Katoomba Men's Shed Constitution (Rules)

KatoombaMen’sShedInc.Constitution(Rules)

EffectivefromSeptember2017

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KatoombaMen’sShedInc.Constitution(Rules)

ContentsPart1: Preliminary..........................................................................................................................4

Name ....................................................................................................................................................4Objects.................................................................................................................................................4NotforProfit.....................................................................................................................................4Definitions .........................................................................................................................................4

Part2: Membership ........................................................................................................................5Membershipqualifications.........................................................................................................5ClassesofMembership.................................................................................................................5Applicationformembership......................................................................................................5Cessationofmembership............................................................................................................6Membershipentitlementsnottransferable ........................................................................6Resignationofmembership .......................................................................................................6Registerofmembers .....................................................................................................................6Feesandsubscriptions.................................................................................................................7Members’liabilities .......................................................................................................................7Resolutionofinternaldisputes ................................................................................................7Discipliningofmembers..............................................................................................................7Rightofappealofdisciplinedmember .................................................................................8

Part3: TheManagementCommittee ......................................................................................8PowersoftheManagementCommittee................................................................................8Constitutionandmembership ..................................................................................................9ElectionofCommitteemembers..............................................................................................9Secretary .........................................................................................................................................10Treasurer ........................................................................................................................................10CasualvacanciesintheManagementCommittee..........................................................10RemovalofamemberoftheManagementCommittee...............................................11Meetingsandquorum................................................................................................................11Appointmentofmembersascommitteememberstoconstitutequorum .........11AppointmentofSub-Committees .........................................................................................12Votinganddecisions ..................................................................................................................12

Part4: Generalmeetings ...........................................................................................................12Annualgeneralmeetings–holdingof ................................................................................12Annualgeneralmeetings–callingofandbusinessat .................................................13Specialgeneralmeetings–callingof ..................................................................................13Notice................................................................................................................................................13Procedure........................................................................................................................................14Presidingmember.......................................................................................................................14Adjournment .................................................................................................................................14Makingofdecisions ....................................................................................................................15Specialresolution ........................................................................................................................15Voting................................................................................................................................................15

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Appointmentofproxies ............................................................................................................15Part5: Miscellaneous..................................................................................................................15

Postalorelectronicballots......................................................................................................15Insurance.........................................................................................................................................15Funds–source..............................................................................................................................16Funds–management.................................................................................................................16Alterationofobjectsandrules...............................................................................................16Custodyofbooks..........................................................................................................................16Inspectionofbooks.....................................................................................................................16Serviceofnotices .........................................................................................................................17Financialyear ................................................................................................................................17

Appendix1. .........................................................................................................................................18Appendix2. .........................................................................................................................................19

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Part1: Preliminary

Name

1. TheAssociationshallbeknownasTheKatoombaMen’sShedInc.(anIncorporatedAssociation).

Objects

2. TheobjectsoftheShedaretoadvancethehealthandwell-beingofourmembersbyprovidingasafeandhappyenvironmentwhereskilledandunskilledmencan,inthecompanyofothermen,(a) Pursuehobbies,pastimesandinterests(b) Learnnewskills,practiceandpassonoldskills(c) Learnabouttheirownandothermen’shealthandwell-being(d) Bytheirefforts,contributetotheirfamilies,theirfriends,theShedandtheir

community(e) Mentoryoungermen

NotforProfit

3. TheShedisanot-for-profitassociationandaccordingly:(a) TheassetsandincomeoftheShedshallbeappliedsolelyinfurtheranceofitsabove-

mentionedobjectsandnoportionshallbedistributeddirectlyorindirectlytothemembersoftheShedexceptasbonafidecompensationforservicesrenderedorexpensesincurredonbehalfoftheorganisationand

(b) SubjecttotheActandtheRegulations,inawindingupoftheShed,anysurplusShedpropertyistobetransferredtoanotherorganisationwithsimilarobjectsandwhichisnotcarriedonfortheprofitorgainofitsindividualmembers.

(c) Inthisrule,areferencetothesurpluspropertyoftheShedisareferencetothatpropertyoftheShedremainingaftersatisfactionofthedebtsandliabilitiesoftheShedandthecosts,chargesandexpensesofthewindingupoftheShed.

Definitions

4. Intheserules:(a) TheShedmeansTheKatoombaMen’sShedInc.(b) Director-GeneralmeanstheDirector-GeneraloftheDepartmentofServices,

TechnologyandAdministration..(c) CommitteemembermeansamemberoftheManagementCommittee(d) Secretarymeans:

thepersonholdingofficeundertheserulesasSecretaryoftheShed,or ifnosuchpersonholdsthatoffice–thepublicofficeroftheShed.

(e) inwritingincludesbyelectronicmeanswheretheidentityofthesendercanbeverified.

