Marquee16 presentation-power points1

Skills© Paradigm Publishing, Inc. 1

Marquee Series Microsoft PowerPoint 2016


SECTION 1 SKILLSPreparing a Presentation

1.1 Open a Template

1.1 PowerPoint Window

1.1 Run a Slide Show

1.1 Save and Close a Presentation

1.2 Apply a Design Theme

1.2 Insert Text

1.3 Open an Existing Presentation

1.3 Navigate in a Presentation

1.3 Insert a New Slide

1.3 Choose a Slide Layout

CHECKPOINT 1

1.4 Change Views

1.5 Change the Slide Layout

1.5 Select and Move a Placeholder

1.6Rearrange, Delete, and Hide Slides

CHECKPOINT 2

1.7Use the Tell Me and Help Features

1.8 Check Spelling

1.8 Use Thesaurus

1.9 Run a Slide Show

1.9 Use the Pen During a Slide Show

1.10 Add Transition and Sound

1.11Print and Preview a Presentation

CHECKPOINT 3


Open a TemplateTo create a presentation with an installed template:1. From the Windows 10 desktop, click the Start button and then

click the PowerPoint 2016 tile at the Start menu.2. Click the File tab.3. Click the New option.4. Click the desired template file.5. Click the Create button.

templates


PowerPoint WindowQuick Access toolbar tabs

File tab

slide thumbnails pane

placeholderStatus bar View area

ribbon

scroll box

vertical scroll bar

Slide pane

insertion point

Tell Me feature


PowerPoint Window…continued

Feature DescriptionFile tab when clicked, displays backstage area with options for

working with and managing filesI-beam pointer used to move the insertion point or to select textinsertion point indicates location of next character entered at the

keyboardplaceholder location on a slide with a dotted border that holds text

or objectsQuick Access toolbar contains buttons for commonly used commandsribbon area containing the tabs and commands divided into

groupsslide pane displays the slide and slide contents


PowerPoint Window…continued

Feature Descriptionslide thumbnails pane

left side of the screen that displays slide thumbnails

Status bar displays slide number, design theme, view buttons, and Zoom slider bar

tabs contain commands and features organized into groupsTitle bar displays file name followed by program namevertical scroll bar displays specific slidesview area toward right side of Status bar; contains buttons for

changing the presentation view


Run a Slide ShowTo run a slide show: Click the Start From Beginning button on the Quick Access

Toolbar.

Start From Beginning button


Save and Close a PresentationTo save a presentation:1. Click the Save button on the

Quick Access Toolbar.2. At the Save As backstage

area, click location in the middle panel.

3. Click the Browse button.4. Navigate to folder.5. Type file name at the Save As

dialog box.6. Click Save or press Enter.

Save button


Apply a Design ThemeTo choose a slide design:1. Click the Design tab.2. Click the More button at the right side of the themes

thumbnails in the Themes group.3. Click theme at the drop-down gallery.

More button


Insert Text

To move insertion point Pressone character left Left Arrowone character right Right Arrowone line up Up Arrowone line down Down Arrowone word to the left Ctrl + Left Arrowone word to the right Ctrl + Right Arrow


Insert Text…continued

To move insertion point Pressto end of a line of text Endto beginning of a line of text Hometo beginning of current paragraph in placeholder

Ctrl + Up Arrow

to beginning of previous paragraph in placeholder

Ctrl + Up Arrow twice

to beginning of next paragraph in placeholder

Ctrl + Down Arrow

to beginning of text in placeholder Ctrl + Hometo end of text in placeholder Ctrl + End


Open an Existing PresentationTo open a presentation:1. Click the File tab.2. Click the Open option.3. At the Open backstage area, click location in the middle

panel.4. Click the Browse option.5. At the Open dialog box, double-click the desired

presentation.


Navigate in a PresentationTo navigate in a presentation using the mouse:1. Click the Next Slide button

or Previous Slide button on the vertical scroll bar.

To navigate in a presentation using the slide thumbnails pane:2. Click slide in the slide

thumbnails pane.

slide thumbnails pane

Previous Slide button

Next Slide button


Insert a New SlideTo insert a new slide:1. Click the Home tab.2. Click the New Slide

button in the Slides group.

