Marquee16 presentation-word s2

Skills© Paradigm Publishing, Inc. 1

Marquee Series Microsoft Word 2016


SECTION 2 SKILLSFormatting Characters and Paragraphs2.1 Apply Fonts and Font Effects

2.2 Use the Font Dialog Box

2.2 Use Format Painter

2.2 Repeat a Command

2.3 Align Text

2.4 Indent Text

CHECKPOINT 1

2.5 Change Line Spacing

2.5 Change Paragraph Spacing

2.6 Find and Replace Formatting

2.7 Insert Bullets and Numbering

2.8 Insert Symbols and Special Characters

CHECKPOINT 2

2.9 Set Tabs

2.10 Set Tabs with Leaders

2.11 Add Borders to Text

2.11 Add Shading to Text

2.12 Apply Styles

2.12 Apply Style Sets

2.12 Apply Themes

2.12 Format Style Sets and Themes

CHECKPOINT 3


Apply Fonts and Font Effects Use buttons in the Font group on the Home tab to apply

character formatting to selected text.

Font group


Apply Fonts and Font Effects…continued The Mini toolbar displays above selected text. The toolbar

disappears when you move the mouse pointer away from it.

Mini toolbar


To change the font using the Font option box on the Home tab:1. Select the text.2. Click the Font option box

arrow in the Font group.3. Hover the mouse pointer over

various types and notice how the selected text reflects the selected font.

4. Scroll down the gallery and then click font.

5. Deselect the text by clicking anywhere in the document.

Apply Fonts and Font Effects…continued

Font option box arrow


To use the Font dialog box:1. Click the Font group dialog

box launcher.2. Choose font or click the

effect check box in the Font dialog box.

3. Click OK.

Use the Font Dialog Box

Font group dialog box launcher

Font dialog box


Font Keyboard Shortcuts

Font Group Keyboard ShortcutFont option box Ctrl + Shift + FFont Size option box Ctrl + Shift + PIncrease Font Size Ctrl + >Decrease Font Size Ctrl + <Change Case Shift + F3Bold Ctrl + BItalic Ctrl + IUnderline Ctrl + USubscript Ctrl + =Superscript Ctrl + Shift + +


Use Format Painter

To use the Format Painter:1. Apply formatting to

text.2. Double-click the Format

Painter button.3. Select or click the text

to format.4. Click the Format Painter

button to turn it off. Format Painter button


Repeat a Command If you apply formatting to text in a document and then want to

apply the same formatting to other text, use the Repeat command.

Repeat a command by pressing the F4 function key or keyboard shortcut Ctrl + Y.


Align Text Change paragraph alignment with buttons in the Paragraph

group on the Home tab.

alignment buttons


Align Text…continued

Alignment Keyboard Shortcut

Left Ctrl + L

Center Ctrl + E

Right Ctrl + R

Justified Ctrl + J


Indent Text You can indent the first line of text in a paragraph, indent all

lines of text in a paragraph, and indent the second and subsequent lines of a paragraph (called a hanging indent) using markers on the horizontal ruler.

Right Indent

Ruler Indent Markers

First Line Indent Left Indent Hanging Indent


To indent the first line of a paragraph using the horizontal ruler:1. Position the mouse pointer

on the First Line Indent marker on the horizontal ruler.

2. Hold down the left mouse button.

3. Drag the marker on the ruler.

Indent Text…continued

First Line Indent marker


To apply a right indent using the horizontal ruler:1. Position the mouse pointer

on the Right Indent marker on the horizontal ruler.

2. Hold down the left mouse button.

3. Drag the marker on the ruler.


Right Indent marker


To indent text using the buttons in the Paragraph group on the Home tab:1. Click anywhere in the paragraph.2. Click the Home tab.3. Click indent buttons.

To indent text using the buttons in the Paragraph group on the Page Layout tab:4. Click anywhere in the paragraph.5. Click the Page Layout tab.6. Click in indent box.7. Type the measurement.