(f) signedmeansbywrittensignatureorbyanyformofdigitalsignatureapprovedbytheManagementCommittee.

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(g) specialgeneralmeetingmeansageneralmeetingoftheShedotherthananannualgeneralmeeting.

(h) theActmeanstheAssociationsIncorporationAct2009.(i) theRegulationmeanstheAssociationsIncorporationRegulation2010.

5. Intheserules:(a) areferencetoafunctionincludesareferencetoapower,authorityandduty,and(b) areferencetotheexerciseofafunctionincludes,ifthefunctionisaduty,areference

totheperformanceoftheduty.6. TheprovisionsoftheInterpretationAct1987applytoandinrespectoftheserulesinthe

samemannerasthoseprovisionswouldsoapplyiftheseruleswereaninstrumentmadeundertheAct.

Part2: Membership

Membershipqualifications

7. MembershipoftheShedisopentoindividuals,agenciesororganisationsconcernedwithmen’sissuesinourcommunitywhosupporttheShedobjectsassetoutinRule2.

8. Amembermustbeanaturalperson.9. AmembermustapplyformembershipoftheShedasprovidedbyRule12andmustbe

approvedformembershipoftheShedbytheManagementCommittee.

ClassesofMembership

10. Individualmembership–opentonaturalpersons.11. Lifemembership-TheShedmay,bySpecialResolution,grantLifemembershiptoa

memberinrecognitionoflongandoutstandingservicetotheShedandthelocalcommunity.Alifemembershipresolutionmaynotbeproposedifthecurrentnumberoflifemembersexceeds3percentoftotalshedmembershipinthecurrentyear.

Applicationformembership

12. AnapplicationformembershipoftheShed:(a) mustbemadeinwritingintheformsetoutinAppendix1totheserulesoranyother

formapprovedbyaresolutionoftheManagementCommittee,and(b) mustbelodgedwiththeSecretaryoftheShed.

13. Assoonaspracticableafterreceivinganapplicationformembership,theSecretarymustrefertheapplicationtotheManagementCommitteewhichistodeterminewhethertoapproveortorejecttheapplication.

14. AssoonaspracticableaftertheManagementCommitteemakesthatdetermination,theSecretarymust:(a) notifytheapplicant,inwriting,thattheManagementCommitteeapprovedor

rejectedtheapplication(whicheverisapplicable),and(b) iftheManagementCommitteeapprovedtheapplication,requesttheapplicanttopay

(withintheperiodof28daysafterreceiptbytheapplicantofthenotification)thesumpayableundertheserulesbyamemberasentrancefeeandannualsubscription.

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15. TheSecretarymust,onpaymentbytheapplicantoftheamountsreferredtoinRule14(b)withintheperiodreferredtointhatprovision,entertheapplicant’snameintheregisterofmembersand,onthenamebeingsoentered,theapplicantbecomesamemberoftheShed.

Cessationofmembership

16. ApersonceasestobeamemberoftheShediftheperson:(a) dies,or(b) resignsmembership,or(c) doesnotpayanymoniesduetotheShedforfees,subscriptions,oranyotheramount

owinginrespectofmembershipwithin90daysoftheduedateforpaymentor(d) isexpelledfromtheShed.

Membershipentitlementsnottransferable

17. Aright,privilegeorobligationwhichapersonhasbyreasonofbeingamemberoftheShed:(a) isnotcapableofbeingtransferredortransmittedtoanotherpersonororganisation,

and(b) terminatesoncessationofthemembershipofthatpersonororganisation.

Resignationofmembership

18. AmemberoftheShedwhohaspaidallamountspayablebythemembertotheShedinrespectofthemember’smembershipmayresignfrommembershipoftheShedbygivingwrittennoticeoftheirresignationtotheSecretary.AnysuchresignationiseffectiveimmediatelyonreceiptbytheSecretary.

19. IfamemberoftheShedceasestobeamemberunderRule18andineveryothercasewhereamemberceasestoholdmembership,theSecretarymustmakeanappropriateentryintheregisterofmembersrecordingthedateonwhichthememberceasedtobeamember.

Registerofmembers

20. TheSecretaryoftheShedmustestablishandmaintainaregisterofmembersoftheShedspecifying:(a) thenameandaddressofeachmemberoftheShed,(b) theiremailaddress,(c) thedateonwhichthepersonbecameamember.

21. Theregisterofmembersmaybekeptinelectronicform.22. TheregisterofmembersmustbekeptattheprincipalplaceofadministrationoftheShed

andmustbeopenforinspection,freeofcharge,byanymemberoftheShedatanyreasonablehour.

23. AmemberoftheShedmayobtainacopyofanypartoftheregisteronpaymentofafeeof$1foreachpagecopiedor,ifsomeotheramountisdeterminedbytheManagementCommittee,thatotheramount.

