• Organize and identify feature datasets and feature classes• Identification of all business tables• Attribute refinement and creation on both spatial data and business tables• Specify and determine subtypes and domains

– Create relationships between both spatial and non-spatial data– Create topological and spatial rules

Create FGDC compliant metadata

• Load GIS layers and related tables • Implementation of the geodatabase object model in ArcSDE.• Populate the coastal geodatabase with Martin County coastal data. This

should include both vector data and related tables.• Procedures to connect to the County’s financial database• QA/QC procedures for all ArcSDE coastal layers, rules, and behaviors.

• Coastal Geodatabase Implementation and Design Summary Report• Narrative descriptions• Checklists• Technical schematics• Graphics.









Thank You