Log Viewer: Administrator Manual - WebClass · course portfolio plug-in” that provides a standard template for teaching license course. ... The student’s course is displayed in

Log ViewerAdministrator Manual

DATA PACIFIC (JAPAN) LTD.

Version 4.4.3, 2020-07-22

Table of Contents

Welcome to Log viewer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

Course activity status . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2

Course activity status function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2

How students can use . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

Plug-in . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

Check available plug-ins . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

Set authority for Log viewer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6

Required authority for Log viewer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6

Steps for setting authority . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

More features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Welcome to Log viewer

Log viewer is a WebClass feature that collects learning history and university activity data

accumulated in the WebClass, and visualizes the results in a form suitable for looking back at the

results.

The course activity status feature provides feedback to teachers and students of data and

deliverables accumulated in classes.

In addition, Log viewer is designed to be able to provide extended features that meet the needs,

including linking with other systems. This extension is called a "plug-in" in Log viewer. Plug-ins

can add methods of receiving and visualizing new information. There is a free “teaching license

course portfolio plug-in” that provides a standard template for teaching license course.

To start using the plug-in, you need to set the permission.

In future, more data can be viewed and analyzed as more plug-ins will be developed. For

example, specially developed plug-ins include “activity recording plug-in” that records events

occurring in daily life under different themes by using the smartphone, “target setting plug-in” that

facilitates target setting and reflection. There is also "achievement evaluation plug-in" that

evaluates the achievement based on the acquired academic credits. Please contact the support

desk ([email protected]) for consultation regarding plug-in development.

Welcome to Log viewer

© 2020 DATA PACIFIC (JAPAN) LTD. 1

mailto:[email protected]

Course activity status

Course activity status function

This feature gives feedback to teachers and students in an easy-to-see manner of data and

deliverable accumulated in the class. Because you can overview the deliverable scattered in

each class, it is possible to grasp the student’s status with an image as though looking down from

above. In addition, the teacher who is in charge of the class can check information such as how

much the student has accessed the class.

In order to use the course activity status function, the WebClass system administrator must

enable the system options "LOG_VIEWER_AUTHOR_OPEN" and

"LOG_VIEWER_USER_OPEN". For setting method, refer to "WebClass System Administrator

Manual" ("Setting System Option"> "Customize Function" in page 20).

To access the course activity status, click “Log Viewer” in the course list> “Course Activity

Status”.

The student’s course is displayed in the left pane. When you click the course name, the following

Course activity status function

2 © 2020 DATA PACIFIC (JAPAN) LTD.

information will be displayed in the right pane;

• The number of logins in the time series transition graph

• Login number graph by time zone

• Attendance rate graph

• Usage of learning material

• Course usage of each member

In addition, when you click the member name link, the following information of the member will be

displayed;

• Course duration graph

• Progress status of learning material

• The list of submitted reports

How students can use

Students can view their own activity record

If the feature is enabled by the WebClass system administrator, the student can check the activity

status including the course duration graph, the progress of the learning material, the attendance

status, submitted reports in the course activity status screen.

Course activity status

Please click “Log viewer” in the course list >”Course activity status”

The student’s course is displayed in the left pane. When you click the course name, the following

information will be displayed in the right pane;

• The number of logins in the time series transition graph

• Usage of learning material



• Attendance data

• The list of submitted reports

Also, if you click "Report List" at the top of the left pane, all the reports submitted so far will be

displayed in the right pane in a list.



Plug-in

Plug-ins can add methods of receiving and visualizing new information to the Log viewer.

Check available plug-ins

You can check the available plug-ins in your environment by following the steps below;

1. In the system administrator menu or the course list, click "Study Record Viewer" >

"Management" to display the Log viewer management screen.

If "Management" does not appear on the screen, contact another

WebClass system administrator. If you are not sure, please contact the

support desk ([email protected])

2. In the menu, click “system”.

3. The plug-ins that can be used in that environment are displayed in the "Plug-in List".

Check available plug-ins



Set authority for Log viewer

To start using the Log viewer plug-in, it is necessary to set authority. The Log viewer system

administrator sets authority to give the specific user the right to use the features provided by the

plug-in. When an authorized user logs in to WebClass, a link to the features will be displayed on

the screen.