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24. Ifamemberrequeststhatparticularinformationcontainedintheregisterandrelatingtothemshouldnotbeavailableforinspection,thatinformationmustnotbemadeavailableforinspection.Thisruledoesnotapplytothemember’snameintheregister.

25. Amembermustnotuseinformationaboutapersonobtainedfromtheregistertocontactorsendmaterialtotheperson,otherthanfor:(a) thepurposesofsendingthepersonanewsletter,anoticeinrespectofameetingor

othereventrelatingtotheShedorothermaterialrelatingtotheShed,or(b) anyotherpurposenecessarytocomplywitharequirementoftheActorthe

Regulation.

Feesandsubscriptions

26. AmemberoftheShedmust,onadmissiontomembership,paytotheShedanentrancefeeasdeterminedbytheManagementCommitteeforthatclassofmembership.

27. TheManagementCommitteeshallsetannualsubscriptionsforeachclassofmembershipwhichshallbecomedueandpayableonthe1stofJanuaryineachyear.

28. TheManagementCommitteemayvarytheamountpaidbyamemberinrecognitionofthemember’sspecialcircumstances.

Members’liabilities

29. TheliabilityofamemberoftheShedtocontributetowardsthepaymentofthedebtsandliabilitiesoftheShedorthecosts,chargesandexpensesofthewindingupoftheShedislimitedtotheamount,ifany,unpaidbythememberinrespectofmembershipoftheShedasrequiredbyrules26,27and28.

Resolutionofinternaldisputes

30. Disputesbetweenmembers(intheircapacityasmembers)oftheShed,anddisputesbetweenmembersandtheShed,thatcannotberesolvedwithintheShedaretobereferredtoacommunityjusticecentreformediationinaccordancewiththeCommunityJusticeCentresAct1983.

31. Ifadisputeisnotresolvedbymediationwithin3monthsofthereferraltoacommunityjusticecentre,thedisputeistobereferredtoarbitration.

32. TheCommercialArbitrationAct1984appliestoanysuchdisputereferredtoarbitration.

Discipliningofmembers

33. AcomplaintmaybemadetotheManagementCommitteebyanymemberthatamemberoftheShed:(a) hasrefusedorneglectedtocomplywithaprovisionorprovisionsoftheserules,or(b) haswilfullyactedinamannerprejudicialtotheinterestsoftheShed.

34. TheManagementCommitteemayrefusetodealwithacomplaintifitconsidersthecomplainttobetrivialorvexatiousinnature.

35. IftheManagementCommitteedecidestodealwiththecomplaint,theManagementCommittee:(a) mustcausenoticeofthecomplainttobeservedonthememberconcerned;and

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(b) mustgivethememberatleast14daysfromthetimethenoticeisservedwithinwhichtomakesubmissionstotheManagementCommitteeinconnectionwiththecomplaint,and

(c) musttakeintoconsiderationanysubmissionsmadebythememberinconnectionwiththecomplaint.

36. TheManagementCommitteemay,byresolution,expelthememberfromtheShedorsuspendthememberfrommembershipoftheShedif,afterconsideringthecomplaintandanysubmissionsmadeinconnectionwiththecomplaint,itissatisfiedthatthefactsallegedinthecomplainthavebeenproved.

37. IftheManagementCommitteeexpelsorsuspendsamember,theSecretarymust,within7daysaftertheactionistaken,causewrittennoticetobegiventothememberoftheactiontaken,ofthereasonsgivenbytheManagementCommitteeforhavingtakenthatactionandofthemember'srightofappealunderrules39to43.

38. Theexpulsionorsuspensiondoesnottakeeffect:(a) untiltheexpirationoftheperiodwithinwhichthememberisentitledtoappeal

againsttheresolutionconcerned,or(b) ifwithinthatperiodthememberexercisestherightofappeal,unlessanduntilthe

ShedconfirmstheresolutionunderRule43,whicheveristhelater.

Rightofappealofdisciplinedmember

39. AmembermayappealtotheShedingeneralmeetingagainstaresolutionoftheManagementCommitteeunderRule36,within7daysafternoticeoftheresolutionisservedonthemember,bylodgingwiththeSecretaryanoticetothateffect.

40. Thenoticemay,butneednot,beaccompaniedbyastatementofthegroundsonwhichthememberintendstorelyforthepurposesoftheappeal.

41. OnreceiptofanoticefromamemberunderRule36theSecretarymustnotifytheManagementCommitteewhichistoconveneageneralmeetingoftheShedtobeheldwithin28daysafterthedateonwhichtheSecretaryreceivedthenotice.

42. AtageneralmeetingoftheShedconvenedunderRule41:(a) nobusinessotherthanthequestionoftheappealistobetransacted,and(b) theManagementCommitteeandthemembermustbegiventheopportunitytostate

theirrespectivecasesorallyorinwriting,orboth,and(c) thememberspresentaretovotebysecretballotonthequestionofwhetherthe

resolutionshouldbeconfirmedorrevoked.43. IfatthegeneralmeetingtheShedpassesaspecialresolutioninfavourofthe

confirmationoftheresolution,theresolutionisconfirmed.

