Lalonde, Jan EMNG:EX

Page 1 EGM-2012-00262

Lalonde, Jan EMNG:EX

From: Lalonde, Jan MEM:EX Sent: Monday, October 15, 2012 8:27 AM To: Cc:

Shiplack, Eric LCTZ:EX; lAO Resource Team SSBC:EX Cho, Gayle MEM:EX

Subject: Attachments:

FW: SIGNED APPROVAL SLIP: Sign off EGM-2012-00163 Due: Oct 1, 2012 Call - form - completed. pdf; 20121 012090130.pdf

Hi Eric,

Below is the email with the Ministry approval by Karen Koncohrada.

Thanks, Jan

From: Koncohrada, Karen MEM:EX Sent: Friday, October 12, 20122:56 PM To: Lalonde, Jan MEM:EX Cc: Woolley, Paul GCPE:EX; Ash, Christine GCPE:EX; Cho, Gayle MEM:EX; Symes, leslie MEM:EX; la Vertu, Kate MEM:EX Subject: RE: SIGNED APPROVAL SLIP: Sign off EGM-2012-00163 Due: Oct 1, 2012

Approved. Thanks, Jan. KK

From: Lalonde, Jan MEM:EX Sent: Friday, October 12, 2012 12:59 PM To: Koncohrada, Karen MEM:EX Cc: Woolley, Paul GCPE:EX; Ash, Christine GCPE:EX; Cho, Gayle MEM:EX; Symes, leslie MEM:EX; la Vertu, Kate MEM:EX Subject: FW: SIGNED APPROVAL SLIP: Sign off EGM-2012-00163 Due: Oct 1, 2012 Importance: High

Hi Karen,

Attached is a FOI request for Ministry sign off. It has been reviewed by the Minister's office.

Thanks, Jan

From: Gajda, Gail EMNG:EX Sent: Friday, October 12, 2012 9: 14 AM To: Lalonde, Jan MEM:EX Cc: Symes, Leslie MEM:EX; Stewart, Ashley EMNG:EX Subject: SIGNED APPROVAL SLIP: Sign off EGM-2012-00163 Due: Oct 1, 2012 Importance: High

Signed approval slip attached.

1

Page 2 EGM-2012-00262

Gail Gajda Administrative Coordinator to the Honourable Rich Coleman Minister of Energy, Mines and Natural Gas Minister Responsible for Housing and Deputy Premier Telephone: (250) 387-6701

From: Lalonde, Jan MEM:EX Sent: Tuesday, August 28, 2012 12:02 PM To: Gajda, Gail MEM: EX Cc: Cho, Gayle MEM:EX; Symes, Leslie MEM:EX Subject: FW: Sign off EGM-2012-00163 Due: Oct 1, 2012 Importance: High

Hi Gail,

Attached is a FOI request for the program area's review.

Thanks, Jan

From: lAO Resource Team SSBC:EX Sent: Thursday, August 23, 2012 2:34 PM To: Cho, Gayle MEM:EX Cc: Lalonde, Jan MEM:EX Subject: Sign off EGM-2012-00163 Due: Oct 1, 2012 Importance: High

Hello,

Please see the attached FOI sign-off package for your delegated head's review and decision.

Legislated Due Date: Oct 1, 2012

Please return your approval/recommendations to lAO as soon as possible. lAO needs at least one business day

to release the response to the applicant.

Thank you,

Eric Shiplack

Information Access Analyst

Resource Team, Information Access Operations

Logistics and Business Services, Shared Services Be

Ministry of Labour, Citizens' Services and Open Government

2

Page 3 EGM-2012-00262

eric.sh [email protected]

250387-2675

3

Page 4 EGM-2012-00262

i'~~"'t", BRITISH • $ If COLUJvmrA

Infannal ian Access Operations Ministry of Labour, Citizens' Services, and Open Go ... etnmem PO Box 9569 SIn Pro \' GOV!

Vic toria BC, V8W 9Kl

CALL FOR RECORDS - GENERAL FOI REQUEST Request Number: 292-301 EGM-20 12-00 163

All expense reports, including copies of invoices and receipts for Minister Rich Coleman's July and Augllst 20 12 trip to London, England and other areas of the United Kingdom and Europe including the same for any Be government personnel and family members who travelled with Minister Coleman.

Locating/Retrieving Tasks may include: • Searching for hard & electronic files • Reviewing box content lists • Retrieving records from off site • Retr ieving email records (Out look)

Electronic files (in pages): *Other refers to PDF, Word, Excel, photos and any other electronic file responsive to the request

Hardcopy files (in pages):

Estimated Hours LJ Actual HOllrs c=J

Email without attachments:

Email with attachments:

*Other documents

Producing record~

tasks may include: • Identifying relevant sources of

data/information • Manual time spent creating and

producing reco rds

Estimated Pages c=::J Estimated Pages c=::J Esamated Pages c=J

beell/oeated.

Estimated HO~lfs LJ Actual Hours

Actual Pages c=J Actual Pages c=J Actual Pages c=J

• Average file folder ~ 1" and holds approximately 200 pages (single sided)

0 Actual Pages 0 • 1 Sta ndard Records Centre Services Box: Estimated Pages

• If in legal sized folders - J,800 .pages • If in letter sized folders - 2,200 pages

Tasks may include: • Photocopying/scanning records into electronic format (PDF)

Estimated HOllrs 0 Actual Hours c=J • ·Ensuring completeness of responsive records • Copying other types of media; if so please specify:

Page 5 EGM-2012-00262

YES 0 NO 0 * Harm - Disclosure of the records would significantly harm the ministry's position, or a third party's interests on a given topic. The harms assessment allows FOI staff to better understand the context of the records and make informed severing recommendations based on potential harms. (Issues associated with possible disclosure through the FOI process that are unrelated to the harms assessment should be communicated to your ministry executive and/or Government Communications and Public Engagement office.)

Section 4: Contact Information

Who completed this form? (Full Name, Title): Phone Number: Date:

Sandra Winter, Director, Financial Operations 250356-9227 August 22,2012

Harms assessment completed by (Full Name, Title) Program Area:

Harms assessment approved by (Full Name, Title)

Page 6 EGM-2012-00262

,"'i> ..... "1" BRITISH

.,.COLUMBIA Information Access Operations FOI Approval Slip

Request: 292-30jEGM-2012-00163

Description: All expense reports, including copies of invoices and receipts for Minister Rich Coleman's July and August 2012 trip to London, England and other areas of the United Kingdom and Europe including the same for any BC government personnel and family members who travelled with Minister Coleman.

Comments/Background: Corporate Services for NRS- Expense Reports and Corporate initiatives Branch- Ministry of EGM were canvassed. No records were found.

This request was also sent to the Ministry of Finance,.which are in open status.

Consultations: No consults were needed.

Recommendations: lAO recommends sending a No Records Response to the applicant.

Publication Recommendations: As this will be a no responsive records response this generalFOI request will NOTbe ished on the 0 Information website.

FOI Analyst: Signature: Date: August 23, 2012

Eric Shiplack

Team Lead: Jamie Onciul·Omelus Date: August 23, 2012

c::;f· (5[:0. Signature:

FOI Manager: Signature: Date: Click here to en ter a date.

Signature: Date:

Signature: Date:

Jc1u.v ' ~U;. /1/ C/O/do.

Ministry Executive: Signature: Date:

Name:

Comments:

Exercise of Discretion:

The Freedom of Information and Protection of Privacy Act (the Act) contains both mandatory and discretionary exceptions

to disclosure. Sections 13 to 20 are the discretionary exceptions. Where Information Access Operations (lAO) has advised

the head that a discretionary exception may apply, it is important that the head consider the possibility of releaSing the

information despite the fact that an exception may apply.

'Note that all General FOI request records that are released to an applicant should be published on the Open Information website unless the exemption criteria apply. The exemption criteria can be found on page 11 of the Open Information and Open Data Policy.