Required authority for Log viewer

Organizations and roles

In the Log viewer you must first create the "organizations" to limit the users of the plug-in. The

organizations can be freely created according to the members who use the plug-in, for example,

according to the groups, classes, research groups and sections, or according to the academic

departments and faculties or according to general, upper-level and teaching license courses.

When the organizations is created, you can add the members.

Figure 1. An example of creating an organization and members

Even members within the same organization can do different things depending on their role. It

takes time and effort to set the authority for each member, so you can group them by the role.

Such a group is called “role”.

Figure 2. Examples of roles

Set authority for each role

In the Log viewer, the authority is given to each role.

For example, if you are setting authority for the Teaching license portfolio plug-in,

Required authority for Log viewer


• To the “student” role, give an authority to “own and write in the personal portfolio".

• To the “teacher” role, give an authority to “view the assigned user’s portfolio” and “write in the

advisor’s field".

Once you set the authority in this way, when the authorized user logs in to WebClass, the links to

the available features will be displayed in the screen.

Organizational hierarchy

Persons who manage multiple organizations need to be able to overview the entire organizations

to check information and access student data. You can set the hierarchy for the Log viewer’s

organizations.

Figure 3. Example of an organization with hierarchy

In the above example, the organization "Department of Economics" is created under the

organization "Faculty of Economics". In this state, by giving the "Head of Faculty" role the

authority to "view the assigned user’s portfolio ", he will be able to view the portfolio of all the

students belonging to the "Faculty of Economics" and lower-level organizations.

In this way, in the Log viewer, the organization configuration and the authority granted to the roles

determine the range of user’s operation and the information that can be viewed.

Log viewer system administrator

Log viewer system administrator can perform organization management and authority setting for

the Log viewer. By default, this authority is assigned to the WebClass system administrator, but

authority can be granted to other users too.

Steps for setting authority

Display the Log viewer management screen

The Log viewer management screen can be accessed by the Log viewer system administrator or

users with organization management authority.



After logging in to WebClass, click “Log Viewer”> “Administration” and the Log viewer

management screen will be displayed.

View the organizational information



When you access the Log viewer management screen, the organization management screen is

displayed first. When you click each organization in the organization tree displayed on the left,

organization information is displayed on the right

"Root" is a special organization that is the parent organization of all

organizations. It exists from the beginning and the members cannot be added

or deleted.

Add/Delete organization

1. From the organization tree, select the "Root" or an organization to which you want to add

subordinate organization.

2. Click [Add] button of the subordinate organization. Select "Create New" or "Search and Add"

an existing organization or "Add Course" created in WebClass.



3. If you select "Create New", enter "organization name" and click the "Add" button to create an

organization.

To delete an organization, click the [Delete] button on the upper right of the organization screen.

Change organization members

Click the menu "Members" in the Organization screen. From this screen, you can add or remove

WebClass users as organization members.

• To add members, click the [Add] button to open the Add Organization Member screen.

• To delete a member, select the check box on the left of the target member and click the

[Delete] button.



• If you changed the role, click the [Save Role Changes] button to save.a

Batch register organizations using CSV file

From the organization management screen, you can batch register an organization and its

members using a CSV file.

CSV format

Field name Description

organization_id Organization ID

parent_organization_id Parent organization ID

organization_name Organization name (required)

organization_name_en Organization name in English

role_id Role ID

role_name Role name

Enter one user ID for member registration in

each column at the end. (Separate each user

by comma)

Duplicate ID cannot be registered. If ID is not entered, alphanumeric

characters will be randomly assigned.



To create more than one role in an organization, empty the second

organization_name and enter the role_name followed by the member.

Specify a CSV file in "Organization Import", and click the [Import] button. To replace members,

select "Delete old members and then add."

Organization scheduling

If you want to replace organization members regularly, you may use this feature. If you register

the rotation schedule of organization members in the CSV file, the organization members will be

replaced automatically at 0 o’clock on the specified day.

This feature is not enabled by default. For details, please contact the support

desk ([email protected]).

Open the organization management screen, and register the CSV file from "organization

scheduling".

