Kingdom of Cambodia Nation Religion King 3Year Course Certificate (FYCC), the process of site-visit, accreditation provision, evaluation methodology and assessment instruments. It

0

Kingdom of Cambodia Nation Religion King

3

GUIDELINE ON FOUNDATION YEAR COURSE

ASSESSMENT PROCESSES

FOR

ASSESSORS

JANUARY 2010

Accreditation Committee of

Cambodia (ACC)

3

1

TABLE OF CONTENTS

Acronyms

Preface

I. Introduction 1

II. Criteria for issuing Foundation Year Course Certificate 1

III. Evaluation Process 2

IV. Accreditation on FYCP 4

A. Full Accreditation 4

B. Provisional Accreditation 5

C. None Accreditation 5

D. Score and Privilege to Issue FYCC 6

V. Evaluation Methodology 6

A. Scoring System 6

B. Scoring and Weight Value of Six Criteria 8

VI. Assessment Instruments 8

Appendix

1- Sample Formats for Assessor Team Reports 24

2. The Schedule for Site Visit 34

2

Acronyms

ACC Accreditation Committee of Cambodia

CFYC Curriculum of Foundation Year Courses

DFYC Department of Foundation Year Courses

DHE Department of Higher Education

DSA Department of Standards and Accreditation

FYC Foundation Year Courses

FYCC Foundation Year Course Certificate

FYCG Foundation Year Course Guideline

FYCM Foundation Year Course Manual

FYCP Foundation Year Course Program

HEIs Higher Education Institutions

MoEYS Ministry of Education, Youth and Sports

SAR Self Assessment Report

3

Preface

To facilitate in the assessment of (FYC) programs of public and private institutions, in smoother

way with effectiveness and efficiency, the Accreditation Committee of Cambodia (ACC) has

revised and updated the manual on “Foundation Year Course Assessment Processes for External

Assessors”. This new updated guideline is conducted in response to the reality and growth of

higher education institutions in the Kingdom of Cambodia. It aims at ensuring the assessment

processes on Foundation Year Course with transparency and fairness.

This revised guideline has been prepared via two mechanisms. First, it is based on the result of

the consultative workshop with HEIs, external Assessors and all representatives from relevant

stakeholders who are the parent ministries of the HEIs such as Ministry of Health, Ministry of

Religions and Cults, Ministry of Agriculture Forestry and Fisheries, Ministry of Culture and Fine

Arts, Ministry of National Defense, Ministry of Interior and especially Ministry of Education

Youth and Sports. Second, it is based on the result of the study impact of the implementation of

Foundation Year Program from 2005 to 2008.

In addition, this revised guideline focuses on modifying some indicators in the six criteria,

evaluation methodologies, scoring system, and assessment procedure.

This new guideline consists of the description of criterion and indicators for issuing Foundation

Year Course Certificate (FYCC), the process of site-visit, accreditation provision, evaluation

methodology and assessment instruments. It also provides a Sample Formats for Assessor Team

Reports and Schedule for FYC assessment 2009-2010.

This manual aims at providing both guideline of the accreditation process and procedure in

institutional assessment as well as facilitating the external assessors and team leader in

undertaking assessment on FYCP with effectiveness and productiveness.

1

Foundation Year Course Assessment Processes

I. Introduction

ACC is an educational body that accredits, assures and improves quality education for all HEIs

which offer Bachelor degrees and/or higher degrees in the Kingdom of Cambodia in an attempt

to reach international standards. FYC program is the first year academic program of Bachelor

degree study or equivalent part-time study. After completing Foundation Year Course, student

shall be granted with a foundation year course certificate (FYCC). To obtain the privilege to

issue the FYCC, each institution shall undergo an assessment by ACC external assessors

concerning indicators of all six criteria as stated in Foundation Year Course Manual on

“Foundation Year Course for Higher Education Institutions.”