1

Page 7 EGM-2012-00262


From: Lalonde, Jan MEM:EX Sent: To:

Friday, October 12, 2012 12:59 PM Koncohrada, Karen MEM:EX

Cc: Woolley, Paul GCPE:EX; Ash, Christine GCPE:EX; Cho, Gayle MEM:EX; Symes, Leslie MEM:EX; La Vertu, Kate MEM:EX

Subject: At1achments:

FW: SIGNED APPROVAL SLIP: Sign off EGM-2012-00163 Due: Oct I, 2012 Call - form - completed ,pdf; 20121 012090130,pdf

Importance: High

Hi Karen,

Attached is a FOr request for Ministry sign off. It has been reviewed by the Minister's office,

Thanks, Jan

From: Gajda, Gail EMNG:EX Sent: Friday, October 12, 2012 9:14 AM To: Lalonde, Jan MEM:EX Cc: Symes, Leslie MEM:EX; Stewart, Ashley EMNG:EX Subject: SIGNED APPROVAL SLIP: Sign off EGM-2012-00163 Due: Oct 1, 2012 Importance: High

Signed approval slip attached,


From: Lalonde, Jan MEM:EX Sent: Tuesday, August 28, 2012 12:02 PM To: Gajda, Gail MEM:EX Cc: Cho, Gayle MEM:EX; Symes, Leslie MEM:EX Subject: FW: Sign off EGM-2012-00163 Due: Oct 1, 2012 Importance: High

Hi Gail,

Attached is a FOI request for the program area's review,

Thanks, Jan

1

Page 8 EGM-2012-00262


Heilo,


legislated Due Date: Oct 1, 2012



Thank you,

Eric Shiplack




Ministry of labour, Citizens' Services and Open Government

[email protected]

250387-2675

2

Page 9 EGM-2012-00262

c BRITISH • $ # COLUNIBIA

lnii:mnation Access Operations Ministry of Labour, Citizens' Services, and Open Government PO Box-9569 Stn Prov Govt Victoria Be, V8W 9K 1

CALL FOR RECORDS - GENERAL FOI REQUEST Request Number: !292-30/EGM-20l2-00l63

APPLICANTTYPE

Media

All expense reports, including copies of invoices and receipts for Minister Rich Coleman's July and August 2012 trip to London, England

and other areas of the United Kingdom and Europe induding the same for any BC goyemmentpersonnel and family members who

trayelled with Minister Coleman.

Locating/Retrieving Tasks may include: • Searching for hard & electronic files • Reviewing box content lists • Retrieving records from off site • Retrieving email records (Outlook)

Volume


Estimated HOllrs c=J Actual Hours C:=J



*Other documents

Producing records tasks may include: • Identitying releyant sources of


producing records

Estimated Hours c=J Actual HOllrs C:=J

Estimated Pages I I Estimated Pages C:=J Estimated Pages C:=J

Actual Pages c=1 Actual Pages c=1 Actual Pages c=1

.................................................................... , ........................................................ , i Hardcopy files (in pages): i. Average file folder ~ 1" and holds approximately 200 pages (single sided) i. I Standard Records Centre Services Box:

• If in legal sized folders - 1,800 pages • If in letter sized folders - 2,200 pages

Estimated Pages

, ,

Actual Pages c=11 ................ " .... ".~ .................................................... " .... , .......... , ..................................................................................................................................................................................................................................... , ................... H ......... ;


Estimated Hours C:=J Actual Hours c=1 • Ensuring completeness of responsive records • Copying other types of media; if so please specify: I

Page 10 EGM-2012-00262

* Harm - Disclosure of the records would significantly harm the ministry's position, or a third party's interests on a given topic. The harms assessment allows FOI staff to better understand the context of the records and make informed severing recommendations based on potential harms. (Issues associated with possible disclosure through the FO[ process that are unrelated to the harms assessment should be communicated to your ministry executive and/or Government Communications and Public Engagement office.)



Sandra Winter, Director, Financial Operations 250356-9227 August 22, 2012



Page 11 EGM-2012-00262

Information Access Operations FOI Approval Slip

Request: 292-30/EGM-2012-00163

Description: All expense reports, including copies of invoices and receipts for Minister Rich Coleman's July and August 2012 trip to London, England and other areas of the United Kingdom and Europe including the same for any BC govemment personnel and family members who trovelled with Minister Coleman.


This request was also sent to the Ministry of Finance,.which are in open status.



Publication Recommendations: As this will be a no responsive records response this general FOI request will NOT be . on the Information website.


Eric Shlplack

Team Lead: Jamie Onciul-Omelus Date: August 23, 2012

FOI Manager: Signature : Date: Click here to enter a date.

Signature: Date:

...J~ ' (Ji(;. /1,<101';;'

Signature: Date:




the head that a discretionary exception may apply, it is important that the head consider the possibility of releasing the


*Note that all General Fal request records that are released to an applicant should be published on the Open Information website unless the exemption criteria apply. The exemption criteria can be found on page 11 of the Open Information and Open Data Policy.

1

Page 12 EGM-2012-00262



Tuesday, August 28, 2012 12:02 PM Gajda, Gail MEM:EX

Cc: Subject: Attachments:

Cho, Gayle MEM:EX; Symes, Leslie MEM:EX FW: Sign off EGM-2012-00163 Due: Oct 1, 2012 Call - form - completed. pdf; Sign - Form.DOCX

Importance: High

Hi Gail,


Thanks, Jan


Helio,

Please see the attached FOI Sign-off package for your delegated head's review and decision.




Thank you,

Eric Shiplack


Resource Teaml Information Access Operations



[email protected],ca

250 387-2675 1

Page 13 EGM-2012-00262

. .. BRITISH . $. COLU.:v1BIA

Information Access Operations Ministry of Labour, Citizens' Services, and Open Government PO Box 9569 Sin Prov Govt Victoria Be, V8W 9Kl

CAll FOR RECORDS - GENERAL FOI REQUEST Request Number: 1292-30/ EGM-2012-00 163


and other areas of the United Kingdom and Europe including the same for any Be government personnel and family members who

travelled with Minister Coleman.




Estimated Hours D Actual Hours I I



*Other documents

Producing records tasks may include: • Identifying relevant sources of


producing records

NO

NO

Estimated Hours D Actual Hours

Estimated Pages c=J Actual Pages D Estimated Pages c=J Actual Pages D Estimated Pages c=J Actual Pages D

• Average file folder = 1" and holds approximately 200 pages (single sided) Estimated Pages Actual Pages D • 1 Standard Records Centre Services Box:



Estimated Hours c=J Actual Hours D • Ensuring completeness of responsive records • Copying other types of media; if so please specify:

Page 14 EGM-2012-00262

"'"Harm -Disclosure of the records would significantly harm the ministry's position, or a third party's interests on a given topic. The harms assessment allows FOI staff to better understand the context or the records and make informed severing recommendations based on potential harms. (Issues associated with possible disclosure through the F01 process that are unrelated to the harms assessment should be communicated to your ministry executive and/or Government Communications and Public Engagement office.)



Sandra Winter, Director. Financial Operations 250 356·9227 August 22. 2012



Page 15 EGM-2012-00262


Request: 292-30jEGM-2012-00163

Description: All expense reports, including copies of invoices and receipts for Minister Rich Coleman's July and August 2012 trip to London, England and other areas of the United Kingdom and Europe including the same for any BC government personnel and family members wha trovelled with Minister Coleman.

comments/Background: Corporate Services for NRS- Expense Reports and Corporate initiatives Branch- Ministry of EGM were canvassed. No records were found.

This request was also sent to the Ministry of Finance, which are in open status.



Publication Recommendations: As this will be a no responsive records response this general FOI request will NOT be on the Information website.


Eric Shiplack

Team Lead: Jamie Onciul-Omelus c;;rD. rsmCL() Signature:

Date: August 23, 2012

FOI Manager: Signature: Date: Click here to enter a date.