Part3: TheManagementCommittee

PowersoftheManagementCommittee

44. TheManagementCommitteeoftheShed,subjecttotheAct,theRegulationsandtheserulesandtoanyresolutionpassedbytheShedingeneralmeeting:(a) istocontrolandmanagetheaffairsoftheShed,and

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(b) mayexerciseallsuchfunctionsasmaybeexercisedbytheShed,otherthanthosefunctionsthatarerequiredbytheserulestobeexercisedbyageneralmeetingofmembersoftheShed,and

(c) haspowertoperformallsuchactsanddoallsuchthingsasappeartotheManagementCommitteetobenecessaryordesirableforthepropermanagementoftheaffairsoftheShed.

Constitutionandmembership

45. TheManagementCommitteeistoconsistofthefollowing::(a) thePresident(b) thevice-President(c) theTreasurer,(d) theSecretary(e) thePublicOfficerand(f) sufficientordinarymemberstomakeatotalmanagementcommitteeof8members.

46. TheofficersoftheShedare:thePresident,thevice-President,theTreasurerandtheSecretary.

47. Acommitteemembermayholdupto2offices(otherthanboththepresidentandvice-presidentoffices).

48. Eachmemberofthecommitteeis,subjecttotheserules,toholdofficeuntiltheconclusionoftheannualgeneralmeetingfollowingthedateofthemember’selection,butiseligibleforre-election.

49. Thereisnomaximumnumberofconsecutivetermsforwhichanofficeholderorcommitteemembermayholdoffice,withtheexceptionofthePresident,whoshallnotservemorethan3consecutivetermsofofficeaspresident.

ElectionofCommitteemembers

50. NominationsofcandidatesforelectionasmembersoftheManagementCommittee:(a) mustbemadeinwriting,signedby2membersoftheShedandaccompaniedbythe

writtenconsentofthecandidate(whichmaybeendorsedontheformofthenomination),and

(b) mustbedeliveredtotheSecretaryoftheShedpriortothecommencementoftheannualgeneralmeetingatwhichtheelectionistotakeplace.

51. IfinsufficientnominationsarereceivedtofillallvacanciesontheManagementCommittee,thecandidatesnominatedaretakentobeelectedandfurthernominationsaretobereceivedattheannualgeneralmeeting.

52. Ifinsufficientfurthernominationsarereceived,anyvacantpositionsremainingontheManagementCommitteearetakentobecasualvacancies.

53. Ifthenumberofnominationsreceivedisequaltothenumberofvacanciestobefilled,thepersonsnominatedaretakentobeelected.

54. Ifthenumberofnominationsreceivedexceedsthenumberofvacanciestobefilled,aballotistobeheld.

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55. TheballotfortheelectionofCommitteemembersistobeconductedattheannualgeneralmeetinginsuchusualandpropermannerastheManagementCommitteemaydirect.

Secretary

56. TheSecretaryoftheShedmust,assoonaspracticableafterbeingappointedasSecretary,lodgenoticewiththeShedofhisorheraddressandcontactdetails.

57. ItisthedutyoftheSecretarytoensurethatproperminutesarekept(whetherinwrittenorelectronicform)of:(a) allappointmentsofoffice-bearersandmembersoftheManagementCommittee,(b) thenumberofmembersoftheManagementCommitteepresentataManagement

Committeemeetingorageneralmeeting,and(c) allproceedingsatManagementCommitteemeetingsandgeneralmeetings.

58. Minutesofproceedingsatameetingmustbesignedbythechairpersonofthemeetingorbythechairpersonofthenextsucceedingmeeting.

Treasurer

59. ItisthedutyoftheTreasureroftheShedtoensure:(a) thatallmoneyduetotheShediscollectedandreceivedandthatallpayments

authorisedbytheShedaremade,and(b) thatcorrectbooksandaccountsarekeptshowingthefinancialaffairsoftheShed,

includingfulldetailsofallreceiptsandexpenditureconnectedwiththeactivitiesoftheShed.

CasualvacanciesintheManagementCommittee

60. Intheeventofacasualvacancyoccurringinthemembershipofthecommittee,thecommitteemayappointamemberoftheassociationtofillthevacancyandthemembersoappointedistoholdoffice,subjecttothisconstitution,untiltheconclusionoftheannualgeneralmeetingnextfollowingthedateoftheappointment.