II. Criteria for issuing Foundation Year Course Certificate

Based on the Circulation No. 02/04 ACC/SSR, dated March 22, 2004, regarding “Criteria for

Issuing Foundation Year Course” and in order to be legally granted the privilege to issue FYCC,

all HEIs that offer FYC shall fulfill the criteria and other indicators detailed in FYC Manual on

the Criteria for issuing FYCC for HEIs. The criteria are as follows:

1. Department of Foundation Year Course (DFYC):

HEI that offers FYC shall have DFYC with precise organizational structure of whom

responsible for the process of FYC,

2. Strategic Plan:

HEI that offers FYC shall have at least a 3-year Strategic Plan which shows its ability

to intake a minimum of 500 students in full time or part time students in equivalent

number,

3. Curriculum of FYC:

HEI that offers FYC shall have Foundation Year Course curriculum with thedetails of its

content, structure and course outline of each subject. The FYC's curriculum

2

implementation and management on teaching, learning, researches and student's

performance evaluation shall be focusing on student's learning outcomes,

4. Teaching Staff:

HEI that offers FYC shall have qualified teaching staff, sufficient in size, with

relevant background and experiences to support the institution's FYC,

5. Facilities:

HEI that offers FYC shall have sufficient physical facilities such as classrooms,

laboratories, books, study materials, and other necessary facilities to support the study

and research for both students and teaching staff of the institution's FYC,

6. Student admission:

HEI that offers FYC shall have clear and transparent student admission process, which is

based on existing legal framework of Ministry of Education Youth and Sports. In

principle, student admission for FYC shall be based on the result of baccalaureate or

other equivalent degrees. In addition, HEI could have supplement student admission

requirements which comply with its mission and goal.

III. Evaluation Process

To accredit the FYC program, assessment shall be conducted based primarily on the six

aforesaid criteria. It is the best way to enable HEI or Department of FYC to assure and gradually

improve all the detailed instrument of the six criteria for issuing FYC certificate. It has dual

aspects: Internal assessment and external assessment.

Internal assessment is an accreditation process which HEI regularly reviews all the six criteria in

order to ensure that teaching, learning and researches as well as other FYC perspectives have

been met. External assessment is conducted based on FYC Self-Assessment Report (SAR) on the

process of FYC's implementation that HEI submitted to ACC.

Accreditation Committee of Cambodia has the obligation and responsibility to carry out the FYC

assessment processes for all HEIs. Having been legally permitted to run the DFYC by the

3

Ministry of Education, Youth and Sports not longer than three months, HEI shall prepare

required documents described in FYCG and submit to the Secretariat General for preceding the

FYC assessment processes. Based on SAR from HEI, ACC shall designate team of external

assessors to coordinate the processes of the FYC assessment as follows:

ACC designates team of assessors consisting of the following beings: - 1 External Assessor: as a Team Leader

- 3 External assessors: as Members

- 1 Supporting staff/technical assistant: as a Member

- 1 Technical assistant to analyzes, synchronize and writes report: as a Member

The Secretariat General prepares necessary documents to facilitate monitoring and

evaluation of FYC of each HEI,

Prior to visit, team leader calls for meeting to delegate tasks and responsibilities for

external assessors and for technical assistant,

Assessor team studies SAR in the wake of site visit, Assessor team visits HEI, Team leader conducts meeting with all members to conclude the findings of assessment

and collect all documents from assessors in order to file the report and submit to ACC via

the Secretariat General, ( See the team report format in the appendix) Based on the report from the team leader, the self assessment report from HEI and other

relevant reports of HEI, the department of Standards and Accreditation will prepare the

report and give comments to ACC through Secretariat for final review and endorsement

(See the diagram below).

4

FYC Evaluation Process

HEI

Self-Assessment Report (SAR)

ACC Secretariat

Review on SAR

ACC designates team

of assessors

Site Visit

Team of assessor prepares

Assessment Report

ACC Secretariat

Monitors and Comments

Incomplete Self-Assessment

Report (SAR)

Complete Self-Assessment

Report (SAR)

ACC’s Final Review

and Endorsement

- Parents Ministries

- Public Dissemination

IV. Accreditation on FYCP

A. Full Accreditation:

HEI, which fulfill all the requirements and criteria stated in this manual, shall obtain the Full

Accreditation Status for 3 years from ACC and is privilege to issue the FYCC to student who has

successfully completed the FYCP from his/her respective HEI. With this full accreditation status,

ACC shall conduct a midterm review on HEI during this 3 year period. This review is a quality

5

assurance mechanism which aims at assessing accredited HEI's FYC performance whether it has

been able to maintain, perform better or worse than the stated requirements and criteria.

Department of Standard and Accreditation is responsible for conducting the review process on

FYCP.

B. Provisional Accreditation:

HEI, which partially fulfill the requirements and criteria set forth in this manual, shall obtain the

Provisional Accreditation Status. This means that there are certain requirements and criteria

which HEI shall have to fulfill in order to obtain Full Accreditation Status. In this case, HEI can

obtain the privilege to issue the FYCC to student who has successfully complete the FYCP for 1

year term and shall prepare SAR for re-assessment on FYCP from ACC once again.