Signature: Date:

Signature: Date:

Comments:







1

Page 16 EGM-2012-00262


Request: 292-30jEGM-2012-00163 Factors relevant to the exercise of discretion include:

• the general purposes of the legislation: public bodies should make information available to the public; individuals should have access to personal information about themselves;

• the wording of the discretionary exception and the interests which the section attempts to balance; • whether the individual's request could be satisfied by severing the record and by providing the applicant with as much

information as is reasonably practicable; • the historical practice of the public body with respect to the release of similar types of documents; • the nature of the record and the extent to which the document is significant and/or sensitive to the public body;

• whether the disclosure of the information will increase public confidence in the operation of the public body;

• the age of the record; • whether there is a sympathetic or compelling need to release materials; • whether previous orders of the Commissioner have ruled that similar types of records or information should or should not

be subject to disclosure; and • when the policy advice exception is claimed, whether the decision to which the advice or recommendations relates has

already been made.

*Note that all General FOI request records that are released to an applicant should be published on the Open Information website unless the exemption criteria apply. The exemption criteria can be found on page 11 of the Open Information and Open Data Policy.

2

Page 17 EGM-2012-00262

Lalonde. Jan EMNG:EX


Thursday, August 23, 2012 4:23 PM Onciul-Omelus, Jamie LCTZ:EX

Subject: Attachments:

FW: Sign off EGM-2012-00163 Due: Oct 1,2012 Call - form - completed. pdf; Sign - Form.DOCX

Importance: High

Hi Jamie,

Is this sign off a little premature, am I not waiting for information from another source?

All of these Olympic ones are getting a little confusing.

Thanks, Jan


Hello,





Thank you,

Eric Shiplack





[email protected]

250387-2675

1

Page 18 EGM-2012-00262

i!\ BRITISH · $" COLUMBIA Information Access Operations

FOI Approval Slip Request: 292-30jEGM-2012-00163

Description: All expense reports, including copies of invoices and receipts for Minister Rich Coleman's July and August 2012 trip to London, England and other areas of the United Kingdom and Europe including the same for any BC government personnel and family members who travelled with Minister Caleman.





Publication Recommendations: As this will be a no responsive records response this general FOI request will NOT be n the Information website.


Eric Shiplack

Team Lead: Jamie Onciul-Omelus fi ,'l"\! () /1· /\ I Signature: c:;;( . () l): t/ ,--)



Ministry Executive: Signature: Date:

Name:

Signature: Date:






'Note that all General FOI request records that are released to an applicant should be published on the Open Information website unless the exemption criteria apply. The exemption criteria can be found on page 11 of the Open Information and

Open Data Policy. 1

Page 19 EGM-2012-00262

· .~, BRITISH • •• COLUMBIA Information Access Operations

FOI Approval Slip Request: 292-30jEGM-2012-00163

Factors relevant to the exercise of discretion include:


• the wording of the discretionary exception and the interests which the section attempts to balance; • whether the individual's request could be satisfied by severing the record and by providing the applicant with as much

information as is reasonably practicable;

• the historical practice of the public body with respect to the release of similar types of documents; • the nature of the record and the extent to which the document is significant and/or sensitive to the public body; • whether the disclosure of the information will increase public confidence in the operation of the public body;



already been made.

'Note that all General FOI request records that are released to an applicant should be published on the Open Information website unless the exemption criteria apply. The exemption criteria can be found on page 11 ofthe Open Information and Open Data Policy.

2

Page 20 EGM-2012-00262

Intormation Access Operations Ministry of Labour, Citizens' Services, and Open Government PO Box 9569 Stn Prav GOV! Victoria Be, V8W 9KI

CALL FOR RECORDS - GENERAL FOI REQUEST

Request Number: 292-30/ EGM-2012-00163

RECORDS DUE

REQUEST DETAILS:

All expense reports , including copies of invoices and receipts for Minister Rich Coleman's July and August 2012 trip to London, England and other areas of the United Kingdom and Europe including the same for any BC govemmentpersonnel and family members who travelled with Minister Coleman.

YES 0 Are you aware of other records that ~.'v ••• responsive to this YES 0 NO

Are you aware of other records held YEsO NO

Please forward 10 Ministry FOI

Locating/Retrieving Tasks may include: o Searching for hard & electronic files • Reviewing box content lists • Retrieving records from off site o Retrieving email records (Outlook)

Volume



Estimated HOllrs CJ Actual HOllrs CJ



*Other documents

approval if no records have



producing records

Estimated Pages I

Estimated Hours CJ Actual HOllrs CJ

I Actual Pages c=J Estimated Pages CJ Actual Pages c=J Estimated Pages CJ Actual Pages c=J

o Average file folder = J" and holds approximately 200 pages (single sided) Estimated Pages CJ Actual Pages c=J o I Standard Records Centre Services Box:

o If in legal sized folders - J,800 pages o If in letter sized folders - 2,200 pages

Preparation

Tasks may include: o Photocopying/scanning records into electronic format (PDF) • Ensuring completeness of responsive records o Copying other types of media; if so please specify: I

Estimated Hours CJ Actual Hours c=J

Page 21 EGM-2012-00262

YES 0 NOO

-Harm - Disclosure of the records would significantly harm the ministry's position, or a third party's interests on a given topic. The harms assessment allows FO! staff to better understand the context of the records and make informed severing recommendations. based on potential harms. (Issues associated with possible disclosure through the FOI process that are unrelated to the harms assessment should be communicated to your ministry executive and/or Government Communications and Public Engagement office.)





Page 22 EGM-2012-00262



Thursday, August 23, 2012 4:17 PM lAO Resource Team SSBC:EX

Subject: RE: Sign off EGM-2012-00163 Due Oct 1, 2012

Thanks Eric,

I started from the oldest to the newest, usually works.

Thanks, Jan

From: lAO Resource Team SSBC:EX Sent: Thursday, August 23, 2012 4: 14 PM To: Lalonde, Jan MEM:EX Subject: RE: Sign off EGM-2012-00163 Due Oct 1, 2012

Jan,

I resent it to you in another email, should have the same subject line. I was having computer difficulties earlier today which didn't allow my files to be attached.

Eric Shiplack Information Access Analyst


Logistics and Business Services, Shared Services Be Ministry of Labour, Citizens' Services and Open Government

[email protected] 250387-2675

From: Lalonde, Jan MEM:EX Sent: Thursday, August 23, 2012 4: 10 PM To: lAO Resource Team SSBC:EX; Shiplack, Eric LCT2:EX Subject: FW: Sign off EGM-2012-00163 Due Oct 1, 2012 Importance: High

Hi Eric,

Do you have the relevant files?

Thanks, Jan

1

Page 23 EGM-2012-00262

From: lAO Resource Team SSBC:EX Sent: Thursday, August 23, 2012 2:30 PM To: Cho, Gayle MEM:EX Cc: Lalonde, Jan MEM: EX Subject: Sign off EGM-2012-00163 Due Oct 1, 2012 Importance: High

Hello,


ATTACH RELEVANT FILES


Please return your approval/recommendations to lAO as soon as possible . lAO needs at least one business day to release the response to the applicant.

Thank you,

Eric Shiplack Information Access Analyst Resource Team, Information Access Operations Logistics and Business Services, Shared Services Be Ministry of Labour, Citizens' Services and Open Government

eric.shi p [email protected] 250387· 2675

2

Page 24 EGM-2012-00262


From: Lalonde, Jan MEM:EX Sent: Thursday, August 23, 2012 4:10PM To: Subject:

lAO Resource Team SSBC:EX; Shiplack, Eric LCTZ:EX FW: Sign off EGM-2012-00163 Due Oct 1, 2012

Importance: High

Hi Eric,


Thanks, Jan

From: lAO Resource Team SSBC:EX Sent: Thursday, August 23, 2012 2:30 PM To: Cho, Gayle MEM:EX Cc: Lalonde, Jan MEM:EX Subject: Sign off EGM-2012-00163 Due Oct 1, 2012 Importance: High

Heilo,


ATIACH RELEVANT FILES


Please return your approval/recommendations to lAO as soon as possible. lAO needs at least one business day to release the response to the applicant.

