- 1. Developed by AITOC, Inc. www.aitoc.com user manual Advanced
Permissions More flexibility in managing permissions within
catalogs and store views. List of features: Advanced Permissions
Extension enables admin to assign permissions to users for editing
products wit hin specific catalogs and/or store views. This
extension will be particularly useful for stores with big catalogs,
for multiple store views and for businesses that allow merchants to
manage their own products. With this extension you will be able to
give your staff clearly defined responsibilities and will gain
better control over your information. The full list of extension
features can be found on extension page at aitoc.com -
http://www.aitoc.com/en/magentomods_ advanced_permissions.html hand
made
2. TABLE OF CONTENTS 1. How to activate the module .....3 2. How
to find the module in the admin area ...4 3. Permissions to default
modules ....5 4. Advanced Permissions .....6 5. Product Edit
Permissions ........8 6. Product Create Permissions .....10 7.
Product Owner...11 8. Assign the role to a user .......12 9. Staff
view.....13 10. Staff view Edit Products .......14 11. Settings..15
12. Product Approve.16 Advanced Permissions Manual | Developed by
AITOC, Inc. www.aitoc.com | [email protected] | Page 2 / 16 3. 1. How
to activate the module Go to System > Manage AITOC Modules,
check Advanced Permissions and click Save module settings button.
Advanced Permissions Manual | Developed by AITOC, Inc.
www.aitoc.com | [email protected] | Page 3 / 16 4. Advanced
Permissions Manual | Developed by AITOC, Inc. www.aitoc.com |
[email protected] | Page 4 / 16 11. Settings A user can either see
all products or products in available categories only. This setting
overrides the Allow manage own products only setting (in edit Role
-> Advanced Permissions). The module gives an ability for a
store owner either to allow or deny deleting products, product
images and categories per Store-view or per whole Website for users
with restricted permissions (sub-admin/staff users). Store owner
can set if restricted (sub- admin/staff) user is able to view all
customers or only those who are registered within available
website. The setting lets Admin to decide whether s sub-
admin/staff users need to view products, that dont have any
category assigned or not. This settings page can be found in System
> Configuration > Advanced - Admin. This allows to display
product owner (sub admin) for each product in Catalog > Manage
products grid. 5. 2. How to find the module in the admin area To
set permissions on your catalog, you need to create a new or edit
an existing role. Advanced Permissions Manual | Developed by AITOC,
Inc. www.aitoc.com | [email protected] | Page 5 / 16 6. 3.
Permissions to default modules Advanced Permissions Manual |
Developed by AITOC, Inc. www.aitoc.com | [email protected] | Page 6 /
16 If you would like to provide access to product management,
please make sure that Manage Products action is available for the
role.Once you set all the necessary permissions on the Role
Resources page, switch to the Advanced Permissions" tab. If you
would like to provide access to CMS and Reports sections, please
make sure that the appropriate actions are available for the role.
7. Advanced Permissions Manual | Developed by AITOC, Inc.
www.aitoc.com | [email protected] | Page 7 / 16 If you would like to
limit access by store views, please choose Limit Access to Store
Views/Categories option, then select one or several store views and
corresponding product categories available for the role. 4.
Advanced permissions This setting will let you restrict sub-
admin/staff user to manage and view products, created by the sub-
admin/staff user only (or set as product owner). IMPORTANT! Global
settings (section 7) can override the setting. To have Product Edit
Permissions and Product Create Permissions available you need to
enable Advanced Permissions on Advanced Permissions tab. This
setting will let you restrict sub- admin/staff user to manage
orders with own products (created by the sub- admin/staff user only
or set as product owner). Checking this setting will let your
restricted sub-admin/staff user edit global attributes for
available products in the checked Stores/Categories. 8. If you
would like to limit access by websites for sections, chosen at Role
Resources, please choose Limit Access to Websites option, then
select one or several websites. 4. Advanced permissions Advanced
Permissions Manual | Developed by AITOC, Inc. www.aitoc.com |
[email protected] | Page 8 / 16 9. If you would like to limit access
to Magento default Product Edit tabs you can do it here. Unchecked
tabs are available for sub admin user. 5. Product Edit Permissions
Advanced Permissions Manual | Developed by AITOC, Inc.
www.aitoc.com | [email protected] | Page 9 / 16 To have Product Edit
Permissions and Product Create Permissions available you need to
enable Advanced Permissions on Advanced Permissions tab. 10. Here
you can limit access for a role to attributes edit. Allow role can
edit the attribute Deny role can not edit the attribute. Inherited
from Scope default setting for a role. Attribute is edited
according to the scope set in next column. Tabs the tabs in product
edit where this attribute is displayed. 5. Product Edit Permissions
Advanced Permissions Manual | Developed by AITOC, Inc.
www.aitoc.com | [email protected] | Page 10 / 16 11. Here Super Admin
can set if the role is allowed to create products. If set yes Super
Admin can set the product types Role user can create 6. Product
Create Permissions Advanced Permissions Manual | Developed by
AITOC, Inc. www.aitoc.com | [email protected] | Page 11 / 16 12. If
you switched on the Allow manage own products only settings, then
each sub-admin/staff user will be able to see and manage only
products, that he/she created. But this new setting Product owner
in each product will let you change the product owner, by choosing
sub-admin/staff user account name. 7. Product Owner Advanced
Permissions Manual | Developed by AITOC, Inc. www.aitoc.com |
[email protected] | Page 12 / 16 13. Advanced Permissions Manual |
Developed by AITOC, Inc. www.aitoc.com | [email protected] | Page 13
/ 16 8. Assign the role to a user Now you can assign the role to a
user at System > Permissions > Users > Edit User page 14.
Advanced Permissions Manual | Developed by AITOC, Inc.
www.aitoc.com | [email protected] | Page 14 / 16 Only one store view
(or website) is available to the user with restricted permissions
(sub- admin/staff user). 9. Staff View The system shows products
from allowed categories only. 15. Advanced Permissions Manual |
Developed by AITOC, Inc. www.aitoc.com | [email protected] | Page 15
/ 16 10. Staff view Edit products The system shows available
categories only By default the module hides the Delete button for a
user with restricted permissions. To remove the product from store
front end they need to set Visibility attribute to Nowhere 16.
Advanced Permissions Manual | Developed by AITOC, Inc.
www.aitoc.com | [email protected] | Page 16 / 16 12. Products Approve
Switch the setting on, if you need all new products, created by
sub-admin/staff user to be approved by super-admin In
System->Configuration->Advanced->Admin there are two
subsections: Products Approve and New Categories Approve. They are
used for switching on/off Products and Categories approval
functionality. If the setting is on (Yes), then all new products
and/or categories, created by sub-admin/staff users will
automatically get awaiting approve status. Only super-admin will be
able to enable such products and/or categories. Once such new
product and/or category is enabled by super-admin, no further
approval for edits is necessary. Super-admin will be able to filter
Awaiting approve products in the product grid. Switch the setting
on, if you need all new categories, created by sub-admin/staff user
to be approved by super-admin You can enter a custom e-mail, where
super- admin will receive notifications about new products awaiting
approval. As specified in the note below the field, if left empty,
the notifications will be sent to the default admin sales e-mail.
The same functionality is available for categories approve. 17.
Thank you for your interest in AITOCs extension for Magento. To buy
this extension and browse through other useful modules, please
visit our website http://www.aitoc.com/en/magento.html May you have
any questions, please contact [email protected] hand made