61. Forthepurposesoftheserules,acasualvacancyintheManagementCommitteeoccursiftheCommitteemember:(a) dies,or(b) ceasestobeamemberoftheShed,or(c) becomesaninsolventunderadministrationwithinthemeaningoftheCorporations

Act2001oftheCommonwealth,or(d) resignsofficebynoticeinwritinggiventotheSecretary,or(e) isremovedfromofficeunderrule62,or(f) becomesincapacitated,or(g) isabsentwithouttheconsentoftheManagementCommitteefromallmeetingsofthe

ManagementCommitteeheldduringaperiodof3months.(h) isconvictedofanoffenceinvolvingfraudordishonestyforwhichthemaximum

penaltyonconvictionisimprisonmentfornotlessthan3months,or(i) isprohibitedfrombeingadirectorofacompanyunderPart2D.6(Disqualification

frommanagingcorporations)oftheCorporationsAct2001oftheCommonwealth.

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RemovalofamemberoftheManagementCommittee

62. TheShedingeneralmeetingmaybyresolutionremoveanyCommitteememberfromtheManagementCommitteebeforetheexpirationofthemember’stermofofficeandmaybyresolutionappointanotherpersontoholdofficeuntiltheexpirationofthetermofofficeofthemembersoremoved.

63. IftheCommitteemembertowhomaproposedresolutionreferredtoinRule62relatesmakesrepresentationsinwritingtotheSecretaryorPresident(notexceedingareasonablelength)andrequeststhattherepresentationbenotifiedtothemembersoftheShed,theSecretaryorthePresidentmaysendacopyoftherepresentationstoeachmemberoftheShedor,iftherepresentationsarenotsosent,thememberisentitledtorequirethattherepresentationsbereadoutatthemeetingatwhichtheresolutionisconsidered.

Meetingsandquorum

64. TheManagementCommitteemustmeetatleast10timesineachperiodof12monthsatsuchplaceandtimeastheManagementCommitteemaydetermine.

65. AdditionalmeetingsoftheManagementCommitteemaybeconvenedbythePresidentorbyanyotherCommitteemember.

66. AnagendaforameetingoftheManagementCommitteemustbegivenbytheSecretarytoeachmemberoftheManagementCommitteeatleast48hours(orsuchotherperiodasmaybeunanimouslyagreedonbythemembersoftheManagementCommittee)beforethetimeappointedfortheholdingofthemeeting.

67. Any4membersoftheManagementCommitteeconstituteaquorumforthetransactionofthebusinessofameetingoftheManagementCommittee.

68. NobusinessistobetransactedbytheManagementCommitteeunlessaquorumispresentandif,withinhalfanhourofthetimeappointedforthemeeting,aquorumisnotpresent,themeetingistostandadjournedtothesameplaceandatthesamehourofthesamedayinthefollowingweek.

69. Ifattheadjournedmeetingaquorumisnotpresentwithinhalfanhourofthetimeappointedforthemeeting,themeetingistobedissolved.

70. AtameetingoftheManagementCommittee:(a) thePresidentor,inthePresident’sabsence,thevice-Presidentistopreside,or(b) ifthePresidentandthevice-Presidentareabsentorunwillingtoact,suchoneofthe

remainingCommitteemembersasmaybechosenbythememberspresentatthemeetingistopreside.

Appointmentofmembersascommitteememberstoconstitutequorum

71. Ifatanytimethenumberofcommitteemembersislessthanthenumberrequiredtoconstituteaquorumforacommitteemeeting:(a) theexistingcommitteemembersmayappointasufficientnumberofmembersofthe

Shedascommitteememberstoenablethequorumtobeconstituted.(b) Amemberofthecommitteesoappointedistoholdoffice,subjecttothisconstitution,

untiltheannualgeneralmeetingnextfollowingthedateoftheappointment.

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(c) Thisruledoesnotapplytothefillingofacasualvacancytowhichrule60applies.

AppointmentofSub-Committees

72. TheManagementCommitteemay,byresolution,appointoneormoresub-committees(consistingofatleastoneCommitteemembertogetherwithsuchmemberormembersoftheShedastheManagementCommitteethinksfit)toadvisetheManagementCommitteeonvariousmattersincluding:(a) Operations(b) Membership(c) Finance

73. TheManagementCommitteemay,byresolution,revokewhollyorinpartanyappointmentunderRule72.

74. Asub-committeemaymeetandadjourn,asitthinksproper,andmayinviteexpertstoattenditsmeetingstoadviseonmattersrelevanttotheworkofthesub-committee.

Votinganddecisions

75. QuestionsarisingatameetingoftheManagementCommitteeorofanysub-committeeappointedbytheManagementCommitteearetobedeterminedbyamajorityofthevotesofmembersoftheManagementCommitteeorsub-committeepresentatthemeeting.

76. ACommitteememberwhohasaconflictofinterestinanymatterbeforetheManagementCommitteemustdisclosethatinterestandmustabstainfromanydiscussionorvoteonthatmatter.