Thank you,





1

Page 25 EGM-2012-00262



Tuesday, August 21 , 2012 3:58 PM Onciul-Omelus, Jamie LCTZ:EX

Subject: RE: FOI Request EGM-201 2-00163 Due: Aug 31, 2012

Wonderful! thanks.

From: Onciul-Omelus, Jamie LCTZ:EX Sent: Tuesday, August 21, 20123:57 PM To: Lalonde, Jan MEM:EX Subject: RE: FOJ Request EGM-2012-00163 Due: Aug 31, 2012

Hi Jan, Correct. Thanks!

Jamie Onciul-Omelus, Team Lead Resource Team, Information Access Operations [email protected] 250-356-2228

From: Lalonde, Jan MEM:EX Sent: Tuesday, August 21, 20123:48 PM To: Oneiul-Omelus, Jamie LCTZ:EX Subject: FW: FOJ Request EGM-2012-00163 Due: Aug 31, 2012

Hi Jamie,

Can I take this to mean that I do not have to canvas the Minister's office for informat ion.

The information required for this request is being gathered by others.

Thanks, Jan

From: Winter, Sandra CSNR:EX Sent: Tuesday, August 21, 2012 3:40 PM To: lAO Resource Team SSBC:EX Ce: Cho, Gayle MEM:EX; Lalonde, Jan MEM:EX; Smith, Shelley CSNR:EX; Young, Joanne CSNR:EX; McKinstry, Cindy D FIN :EX Subject: RE: FOJ Request EGM-2012-00163 Due: Aug 31, 2012

Have been advised that no m inistry staff accompanied the Minister except Tobie Myers fro m the M inister's office.

Therefore, we have no records to submit. The Ministry o f Finance will be the ones able to respond.

Sandra.

1

Page 26 EGM-2012-00262

From: lAO Resource Team SSBC:EX Sent: Tuesday, August 21, 2012 1 :41 PM To: Winter, Sandra CSNR:EX Cc: Cho, Gayle MEM:EX; Lalonde, Jan MEM:EX; Smith, Shelley CSNR:EX; Young, Joanne CSNR:EX Subject: RE : FOI Request EGM-2012-00163 Due: Aug 31, 2012

Sandra et. ai,

The same request has been sent to the Ministry of Finance already, who will handle the Ministers' office expenses. Can you please canvass your respective Ministry for the " ... any BC government personnel and family members who travelled with Minister Coleman." portion of the request?

Much appreciated!

Eric Shiplack Information Access Analyst Resource Team, Information Access Operations Logistics and Business Services, Shared Services Be M inistry of l abour, Citizens' Services and Open Government

eric.shiplack@gov. bc.ca 250 387-2675

From: Winter, Sandra CSNR:EX Sent: Monday, August 20, 2012 7:44 AM To: lAO Resource Team SSBC:EX; Cho, Gayle MEM :EX Cc: Lalonde, Jan MEM:EX; Smith, Shelley CSNR:EX; Young, Joanne CSNR:EX Subject: RE : FOI Request EGM-2012-00163 Due: Aug 31, 2012

You will need to go to the Ministry o f Finance for the response for Minister Coleman. We do not hold a ny records for the Minister's office expenses. We will check if any ministry employees accompanied him and obtain the documentation associated with the trip.

Sandra.

From: lAO Resource Team SSBC:EX Sent: Friday, August 17, 2012 5:30 PM To: Cho, Gayle MEM:EX; Winter, Sandra CSNR:EX Cc: Lalonde, Jan MEM :EX; Smith, Shelley CSNR:EX; Young, Joanne CSNR:EX Subject: FOI Request EGM-2012-00163 Due: Aug 31, 2012

New FOI Request Received

Your Ministry has received a formal request made under the Freedom of Information and Protection of Privacy Act (FOIPPA). The request is for:

All expense reports, including copies of invoices and receipts far Minister Rich Coleman's July and August 2012 trip to London, England and other areas of the United Kingdom and Europe including the same for any BC government personnel and family members who travelled with Minister Coleman.

List all the other public bodies that this request has been sent to and/or lAO has opened with and/or transferred to: FIN (Similar/same request)

2

Page 27 EGM-2012-00262

What Do You Need to Do? Please complete the attached Call for Records form .

• :. If search and retrieval time is anticipated to exceed 3 hours and/or the total volume of records exceeds 200 pages, complete only sections 1 & 2 of the Call for Records form as we may be in a position to issue a fee estimate .

• :. Return the form to lAO by August 23, 2012, or ASAP so that the file can be placed on hold) . • :. Please await further instruction from lAO as the records will not be required until the fee estimate process has

been completed. Once fees have been paid or waived, lAO will contact you to continue the call for records process .

• :. If no fees apply then complete the attached Call for Records form and return it to lAO by August 31, 2012 . • :. Send records via email in PDF format. Before you turn emails into PDFs, ensure that you have included all

attachments. If email is not possible, please put the records on the File Share and notify lAO that the records are available.

Reminder You should be aware that FOIPPA obligates us to assist the applicant and to respond without delay, openly, accurately, and completely. In the event that your Ministry must defend the adequacy of its search to the Information and Privacy Commissioner at Inquiry, those involved in searching for records may be required to sign affidavits confirming they have conducted an adequate search for relevant records.

It should also be noted that there is an FOI reminder process. If lAO does not hear back from you within the designated time period, lAO is required to raise an alert with you or your executive.

Questions and Concerns Please do not hesitate to contact lAO to discuss:

• whether the records may be routinely releasable;

• whether the information is being prepared for public release or is already publicly available;

• ways in which an applicant may want to narrow/focus their request to reduce potential fees; and/or

• any other questions or concerns relating to this request.

Thank you for your assistance,

Eric Shiplack Information Access Analyst Resource Tea m, Information Access Operations Logistics and Business Services, Shared Services Be Ministry of labour, Citizens' Services and Open Government


3

Page 28 EGM-2012-00262



Tuesday, August 21,20123:48 PM Onciul-Omelus, Jamie LCTZ:EX

Subject: FW: FOI Request EGM-2012-00163 Due: Aug 31,2012

Hi Jamie,

Can I take this to mean that I do not have to canvas the Minister's office for information.


Thanks, Jan

From: Winter, Sandra CSNR:EX Sent: Tuesday, August 21, 2012 3:40 PM To: lAO Resource Team SSBC:EX Cc: Cho, Gayle MEM:EX; Lalonde, Jan MEM:EX; Smith, Shelley CSNR:EX; Young, Joanne CSNR:EX; McKinstry, Cindy D FIN:EX Subject: RE: FOI Request EGM-2012-Q0163 Due: Aug 31, 2012

Have been advised that no ministry staff accompanied the Minister except Tobie Myers from the Minister's office.

Therefore, we have no records to submit. The Ministry of Finance will be the ones able to respond.

Sandra.

From: lAO Resource Team SSBC:EX Sent: Tuesday, August 21,20121:41 PM To: Winter, Sandra CSNR:EX Cc: Cho, Gayle MEM:EX; Lalonde, Jan MEM:EX; Smith, Shelley CSNR:EX; Young, Joanne CSNR:EX Subject: RE: FOI Request EGM-2012-00163 Due: Aug 31, 2012

Sandra et. ai,

The same request has been sent to the Ministry of Finance already, who will handle the Ministers' office expenses. Can you please canvass your respective Ministry for the " ... any BC government personnel and family members who travelled with Minister Coleman," portion of the request?

Much appreciated!