If HEI is not able to fulfill all requirements in CFYC approved by ACC such as number of

credits, teaching hour for each subject or number of subjects, HEI shall have it completed within

a certain period of time. After having completed all the requirements and criteria, HEI shall

prepare and file the report and submit to ACC for the next review.

C. None Accreditation:

HEI, which is not able to fulfill all the requirements and criteria set forth in this manual, will not

only obtain None Accreditation Status, but also will not obtain the privilege to issue the FYCC.

HEI, moreover, will not obtain the privilege to conduct the FYC program in the following

academic year, unless HEI fulfills all the requirements recommended by ACC and needs to be

re-assessed within a certain period of time.

The re-assessment shall be conducted in the same academic year and implemented according to

the procedure and assessment method listed in this manual. The re-assessment focuses solely on

the HEI's incomplete requirements and criteria. HEI shall prepare SAR, which reports about its

accomplishment on incomplete requirement and criteria, and submit to the Secretariat General

for the FYC re-assessment. The re-assessment is conducted merely on HEI that obtained the

Total General Average below 2.50 from the first assessment. For this matter, HEI shall be clearly

informed in advance by the Secretariat General.

6

After having gone through the re-assessment, if the HEI has been able to fulfill incomplete

requirements recommended by ACC, HEI will obtain the Provisional Accreditation Status on its

FYCP. If HEI has still not been able to fulfill the requirement recommended by ACC and the

incomplete requirement has brought about serious harmful effect on the institution's quality of

education to the students, ACC will provide the None Accreditation Status on that particular

HEI's FYCP.

For none accredited HEI's FYCP, who wish to re-conduct FYCP, shall be legally permitted by

the Ministry of Education, Youth and Sports and ACC once again.

D. Score and Privilege to Issue FYCC:

Average score for FYCP accreditation status are as follows:

Table of General Average Score and Accreditation Status

No. Criteria Each Criterion Accreditation Status Privilege Period

1 ≥ 3.5 each criterion ≤ 2.5 Full Accreditation 3 years

2 ≥ 3.5 any criterion < 2.5 Provisional Accreditation 1 year

3 2.5 - < 3.5 N/A Provisional Accreditation 1 year

4 < 2.5 N/A None Accreditation N/A

V. Evaluation Methodology

A. Scoring System:

FYC program assessment is divided into six aspects which align with the six criteria for issuing

FYCC as shown in the following assessment instruments. Scoring on each criterion shall be

based on points set in the scoring table. (See the scoring system listed below)

In order to achieve fairness and accuracy in scoring on any indicator, prior to scoring assessors

shall not only verify on documentation check, visit to facilities and relevant department, and

make use of interviewing technique or observation-which is trustworthy, but assessor shall also

exchange ideas, share evidence and check judgment among members. After assessing each

7

criterion, assessors shall summarize the evaluation by raising the strong points and weak points,

and give personal recommendation on the weak points.

FYC accreditation scoring system shown in the following rating scale from 0 to 5:

Rating scale Classification Explanation

4.50- 5.00 Excellent The requirement or conditions are extensive and are

functioning excellently.

4.00- 4.49 Very Good - The requirement or conditions are extensive and are

functioning well or the requirement or conditions are

moderately extensive and are functioning excellently.

3.00-3.99 Fairly Good The requirement or conditions are moderately extensive and

are functioning well.

2.50- 2.99 Good - The requirement or conditions are moderately extensive or

the requirement or conditions are limited but are functioning

well.

2.00- 2.49 Poor The requirement or conditions are limited and are functioning

poorly.

1.00- 1.99 Very poor The requirement or conditions are not almost possible and are

functioning poorly.

0 Zero point The requirement or conditions are missing or not

implemented.

N.R

Not required

HEI does not have to implement/comply with the

requirement or conditions as it is not suitable to the HEI

current status.

Eg: For HEI branch, it is not requirement to form a separate

curriculum development committee from the main HEI. In

this case, the "Not Required" indicator/requirement will not

be included in the Total General Average Score.

