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• 1. Paradigm Publishing, Inc. 1 Skills

2. SECTION 1 SKILLSCreating and Editing a Document1.1 Complete the Word Processing Cycle 1.7 Change Document Views1.1 Close a Document CHECKPOINT 21.2 Move the Insertion Point 1.8 Find Specific Text1.2 Insert, Replace, and Delete Text 1.8 Find and Replace Text1.3 Scroll and Navigate in a Document1.9 Use the Help Feature CHECKPOINT 11.9 Print a Document1.4 Select and Delete Text 1.10 Create a Document Using a Template1.4 Use Undo and Redo1.11 Create and Rename a Folder1.5 Check Spelling and Grammar 1.11 Save a Document in a Different Format1.6 Use AutoCorrectCHECKPOINT 31.6 Use Thesaurus Paradigm Publishing, Inc.2 Skills 3. Complete the Word Processing Cycle The process of creating a document in Microsoft Word generallyfollows a word processing cycle. Open WordExit WordCreate the Document Close the DocumentEdit the DocumentPrint the Document Save the Document Paradigm Publishing, Inc.3 Skills 4. Open Microsoft Word 2010To open Microsoft Word 2010:1. Click the Start button on the Taskbar.2. Point to All Programs at the pop-up menu.3. Click Microsoft Office.4. Click Microsoft Word 2010.Start button Paradigm Publishing, Inc. 4Skills 5. Word Document Screen Quick Access toolbar File tab tabs ribbon Title barhorizontal ruler insertion point vertical scroll barI-beam pointervertical rulerstatus bar Taskbar Paradigm Publishing, Inc.5Skills 6. Tabs in Backstage View TabOptions and Information Info permissions, possible issues with sharing the document, documentversions, properties (for example, number of pages, number of words),date created, date last modified, date last printed, author Recent recent documents Newavailable templates (for example, blank document, blog post, sampletemplates, recent templates), templates from Office.com Printnumber of copies, printer, settings (for example, one-sided pages,letter size, normal margins, one page per sheet) Save & Sendsend the document using email, save it to the Web, save it toSharePoint, publish it as a blog post, change the file type, create a PDF Help Microsoft Office Help, Getting Started, Contact Us, Tools for Workingwith Office (for example, customizing the language and display,checking for updates) Paradigm Publishing, Inc.6 Skills 7. Save a DocumentTo save a document:1. Click the Save button on the Save buttonQuick Access toolbar.2. Type a file name.3. Click Save or press Enter. file name Paradigm Publishing, Inc. 7Skills 8. Open a DocumentTo open a document:1. Click the File tab.2. Click the Open button.3. Double-click the document name at the Open dialog box.Open dialog box Paradigm Publishing, Inc.8Skills 9. Close a DocumentTo close a document:1. Click the File tab.2. Click the Close tab.Close tab Paradigm Publishing, Inc. 9 Skills 10. Move the Insertion PointPress To move the insertion pointEnd key to end of lineHome keyto beginning of linePage Up key up one screenPage Down key down one screenCtrl + Home to beginning of documentCtrl + Endto end of document Paradigm Publishing, Inc. 10Skills 11. Insert, Replace, and Delete TextTo insert text, position the insertion point in the desired location and then type the text.To replace text, turn on the Overtype mode.Delete text in a document by pressing the Backspace key or Delete key. Pressing the Backspace key deletes any characters to the left of the insertion point. Pressing the Delete key deletes any characters to the right of the insertion point. Paradigm Publishing, Inc. 11 Skills 12. Scroll and Navigate in a DocumentUse the mouse with theup scroll arrow vertical scroll box, vertical scroll bar, scroll arrows, or vertical scroll box page buttons to scroll through a document.Scrolling changes the display vertical scroll bar of text but does not move the down scroll arrow insertion point. Previous Page buttonNext Page button Paradigm Publishing, Inc. 12 Skills 13. Scroll and Navigate in a DocumentcontinuedThe Select Browse Object button located at the bottom of the vertical scroll bar contains options for browsing through a document.Scrolling in a document changes the text displayed, while browsing in a document Select Browse moves the insertion point. Object button Paradigm Publishing, Inc.13 Skills 14. CHECKPOINT 11)How many steps are in the word 3) Press this to move the insertionprocessing cycle? point to the beginning of thea. 5document quickly.b. 6a. Endc. 7b. Homed. 