[email protected]

1

Page 29 EGM-2012-00262

250387-2675

From: Winter, Sandra CSNR:EX Sent: Monday, August 20, 2012 7:44 AM To: lAO Resource Team SSBC:EX; Cho, Gayle MEM:EX Cc: Lalonde, Jan MEM:EX; Smith, Shelley CSNR:EX; Young, Joanne CSNR:EX Subject: RE: For Request EGM-2012-00163 Due: Aug 31, 2012

You will need to go to the Ministry of Finance for the response for Minister Coleman, We do not hold any records for the Minister's office expenses, We will check if any ministry employees accompanied him and obtain the documentation associated with the trip,

Sandra,

From: lAO Resource Team SSBC:EX Sent: Friday, August 17, 2012 5:30 PM To: Cho, Gayle MEM:EX; Winter, Sandra CSNR:EX Cc: Lalonde, Jan MEM:EX; Smith, Shelley CSNR:EX; Young, Joanne CSNR:EX Subject: For Request EGM-2012-00163 Due: Aug 31, 2012


Your Ministry has received a formal request made under the Freedom of Information and Protection of Privacy Act (FOIPPA), The request is for:

All expense reports, including copies of invoices and receipts for Minister Rich Coleman's July and August 2012 trip to London, England and other areas of the United Kingdom and Eurape including the same for any BC government personnel and family members who travelled with Minister Coleman,

List all the other public bodies that this request has been sent to and/or lAO has opened with and/or transferred to: FIN (similar/same request)

What Do You Need to Do? Please complete the attached Call for Records form,

.:. If search and retrieval time is anticipated to exceed 3 hours and/or the total volume of records exceeds 200 pages, complete only sections 1 & 2 of the Call for Records form as we may be in a position to issue a fee estimate,

.:. Return the form to lAO by August 23, 2012, or ASAP so that the file can be placed on hold),

.:. Please await further instruction from lAO as the records will not be required until the fee estimate process has been completed, Once fees have been paid or waived, lAO will contact you to continue the call for records process,

.:. If no fees apply then complete the attached Call for Records form and return it to lAO by August 31, 2012,

.:. Send records via email in PDF format. Before you turn emails into PDFs, ensure that you have included all attachments, If email is not possible, please put the records on the File Share and notify lAO that the records are

available,

Reminder You should be aware that FOIPPA obligates us to assist the applicant and to respond without delay, openly, accurately, and completely, In the event that your Ministry must defend the adequacy of its search to the Information and Privacy Commissioner at Inquiry, those involved in searching for records may be required to sign affidavits confirming they have conducted an adequate search for relevant records,

2

Page 30 EGM-2012-00262



• whether the records may be routinely releasable; • whether the information is being prepared for public release or is already publicly available;

• ways in which an applicant may want to narrow/focus their request to reduce potential fees; and/or • any other questions or concerns relating to this request.


Eric Shiplack Information Access Analyst Resource Team, Information Access Operations Logistics and Business Services, Shared Services Be Ministry of Labour, Citizens' Services and Open Government


3

Page 31 EGM-2012-00262


From: Sent: To:

Koncohrada, Karen MEM:EX Friday, October 12, 2012 2:56 PM Lalonde, Jan MEM:EX

Cc: Woolley, Paul GCPE:EX; Ash, Christine GCPE:EX; Cho, Gayle MEM:EX; Symes, Leslie MEM:EX; La Vertu, Kate MEM:EX

Subject: RE: SIGNED APPROVAL SLIP: Sign off EGM-2012-00163 Due: Oct 1, 2012

Approved. Thanks, Jan.

KK

From: Lalonde, Jan MEM:EX Sent: Friday, October 12, 2012 12:59 PM To: Koncohrada, Karen MEM:EX Cc: Woolley, Paul GCPE:EX; Ash, Christine GCPE:EX; Cho, Gayle MEM:EX; Symes, Leslie MEM:EX; La Vertu, Kate MEM:EX Subject: FW: SIGNED APPROVAL SUP: Sign off EGM-2012-00163 Due: Oct 1, 2012 Importance: High

Hi Karen,

Attached is a FOI request for Ministry sign off. It has been reviewed by the Minister's office.

Thanks,

Jan

From: Gajda, Gail EMNG:EX Sent: Friday, October 12, 20129:14 AM To: Lalonde, Jan MEM:EX Cc: Symes, Leslie MEM:EX; Stewart, Ashley EMNG:EX Subject: SIGNED APPROVAL SUP: Sign off EGM-2012-00163 Due: Oct 1, 2012 Importance: High




Hi Gail,

1

Page 32 EGM-2012-00262


Thanks, Jan


Helio,





Thank you,

Eric Shiplack





[email protected]

250387-2675

2

Page 33 EGM-2012-00262


From: Gajda, Gail EMNG:EX Sent: To:

Friday, October 12, 2012 9:14 AM Lalonde, Jan MEM:EX

Cc: Symes, Leslie MEM:EX; Stewart, Ashley EMNG:EX Subject: Attachments:

SIGNED APPROVAL SLIP: Sign off EGM-2012-00163 Due: Oct 1, 2012 Call - form - completed.pdf; 20121 012090130.pdf

Importance: High




Hi Gail,


Thanks, Jan


Hello,



3

Page 34 EGM-2012-00262


Thank you,

Eric Shiplack



logistics and Business Services, Shared Services Be


eric.sh [email protected]

250387·2675

4

Page 35 EGM-2012-00262

, .> ", BRITISH - •• COLUMBIA

Infonnation Access Operations Ministry of Labour, Citizens' Services, and Open Government PO Box 9569 Sin Prov Gov! Victoria Be, V8W 9Kl

CALL FOR RECORDS - GENERAL FOI REQUEST Request Number: 292-301 EGM·20 12·00 163







Estimated Hours D Actual Hours c=J



*Other documents



producing records


Estimated Pages c=J Actual Pages c=J Estimated Pages c=J Actual Pages c=J Estimated Pages I I Actual Pages c=J

• Average file folder ~ I" and holds approximately 200 pages (single sided) Estimated Pages Actual Pages c=J • 1 Standard Records Centre Services Box:



Estimated Hours c=J Actual Hours c=J • Ensuring completeness of responsive records • Copying other types of media; ifso please specify: LI ______________________________ ---'

Page 36 EGM-2012-00262

YES 0 NO

*Harm - Disclosure orthe records would significantly harm the ministry's position, or a third party's interests on a given topic. The harms assessment allows FOI staff to better understand the context of the records and make informed severing recommendations based on potential harms. (Issues associated with possible disclosure through the FOJ process that are unrelated to the harms assessment should be communicated to your ministry executive andlor Government Communications and Public Engagement office.)



Sandra Winter, Director, Financial Operations 250 356·9227 August 22, 2012



Page 37 EGM-2012-00262

.. BRITISH • ,. COLUMBIA Information Access Operations

FOI Approval Slip Request: Z9Z-30jEGM-Z01Z-00163

Description: All expense reports, including copies of invoices and receipts for Minister Rich Coleman's July and August 2012 trip to London, England and other areas of the United Kingdom and Europe including the same for any BC government personnel and family members who travelled with Minister Coleman.

Comments/Background: Corporate Services for NRS· Expense Reports and Corporate initiatives Branch- Ministry of EGM were canvassed. No records were found.

This request was also sent to the Ministry of Finance,. which are in open status.



Publication Rec;onlmenclation:;:As this will be a no responsive records respoTlse this general fOlrequest will NOT be I


Eric Shiplack

~>r·D. Oc:yCeiJ Signature:

Date: August 23, 2012 Team Lead: Jamie Onciul·Omelus


Ministry Executive: Name: __ e

Signature:

..:J~' Date:

()t-b· /1/ cJO(~

Signature: Date:






'Note that all General FOI request records that are released to an applicant should be published on the Open Information website unless the exemption criteria apply. The exemption criteria can be found on page 11 of the Open Information and

Open Data Policy. 1

Page 38 EGM-2012-00262


From: Sent: To:

Onciul-Omelus, Jamie LCTZ:EX Friday, August 24, 2012 7:47 AM Lalonde, Jan MEM:EX

Cc: Shiplack, Eric LCTZ:EX Subject: RE: Sign off EGM-2012-00163 Due: Oct 1, 2012

Hi Jan, No, the call for records states that both sets of expenses are in the custody and control of Finance. Finance also got the request and they are still gathering records. We will put on the response letter that those records reside with Finance and the applicant will get those records under FIN-2012-00196 and that no other people travelled with the minister except Tobie. Thanks!

