Linnworks Data Exchange Masterclass

Data ExchangeWorking with the Linnworks Import and Export tools

Having worked at Linn Systems since January 2012 within the Support, Development and Implementation teams the knowledge I have gained allows me to provide advice to team members, partners and clients alike on best practices for setting up the system, ensuring each client has the opportunity to reap the benefits that can be achieved through using Linnworks for inventory, order and listing management

Mark AldousI M P L E M E N T A T I O N M A N A G E R

AgendaOverview

File Format

Schedules

Adhoc

Q & A

I.

II.

III.

IV.

V.

O V E R V I E W

Data Exchange

Import

Automating the updating of Linnworks data through either

scheduled or instant uploads from 3rd party sources

Export

Automating the process for extracting data from Linnworks and providing it in a consistent format

for use by 3rd parties

Query Data

Access to both configurable pre-defined reports and bespoke custom

reports generated on an ad-hoc basis

File Format

CSVIndustry standard for data exchange

SimpleCompactSupport

RULESRemember these simple rules to enhance your experience

Scientific formatSpecial characters

Quotation marksColumn headers

Default ValuesExpressions

Extended Properties

- Avoid importing 3.00638E+12- Importing Ñ,ó,à,ô,è

- Keep your data where you want it

- Ensure unique headers

- Make your files smaller

- Work with the data your way

- Shared data for listing

File Format RulesS C I E N T I F I C F O R M A T

SKU Title Barcode

050-OTH-ADANA Othmani Adana Berry 50g 4.00638E+12

050-OTH-AEGEAN Othmani Aegean Spice 50g 4.00638E+12

050-OTH-AKKAR Othmani Akkar Berry 50g 4.00638E+12

050-OTH-ALARB Othmani Al Arab Grape Mint 50g 4.00638E+12

050-OTH-BYBLOS Othmani Byblos Peach 50g 4.00638E+12

050-OTH-DAMASCUS Othmani Damascus Strawberry 50g 4.00638E+12

050-OTH-IZMIR Othmani Izmir Melon 50g 4.00638E+12

050-OTH-KOURA Othmani Koura Fruit Mix 50g 4.00638E+12

050-OTH-MARRAKECH Othmani Marrakech Mint 50g 4.00638E+12

050-OTH-NABATIEH Othmani Nabatieh Strawberry 50g 4.00638E+12

050-OTH-SAMSUN Othmani Samsun Baklava 50g 4.00638E+12

050-OTH-STAR Othmani Star of Al Hamra 50g 4.00638E+12

File Format RulesS P E C I A L C H A R A C T E R S

SKU Title Colour Colour_FR100001 T-Shirt Blue, Size S Deep Blue bleu foncé

100002 T-Shirt Blue, Size M Deep Blue bleu foncé

100003 T-Shirt Blue, Size L Deep Blue bleu foncé

100004 T-Shirt Blue, Size XL Deep Blue bleu foncé

100005 T-Shirt Blue, Size XXL Deep Blue bleu foncé

100006 T-Shirt Red, Size S Light Red rouge léger

100007 T-Shirt Red, Size M Light Red rouge léger

100008 T-Shirt Red, Size L Light Red rouge léger

100009 T-Shirt Red, Size XL Light Red rouge léger

100010 T-Shirt Red, Size XXL Light Red rouge léger

100011 T-Shirt Green, Size S Emerald Green vert émeraude

File Format RulesQ U O T A T I O N M A R K S

SKU Title Barcode100001 T-Shirt Blue, Size S 40063800001

100002 T-Shirt Blue, Size M 40063800002

100003 T-Shirt Blue, Size L 40063800003

100004 T-Shirt Blue, Size XL 40063800004

100005 T-Shirt Blue, Size XXL 40063800005

200001 50” Television 10027500001

SKU,Title, Barcode10001,T-Shirt Blue, Size S,1000000110002,T-Shirt Blue, Size M,1000000210003,T-Shirt Blue, Size L,1000000310004,T-Shirt Blue, Size XL,1000000410005,T-Shirt Blue, Size XXL,1000000520001, 50" Television,20000001