77. EachmemberpresentatameetingoftheManagementCommitteeorofanysub-committeeappointedbytheManagementCommittee(includingthepersonpresidingatthemeeting)isentitledtoonevotebut,intheeventofanequalityofvotesonanyquestion,thepersonpresidingmayexerciseasecondorcastingvote.

78. SubjecttoRule67,theManagementCommitteemayactdespiteanyvacancyontheManagementCommittee.

79. Anyactorthingdoneorsuffered,orpurportingtohavebeendoneorsuffered,bytheManagementCommitteeorbyasubcommitteeappointedbytheManagementCommittee,isvalidandeffectualdespiteanydefectthatmayafterwardsbediscoveredintheappointmentorqualificationofanymemberoftheManagementCommitteeorsub-committee.

Part4: Generalmeetings

Annualgeneralmeetings–holdingof

80. TheShedmustholditsannualgeneralmeeting:(a) within6monthsafterthecloseoftheShed’sfinancialyear.or(b) withinsuchlatertimeasmaybeallowedbytheDirector-Generalorprescribedby

theRegulation.

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Annualgeneralmeetings–callingofandbusinessat

81. TheannualgeneralmeetingoftheShedis,subjecttotheActandtoRule80,tobeconvenedonsuchdateandatsuchplaceandtimeastheManagementCommitteethinksfit.

82. Inadditiontoanyotherbusinesswhichmaybetransactedatanannualgeneralmeeting,thebusinessofanannualgeneralmeetingistoincludethefollowing:(a) toconfirmtheminutesofthelastprecedingannualgeneralmeetingandofany

specialgeneralmeetingheldsincethatmeeting,(b) toreceivefromtheManagementCommitteereportsontheactivitiesoftheShed

duringthelastprecedingfinancialyear,(c) toelectofficersandordinarymembersoftheManagementCommittee,(d) toreceiveandconsiderthestatementwhichisrequiredtobesubmittedtomembers

undertheAct.83. Anannualgeneralmeetingmustbespecifiedassuchinthenoticeconveningit.

Specialgeneralmeetings–callingof

84. TheManagementCommitteemay,wheneveritthinksfit,conveneaspecialgeneralmeetingoftheShed.

85. TheManagementCommitteemust,ontherequisitioninwritingofatleast5percentofthetotalnumberofmembers,conveneaspecialgeneralmeetingoftheShed.

86. Arequisitionofmembersforaspecialgeneralmeeting:(a) muststatethepurposeorpurposesofthemeeting,and(b) mustbesignedbythemembersmakingtherequisition,and(c) mustbelodgedwiththeSecretary,and(d) mayconsistofseveraldocumentsinasimilarform,eachsignedbyoneormoreof

themembersmakingtherequisition.87. IftheManagementCommitteefailstoconveneaspecialgeneralmeetingtobeheldwithin

1monthafterthatdateonwhicharequisitionofmembersforthemeetingislodgedwiththeSecretary,anyoneormoreofthememberswhomadetherequisitionmayconveneaspecialgeneralmeetingtobeheldnotlaterthan3monthsafterthatdate.

88. AspecialgeneralmeetingconvenedbyamemberormembersasreferredtoinRule87mustbeconvenedasnearlyasispracticableinthesamemannerasgeneralmeetingsareconvenedbytheManagementCommittee.

Notice

89. ExceptifthenatureofthebusinessproposedtobedealtwithatageneralmeetingrequiresaspecialresolutionoftheShed,theSecretarymust,atleast7daysbeforethedatefixedfortheholdingofthegeneralmeeting,giveanoticetoeachmemberspecifyingtheplace,dateandtimeofthemeetingandthenatureofthebusinessproposedtobetransactedatthemeeting.

90. IfthenatureofthebusinessproposedtobedealtwithatageneralmeetingrequiresaspecialresolutionoftheShed,theSecretarymust,atleast21daysbeforethedatefixedfortheholdingofthegeneralmeeting,causenoticetobegiventoeachmember

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specifying,inadditiontothematterrequiredunderRule89,theintentiontoproposetheresolutionasaspecialresolution.

91. AmemberdesiringtobringanybusinessbeforeageneralmeetingmaygivenoticeinwritingofthatbusinesstotheSecretarywhomustincludethatbusinessinthenextnoticecallingageneralmeetinggivenafterreceiptofthenoticefromthemember.

92. Noticemaybesentbyemailtotheemailaddressofthememberwhichisrecordedintheregisterofmembers.

Procedure

93. Noitemofbusinessistobetransactedatageneralmeetingunlessaquorumofmembersentitledundertheserulestovoteispresentduringthetimethemeetingisconsideringthatitem.

94. Fivememberspresentinperson(beingmembersentitledundertheserulestovoteatageneralmeeting)constituteaquorumforthetransactionofthebusinessofageneralmeeting.