Jamie Onciul-Omelus, Team Lead Resource Team, Information Access Operations jamie .onciul-omel [email protected]

250-356-2228

From: Lalonde, Jan MEM:EX Sent: Thursday, August 23, 2012 4:23 PM To: Onciul-Omelus, Jamie LCfZ:EX Subject: FW: Sign off EGM-2012-00163 Due: Oct 1, 2012 Importance: High

Hi Jamie,

Is this signoff a little premature, am I not waiting for information from another source?

All of these Olympic ones are getting a little confusing.

Thanks, Jan

From: lAO Resource Team SSBC:EX Sent: Thursday, August 23, 2012 2:34 PM To: Cho, Gayle MEM:EX Cc: Lalonde, Jan MEM :EX Subject: Sign off EGM-2012-00163 Due: Oct 1, 2012 Importance: High

Hello,




to release the response to the applicant. 5

Page 39 EGM-2012-00262

Thank you,

Eric Shiplack





[email protected]

250387-2675

6

Page 40 EGM-2012-00262


From: Sent: To:

lAO Resource Team SSBC:EX Thursday, August 23, 2012 4:14 PM Lalonde, Jan MEM:EX

Subject: RE: Sign off EGM-2012-00163 Due Oct 1, 2012

Jan,

I resent it to you in another email, should have the same subject line. I was having computer difficulties earlier today which didn't allow my files to be attached.

Eric Shiplack Information Access Analyst Resource Tea m, Information Access Operations

logistics and Business Services, Shared Services Be Ministry of Labour, Citizens' Services and Open Government


From: Lalonde, Jan MEM:EX Sent: Thursday, August 23, 2012 4: 10 PM To: lAO Resource Team SSBC:EX; Shiplack, Eric LCTZ:EX Subject: FW: Sign off EGM-2012-00163 Due Oct 1, 2012 Importance: High

Hi Eric,


Thanks, Jan

From: lAO Resource Team SSBC:EX Sent: Thursday, August 23, 2012 2:30 PM To: Cho, Gayle MEM:EX Cc: Lalonde, Jan MEM:EX Subject: Sign off EGM-2012-00163 Due Oct 1, 2012 Importance: High

Hello,



7

Page 41 EGM-2012-00262

Legislated Due Date: Oct 1. 2012


Thank you,

Eric Shiplack Information Access Analyst Resource Team, Information Access Operations logistics and Business Services, Shared Services Be Ministry of Labour, Citizens' Services and Open Government

eric.sh [email protected] 250387-2675

8

Page 42 EGM-2012-00262


From: Sent: To: Cc: Subject: Attach ments:

Importance:

Heilo,

lAO Resource Team SSBC:EX Thursday. August 23. 2012 2:34 PM Cho. Gayle MEM:EX Lalonde. Jan MEM:EX Sign off EGM-2012-00163 Due: Oct 1. 2012 Call - form - completed. pdf; Sign - Form.DOCX

High

Please see the attached FOI sign-off package for your delegated head's review and decision .



Thank you,

Eric Shiplack




M inistry of l abour, Citizens' Services and Open Government

[email protected]

250387-2675

9

Page 43 EGM-2012-00262


From: Sent: To:

lAO Resource Team SSBC:EX Thursday, August 23, 2012 2:30 PM Cho, Gayle MEM:EX

Cc: Lalonde, Jan MEM:EX Subject: Sign off EGM-2012-00163 Due Oct 1, 2012

Importance: High

Heilo,


ATTACH RELEVANT FILES



Thank you,

Eric Shiplack Information Access Analyst Resource Team, Information Access Operations

Logistics and Business Services, Shared Services Be Ministry of labour, Citizens' Services and Open Government


10

Page 44 EGM-2012-00262

Information Access Operations Ministry of Labour, Citizens ' Services, and Open Government PO Box 9569 Stn Prav Govt Victoria Be, V8W 9Kl

CAll FOR RECORDS - GENERAL FOI REQUEST Request Number: 1292-30/ EGM-20l2-00l63

DUE


and other areas of the United Kingdom and Europe including the same for any BC government personnel and family members who I trav.,u"a with Minister Coleman.

LocatingIRetrieving Tasks may include: • Searching for hard & electronic files • Reviewing box content lists • Retrieving records from off site • Retrieving email records (Outlook)



Estimated Hours D Actual Hours I I



*Other documents



producing records


Estimated Pages c=J Actual Pages D Estimated Pages c=J Actual Pages D Estimated Pages c=J Actual Pages D

• Average file folder ~ 1" and holds approximately 200 pages (single sided) Actual Pages D • 1 Standard Records Centre Services Box: Estimated Pages



Estimated Hours Actual Hours 0 • Ensuring completeness of responsive records • Copying other types of media; if so please specify:

Page 45 EGM-2012-00262

*Harm - Disclosure of the records would significantly harm the ministry's position, or a third party's interests on a given topic. The harms assessment allows FOI staff to better understand the context of the records and make informed severing recommendations based on potential harms. (Issues associated with possible disclosure through the FOI process that are unrelated to the harms assessment should be communicated to your ministry executive and/or Government Communications and Public Engagement office.)



Sandra Winter, Director, Financial Operations 250 356·9227 Augusl22,20 12



Page 46 EGM-2012-00262

·i"!,. BRITISH • $. COLUMBIA Information Access Operations FOI Approval Slip

Request: 292-30jEGM-2012-00163

Description: All expense reports, including copies of invoices ond receipts for Minister Rich Colemon's July and August 2012 trip to London, England and ather areas of the United Kingdom and Europe including the same for any BC government personnel and family members wha travelled with Minister Coleman.

comments/Background: Corporate Services for NRS- Expense Reports and Corporate initiatives Branch- Ministry of EGM were canvassed. No records were found.



Recommendations; lAO recommends sending a No Records Response to the applicant.

Publication Recommendations: As this will be a no responsive records response this general FOI request will NOT be ublished on the Information website.

Eric Shiplack

Team Lead: Jamie Onciul-Omelus

Signature:

1 "1\; (\) 1"\\ Signature: ~~:::I . C)L;,./Lj/Q



FOI Manager: Signature: Oate: Click here to enter a date.

Signature: Date:

Signature: Date:







1

Page 47 EGM-2012-00262


Request: 292-30jEGM-2012-00163 Factors relevant to the exercise of discretion include:


• the wording ofthe discretionary exception and the interests which the section attempts to balance; • whether the individual's request could be satisfied by severing the record and by providing the applicant with as much

information as is reasonably practicable; • the historical practice of the public body with respect to the release of similar types of documents; • the nature of the record and the extent to which the document is significant and/or sensitive to the public body; • whether the disclosure of the information will increase public confidence in the operation of the public body;



already been made.


2

Page 48 EGM-2012-00262

From: lAO Resource Team SSBC:EX Sent: Thursday, August 23, 2012 2:30 PM To: Cho, Gayle MEM:EX Cc: Lalonde, Jan MEM: EX Subject: Sign off EGM-2012-00163 Due Oct 1, 2012 Importance: High

Heilo,





Thank you,




11

Page 49 EGM-2012-00262


From: Winter, Sandra CSNR:EX Wednesday, August 22,20127:31 AM Sent:

To: lAO Resource Team SSBC:EX; Cho, Gayle MEM:EX Cc: Subject:

Lalonde, Jan MEM:EX; Smith, Shelley CSNR:EX; Young, Joanne CSNR:EX RE: FOI Request EGM-2012-00163 Due: Aug 31, 2012

Attachments: Integrated Call For Records EGM-2012-00163.pdf

At1ached is the completed call for records form for this request.

Thanks, Sandra.




All expense reports, including copies of invoices and receipts for Minister Rich Coleman's July and August 2012 trip to London, England and other areas of the United Kingdom and Europe including the same for any BC government personnel and family members who travel/ed with Minister Coleman.









11

Page 50 EGM-2012-00262




• ways in which an applicant may want to narrow/focus their request to reduce potential fees; and/or • any other questions or concerns relating to this request.