8c. Ctrl + End AnswerAnswerd. Ctrl + HomeNext Question Next Question2)This tab displays a Backstage view 4) This button contains options forthat contains buttons and tabs forbrowsing through a document.working with and managing a. Insert Objectdocuments.b. Select Browse Objecta. File c. Select Objectb. Home d. Insert Browse Objectc. Review AnswerAnswerd. View Next QuestionNext Slide Paradigm Publishing, Inc. 14 Skills 15. Select and Delete Text To selectComplete these steps using the mouse a word Double-click the word. a line of text Click in the selection bar to the left ofthe line. multiple lines of text Drag in the selection bar to the left ofthe lines. a sentence Hold down the Ctrl key and then clickanywhere in the sentence. a paragraphDouble-click in the selection bar next tothe paragraph or triple-click anywherein the paragraph. multiple paragraphsDrag in the selection bar. an entire document Triple-click in the selection bar. Paradigm Publishing, Inc.15Skills 16. Select and Delete TextcontinuedSelected text displays with a blue background.If you select the wrong text and want to deselect it, click in the document.Pressing the Delete key deletes the selected text.selected text Paradigm Publishing, Inc.16 Skills 17. Use Undo and RedoClicking the Undo button reverses the last command or deletes the last Undo buttonRedo button entry you typed.Click the down-pointing arrow at the right side of the Undo button, and a drop-down list displays the changes made to the document since it was opened. When you click an action, Undo button the action, along with any actionsdrop-down list listed above it in the drop-down list, is undone.If you click the Undo button and then decide you do not want to reverse the action, click the Redo button. Paradigm Publishing, Inc. 17 Skills 18. Check Spelling and GrammarTo check the spelling andgrammar in a document:1. Click the Review tab.2. Click the Spelling & Grammarbutton in the Proofing group.3. Ignore or change as needed inthe Spelling and Grammardialog box.4. Click OK. Spelling and Grammardialog box Paradigm Publishing, Inc.18 Skills 19. Check Spelling and Grammarcontinued ButtonFunction during spell checking, skips that occurrence of the Ignore Once word; in grammar checking, leaves currently selected text as written during spell checking, skips that occurrence and all Ignore All other occurrences of the word in the document during grammar checking, leaves currently selected Ignore Rule text as written and ignores the current rule for remainder of the grammar check adds selected word to the main spelling check Add to Dictionary dictionary Deletedeletes the currently selected word(s) replaces selected word in sentence with selected Change word in Suggestions list box Paradigm Publishing, Inc.19Skills 20. Check Spelling and Grammarcontinued Button Functionreplaces selected word in sentence with selected Change All word in Suggestions list box and all otheroccurrences of the wordduring grammar checking, displays information Explainabout the grammar ruleinserts selected word and correct spelling of word in AutoCorrectAutoCorrect dialog box Undo reverses most recent spelling and grammar actionaccepts manual changes made to sentence and then Next Sentencecontinues grammar checkingdisplays a dialog box with options for customizing a Optionsspelling and grammar check Paradigm Publishing, Inc. 20 Skills 21. Use AutoCorrectTo add an AutoCorrect entry:1. Click the File tab.2. Click the Options button.3. Click Proofing.4. Click the AutoCorrect Optionsbutton.5. Type text in Replace text box.6. Type text in With text box.7. Click the Add button.8. Click OK. AutoCorrect9. Click OK. dialog box Paradigm Publishing, Inc. 21 Skills 22. Use ThesaurusTo use Thesaurus using theResearch task pane:1. Click in the desired word.2. Click the Review tab.3. Click the Thesaurus button.4. Click the down-pointing arrow at the right of the desired word.5. Click Insert. Research task pane Paradigm Publishing, Inc. 22Skills 23. Use ThesauruscontinuedTo use Thesaurus using theshortcut menu:1. Position the mouse pointer on the word.2. Click the right mouse button.3. Point to Synonyms.4. Click the desired word.shortcut menu Paradigm Publishing, Inc. 23 Skills 24. Change Document ViewsTo change the view using the View tab:1. Click the View tab.2. Click the desired view button in theDocument Views group. view buttons in View tabTo change the view using the buttonsin the view area:1. Click the desired view button in theview area on the Status bar.view buttons in viewarea of Status bar Paradigm Publishing, Inc. 24 Skills 25. Change Document ViewscontinuedTo hide the white and gray space:1. Position the mouse pointer on the gray space at the top of the page until the pointer turns into the hide white space icon. hide white2. Double-click the left mouse button. space iconTo redisplay the white and gray space:1. Position the mouse pointer on the gray lineat the top of the page until the pointerturns into a show white space icon.2. Double-click the left mouse button. Paradigm Publishing, Inc.25 Skills 26. Change Document ViewscontinuedTo change the zoom percentageusing the View tab:1. Click the View tab.2. Click the Zoom button in theZoom group.3. At the Zoom dialog box, click thedesired option.Zoom dialog boxTo change the zoom percentageusing the Status bar:1. Position the mouse pointer on thebutton on the Zoom slider