8

B. Scoring and Weight Value of Six Criteria:

No. Criterion Average Score Weight Value Product

1 Department of Foundation Year Course 0-5 1 0-5

2 Strategic Plan 0-5 2 0-10

3 Curriculum of FYC 0-5 3 0-15

4 Teaching Staff 0-5 3 0-15

5 Physical Facilities 0-5 2 0-10

6 Student Admission 0-5 1 0-5

Sub-total 0-60

Total General Average 0-5

The calculation of the General Average

Formula:

: Is the General Average

: mark which is given by the assessors

: : is a weight value of each criterion or indicator

: is a sum of the weight value

N

xnPX

ii

)(

in

X

iP

N

9

VI. Assessment Instruments

Foundation Year Course Assessment

Name of Institution:

Date of visit:

Name of Assessor:

Criterion 1: Department of Foundation Year Course (DFYC) HEI that offers FYC shall have DFYC with precise organizational structure of

whom responsible for the process of FYC.

Indicators:

Department of Foundation Year Course plays an important role in leading and managing

Foundation Year Program. To achieve this criterion, HEI shall fulfill the indicators as follows:

HEI shall have DFYC officially permitted by MoEYS,

HEI shall set up clear procedures in recruiting DFYC employees,

Head of DFYC shall have at least Master degree with minimum 2 (two) years

experience in management related fields or Bachelor degree with minimum 5 (five)

years experience,

HEI shall design clear management structure for DFYC, with the detail of role and

job description of each employee,

HEI shall have working office for DFYC in consistence and appropriate with an

effective management structure.

FYC students' records and profiles shall be properly kept and documented in DFYC.

10

Scoring table on Criterion 1

No

Indicators Score

(0-5) Weight

Value

Product

1 Precise procedures and implementation for FYC

employee’s recruitment

1

2 Qualification and experience of DFYC employees

aligned with procedure

2

3 Management structure of DFYC in according with

the HEI's context

2

4 Management structure of DFYC with its roles and

job descriptions and duty of whom involved in FYC

2

5 Performance of each DFYC's employee following

the defined structure, role, job description and duties

3

6 Working office for DFYC in according with an

effective management structure

2

7 Students' profiles and information properly kept and

documented

1

Total General Average

1-Strengths:

2-Weak Points:

11

3-Comments

Remark: attach all relevant documents

12



Date of visit:

Name of Assessor:

Criterion 2: Strategic Plan

HEI that offers FYC shall have at least a 3-year-Strategic Plan which shows

its ability to intake at least 500 students in full time or part time students in

equivalent number.

Indicators:

To develop good strategic plan for FYC in consistence with and appropriate for the above

mentioned criterion, HEI shall fulfill the indicators as follows:

The Mission, Goals, objectives, and activities of FYC shall be clearly defined in the

FYC strategic plan,

In achieving the stated mission, goals and objectives, HEI shall accurately define

academic activities and implementation in according with its' resources.

HEI shall put academic activities and actions stated in its strategic plan into effective.

Mission, Goals, and objectives of FYC shall be widely disseminated to FYC

teaching staff and students,

13

Strategic plan of FYC shall be well disseminated to all involved members within

HEI.


No

Indicators Score

(0-5) Weight

Value

Product

1 Mission, goals, objective, and activities in the

strategic plan of FYC have been clearly defined.

1

2 Actual activities in the strategic plan of FYC are

defined based on HEI's resources.

2

3 The actual activities undertaken in the strategic plan

in order to achieve stated mission and goals

2

4 Accomplishment of FYC's strategic plan

implementation and activities undertaken so far

2

5 Dissemination of mission, goals, objective, and

activities to all FYC teaching staff and students

2

6 Dissemination of the strategic plan of FYC to the

related HEI's individuals

2


1-Strengths:

2-Weak Points:

3-Comments:

Remark: - Attach all relevant documents,

- Branch institutions are allowed to follow the strategic plan of the main

institution or its action plan for an assessment and validation.

14



Date of visit:

Name of Assessor:

Criterion 3: Curriculum of Foundation Year Course

HEI that offers FYC shall have Curriculum of FYC (CFYC) with the details of its

content, clear structure and outline of each subject. There are at least 10 subjects with a

minimum of 30 credits in the CFYC in according with the skills and majors offered in

Bachelor degree program. The implementation and management of CFYC such as

teaching, learning, research and student assessment shall be focusing on student’s

learning outcomes.