Eric Shiplack Information Access Analyst Resource Team, Information Access Operations logistics and Business Services, Shared Services Be Ministry of Labour, Citizens' Services and Open Government


12

Page 51 EGM-2012-00262

> •. .', BRITISH Infonnation Access Operations Ministry of Labour, Citizens ' Services, and Open Govemment PO Box 9569 Stn Prov Govt Victoria Be, V8W 9K I

CALL FOR RECORDS - GENERAL FOI REQUEST · $. COW""lBIA Request Number: 1292-30/ EGM-2012-00 163

Aug 23,2012





Electronic liIes (in pages): *Other refers to PDF, \Vord, Excel, photos and any other electronic file responsive to the request

Hardcopy liIes (in pages):

Estimated Hours D Actual Hours c=J



*Other documents



producing records

Estimated HOllrs D Actual Hours

Estimated Pages c=J Actual Pages D Estimated Pages c=J Actual Pages D Estimated Pages I I Actual Pages D

• Average liIe folder ~ I" and holds approximately 200 pages (single sided) Estimated Pages Actual Pages D • 1 Standard Records Centre Services Box:

• If in legal sized folders - 1,800 pages • If in letter sized folders ~ 2,200 pages


Estimated HOUTS c=J Actual HOllrs D • Ensuring completeness of responsive records • Copying other types of media; if so please specify:

Page 52 EGM-2012-00262

*Harm - Disclosure of the records would significantlr harm the ministry's position, or a third party's interests on a given topic. The harms assessment allows FOI staff to better understand the context of the records and make informed severing recommendations based on potential harms. (Issues associated with possible disclosure through the FOI process that are unrelated to the harms assessment should be communicated to your ministry executive and/or Government Communications and Public Engagement office.)



Sandra Winter, Director, Financial Operations 250 356-9227 August 22. 2012



Page 53 EGM-2012-00262


From: Sent: To:

Onciul-Omelus, Jamie LCTZ:EX Tuesday, August 21, 2012 3:57 PM Lalonde, Jan MEM:EX

Subject: RE: FOI Request EGM-2012-00163 Due: Aug 31, 2012

Hi Jan, Correct. Thanks!

Jamie Onciul-Omelus, Team Lead Resource Team, Information Access Operations [email protected] 250-356-2228

From: Lalonde, Jan MEM:EX Sent: Tuesday, August 21, 2012 3:48 PM To: Onciul-Omelus, Jamie Lcrz:EX Subject: PN: For Request EGM-2012-00163 Due: Aug 31, 2012

Hi Jamie,

Can I take this to mean that I do not have to canvas the Minister's office for information.


Thanks, Jan

From: Winter, Sandra CSNR:EX Sent: Tuesday, August 21, 2012 3:40 PM To: lAO Resource Team SSBC:EX Cc: Cho, Gayle MEM:EX; Lalonde, Jan MEM :EX; Smith, Shelley CSNR:EX; Young, Joanne CSNR:EX; McKinstry, Cindy D FIN:EX Subject: RE: For Request EGM-2012-00163 Due: Aug 31, 2012

Have been advised that no ministry staff accompanied the Minister except Tobie Myers from the Minister's office .


Sandra.

From: lAO Resource Team SSBC:EX Sent: Tuesday, August 21,20121:41 PM To: Winter, Sandra CSNR:EX Cc: Cho, Gayle MEM:EX; Lalonde, Jan MEM :EX; Smith, Shelley CSNR:EX; Young, Joanne CSNR:EX Subject: RE: For Request EGM-2012-00163 Due: Aug 31, 2012

Sandra et. ai,

13

Page 54 EGM-2012-00262


Much appreciated!




.. _ ... _ ... _-------_._--_ ... _ .. _ .... ---------_. __ ._-_ ...•...•...•.. -From: Winter, Sandra CSNR:EX Sent: Monday, August 20, 2012 7:44 AM To: lAO Resource Team SSBC:EX; Cho, Gayle MEM:EX Cc: Lalonde, Jan MEM:EX; Smith, Shelley CSNR:EX; Young, Joanne CSNR:EX Subject: RE: For Request EGM-2012-00163 Due: Aug 31, 2012

You will need to g o to the Ministry of Finance for the response for Minister Coleman. We do not hold any records for the Minister's office expenses. We w ill c heck if any ministry employees accompanied him and obtain the d ocumentation associated with the trip.

Sandra.

From: lAO Resource Team SSBC:EX Sent: Friday, August 17, 2012 5:30 PM To: Cho, Gayle MEM:EX; Winter, Sandra CSNR:EX Cc: Lalonde, Jan MEM :EX; Smith, Shelley CSNR:EX; Young, Joanne CSNR:EX Subject: For Request EGM-2012-00163 Due: Aug 31, 2012


Your Ministry has received a formal request made under the Freedom of Information and Protection of Privocy Act (FOIPPA). The request is for:

All expense reports, including copies of invoices and receipts for Minister Rich Coleman's July and August 2012 trip to London, England and ather areas of the United Kingdom and Europe including the same for any BC government personnel and family members who travelled with Minister Coleman.




• :. Return the form to lAO by August 23, 2012, or ASAP so that the file can be placed on hold).

14

Page 55 EGM-2012-00262

.:. Please await further instruction from lAO as the records will not be required until the fee estimate process has been completed. Once fees have been paid or waived, lAO will contact you to continue the call for records process .

• :. If no fees apply then complete the attached Call for Records form and return it to lAO by August 31,2012 . • :. Send records via email in PDF format. Before you turn emails into PDFs, ensure that you have included all


Reminder You should be aware that FOIPPA obligates us to assist the applicant and to respond without delay, openly, accurately, and completely. In the event that your Ministry must defend the adequacy of its search to the Information and Privacy Commissioner at Inquiry, those involved in searching for records may be required to sign affidavits confirming they have conducted an adequate search for relevant reco rds.








Logistics and Business Services, Shared Services Be Ministry of Labour, Cit izens' Services and Open Government


15

Page 56 EGM-2012-00262


From: Sent: To:

Winter, Sandra CSNR:EX Tuesday, August 21, 2012 3:40 PM lAO Resource Team SSBC:EX

Cc: Cho, Gayle MEM:EX; Lalonde, Jan MEM:EX; Smith, Shelley CSNR:EX; Young, Joanne CSNR:EX; McKinstry, Cindy D FIN:EX

Subject: RE: FOI Request EGM-2012-00163 Due: Aug 31, 2012

Have been advised that no ministry staff accompanied the Minister exceptTobie Myers from the Minister's office.


Sandra,

From: lAO Resource Team SSBC:EX Sent: Tuesday, August 21,20121:41 PM To: Winter, Sandra CSNR:EX Cc: Cho, Gayle MEM:EX; Lalonde, Jan MEM:EX; Smith, Shelley CSNR:EX; Young, Joanne CSNR:EX Subject: RE: For Request EGM-2012-00163 Due: Aug 31, 2012

Sandra et. ai,

The same request has been sent to the Ministry of Finance already, who will handle the Ministers' office expenses, Can you please canvass your respective Ministry for the " ... any BC government personnel and family members who travelled with Minister Coleman." portion of the request?

Much appreciated!






You will need to go to the Ministry of Finance for the response for Minister Coleman. We do not hold any records for the Minister's office expenses. We will check if any ministry employees accompanied him and obtain the documentation associated with the trip.

Sandra.

From: lAO Resource Team SSBC:EX Sent: Friday, August 17, 2012 5:30 PM

16

Page 57 EGM-2012-00262

To: Cho, Gayle MEM:EX; Winter, Sandra CSNR:EX Cc: Lalonde, Jan MEM:EX; Smith, Shelley CSNR:EX; Young, Joanne CSNR:EX Subject: FOI Request EGM-2012-00163 Due: Aug 31, 2012



All expense reports, including copies of invoices and receipts for Minister Rich Coleman's July and August 2012 trip to London, England and other areas of the United Kingdom and Europe including the same for any BC government personnel and family members who trovelled with Minister Coleman.












