Mam T-communicating at Work

7/31/2019 Mam T-communicating at Work

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COMMUNICATINGATWORKS/JOBS

VIOLETA Q. FRANCISCO

Reporter


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WHATISCOMMUNICATION?

Communication is the

transmission of information

and meaning from oneindividual or group to

another.


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SIX STEPS TOWARDS EFFECTIVECOMMUNICATION

In any line of business, effective communication is

essential. In a single day, an employee may have to

communicate with half a dozen different people,

including clients, co-workers, employers, and

suppliers.

It is worthwhile, therefore, to take some time to

consider the importance of effective communication

and the ways to achieve it. Here are six tips for

successful communication in the business world.


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2. Get to the point.

"Many attempts to communicate," wrote RobertGreenleaf, "are nullified by saying too much." You

value your time; it is only right that you should take

pains to value the time of others. Clients and fellow

workers will be more responsive if you are direct andconcise. They will be more likely to focus on your

words if they know you are not inclined to wander off

onto unhelpful tangents. If you say too much, your

listeners may tune out, and as their minds wander,

they could miss your most crucial points.


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3. Be personal

Getting to the point, however, does not mean you shouldcommunicate in a cold, cursory manner. Let your

audience know you care about them as individuals as

well. Let your communication take their concerns into

account. They will know, then, that their input is important

to you.

4. Listen

Communication is not a one way street. You have to be

willing to listen as well as to speak. As James the

apostle once said, "Let every man be swift to hear, slow

to speak."


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5. Think Before You Speak

James's quote has another important implication. It

reminds us not to rush into words, but to think about what

we say before we say it. If we do this, we can avoid

misunderstandings, and, in moments of annoyance, we

can avoid saying something we might later regret. For, inaddition to being swift to hear and slow to speak, we

should, advises James, "be slow to wrath."


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6. Don't Be Overly Negative

It is necessary to expose and tackle problem situations inorder to solve them, but we must also take time to

accentuate the positive. By being overly negative, you can

destroy a person's desire to achieve or assist. But by

pointing out one or two positives to balance everynegative, you can encourage others to achieve their full

potentials.

Communication isn't always easy, but effective

communication makes your everyday life easier. So

be clear, get to the point, be personal, listen, think

before you speak, and avoid extreme negativity.


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TIPSONHOWCOMMUNICATINGATWORKCANESTABLISHGOODWORKINGRELATIONSHIPS

Its hard when communicating at work becomes aproblem. Tasks and projects become stalled anddelayed, and morale drops to all time lows.

It is not a pretty sight. Even idle speech and

conversations prove to be counter-productive, as it canwaste precious time and destroy a team or individualsmomentum.

Communicating at work should be effective and takenseriously. It helps to ensure that day to day tasks andprojects get done on time and that the quality of workremains at a high standard.

To help you learn how to properly communicate withyour co-workers, here are some tips that might proveuseful:
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1. Before you speak, think about what youre going to sayfirst.

Dont just blurt out words and ideas. Run themthrough your head first to see if theyre worth mentioning.

Also think about how loud your voice might be, the tone

youre using, and what type of body language youre

projecting.Not thinking before you speak also runs the risk of

you offending some of your superiors or co-workers who

might not be thinking on the same wavelength as you.
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2. Make a point and do it quickly.

Youre not writing, or reading an essay out loud, so

better say what you have to say as clearly and as concisely as

possible. Be accurate in giving reports or relaying information,

embellishments are for literary pieces, and have no place in the

physics of corporate communication.

3. Dont be a talk hog.Theres merit in talking, but there also is a lot of value in

listening. Not just hearing...but really listening. Also you should

carefully process all the words and ideas that come from other

people.Not only will you be able to work together as a team and deliver

the best work output, but youll also be able to show respect to

your colleagues and co-workers by letting them have their say.


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4. Never be afraid to ask good questions.

If you applied step number one thinking before you talk

then dont be afraid to ask questions. Itll help you have a betterunderstanding of what other people are saying and talking

about.

Also depending on the answer, questions may also contribute to

communicating insights to everyone involved in a meeting or

conversation.

5. Be tactful in disagreements.

When there are conflicts, be especially careful in

communicating what you want to say. Peoples strings are short

and can snap in a heartbeat. The last thing a team needs is

bickering and quarreling within its ranks. So choose your words

and hear all sides, and be open-minded.
http://www.settinggoals101.com/leadership-and-communication.htmlhttp://www.settinggoals101.com/leadership-and-communication.html


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6. Jot down important notes.

Especially in meetings, you need to digest a lot of

information so you cant just rely on good ol memory toserve you right. This way, you also show that youre paying

attention and when the time comes to use the information,

you have a reference you can revisit.

So take special care when communicating at

work, it will go a long and help you get your message

across effectively.


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Effective Communication At Work

Effective communication is very necessary in any and

every line of business. The following tips will help you know

how to communicate effectively at your work place, with

people ranging from your employer to your customer.

ClarityOne of the basic necessities of communication is clarity. You

should be clear as to what you want to convey with your

words. Ambiguous words and statements can lead to a great

deal of misunderstanding. While communicating at work,

keep in mind the essence of your words as well as the

understanding level of the listener. The way you communicate

with a client has to be different from the way you talk to your

employees.


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Directness

Being to the point is very necessary when communicating at

work. Your clients, employees as well as seniors will prefer if you

are direct and concise. Provide only that information which isnecessary. If you say too much, you are likely to wander off the main

topic. In turn, the listener will also tune out of the conversation and

is likely to miss your most crucial points. Remember, time - be it

your or of anyone else, is valuable.

Being Personal

While it is necessary to be direct and to-the-point, when

dealing with communication at work, it does not mean that you will

be rude and impersonal. After all, you are talking to human beings

and not androids. You should always have a personal touch in your

words, so as to show your audience that you care about them. If

you follow this approach, your communication would definitely

bring the desired results.


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Listening Ability

A good conversationalist has the ability, not only to

speak effectively, but also to listen to others. Communicationhas never been, not it will it ever be, one-way. Even in speech,

you look out for the feedback of your audience, whether in the

form of applause or any other gesture. By listening, we don't

merely mean nodding your head every now and then, rather

being involved.

Thinking before Speaking

A person who blurts out the first word that comes into

his lips can never ever hope to communicate effectively. You

should consider every word in your mind, before letting it lose

through your mouth. Remember, a word, once spoken, can

never be taken back. So, it is better to think twice before

speaking anything, rather than be sorry later on.


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Positivism

A communication will be the most effective when it

is positive. Negative words can also get a work done, but

not as efficiently as encouraging ones. Whenever you

speak, try to underplay the negative aspects and accentuate

the positive ones. Balancing negatives with positives will

always encourage the listener to work competently, to thebest of his abilities.


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THANKSFORLISTENING!

Maria Cristina G. Acal

Reporter

Mam T-communicating at Work

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