Indent Text…continuedDecrease Indent

Increase Indent

Indent Left Indent Right


To indent text using options at the Paragraph dialog box:1. Click anywhere in the paragraph.2. Click the Paragraph group dialog box

launcher.3. Click the Indents and Spacing tab.4. Type measurement in the Left

and/or Right measurement box.5. Click arrow at the right side of the

Special list box.6. Click setting.7. Click OK.


indent options



Indentation Keyboard Shortcut

Indent text from left margin Ctrl + M

Decrease indent from left margin Ctrl + Shift + M

Create hanging indent Ctrl + T

Remove hanging indent Ctrl + Shift + T


1) Use buttons in this group on the Home tab to apply character formatting to text.a. Clipboardb. Fontc. Paragraphd. Styles

3) This is the default paragraph alignment.a. Leftb. Rightc. Centerd. Justify

2) Microsoft Word has taken some commonly used commands and placed them on this. a. Mini toolbarb. Standard toolbarc. Easy toolbard. Quick toolbar

4) This feature indents the second and subsequent lines of a paragraph. a. First Line Indentb. Right Indentc. Left Indentd. Hanging Indent

CHECKPOINT 1

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Change Line Spacing

line spacing options

Line and Paragraph Spacing buttonTo change line spacing using

the Line and Paragraph Spacing button:1. Click anywhere in the

paragraph.2. Click the Home tab.3. Click the Line and

Paragraph Spacing button in the Paragraph group.

4. Click measurement from the drop-down list.


Change Line Spacing…continuedTo change line spacing using the Paragraph dialog box:1. Click anywhere in the paragraph.2. Click the Home tab.3. Click the Paragraph group dialog box

launcher.4. Click the Indents and Spacing tab.5. Click the box arrow at the right side

of the Line spacing option.6. Select a spacing choice from the list.7. Type a measurement in the At text

box.8. Click OK.

Line spacing options


Change Line Spacing…continued

Line Spacing Keyboard Shortcut

Single spacing Ctrl + 1

Double spacing Ctrl + 2

1.5 line spacing Ctrl + 5


Change Paragraph Spacing

Before and After options

Line and Paragraph Spacing button

To change paragraph spacing using the Line and Paragraph Spacing button:1. Click anywhere in the

paragraph.2. Click the Home tab.3. Click the Line and

Paragraph Spacing button in the Paragraph group.

4. Click option from the drop-down list.


To change paragraph spacing using the buttons in the Paragraph group on the Page Layout tab:1. Click anywhere in the

paragraph.2. Click the Page Layout tab.3. Click in spacing

measurement box.4. Click the appropriate arrow

at the right side of the measurement box.

Change Paragraph Spacing…continued

Spacing Before

Spacing After


Change Paragraph Spacing…continuedTo change paragraph spacing using the Paragraph dialog box:1. Click anywhere in the

paragraph.2. Click the Home tab.3. Click the Paragraph group

dialog box launcher.4. Click the Indents and Spacing

tab.5. Type a measurement in the

Before and/or After measurement box.

6. Click OK.

Spacing AfterSpacing Before


Find and Replace FormattingTo find and replace formatting:1. Position the insertion point at the

beginning of the document.2. Click the Replace button in the Editing

group on the Home tab.3. Click the More button.4. With the insertion point positioned in the

Find what text box, click the Format button at the bottom of the dialog box and then click the options for the find formats.

5. Click OK.steps continued on next slide…

select format to find


Find and Replace Formatting…continued6. With the insertion point positioned

in the Replace with text box, click the Format button at the bottom of the dialog box and then click the options for the replacement formats.

7. Click OK.8. Click the Replace All button.9. Click OK at the message telling you

that the search of the document is complete and how many replacements were made.

select format to replace


Insert Bullets and Numbering

To insert bullets:1. Select the text.2. Click the Bullets button in

the Paragraph group on the Home tab.

To insert numbers:1. Select the text.2. Click the Numbering

button in the Paragraph group on the Home tab.

Numbering button

Bullets button


Insert Bullets and Numbering…continuedTo replace the round bullet with a custom bullet:1. Click the Bullets button arrow in the

Paragraph group on the Home tab.2. Click Define New Bullet.3. Click the arrow at the right side of

the Font option box in the Symbol dialog box and then select the font type.