Indicators:

In order to ensure the proficiency in preparing and implementing the CFYC, HEI shall fulfill the

indicators as follows:

HEI shall have a curriculum development committee for FYC, with the emphasis of

procedure and processes of it’s formation. The branch of HEI, which utilizes the same

CFYC as its main campus, is not required to have a separate CFYC development

committee,

CFYC shall be approved by ACC,

CFYC shall be extensively disseminated to relevant teaching staff, students, and

involved HEI members,

HEI shall implement this CFYC as approved by ACC and CFYC shall be complied

with the Circulation No. 04/04 ACC/SSR, dated November 19, 2004, regarding Credit

System and Credit Transfer. HEI, where required if necessary, is able to conduct a 7

to 8-week-course per semester for some FYC subjects. Those subjects, however, must

be taught in chronological order as approved by ACC,

15

HEI shall include extra curricular courses on traffic, drugs abuses, HIVs, and other

social issues/challenges in the CFYC,

HEI shall establish clear procedure, process and methodology in teaching, learning

and research by focusing on student’s learning outcomes,

The procedure and student assessment shall be aligned with student’s learning

outcomes and FYC contents,

HEI shall have an effective mechanism to ensure student’s regular attendance,

FYC student shall be provided with written information about foundation year course

aims, outlines, expected learning outcomes and methods of student performance

evaluation/assessment of each subject at the beginning of academic year,

FYC student shall be provided with students' assessment feedback in an appropriate

timing,

CFYC shall be revised and improved as necessary (every revision or change shall be

endorsed by ACC).


No

Indicators Score

(0-5)

Weight

Value

Product

1 Procedures and legal basis of forming curriculum

development council/committee*

1

2 Memberships of curriculum development

council/committee align with regulation passed*

1

3 CFYC as approved by ACC 1

4 Dissemination of CFYC to all teaching staff, students

and relevant stakeholders

1

5 The implementation of CFYC align with all faculties'

courses as approved by ACC

3

6 Overall teaching loads of each subject taught align with

the numbers of credits

3

7 Teaching loads of each subject per week align with

course structure approved by ACC**

2

16

8 Extra curricular courses on traffic, drugs abuses, and

HIVs are included in the CFYC.

1

9 Other social issues/challenges courses are included in the

CFYC.

1

10 Assessment principles of teaching, learning and research

aligned with student's learning outcomes.

2

11 The implementation of assessment principles of teaching,

learning and research aligned with student's learning

outcomes.

3

12 Assessment principles and student's performance

evaluation techniques align with student's learning

outcomes and program content.

2

13 The implementation of assessment principles and

student's performance evaluation techniques align with

student's learning outcomes and FYC content.

3

14 clear policy and effective monitoring on students'

attendance regularly

2

15 Written information about course aims, contents,

expected learning outcomes and assessment methods is

provided to students at beginning of academic year.

2

16 Student assessment feedback shall be informed/ provided

to students in an appropriate timing.

2

17 The similarity of students' performance evaluation

techniques for the same subject.

2

18 The similarity of students' performance evaluation

techniques for each subject approved by ACC.

2

19 Reviewing of FYC program has been implemented*** 1


17

1-Strengths:

2-Weak Points:

3-Comments:

Remarks: - attach all relevant documents

- * Indicator number 1 & 2 do not apply for the branch of the HEI. In this case,

external assessor team shall verify all relevant documents at the main

institution for these indicators.

- ** Indicator number 7 can be exempted for some required courses taught in a period

of 7 to 8 weeks per semester.

- *** Indicator number 17 is considered as a "Not Required Indicators" based on

HEI's actual circumstances.

18



Date of visit:

Name of Assessor:

Criterion 4: Teaching Staff

HEI that offers FYC shall have qualified teaching staff, sufficient in size, with

relevant background and experiences to support the institution's FYC.

Indicators:

In order to ensure the effective and efficient practice of FYC, with quality education, HEI shall

fulfill the indicators as follows:

HEI shall have adequate teaching staff for all subjects in FYC and shall make written

employment contract with all teaching staff. For public institution, written

employment contract can be solely made with part-time teaching staff or those who

are none-government officials of the institution,

Each individual teaching staff shall be permitted to handle maximum three subjects

within an academic year. Those subjects shall be of his/her specialty. Teaching load

for each individual teaching staff shall be aligned with the regulation or guideline of

the government or the Ministry of Education, Youth and Sports ( not more than 24

hours per week),

Teaching staff shall have pedagogy and hold at least Mater Degree of qualification.

For those who hold Bachelor Degree of qualification shall have at least three years

working experience on higher education. Bachelor degree holder, however, without

working experience, shall only be a co-teacher,

HEI shall set a clear stated policy and criteria for recruiting, evaluating and promoting

such as pay rise, bonus, promotion, and incentives,

19

HEI shall avail and promote training and development programs for building teaching

staff’s capacity, skills and knowledge especially FYC teaching staff,

Teacher and student ratio for each academic field in FYC shall be as follows:

A. For HEI that offers specialized skills/majors oriented to the 4 academic fields, the

teacher and student ration of each field shall be as follows:

Academic Fields Teacher/student Ratio

Arts and Humanity 1:25

Mathematics, Science and Computer Science 1:18

Social Science 1:25

Foreign Language 1:20

B. The teacher and student ration of the academic field which the specialized

skills/major offered by HEI is not oriented to shall be 1:30.

