FCCS1003 Computer Studies Week 3: Week 3: Application Application Software Software
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FCCS1003 Computer Studies
Week 3:Week 3:Application SoftwareApplication Software
Chapter 3 Objectives
Identify the categories of application software
Identify the categories of application software
Explain ways software is distributedExplain ways software is distributed
Explain how to work with application software
Explain how to work with application software
Identify the key features of widely used business programs
Identify the key features of widely used business programs
Identify the key features of widely used graphics and multimedia programs
Identify the key features of widely used graphics and multimedia programs
Identify the key features of widely used home, personal, and educational programs
Identify the key features of widely used home, personal, and educational programs
Identify the types of application software used in communications
Identify the types of application software used in communications
Discuss the advantages of using Web-based software
Discuss the advantages of using Web-based software
Describe the learning aids available for application software
Describe the learning aids available for application software
Next
Describe the function of severalutility programs
Describe the function of severalutility programs
Application Software
What is application software? Programs designed to make users more productive
and/or assist them with personal tasks
p. 134 Fig. 3-1 Next
Application Software
How is software distributed?
p. 134 - 135
Packaged software, mass-produced Custom software, performs functions specific to a
business or industry Web-based software, hosted by a Web site Open source software, provided for use, modification,
and redistribution Shareware, copyrighted software that is distributed
free for trial period Freeware, copyrighted software provided at no cost Public-domain software, freeware with no copyright
restrictions
Next
Application Software
What is system software?
p. 135 Fig. 3-2 Next
Serves as the interface between the user, the application software, and the computer’s hardware
Application Software
How do you start an application?
p. 136 - 137 Fig. 3-3
From the desktop, click the Start button, point to All Programs, and click the name of the application
The program’s instructions load into memory
Next
Application Software
What is a window?
p. 136 - 137 Fig. 3-3
A rectangular area of the screen that displays data and information
Next
Application Software
What is a dialog box?
p. 136 - 137 Fig. 3-3 Next
A window that provides information, presents available options, or requests a response
Exercise:The menu that displays when you point to a command on a
previous menu is called a ____.a. shortcut menub. submenuc. title bard. dialog box
Software provided at no cost to a user by an individual or a company is called ____.a. sharewareb. freewarec. custom softwared. packaged software
A ____ contains a list of commands from which you make selections.a. desktopb. title barc. dialog boxd. menu
Exercise:
Application software is used ____.a. to assist with graphics and multimedia projectsb. to support home, personal, and educational tasksc. to facilitate communicationsd. all of the above
True/FalseApplication software is used to make business activities more
efficient; assist with graphics and multimedia projects; support home, personal, and education tasks; and facilitate communications.
Public-domain software is mass-produced, copyrighted retail software that meets the needs of a wide variety of users, not just a single user or company.
Exercise:
To use system software, your computer must be running application software.
When an application is started, the program’s instructions load from memory into a storage medium.
Business Software
What is business software?
p. 138 Fig. 3-4 Next
Application software that assists people in becoming more effective and efficient
Business Software
What is word processing software?
p. 138 – 139 Fig. 3-5
Allows users to create and manipulate text and graphics Clip art is a collection
of graphics that you caninsert indocuments
Next
Business Software
What are popular word processing features?
p. 140 Fig. 3-6
AutoFormatAutoFormatAutoFormatAutoFormatAutoCorrectAutoCorrectAutoCorrectAutoCorrect CollaborationCollaborationCollaborationCollaboration
ColumnsColumnsColumnsColumns MacrosMacrosMacrosMacrosInk InputInk InputInk InputInk InputGrammarGrammarCheckerChecker
GrammarGrammarCheckerChecker
Mail MergeMail MergeMail MergeMail Merge ResearchResearchResearchResearchReadingReadingLayoutLayout
ReadingReadingLayoutLayout
Smart TagsSmart TagsSmart TagsSmart Tags ThesaurusThesaurusThesaurusThesaurusTemplatesTemplatesTemplatesTemplatesTablesTablesTablesTables
Next
Voice Voice RecognitionRecognition
Voice Voice RecognitionRecognition
TrackingTrackingChangesChangesTrackingTrackingChangesChanges
Web PageWeb PageDevelopmentDevelopment
Web PageWeb PageDevelopmentDevelopment
Business Software
What is a font?
p. 141 Fig. 3-7 Next
A name assigned to a specific design of characters Font size indicates the size of the characters in a
particular font in points (a single point is about1/72 of an inch in height)
Font style adds emphasis to a font such as bold, italic, and underline
= SUM (C12:Y12)
Business Software
p. 142 - 144
= A1+B2 (*C12) = D1+E2 (*F12)
What is spreadsheet software?