• whether the information is being prepared for public release or is already publicly available;





Resource Team, Information Access Operations Logistics and Business Services, Shared Services Be

17

Page 58 EGM-2012-00262

Ministry of labour, Citizens' Services and Open Government


18

Page 59 EGM-2012-00262


From: Sent: To:

lAO Resource Team SSBC:EX Tuesday, August 21, 2012 1 :41 PM Winter, Sandra CSNR:EX

Cc: Cho, Gayle MEM:EX; Lalonde, Jan MEM:EX; Smith, Shelley CSNR:EX; Young, Joanne CSNR:EX

Subject: RE: FOI Request EGM-2012-00163 Due: Aug 31 , 2012

Sandra et. ai,


Much appreciated!

Eric Shiplack Information Access Analyst Resource Team, Information Access Operations Logistics and Business Services, Shared Services Be Ministry of labour, Citizens' Services and Open Government

e [email protected] 250387-2575


You will need to go to the Ministry of Finance for the response for Minister Coleman. We do not hold any records for the Minister's office expenses. We will check if any ministry employees accompanied him and obtain the documenta tion associated with the trip.

Sandra.



Your Ministry has received a formal request made under the Freedom of Information and Pratection of Privacy Act (FOIPPA). The request is for:

All expense reports, including copies of invoices and receipts for Minister Rich Coleman's July and August 2012 trip to London, England and other areas of the United Kingdom and Europe including the same for any BC government personnel and family members wha trovelled with Minister Coleman.

19

Page 60 EGM-2012-00262



• :. If search and retrieval time is anticipated to exceed 3 hours and/or the total volume of records exceeds 200

pages, complete only sections 1 & 2 of the Call for Records form as we may be in a position to issue a fee estimate .



• :. If no fees apply then complete the attached Call for Records form and return it to lAO by August 31,2012 . • :. Send records via email in PDF format. Before you turn emails into PDFs, ensure that you have included all







• any other questions or concerns rela ting to this request.






20

Page 61 EGM-2012-00262


From: Sent: To:

Edwards, Gerry A LCTZ:EX Tuesday, August 21, 2012 9:28 AM Lalonde, Jan MEM:EX

Subject: FW: TRIM: FOI Request - General Records EGM-2012-00163 Full wording of request

Gerry Edwards, Team lead Resource Team, Information Access Operations Logistics and Business Services, Shared Services Be Ministry of labour, Citizens' Services and Open Government

[email protected] 250- 387-7917

(This email may be privileged and confidential. Any use of this email by an unintended recipient is prohibited. Ifyau receive this email in error, please contact me immediately. Please do not copy or disclose its contents to any person or body, and delete it/rom your computer systems. Thank you.)

From: Sent: Thursday, August 16, 20128:11 PM To: FOI Requests SSBC:EX Subject: TRIM: FOI Request - General Records

FOI Request Submitted on Thursday, August 16, 2012 at 20:10:56

Preferred Method: Receive Copy

Request:

All expense reports, including copies of invoices and receipts (including, but not limited to, any and all transportation, accommodation l mealsi drinks, hospitalityl tickets and gift/souvenir expenses) for Minister Rich Coleman's July and August 2012 trip to London, England and other areas of the United Kingdom and Europe. Please include the same for any B.C. government personnel and family members who traveled with Minister Coleman. Please send to

Title Last Name Name Middle Name

Address City/Town Province Postal Code

21

Page 62 EGM-2012-00262

Day Phone No. Alternate Phone No. E-mail Address

22

Page 63 EGM-2012-00262


From: Winter, Sandra CSNR:EX Monday, August 20, 2012 7:44 AM Sent:

To: lAO Resource Team SSBC:EX; Cho, Gayle MEM:EX Cc: Subject:

Lalonde, Jan MEM:EX; Smith, Shelley CSNR:EX; Young, Joanne CSNR:EX RE: FOI Request EGM-2012-00163 Due: Aug 31, 2012

You will need to go to the Ministry of Finance for the response for Minister Coleman, We do not hold any records for the Minister's office expenses, We will check if any ministry employees accompanied him and obtain the documentation associated with the trip,

Sandra,



Your Ministry has received a formal request made under the Freedom of Information and Protection of Privacy Act (FOIPPA), The request is for:

All expense reports, including copies of invoices and receipts for Minister Rich Coleman's July and August 2012 trip to London, England and other areas of the United Kingdom and Europe including the same for any BC government personnel and family members who travelled with Minister Coleman.

List all the other public bodies that this request has been sent to and/or lAO has opened with and/or transferred to:

FIN (similar/same request)






attachments. If email is not possible, please put the records on the File Share and notify lAO that the records are

available.


23

Page 64 EGM-2012-00262




• whether the information is being prepared for public release or is already publicly available; • ways in which an applicant may want to narrow/focus their request to reduce potential fees; and/or • any other questions or concerns relating to this request.



logistics and Business Services, Shared Services Be Ministry of labour, Citizens' Services and Open Government

eric.shi [email protected] 250387·2675

24

Page 65 EGM-2012-00262


From: lAO Resource Team SSBC:EX Friday, August 17, 20125:30 PM Sent:

To: Cho, Gayle MEM:EX; Winter, Sandra CSNR:EX Cc: Subject:

Lalonde, Jan MEM:EX; Smith, Shelley CSNR:EX; Young, Joanne CSNR:EX FOI Request EGM-2012-00163 Due: Aug 31, 2012

Attachments: Integrated Call For Records form.pdf



All expense reports, including copies of invoices and receipts for Minister Rich Coleman 's July and August 2012 trip to London, England and other areas of the United Kingdom and Europe including the same for any BC government personnel and family members who trovelled with Minister Coleman.



• :. If search and retrieval time is anticipated to exceed 3 hours and/or the total volume of records exceeds 200 pages, complete only sections 1 & 2 of the Call for Records form as we may be in a pOSition to issue a fee estimate .











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Page 66 EGM-2012-00262



logistics and Business Services, Shared Services Be Ministry of labour, Citizens' Services and Open Government

eric.sh [email protected] 250387-2675

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Page 67 EGM-2012-00262

, BRITISH • $. COLUMBIA

Intormation Access Operations Ministry of Labour, Citizens' Services, and Open Government PO Box 9569 Sto Prov Govt Victoria Be, V8W 9KI

CALL FOR RECORDS - GENERAL FOI REQUEST -Request Number: 292-30/ EGM-2012-00 163

All expense reports, including copies of invoices and receipts for Minister Rich Coleman's July and August 2012 trip to London, England and other areas of the United Kingdom and Europe including the same for any BC government personnel and family members who travelled with Minister Coleman.

LocatinglRetrieving Tasks may include: • Searching for hard & electronic files • Reviewing box content lists • Retrieving records from off site • Retrieving email records (Outlook)

Volume

Electronic files (in pages): 'Other refers to PDF, Word, Excel, photos and any other electronic file responsive to the request


Estimated Hours c=J Actual Hours c=J



*Other documents

YES 0 YES 0 NO

YES 0 NO

Producing records tasks may include: • IdentifYing relevant sources of


producing records

Estimated Pages

Estimated Pages

Estimated Pages

beell/ocated.

Estimated Hours c=J Actual Hours c=J

Actual Pages c=J Actllal Pages CJ Actual Pages CJ

• Average file folder ~ 1" and holds approximately 200 pages (single sided) Estimated Pages Actual Pages CJ • 1 Standard Records Centre Services Box:



Estimated Hours c=J Actual Hours CJ • Ensuring completeness of responsive records • Copying other types of media; if so please specify: I

Page 68 EGM-2012-00262

*Harm - Disclosure of the records would significantly harm the ministry's position, or a third party's interests on a given topic. The harms assessment allows FOI staff to belter understand the context of the records and make informed severing recommendations based on potenlial harms. (Issues associated wilh possible disclosure Ihrough the FOI process that are unrelated to the harms assessment should be communicated to your ministry executive and/or Government Communications and Public Engagement office.)





Lalonde, Jan EMNG:EX

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