Set plug-ins

Set a plug-in for the use in the organization.

1. In the Organization screen, click the menu "Plug-ins" and click the [Add] button.




2. Select a plug-in and click the [Add] button to use it in that organization.

3. To disable a plug-in, select the plug-in and click the [Remove] button.

It is necessary to set the data entry / viewing authority in the enabled plug-in.

Settings can be changed from the menu "Settings".

For details on each authority, please refer to the manual of the plug-in.

After changing the settings, click the [Save authority Settings] button.

Recursively update the authority setting of subordinate organization

When you check and save “Recursively update the authority setting of subordinate organization”,

the authority will be set for all subordinate organizations (not only the organizations that are

directly under) in the same way as for the parent organization. If the plug-in is not added to the

subordinate organization, it is added automatically.

Add / delete Log viewer system administrator



1. In the Log viewer management screen, click “System” to display the Log viewer system

screen.

2. You can assign the Log viewer system administrator from [Add system administrator] in the

"System administrator list".

3. To remove a user from the administrator list, check the target user and click the [Remove

from administrator] button.

More features

Set authority for multiple organizations

When registering a large number of organizations, it takes time to set authority s for each

organization. There is a way to set authority at once by making good use of the organization

hierarchy. Here is an example of registering classes for the class evaluation questionnaire as an

organization.

First, batch register the organizations, referring to “Batch register organizations using CSV file”.

Create a CSV as below, and give the organization a hierarchical structure.

organization_

id

parent_organi

zation_id

organization_

name

role_name

survey_manag

ement

Course

evaluation

survey

Admin admin

Author

User

survey_2019 survey_manag

ement

2019

survey_2019 Basic

EnglishⅠ

Author author1

User user1 user2

survey_2019 Basic

EnglishⅡ

Author author2

User user3 user4

More features


The trick is to set the organization_id arbitrarily for the parent organization and

set the parent organization’s ID to the parent_organization_id of the

subordinate organization.

It is displayed in the organization tree as follows;

You have set up your organization and members. Next, set the authority.

1. Open the organizational information screen of the “Class Evaluation Questionnaire” that is

the top of the hierarchy in the created organization.

2. Add the required plug-in (here "Class Evaluation Questionnaire").

3. Set the authority of each manager, class teacher, and student as below, check "Automatically

update the authority setting of subordinate organization" and save.

More features


This completes the authority settings. Open the sub-organization settings screen and check that

the authority settings are reflected.

More features


It has been confirmed that the authority is reflected in all subordinate organizations.

Delegate the organizational management authority

This feature is available in v4.2.0 and above

If you want another user to manage only some of the organizations, you can delegate

organization management authority for the specific organizations.

Figure 4. I manage the entire organization (Reflective portfolio), but I want the local staff to manage a

subordinate organization (Freshman).

You can use the following procedure to set organization management authority for specific

organization roles;

1. Select the organization to which you want to grant organization management authority from

the organization tree and click.

2. Click on Organization "Settings".

3. Select the role to which you want to grant the organization management authority, and check

the "Organization management" > "Organization management" authority.

More features


4. Click the [Save authority settings] button.

The organizational management authority includes the management of all

subordinate organizations. This does not affect any authority setting of the

subordinate organizations.

Users with organization management authority can view the “Learning Record Viewer”>

“Administration” link on the screen after login.

Click the link to display the organization management screen.

More features


The user with organization management authority has the following restrictions compared to the

Log viewer administrator;

• The user can only access to organizations (and subordinate organizations) for which he has

the organization management authority. The same applies to organization export and import.

• The user can add organizations only below the organization to which he has the

management authority.

• The user cannot add any course when adding subordinate organizations.

• The system screen cannot be displayed.

More features


Forbid reprinting and reproducing some or all of the text, without obtainingpermission in advance.The product names and corporate names which are written in the text are thetrademarks or registered trademarks of each company.A Log Viewer is Kanazawa University. It is developed by joint research withuniversity education development and a support center.

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Log Viewer: Administrator Manual - WebClass · course portfolio plug-in” that provides a standard template for teaching license course. ... The student’s course is displayed in

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