95. Ifwithinhalfanhouraftertheappointedtimeforthecommencementofageneralmeetingaquorumisnotpresent,themeeting:(a) ifconvenedontherequisitionofmembers,istobedissolved,and(b) inanyothercase,istostandadjournedtothesamedayinthefollowingweekatthe

sametimeand(unlessanotherplaceisspecifiedatthetimeoftheadjournmentbythepersonpresidingatthemeetingorcommunicatedbywrittennoticetomembersgivenbeforethedaytowhichthemeetingisadjourned)atthesameplace.

(c) Ifattheadjournedmeetingaquorumisnotpresentwithinhalfanhourafterthetimeappointedforthecommencementofthemeeting,thememberspresent(beingatleast3)istoconstituteaquorum.

Presidingmember

96. ThePresidentor,inthePresident’sabsence,thevice-President,istopresideaschairpersonateachgeneralmeetingoftheShed.

97. IfthePresidentandthevice-Presidentareabsentorunwillingtoact,thememberspresentmustelectoneoftheirnumbertopresideaschairpersonatthemeeting.

Adjournment

98. Thechairpersonofageneralmeetingatwhichaquorumispresentmay,withtheconsentofthemajorityofmemberspresentatthemeeting,adjournthemeetingfromtimetotimeandplacetoplace,butnobusinessistobetransactedatanadjournedmeetingotherthanthebusinessleftunfinishedatthemeetingatwhichtheadjournmenttookplace.

99. Ifageneralmeetingisadjournedfor14daysormore,theSecretarymustgivenoticeoftheadjournedmeetingtoeachmemberoftheShedstatingtheplace,dateandtimeofthemeetingandthenatureofthebusinesstobetransactedatthemeeting.

100. ExceptasprovidedinRule99,noticeofanadjournmentofageneralmeetingorofthebusinesstobetransactedatanadjournedmeetingisnotrequiredtobegiven.

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Makingofdecisions

101. AquestionarisingatageneralmeetingoftheShedistobedeterminedbyeither:(a) ashowofhands,(b) onthemotionofthechairpersonor if 3 or more members present in person or by proxy

at the meeting decide that the question should be determined by a written ballot—a written ballot.

102. Ifthequestionistobedeterminedbyawrittenballot,theballotistobeconductedinaccordancewiththedirectionsofthechairperson.

Specialresolution

103. AspecialresolutionmayonlybepassedbytheShedinaccordancewithsection39oftheAct.

Voting

104. OnanyquestionarisingatageneralmeetingoftheShedamemberhasonevoteonly.105. Allvotesmustbegivenpersonallyorbyproxybutnomember,exceptingthePresident,

mayholdmorethan3proxies.106. Inthecaseofanequalityofvotesonaquestionatageneralmeeting,thechairpersonof

themeetingisentitledtoexerciseasecondorcastingvote.107. AmemberoraproxyisnotentitledtovoteatanygeneralmeetingoftheShedunlessall

moneydueandpayablebythememberorproxytotheShedhasbeenpaid.108. AmemberisnotentitledtovoteatanygeneralmeetingoftheShedifthememberis

under18yearsofage.

Appointmentofproxies

109. EachmemberistobeentitledtoappointanothermemberasproxybynoticegiventotheSecretarynolaterthan24hoursbeforethetimeofthemeetinginrespectofwhichtheproxyisappointed.

110. ThenoticeappointingtheproxyistobeintheformsetoutinAppendix2totheserulesoranyotherformapprovedbyaresolutionoftheManagementCommittee.

Part5: Miscellaneous

Postalorelectronicballots

111. PostalorelectronicballotsmustnotbeundertakeninrespectofanymeetingorissueattheShed.

Insurance

112. TheShedmayeffectandmaintainsuchinsurancesasaredeterminedbytheManagementCommittee

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Funds–source

113. ThefundsoftheShedaretobederivedfromentrancefeesandannualsubscriptionsofmembers,donations,grants,sponsorshipsand,subjecttoanyresolutionpassedbytheShedingeneralmeeting,suchothersourcesastheManagementCommitteedetermines.

114. WiththeexceptionofcircumstancesspecifiedunderRule118,allmoneyreceivedbytheShedmustbedepositedassoonaspracticableandwithoutdeductiontothecreditoftheShed’sbankaccount.

115. TheShedmust,assoonaspracticableafterreceivinganymoney,issueanappropriatereceiptifareceiptisrequested.

Funds–management

116. SubjecttoanyresolutionpassedbytheShedingeneralmeeting,thefundsoftheShedaretobeusedinpursuanceoftheobjectsoftheShedinsuchmannerastheManagementCommitteedetermines.

117. Allcheques,drafts,billsofexchange,promissorynotesandothernegotiableinstrumentsmustbesignedbyany2membersoftheManagementCommitteeoremployeesoftheShed,beingmembersoremployeesauthorisedtodosobytheManagementCommittee.