4. Scroll through the symbol list and click symbol.

5. Click the Insert button.6. Click the Close button.

Symbol dialog box


Insert Bullets and Numbering…continuedTo apply multiple-level numbering to selected text:1. Select the text.2. Click the Multilevel List

button in the Paragraph group on the Home tab.

3. Click option.

Multilevel List button


Insert Symbols and Special CharactersTo insert symbols:1. Position the insertion point.2. Click the Insert tab.3. Click the Symbol button in the

Symbols group.4. Click More Symbols.5. Click symbol.6. Click the Insert button.7. Click the Close button.

Symbol dialog box


Insert Symbols and Special Characters…continuedTo insert special characters:1. Position the insertion point.2. Click the Insert tab.3. Click the Symbol button in the

Symbols group.4. Click More Symbols.5. Click the Special Characters tab.6. Click the desired character.7. Click the Insert button.8. Click the Close button.

Symbol dialog box


1) This is the default line spacing setting.a. 1b. 1.08c. 1.15d. 1.5

3) Click this button at the Find and Replace dialog box to display additional options. a. Moreb. Lessc. Expandd. Format

2) Press these keys to reveal formatting.a. F1b. Alt + F1c. Ctrl + F1d. Shift + F1

4) If a list of items is in a sequence, consider inserting these before each item. a. dashesb. periodsc. bulletsd. numbers

CHECKPOINT 2

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Set TabsTo set a tab on the horizontal ruler:1. Click the Alignment button to

display the desired alignment symbol.

2. Click on the horizontal ruler at the desired position.

Alignment button desired position


To set tabs with leaders:1. Click the Paragraph group

dialog box launcher.2. Click the Tabs button.3. Type the tab measurement.4. Click alignment option.5. Click leader option.6. Click Set.7. Click OK.

Set Tabs with Leaders

alignment options

leader options


Add Borders to Text

Borders buttonTo add a border to text using the Border button in the Paragraph group:1. Select the text.2. Click the Home tab.3. Click the Border button

arrow in the Paragraph group.

4. Click border option.


Add Borders to Text…continued

border options

To add borders to text using the Borders and Shading dialog box:1. Select the text.2. Click the Home tab.3. Click the Border button arrow

in the Paragraph group.4. Click Borders and Shading.5. Choose border option.6. Click OK.


Add Shading to Text

Shading buttonTo add shading to text using the Shading button in the Paragraph group:1. Select the text.2. Click the Home tab.3. Click the Shading button

arrow in the Paragraph group.

4. Click color option.


Add Shading to Text…continued

shading options

To add shading to text using the Borders and Shading dialog box:1. Select the text.2. Click the Home tab.3. Click the Border button arrow

in the Paragraph group.4. Click Borders and Shading.5. Click the Shading tab.6. Choose options.7. Click OK.


Add a Page BorderTo add a page border:1. Click the Home tab.2. Click the Border button arrow

in the Paragraph group.3. Click Borders and Shading.4. Click the Page Border tab.5. Choose options.6. Click OK. page border

options


Apply Styles

To apply a style:1. Position the insertion

point at the desired location.

2. Click style in the Styles group or click the More button and then click style.

styles


Apply Style Sets

To apply a style set:1. Click the Design tab.2. Click style set in the

Document Formatting group.

style set options


Apply Themes

Themes button

To apply a theme:1. Click the Design tab.2. Click the Themes button.3. Click theme.


Format Style Sets and Themes

change the fonts

change the paragraph spacing

change the font colors


1) What are the default tabs set?a. every 0.1”b. every 0.5”c. every 1.0”d. every 1.15”

3) The Borders and Shading button may be used to add what to a document?a. text shadingb. text borderc. page borderd. all of the above

2) These can be added to a tab to help guide the reader’s eyes across the page.a. leadersb. pointersc. dottersd. guiders

4) Apply a theme with the Themes button in this group on the Design tab.a. Page Backgroundb. Document Formattingc. Stylesd. Font

CHECKPOINT 3

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