Remarks:

Co-teacher is able to teach based on their background and experience as teaching

staff. They, however, are not allowed to directly assess student's performance unless

with clear guidance and involvement from teaching staff.

Teacher and student ratio equals the overall number of total FYC students divided by

the overall number of teachers in each field of the undergraduate program within the

academic year assessed by ACC.


No

Indicators Score

(0-5)

Weight

Value

Product

1 Procedures in the recruitment of teaching staff and actual

activities have been taken.

2

2 Qualification and teaching experience of each FYC

teaching staff with regard to the instruction of ACC

3

20

3 HEI shall make written employment contract with all

teaching staff.

1

4 Teaching loads of each teaching staff with respect to the

instruction of the government or MoEYS (not more than

24 hours per week)

2

5 Numbers of subjects of FYC handled by each teaching

staff within one academic year

3

6 Procedures in teaching appraisal and actual activities ever

taken

2

7 Motivation policies: Promotion, pay rise and other

incentives for teaching staff and actual activities ever taken

2

8 Teaching staff development for capacity buildup and

knowledge improvement policies especially FYC teaching

staff

2

9 Teaching staff development for capacity buildup and

knowledge improvement ever taken especially FYC

teaching staff

3

10 Teacher-student ratio for the field of art and humanity ** 1

11 Teacher-student ratio for the field of mathematics, science

and computer **

1

12 Teacher-student ratio for the field of social science ** 1

13 Teacher-student ratio for the field of foreign language** 1


1-Strengths:

21

2-Weak Points:

3-Comments:

Remark:

- Attach all relevant documents

- Co-teacher is able to teach based on their background and experience as teaching

staff. They, however, are not able to directly assess student's performance unless with

clear guidance and involvement from teaching staff.

- Teacher and student ratio equals the overall number of total FYC students divided by

the overall number of teachers in each field of the undergraduate program in academic

year assessed by ACC.

22



Date of visit:

Name of Assessor:

Criterion 5: Physical Facilities

HEI that offers FYC shall have sufficient physical facilities such as classrooms,

laboratories, books and other necessary study materials to support the study and

research for both students and teaching staff of the institution's FYC.

Indicators:

Teaching and learning resources are very important parts in supporting FYC and teaching,

learning and researches of teachers and students. To achieve this criterion, HEI shall fulfill the

indicators as follows:

HEI shall have adequate classrooms and physical facilities equipped in the sense of

pedagogy to enhance teaching and learning of all subjects in the FYC with safety

and good environment,

HEI shall have adequate books, other collections and academic magazines relevant

to all subjects in the FYC kept in the library,

HEI shall have at least three books / compilations of each subject offered in the

FYC kept in the library,

Books and documents used as reference for each subject of the FYC shall be kept in

the library for three titles,

HEI shall provide equipment, laboratories, language labs and computer labs as

necessary for FYC with the supporting staff,

23

Internet connection shall be existed for teacher and students’ studies and researches,

Managing policies and regulations for library and laboratories use shall be clearly

stated,

The library shall be flexibly opened with regard to students and teachers’ needs.


No

Indicators Score

(0-5)

Weight

Value

Product

1 Overall numbers of classroom for FYC program with

respect to the numbers of students

1

2 Size of classroom with respect to the numbers of students 1

3 Teaching equipment and facilities equipped in each

classroom with respect to subject and pedagogical views

2

4 Adequate facilities for teaching and learning with respect

to CFYC

2

5 Computer lab provided for FYC students with respect to

the curriculum and the supporting staff

2

6 Computer lab service provided for FYC students with

respect to the curriculum

2

7 Internet availability and accessibility for teachers and

students’ researches

2

8 Assisting personnel for laboratory and adequate

equipment with respect to the curriculum

1

9 Assisting personnel for language lab and adequate

equipment with respect to the curriculum and number of

students*

2

10 The policies and regulation of its managerial policies on

the use of library and laboratory and actual practice ever

taken

1

24

11 An adequate number of books relevant to subjects in

CFYC kept in the library with respect to the needs of

actual circumstance

1

12 Numbers of magazines for every subject adequately kept

in the library with respect to the needs of actual

circumstance

1

13 Numbers of documents/study materials for every subject

kept in the library with respect to the needs of actual

circumstance

1

14 Numbers of teaching books for every subject at least 3

units kept in the library

2

15 Reference books or documents used for compilation at

least 3 titles kept in the library

2

16 Service provided in the library serving for the needs of

teacher and students at ease

2


1-Strengths:

2-Weak Points:

3-Comments:

Remark: attach all relevant documents

25



Date of visit:

Name of Assessor:

Criterion 6: Student Admission

HEI that offers FYC shall have clear student admission process which is based on

existing legal framework of Ministry of Education Youth and Sports. In principle, student

admission for FYC shall be based on the result of baccalaureate or other equivalent

degrees. In addition, HEI could have supplement student admission requirements which

comply with its mission and goal.

Indicators:

Student admission, with accuracy and transparency, is an important approach towards the quality

education. To achieve this criterion, HEI shall fulfill the indicators as follows:

HEI shall have clear policies and requirements for student admission, whether full-

time or part-time, into FYC program. The stated policies and requirements shall be

complied with legal framework of MoEYS and relevant institutions as well as ACC

Circulation No. 04/04 SSR/ ACC, November 19, 2004, on Credit and Credit Transfer

Program,

HEI shall disseminate stated policies and requirements extensively to students and

relevant stakeholders,

Student enrolment shall be carried out accurately in accordance with the existing

admission policies and requirements,

HEI shall have clear policies for student transfer and student enrolment and shall

disseminate extensively to students and relevant stakeholders.

26


No

Indicators Score

(0-5)

Weight

value

Product

1 Policies and requirements for student admission into

FYCP with respect to the existing norms

2

2 Extensively disseminate stated policies and

requirements set by HEI to students and relevant

stakeholders,

1

3 Students’ admission processes for FYC made public

and transparent

1

4 Students’ enrolments into FYCP with respect to

policies and requirements which the institution has

set

2

5 Students’ transfer and intake policies of the

institution and extensively disseminated to students

and relevant stakeholders

3


1-Strengths:

2-Weak Points:

3-Comments:

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Appendix

1- Sample Formats for Assessor Team Reports

Kingdom of Cambodia Nation Religion King

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ASSESSOR TEAM REPORT ON FOUNDATION YEAR COURSE

ASSESSMENT

Name of Higher Education Institution:...................................................................

Assessment date: From............................................ to.......................................

To: Accreditation Committee of Cambodia

Receiving Date:..................................

Accreditation Committee of Cambodia

Secretariat General of ACC

Accreditation Committee of

Cambodia (ACC)

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ASSESSOR TEAM REPORT ON FOUNDATION YEAR COURSE

ASSESSMENT

1- Introduction

1-1 Higher Education Institution background

Please describe HEI's background, number of faculties, majors offered, and number of

FYC classes, students and teaching staff...etc.

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2- Overview of Assessment process

Please describe date of site visit (from...................to....................), and overview of the

assessment process.

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Number of participants in the roundtable meeting.

- ACC external assessor members are as follow:

1-............................... Team leader

2-.............................. member

3-.............................. member

4-.............................. member

5-.............................. technical assistant

- Representatives from HEI are as follow:

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1-............................... (position)

2-.............................. (position)

3-.............................. (position)

4-.............................. (position)

5-.............................. (position)

Activities on the first day of the site visit.

In this part, please elaborate the general overview of the roundtable meeting between HEI

and external assessor team to verify some issues such as the purpose of the visit of assessor team

and the report from HEI's foundation year implementation and future plan taken in the previous

and recent academic year.

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Activities on the second day of the site visit.

In this part, please elaborate action taken by assessor team member in assessing HEI's

FYCP.

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Activities on the third day of the site visit.

In this part, please elaborate the general overview of the roundtable meeting between HEI

and external assessor team to justify some issues such as assessor team's finding and HEI's FYC

implementation, evidence and future plan ever taken in the previous and recent academic year.

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2- Result of the assessment

Criteria 1: Department of Foundation Year Course

2-1-1 Summary of the assessment result

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2-1-2 HEI's Strengths

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2-1-3 HEI's weak points

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2-1-4 Recommendation

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Criteria 2: Strategic Plan of FYC


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Criteria 3: Curriculum of Foundation Year Course


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Criteria 4: Teaching staff


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2-4-4 Reconmendation

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Criteria 5: Physical facilities


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Criteria 6: Student admission


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3- Scoring on each criterion (please attach detail of scoring table on each criterion)

No. Criterion Average Score Weight Value Product

1 Department of Foundation Year Course 1

2 Strategic Plan 2

3 Curriculum of FYC 3

4 Teaching Staff 3

5 Physical Facilities 2

6 Student Admission 1

Sub-total


4- Recommendation

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5- Appendixes

Done in................Date:...........................................................