New Slide button


Choose a Slide LayoutTo choose a slide layout:1. Make the slide active.2. Click the Home tab.3. Click the New Slide button

arrow in the Slides group.4. Click layout.

New Slide button arrow


CHECKPOINT 11) This tab displays a backstage area

with options for working with and managing files.a. Fileb. Homec. Insertd. Design

3) The New Slide button is on which tab?a. Fileb. Homec. Designd. View

2) One method to save a document is to use this button on the Quick Access Toolbar.a. Saveb. Save Asc. Opend. New

4) To open a presentation, click this option on the File tab.a. Saveb. Save Asc. Opend. New

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Change ViewsTo change the view:1. Click the View tab.2. Click view button in the

Presentation Views group.

OR

3. Click view button in the view area on the Status bar.

view buttons

Presentation Views group


Change Views…continuedTo insert text in the outline pane:1. Click the View tab.2. Click the Outline View button in

the Presentation Views group.3. Click in the outline pane.4. Type text.

outline pane


Change Views…continuedTo increase the Zoom:1. Click the View tab.2. Click the Zoom button in the

Zoom group.3. Click or type percentage at the

Zoom dialog box.4. Click OK.OR5. Position the mouse pointer on

the Zoom slider bar.6. Click and hold down the left

mouse button.7. Drag to the new percentage.8. Release the mouse button.

Zoom dialog box


Change the Slide LayoutTo change the slide layout:1. Make the slide active.2. Click the Home tab.3. Click the Layout button in the Slides group.4. Click layout.

Layout button


Select and Move a PlaceholderTo size a placeholder:1. Click inside the placeholder.2. Click and hold down the left mouse button and then drag a

sizing handle to increase or decrease the size.

sizing handle


Select and Move a Placeholder…continuedTo use AutoFit options:1. Decrease the size of a

placeholder so the existing text does not fit within it.

2. Click anywhere in the text.3. Click the AutoFit Options

button.4. Select from the list of

choices.

AutoFit Options button


Rearrange, Delete, and Hide SlidesTo move a slide:1. Click the Slide Sorter button in the view area on the Status bar.2. Click slide.3. Drag the slide to the new position.

Slide Sorter view


Rearrange, Delete, and Hide Slides…continuedTo hide a slide:1. Click slide in the slide thumbnails pane.2. Click the Slide Show tab.3. Click the Hide Slide button in the Set Up group.

Hide Slide button


CHECKPOINT 21) Change the view using buttons on

this tab.a. Viewb. Insertc. Designd. Slide Show

3) To copy a slide, press and hold down this key while dragging the slide.a. Shiftb. Ctrlc. Altd. F1

2) Objects in a slide are generally positioned in these.a. templatesb. stylesc. themesd. placeholders

4) The Hide Slide button is on which tab?a. Viewb. Insertc. Designd. Slide Show

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Use the Tell Me and Help FeaturesTo use Tell Me:1. Click in the Tell Me text

box.2. Type the function for

which you want help.3. Choose from the drop

down-down list that displays with options for displaying more information or completing the function.

Help option

Tell Me feature


Use the Tell Me and Help Features…continuedTo use Help:1. Press the F1 function key

to display the PowerPoint Help window.

PowerPoint Help window


Check SpellingTo complete a spelling check:1. Click the Review tab.2. Click the Spelling button in the Proofing group.3. Change, ignore, or delete highlighted words in the Spelling

task pane.4. When the spelling check is complete, click OK.

Change button


Check Spelling…continuedButton FunctionIgnore skips that occurrence of the word and leaves currently

selected text as writtenIgnore All skips that occurrence of the word and all other

occurrences of the word in the presentationDelete deletes the currently selected word(s)Change replaces selected word in sentence with selected word

in the suggestions list boxChange All replaces selected word with selected word in

suggestions list box and all other occurrences of the word in the presentation

Add adds selected word to the main spelling check dictionary


Use ThesaurusTo use the Thesaurus:1. Click in the word.2. Click the Review tab.3. Click the Thesaurus button in

the Proofing group.4. Position the mouse pointer on

replacement word in the Thesaurus task pane.