bar.2. Drag the button to the desired Zoom slider barview percentage. Paradigm Publishing, Inc. 26 Skills 27. Change Document ViewscontinuedTo use the Navigation pane:1. Click the View tab.2. Click the Navigation Pane check box.Navigation pane Paradigm Publishing, Inc. 27 Skills 28. CHECKPOINT 21)Clicking this button reverses the 3) You can use this feature to insertlast command or deletes the last frequently used text.entry you typed. a. AutoFormata. Undob. AutoCorrectb. Redoc. AutoTextc. Erase d. AutoEntry Answer Answerd. Delete Next Question Next Question2)The Spelling & Grammar button is4) By default, a document generallylocated in this tab. displays in this view.a. Filea. Full Screen Readingb. Homeb. Outlinec. Reviewc. Draftd. Viewd. Print LayoutAnswerAnswer Next Question Next Slide Paradigm Publishing, Inc.28 Skills 29. Find Specific TextTo find specific text in adocument:1. Click the Home tab.2. Click the Find button in theEditing group.3. Type the text in the search boxof the Navigation pane.Navigation pane Paradigm Publishing, Inc. 29Skills 30. Find and Replace TextTo find and replace text:1. Click the Home tab.2. Click the Replace button in theEditing group.3. Type text in the Find what text box.4. Press Tab to move the insertionpoint to the Replace with text box.Find and Replace5. Type text in the Replace with text dialog boxbox.6. Click the Replace All button. Paradigm Publishing, Inc.30Skills 31. Find and Replace Textcontinued Click the More button to expand the Find and Replace dialog box. Paradigm Publishing, Inc. 31 Skills 32. Find and Replace Textcontinued OptionAction Exactly match the case of the search text. For example, if Match caseyou search for Book, Word will stop at Book but not book or BOOK. Find a whole word, not a part of a word. For example, if Find whole words you search for her and did not select Find whole words only only, Word would stop at there, here, hers, and so on. Search for wildcards, special characters, or special search Use wildcards operators. Match words that sound alike but are spelled differently Sounds like such as know and no. Find all forms of the word entered in the Find what text Find all word forms box. For example, if you enter hold, Word will stop at held and holding. Paradigm Publishing, Inc.32 Skills 33. Find and Replace Textcontinued Option ActionFind only those words that begin with the letters in theFind what text box. For example, if you enter per, Word Match prefixwill stop at words such as perform and perfect but will skipover words such as super and hyperlink.Find only those words that end with the letters in the Findwhat text box. For example, if you enter ly, Word will stop Match suffixat words such as accurately and quietly but skip overwords such as catalyst and lyre. Ignore punctuation Ignore punctuation within characters. For example, if you characters enter US in the Find what text box, Word will stop at U.S. Ignore white space Ignore spaces between letters. For example, if you enter characters F B I in the Find what text box, Word will stop at FBI. Paradigm Publishing, Inc.33 Skills 34. Use the Help FeatureTo use Help:1. Click the Microsoft Word Help button. Help button2. Click the desired option in the Word Help window. At the Word Help window, you can also type a word or phrase and then press Enter.Word Help window Paradigm Publishing, Inc.34 Skills 35. Print a DocumentTo print a document:1. Click the File tab.2. Click the Print tab.3. Click the Print button.Print button Paradigm Publishing, Inc.35 Skills 36. Create a Document Using a TemplateTo create a document using atemplate:1. Click the File tab.2. Click the New tab.3. Click the desired template.4. Click the Create button.New tab Paradigm Publishing, Inc. 36 Skills 37. Create and Rename a FolderTo create a folder:1. Click the File tab.2. Click the Open button.3. Click the New folder button in the Open dialog box.4. Type a folder name.New folder5. Press Enter.buttonTo rename a folder:1. Right-click on the folder name in the Open dialog box.2. Click Rename at the shortcut menu.3. Type the new folder name.4. Press Enter. Paradigm Publishing, Inc.37Skills 38. Save a Document in a Different FormatTo save a document in adifferent format:1. Open the document.2. Click the File tab.3. Click the Save As button.4. Type a document name.5. Change the Save as option Save as type option boxto the desired format.6. Click the Save button. Paradigm Publishing, Inc.38Skills 39. CHECKPOINT 31)Click this button to expand the 3) The Print feature is located in thisFind and Replace dialog box. tab.a. Expanda. Fileb. Options b. Homec. Morec. Reviewd. Formatd. ViewAnswer Answer Next QuestionNext Question2)You can press this function key to4) This is the name of the defaultdisplay the Word Help window.template.a. F1a. Defaultb. F2b. Automaticc. F3c. Standardd. F4d. NormalAnswer Answer Next Question Next Slide Paradigm Publishing, Inc.39Skills