Next
Organizes data in rows and columns Performs calculations and
recalculates when data changes
Business Software
How is a spreadsheet organized?
p. 142 - 143 Fig. 3-8 Next
Columns identified by letters Rows identified by numbers A cell is the intersection of a column and row
Business Software
What is a function?
p. 143 Fig. 3-9 Next
A predefined formula that performs common calculations=B10+B11+B12+B13+B14
=SUM(B10:B14)
Business Software
What is charting?
p. 144 Fig. 3-10 Next
Allows you to display spreadsheet data in graphical form
Business Software
What is database software?
p. 145
Allows you to create, access, and
manage data
Add, change, delete, sort, and retrieve data
Next
Business Software
What are the parts of a database?
p. 145 Fig. 3-11 Next
A table contains records A record is a row in a
table that contains information about a given person, product, object, or event
A field is a column in a table that contains a specific category of data within a record
Business Software
How do you extract information from a database?
p. 145
Can be sent as a report to the printer
Run queries to retrieve data
Next
Business Software
What is presentation graphics software?
p. 146 Fig. 3-12 Next
Used to create visual aids for presentations
A presentation is sometimes called a slide show
Business Software
What is note taking software?
p. 147 Fig. 3-14 Next
Enables users to enter typed text, handwritten comments, drawings, or sketches anywhere on the page
Notes are organized like a notebook
Business Software
What is Personal Information Manager Software?
p. 148 Fig. 3-15 Next
Includes a calendar, address book, notepad, and synchronization with desktop computer
Most PDAs and many smart phones include PIM functionality
Create documents and worksheets
Manage databasesand lists
Create slide shows Take notes
Business Software
What can you do with PDA business software?
p. 148 Next
Manage budgetsand finances
View and editphotographs
Read electronicbooks
Plan travel routesCompose and reade-mail messages
Send instantmessages
Browse the Web
Business Software
What is a software suite?
p. 148
A collection of individualprograms sold asa single package
A collection of individualprograms sold asa single package
Two major advantages:Two major advantages:
lower cost ease of use
Next
Business Software
What is project management software?
p. 149 Fig. 3-16
Allows you to plan, schedule, track, and analyze the events, resources, and costs of a project
Next
Business Software
What is accounting software?
p. 149 Fig. 3-17 Next
Helps companies record and report their financial transactions
Business Software
What is document management software?
p. 150 Fig. 3-18 Next
Provides a means for sharing, distributing, and searching through documents by converting them into a format that can be viewed by any user
Marketing Sales DistributionCustomerService
IT
Business Software
What is enterprise computing software?
p. 150
Large organizations require special computing solutions
Each functional unit has specialized software requirements
Next
HumanResources
Accounting Engineering Manufacturing
Graphics and Multimedia SoftwareWhat are some popular graphics and multimedia software products?
p. 151 Fig. 3-19 Next
Graphics and Multimedia SoftwareWhat is computer-aided design (CAD)?
p. 151 Fig. 3-20 Next
Sophisticated application software that allows you to create engineering, architectural, and scientific designs
Graphics and Multimedia SoftwareWhat is desktop publishing software?
p. 152 Fig. 3-21 Next
Enables you to design and produce sophisticated documents that contain text, graphics, and many colors
Graphics and Multimedia SoftwareWhat is paint/image editing software?
p. 152 Fig. 3-22 Next
Used to create and modify graphical images
Sometimes called illustration software
Graphics and Multimedia SoftwareWhat is professional photo editing software?
p. 152 - 153 Fig. 3-23 Next
Allows users to customize digital photographs Save images in a variety of file formats
Graphics and Multimedia SoftwareWhat is video and audio editing software?
p. 153 Fig. 3-24 Next
Video editing software allows you to modify a segment of a video, called a clip
Audio editing software allows you to modify audio clips
Graphics and Multimedia SoftwareWhat is multimedia authoring software?
p. 154 Fig. 3-25 Next
Allows you to combine text, graphics, audio, video, and animation in an interactive application
Graphics and Multimedia Software
p. 154
animation
graphicalimages
audio
videoorganizemanagemaintain
Web pagesand/or
Web sites
Next
Helps users of all skill levels to create Web pages Some application software programs include Web page
authoring programs
What is Web page authoring software?