5. Click the down-pointing arrow at the right of the word.

6. Click Insert.Thesaurus task pane


Use Thesaurus…continuedTo use the shortcut menu to display synonyms:1. Right-click in the word.2. Point to Synonyms at the

shortcut menu.3. Click synonym.

shortcut menu


Run a Slide ShowTo run a slide show:1. Click the Start From

Beginning button on the Quick Access Toolbar.

OR2. Click the Slide Show tab.3. Click the From Beginning button

or the From Current Slide button in the Start Slide Show group.

OR4. Click the Slide Show button in

the view area on the Status bar.

From Beginning button

From Current Slide button


Run a Slide Show…continuedTo use options in Slide Show view:1. Move the mouse pointer until

the Slide Show toolbar displays in the lower left of the slide.

2. Click button.OR3. Click the right mouse button to

display the shortcut menu.4. Click option.

shortcut menu

Slide Show toolbar


Run a Slide Show…continuedTo display the Slide Show Help window:1. Move the mouse pointer

until the Slide Show toolbar displays in the lower left of the slide.

2. Click the More slide show options button.

3. Click the Help option.

Slide Show Help dialog box


Use the Pen During a Slide ShowTo use the pen when running a slide show:1. Run the slide show.2. At the desired slide, move the

mouse pointer until the Slide Show toolbar displays in the lower left of the slide.

3. Click the Pen button on the Slide Show toolbar.

4. Click Pen.5. Draw in the slide with the pen.

pen drawingsPen button


Use the Pen During a Slide Show…continuedTo use the highlighter when running a slide show:1. Run the slide show.2. At the desired slide, move the



4. Click Highlighter.5. Highlight on the slide.

highlighting


Use the Pen During a Slide Show…continuedTo change the color of the ink:1. Run the slide show.2. At the desired slide, move

the mouse pointer until the Slide Show toolbar displays in the lower left of the slide.


4. Click Pen.5. Click the Pen button on the

Slide Show toolbar again.6. Select color in the palette.

ink color


Use the Pen During a Slide Show…continuedTo erase the pen markings:1. Run the slide show.2. At the desired slide, move the



4. Click the Erase All Ink on Slide option.

Erase All Ink on Slide option


Add Transition and SoundTo add transition to all slides:1. Click the Transitions tab.2. Click the More button at

the right side of the transition thumbnails in the Transition to This Slide group.

3. Click transition at the drop-down gallery.

4. Click the Apply To All button in the Timing group.

Transitions tab


Add Transition and Sound…continuedTo change transition effect options to all slides:1. Click the Transitions tab.2. Click the Effect Options button in

the Transition to This Slide group.3. Click effect option.4. Click the Apply To All button in

the Timing group.

Effect Options button


Add Transition and Sound…continuedTo add transition sound to all slides:1. Click the Transitions tab.2. Click the Sound button arrow.3. Click option at the drop-down

list.4. Click the Apply To All button in

the Timing group.

Sound button arrow


Add Transition and Sound…continuedTo apply transition timings to all slides:1. Click the Transitions tab.2. Click in the Duration

measurement box in the Timing group.

3. Type duration time.4. Press Enter.5. Click the Apply To All

button in the Timing group.

Duration measurement box


Print and Preview a PresentationTo print a presentation:1. Click the File tab.2. Click the Print option.3. At the Print backstage

area, specify how you want the presentation printed.

Print option


Print and Preview a Presentation…continuedTo preview a presentation:1. Click the File tab.2. Click the Print option.3. View the preview in the

right panel of the Print backstage area.

Zoom to Page button

Next Page buttonPrevious Page button


Print and Preview a Presentation…continuedTo change page setup options:1. Click the Design tab.2. Click the Slide Size button in

the Customize group.3. Click Custom Slide Size.4. Make changes in the Slide

Size dialog box.5. Click OK.

Slide Size dialog box


CHECKPOINT 31) Click this button to replace the

selected word with the word in the suggestions list box.a. Ignoreb. Deletec. Changed. Change All

3) Add sounds with options on this tab.a. Fileb. Homec. Transitionsd. View

2) Clicking the Pen button in the Slide Show toolbar and then clicking Pen turns the mouse pointer into this.a. circleb. trianglec. squared. plus sign

4) The Print option is on this tab.a. Fileb. Homec. Transitionsd. View

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