Knowledge Management Systems: What Makes a Successful System?. Stan Garfield February 26, 2008. Why manage knowledge? 1. Prevent redundant effort. Ever lost your work?. Don’t reinvent the wheel!. Why manage knowledge? 2. Avoid repeating past mistakes. Traveler rating: “Horrible!” - PowerPoint PPT Presentation
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Knowledge Management Systems:What Makes a Successful System?
Stan Garfield
February 26, 2008
2 26 Feb 2008
Ever lost your work?
Why manage knowledge?1. Prevent redundant effort
Don’t reinvent the wheel!
3 26 Feb 2008
Why manage knowledge?2. Avoid repeating past mistakes
• Traveler rating: “Horrible!”
• Who: A TripAdvisor Member from Harbor Springs, MI
• My experience with this property took place in: July, 2006
• My rating for this hotel is: 1 out of 5
• Would I stay at this location again: no way!
• My comments: This is the worst hotel I've ever been in! The clerk was less than friendly, the place smelled like sour milk and mold and the room was filthy - stained sheets, dirty carpet and a mystery smell that was disturbing. I did not feel safe here. It was so bad, I checked out and paid a much higher rate at a hotel down the street.
4 26 Feb 2008 Source: SIKM Leaders Community
Why manage knowledge?3. Take advantage of what others already know
• Q: Has anyone had experience implementing any type of document automation software? Essentially, this would be software that would help create reusable templates from everyday content (word docs, PDFs, etc.) with the purpose of course of reducing the manual effort of re-typing or repetitively recreating these documents.
• A: See http://www.exari.com. Document production can be driven by "intelligent" questionnaires, entry fields to feed variables, select boilerplate clauses from a library, etc. to produce PDF, MS Word editable docs, etc. Check out some of the papers and presentations on my web site http://www.orgs-evolution-knowledge.net.
System Integrators KM Leaders
5 26 Feb 2008
How to Do Knowledge Management
1. Share what you have learned, created, and proved
2. Innovate to be more creative, inventive, and imaginative
3. Reuse what others have already learned, created, and proved
4. Collaborate with others to take advantage of what they know
5. Learn by doing, from others, and from existing information
6 26 Feb 2008
Knowledge Management Components
Peopleculture and valuesknowledge managersuser surveyssocial networkscommunitiestrainingdocumentationcommunications
Technologyuser interfaceintranetteam spacesvirtual meeting roomsportalsrepositoriesthreaded discussionsexpertise locatorsmetadata and tagssearch enginesarchiving
• Participation: The number of employees who participate in Forums (subscriptions, postings, web site visits), divided by the total number of employees
• Capture: The number of new project profiles in the Project Profile Repository, divided by the number of new projects
• Reuse: The average amount of reuse reported in new project profiles, averaging Bid & Delivery
Win/ Loss Lessons
Opportunity Creation
Opportunity Evaluation
Development & Bid
Negotiate & Close
Delivery
Project Profile
Project Profile(new) Update
ReuseReuse Reuse
Capture
Win/ loss Lessons Learned
Close-out Lessons Learned
Reuse
Subm
it
Bid CollateralProject Profile
(updated)
Subm
it
Close-out LessonsDelivery Collateral
Win/ Loss LessonsBid Collateral
Project Profile(updated)
Subm
it
Update
ReuseReuse
B e s t P r a c t i c e S h a r i n g
Capture
Reuse
8 26 Feb 2008
Communications: Senior Leader Support
9 26 Feb 2008
Incentives and Rewards: Points Tracking
10 26 Feb 2008
Knowledge Assistance: User Help Desk
11 26 Feb 2008
Communities of Practice
12 26 Feb 2008
Storytelling: User Successes
13 26 Feb 2008
User Interface
14 26 Feb 2008
Portal
15 26 Feb 2008
Repository
16 26 Feb 2008
Threaded Discussion Forums• Ad hoc threaded discussions• Users can participate either by the Web or by email, and read by RSS• Members interact with other people interested in a particular topic• Ask questions, provide answers, share ideas, communicate trends• There are forums for each community
Web Thread Email Thread RSS Feed
17 26 Feb 2008
Social Software: Leading by Example
18 26 Feb 2008
Learning More: KM Home Pagehttp://stangarfield.googlepages.com/
19 26 Feb 2008
Learning More: KM Bloghttp://www.hp.com/blogs/garfield