Exercise:____ allows users to draw pictures, shapes, and other graphical
images with various on-screen tools.a. Desktop publishing (DTP) softwareb. Spreadsheet softwarec. Paint softwared. Multimedia authoring software
____ is a business application software program that includes Web page authoring features.a. Adobe Acrobatb. Microsoft Wordc. MySQLd. Oracle
Macromedia Authorware is an example of ____ application software.a. Web page authoringb. desktop publishingc. multimedia authoringd. computer-aided design (CAD)
Exercise:
Font size is gauged by a measurement system called ____.a. pointsb. gradesc. degreesd. radians
____ is the process of arranging text and graphics in a document on a page-by-page basis.a. Filteringb. Page layoutc. Streamingd. Formatting
Exercise: (True/False)
Audio editing software typically includes video editing capabilities.
Enterprise computing software provides the capabilities of paint software and also includes the capabilities to modify existing images.
Millions of people use the spreadsheet software everyday to develop documents such as letters, memos, reports, fax cover sheets, mailing labels, newsletters and web pages.
Exercise:
Professional accounting software is ideal for the production of high-quality color documents such as textbooks, corporate newsletters, marketing literature, product catalogs, and annual reports.
Spreadsheet software is application software that allows users to create visual aids for presentations to communicate ideas, messages, and other information to a group.
Exercise:
Two of the more widely used CAD programs are Microsoft Office and Sun StarOffice.
Web page authoring software helps user of all skill levels create web pages.
Software for Home, Personal, and Educational Use
What software products are available for home, personal,and educational use?
p. 156 - 160 Figs. 3-30–3-38 Next
InternetInternetTelephonyTelephony
BloggingBlogging
InstantInstantmessagingmessaging
Newsgroups /Newsgroups /Message BoardMessage Board
FTPFTP
Application Software for Communications
What software facilitates communication?
p. 161 Fig. 3-39
VideoVideoconferencingconferencingChat roomsChat rooms
WebWebbrowsersbrowsersE-mailE-mail
Next
Popular Utility Programs
What are some widely used stand-alone utility programs?
p. 162 Fig. 3-40 Next
AntivirusProgram
PersonalFirewall
SpywareRemover
InternetFilters
FileManager
FileCompression
BackupMediaPlayer
CD/DVDBurning
PCMaintenance
Web-based Software
What is a Web application?
p. 163 Figs. 3-41 Next
A software application that obtains information from the Web Some Web applications
store your data and information at their site
Some are free
Web-based Software
What is an application service provider (ASP)?
p. 164
Third-party organization Third-party organization that manages and that manages and
distributes software distributes software and services and services
on the Webon the Web
Allows companies Allows companies to outsource to outsource information information technology (IT) technology (IT) needsneeds
Next
Learning Aids and Support Tools for Application Software
What is Online Help?
p. 164 - 165 Fig. 3-42a Next
Electronic equivalent of a user manual
Learning Aids and Support Tools for Application Software
What is Web-based Help?
p. 164 - 165 Fig. 3-42b Next
A Web site linked from Online Help Provides updates and more resources to respond
to technical issues about a program Some Web sites contain
chat rooms where a user can talk directly with a technical support person
Learning Aids and Support Tools Within an Application
How can I learn more about a software package?
p. 165 Fig. 3-43 Next
Books Web School
Self-directed, self-paced instruction on a topic on the Web Distance learning (DL) is
the delivery of education at one location while the learning takes place at other locations
Learning Aids and Support Tools Within an Application
What is Web-based training (WBT)?
p. 165 - 166 Fig. 3-44 Next
Summary of Application Software
Application softwareApplication software
Business softwareBusiness software
Graphics and multimedia softwareGraphics and multimedia software
Software for home, personal, and educational use
Software for home, personal, and educational use
Software for communicationsSoftware for communications
Web-based softwareWeb-based software
Learning aids and support tools within an application
Learning aids and support tools within an application
Chapter 3 Complete
Widely used utility programsWidely used utility programs
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