SKU,Title, Barcode10001,”T-Shirt Blue, Size S”,1000000110002,”T-Shirt Blue, Size M”,1000000210003,”T-Shirt Blue, Size L”,1000000310004,”T-Shirt Blue, Size XL”,1000000410005,”T-Shirt Blue, Size XXL”,1000000520001, “50”" Television”,20000001

File Format RulesC O L U M N H E A D E R S

SKU Image Image100001 [dropbox]\mark.aldous\Imports\Images\blue-front.jpg [dropbox]\mark.aldous\Imports\Images\blue-back.jpg

100002 [dropbox]\mark.aldous\Imports\Images\blue-front.jpg [dropbox]\mark.aldous\Imports\Images\blue-back.jpg




200001 [dropbox]\mark.aldous\Imports\Images\tv-front.jpg [dropbox]\mark.aldous\Imports\Images\tv-side.jpg

SKU Primary Image Image 2100001 [dropbox]\mark.aldous\Imports\Images\blue-front.jpg [dropbox]\mark.aldous\Imports\Images\blue-back.jpg





200001 [dropbox]\mark.aldous\Imports\Images\tv-front.jpg [dropbox]\mark.aldous\Imports\Images\tv-side.jpg

File Format RulesD E F A U L T V A L U E S

SKU Level

050-OTH-ADANA 10

050-OTH-AEGEAN 0

050-OTH-AKKAR 5

050-OTH-ALARB 7

050-OTH-BYBLOS 12

050-OTH-DAMASCUS 0

050-OTH-IZMIR 5

050-OTH-KOURA 6

050-OTH-MARRAKECH 15

050-OTH-NABATIEH 7

050-OTH-SAMSUN 8

050-OTH-STAR 0

File Format RulesE X P R E S S I O N S

SKU Level

050-OTH-ADANA In Stock

050-OTH-AEGEAN In Stock

050-OTH-AKKAR Low Stock

050-OTH-ALARB Out of Stock

050-OTH-BYBLOS In Stock

050-OTH-DAMASCUS Low Stock

050-OTH-IZMIR In Stock

050-OTH-KOURA Out of Stock

050-OTH-MARRAKECH Low Stock

050-OTH-NABATIEH In Stock

050-OTH-SAMSUN Low Stock

050-OTH-STAR Out of Stock

File Format RulesE X T E N D E D P R O P E R T I E S

SKU Title Weight Category Material Size Colour100001 T-Shirt Blue, Size S 50 Mens Clothing 100% Cotton S Blue

100002 T-Shirt Blue, Size M 50 Mens Clothing 100% Cotton Medium Blue

100003 T-Shirt Blue, Size L 50 Mens Clothing 100% Cotton L Blue

100004 T-Shirt Blue, Size XL 50 Mens Clothing 100% Cotton XL Blue

100005 T-Shirt Blue, Size XXL 50 Mens Clothing 100% Cotton XXL Blue

100006 T-Shirt Red, Size S 50 Mens Clothing 100% Cotton S Red

100007 T-Shirt Red, Size M 50 Mens Clothing 100% Cotton M Red

100008 T-Shirt Red, Size L 50 Mens Clothing 100% Cotton L Red

100009 T-Shirt Red, Size XL 50 Mens Clothing 100% Cotton XL Red

100010 T-Shirt Red, Size XXL 50 Mens Clothing 100% Cotton XXL Red

Automate when data exchange takes placeSchedules

AdhocRun predefined query data reports to get data when you need it

Orders

Purchasing

Custom

Financial

Inventory

Listings

Q & AD A T A E X C H A N G E

Please ask any questions you may have relating to the Linnworks data exchange tools

Linnworks Data Exchange Masterclass

Small Business & Entrepreneurship