Reporter name

Seen and approved by

Team Leader

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2. The Schedule for Site Visit

Schedule for FYC Assessment 2009-2010

The schedule is set out in three stages for FYC Assessment 2009-2010.

Stage 1: It consist of 2 days on which assessors have to study materials/read thoroughly the HEI's SAR and other relevant documents

prior to the site visit.

Stage 2: It is a 3 day-site visit where assessors visit to facilities and relevant department in order to clarify the issues, seek

explanations and confirmation, justifications and further information from HEI.

Stage 3: It is a 1 day work which all assessors responsible for commenting on the HEI's assessment and writing wrap-up assessment

report in order to submit to ACC secretariat general for final review and endorsement.

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Timetable for Site Visit on HEI's FYC Assessment

Activities on day 1:

Time Activities Responsibilities Participants

8:30 a.m Roundtable meeting

between External assessor

and HEI's representatives

- Welcoming remarks from HEi's representatives

- HEI's representatives provide details on it's

implementation and introducing it's members.

- Assessor team leader give overall impression of the

meeting and the purpose of the site visit.

- HEI rector, vice rector, and

principal.

- Head of FYC department

- Dean/ Vice dean

- Relevant HEI's staff

- Assessor team representatives

9:00 a.m Presentation on FYCP

implantation

- Brief report from head of department of FYC on

general issue

- Question and answer session


principal.


- Dean/ Vice dean



10:00

a.m

Document and SAR check - Assessor team check on SAR and documents

shown at HEI

- HEI representatives/department of FYC provides

extra materials suggested by assessors

-Assessor team

12:00 am Break

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2:30 p.m -Meeting with FYC

students and 2nd year

students

-Assessors interview and discuss with students on

various topics such as financial support, health

services, students' assessment on FYC program and

curriculum, teaching staff assessment, student role

and expected learning outcomes related to HEI's

strategic plan, implementation and assessment etc.

- FYC students and 2nd year

students from randomly selected

classes

- Assessor team

4:00 p.m Site Visit to facilities and

relevant departments by

students

- Assessor team visits to FYC facilities and relevant

departments such as classroom, computer lab,

language lab, library .etc.

- Volunteer FYC students

- FYC teaching staff

- Assessor team

Activities on day 2.


8:30 a.m Classroom observation - Assessor team observe in class teaching on FYC. - FYC students

- FYC teaching staff

- Assessor team

9:00 a.m Assessor team panel

meeting

- Assessor discuss and verify on SAR and other

relevant documents provided by HEI

-Assessor team

10:00 a.m Roundtable meeting with

FYC teaching staff

- Assessors interview and discuss with FYC

teaching staff and FYC curriculum implementation,

teaching methodology, student assessment, capacity

building, planning on HEI's strategic plan,

- FYC teaching staff ( at least 1

person from each subject)

- Assessor team

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implementation and assessment...etc.

12:00 am Break

2:30 p.m Roundtable meeting with

HEI's operation

management team, staff in

academic affair and relevant

staff

Meeting covers the following topics:

- Policy and criteria for recruiting, evaluating and

promoting teaching staff such as pay rise, bonus,

promotion, and incentives,

- Management and arrangement of faculties and

board members, roles and responsibilities

- HEI strategic planning, implementation and

assessment

- student selection, admission and enrolment

process...etc


principal.


- Dean/ Vice dean



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Activities on day 3:


8:30 a.m Assessor team panel

meeting

- assessor team finalize the finding of the HEI

assessment

- Assessor team leader presents the panel in order to

deliver an oral report to HEI.

- Assessor team

9:00 a.m Exit meeting between

assessor team and HEI

- Assessor team leader presents and deliver an oral

report to HEI about their findings

- The oral report will highlight the areas of

strengths, weak points and recommendation of HEI

- HEI clarify some issues relevant to the weak

points

- Other suggestions


principal.


- Dean/ Vice dean



11:30 a.m End of site visit

Remarks: The assessment process can be done in the afternoon on the third day of the site visit if required.

Kingdom of Cambodia Nation Religion King 3Year Course Certificate (FYCC), the process of site-visit, accreditation provision, evaluation methodology and assessment instruments. It

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