118. TheTreasurermayestablishapettycashaccount.Thepettycashfloat:(a) mustnotatanytimeexceedtheamount$100orsuchotheramountapprovedby

resolutionofthecommittee.(b) maybemaintainedfromcashtakingsattheShed,butonlyafteralltakingshavebeen

dulycounted,reconciledandrecordedintheShedaccounts;(c) isreservedforminorexpenses,withamaximumof$100(orsuchotheramount

approvedbyresolutionofthecommittee)foranyoneitem.(d) allpettycashpaymentsmustbeauthorisedbyamemberholdingafinancial

delegationapprovedbythecommittee.(e) Allpettycashpaymentsmustbesupportedbyreceiptsordockets,whicharetobe

placedinthepettycashcontainerandreconciledatleastmonthly.

Alterationofobjectsandrules

119. TheserulesmaybealteredoraddedtoonlybyaspecialresolutionoftheShed.120. Oncealtered,anapplicationtotheDirector-Generalforregistrationofachangeinthe

Shed’sname,objectsorconstitutioninaccordancewithsection10oftheActistobemadebythepublicofficeroracommitteemember.

Custodyofbooks

121. Exceptasotherwiseprovidedbytheserules,allrecords,booksandotherdocumentsrelatingtotheShedmustbekeptinNewSouthWales,atthemainpremisesoftheShed,inthecustodyofthepublicofficerorothermemberoftheShed(asthecommitteedetermines).

Inspectionofbooks

122. Thefollowingdocumentsmustbeopentoinspection,freeofcharge,byamemberoftheShedatanyreasonablehour:

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(a) records,booksandotherfinancialdocumentsoftheShed,(b) theserules,(c) minutesofallcommitteemeetingsandgeneralmeetingsoftheShed.unlesstheCommitteedeterminesthatanyrecordcontainspersonalinformationrelatingtoamemberorinformationthatiscommercial-in-confidence.

123. AmemberoftheShedmayobtainacopyofanyofthedocumentsreferredtoinRule125onpaymentofafeeperpagecopiedasspecifiedbytheManagementCommittee.Suchafeeshouldbebasedonthecostofprovidingthecopies.

124. Despiterules122and123,thecommitteemayrefusetopermitamemberoftheShedtoinspectorobtainacopyofrecordsoftheShedthatrelatetoconfidential,personal,employment,commercialorlegalmattersorwheretodosomaybeprejudicialtotheinterestsoftheShed.

Serviceofnotices

125. Forthepurposeoftheserules,anoticemaybeservedonorgiventoaperson:(a) bydeliveringittothepersonpersonally,or(b) bysendingitbypre-paidposttotheaddressoftheperson,or(c) bysendingitbyfacsimiletransmission,emailorsomeotherformofelectronic

transmissiontoanaddressspecifiedbythepersonforgivingorservingthenotice.126. Forthepurposeoftheserules,anoticeistaken,unlessthecontraryisproved,tohave

beengivenorserved:(a) inthecaseofanoticegivenorservedpersonally,onthedateonwhichitisreceived

bytheaddressee,and(b) inthecaseofanoticesentbypre-paidpost,onthedatewhenitwouldhavebeen

deliveredintheordinarycourseofpost,and(c) inthecaseofanoticesentbyfacsimiletransmission,emailorsomeotherformof

electronictransmission,onthedateitwassent,orifthemachinefromwhichthetransmissionwassentproducesareportindicatingthatthenoticewassentonalaterdate,onthatdate.

Financialyear

127. ThefinancialyearoftheShedcommenceson1Januaryeachyearandendsonthefollowing31December.

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Appendix1. KatoombaMen’sShedInc.ApplicationforMembership

I,................................................................................................................................................................(fullnameofapplicant)of...............................................................................................................................................................(address)herebyapplytobecomeamemberofKatoombaMen’sShedInc.asamember.Intheeventofmyadmissionasamember,IagreetosupporttheobjectivesandbeboundbytherulesoftheShedforthetimebeinginforce...............................................................................................................................Signatureofapplicant Date………………………………………………………………..Emailaddress

KatoombaMen’sShedInc.Constitution Page19of19

Appendix2. KatoombaMen’sShedInc.

Form of Appointment Of Proxy I, ................................................................................................................................ (full name)

of ............................................................................................................................... (address)

being a member of the Shed hereby appoint

...................................................................................................................................

(full name of proxy)

being a member of the Shed, as my proxy to vote for me on my behalf at the annual general / special general meeting of the Shed to be held on the ................day of..........................and at any adjournment of that meeting.

My proxy is authorised to vote in favour of/against (delete as appropriate) the following resolution (insert details):………………………………………………………………………………………

* to be inserted if desired.

................................................................................. .................................................

Signature of member appointing proxy Date

Note: A proxy vote may not be given to a person who is not a member of the Shed.