1 Sea Cliff Scene June 2014 PRESIDENT’S MESSAGE by Alan Newman In May our normal routine of important mat- ters such as reviewing financials, considering land- scape request, and planning our next paint cycle was upstaged by concern for safety of ourselves, our homes, and our neighbors as fire erupted not too far east of us. We opened up emergency sprinklers on the east slope as a precaution and started to review any and all steps we need to take to lessen the fire dan- ger to our community. I took calls from residents regarding fire safety procedures as well as calls from out-of-town homeowners wanting to know if their homes were still there. Fortunately for them and us, there was some smoky air, and we survived just fine. The firefighters helped us all. We had the Carlsbad weed abatement of- ficer, Monty Kalin, walk our slopes last summer and to the best of my knowledge we followed his recommendations. We will ask him to return once his schedule permits to check if there is anything else we should be doing. We've also arranged to clear roofs and gutters of debris and leaves on 33 different homes, which were noted by a quick sur- vey, as soon as this can be scheduled. Remember, you are responsible for checking gutter grooves and requesting clearing if necessary. I assure you that the board will do whatever we can reasonably do to reduce our exposure to fire danger. June is our annual meeting and elections. I hope to see you there. . * * * * * * * ELECTION DAY!! The Sea Cliff Annual Meeting and Elec- tion will be held at the Pavilion on Wednesday, June 18 th Refreshments begin at 5:00 p.m. PLEASE BRING REFRESHMENTS! The Annual Meeting begins at 6:00 p.m. As of May 26 th 116 ballots had been received. We need 37 more for a quorum!
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Transcript
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Sea Cliff Scene
June 2014
PRESIDENT’S MESSAGE
by Alan Newman
In May our normal routine of important mat-
ters such as reviewing financials, considering land-
scape request, and planning our next paint cycle
was upstaged by concern for safety of ourselves,
our homes, and our neighbors as fire erupted not
too far east of us.
We opened up emergency sprinklers on the
east slope as a precaution and started to review any
and all steps we need to take to lessen the fire dan-
ger to our community. I took calls from residents
regarding fire safety procedures as well as calls
from out-of-town homeowners wanting to know if
their homes were still there. Fortunately for them
and us, there was some smoky air, and we survived
just fine. The firefighters helped us all.
We had the Carlsbad weed abatement of-
ficer, Monty Kalin, walk our slopes last summer
and to the best of my knowledge we followed his
recommendations. We will ask him to return once
his schedule permits to check if there is anything
else we should be doing. We've also arranged to
clear roofs and gutters of debris and leaves on 33
different homes, which were noted by a quick sur-
vey, as soon as this can be scheduled. Remember,
you are responsible for checking gutter grooves and
requesting clearing if necessary.
I assure you that the board will do whatever
we can reasonably do to reduce our exposure to fire
danger.
June is our annual meeting and elections. I
hope to see you there.
.
* * * * * * *
ELECTION DAY!!
The Sea Cliff Annual Meeting and Elec-
tion will be held at the Pavilion on
Wednesday, June 18th
Refreshments begin at 5:00 p.m.
PLEASE BRING REFRESHMENTS!
The Annual Meeting begins at 6:00 p.m.
As of May 26th
116 ballots had been received.
We need 37 more for a quorum!
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If you haven’t yet, please mail your
Ballot today!
* * * * * * *
CANDIDATES’ STATEMENTS received
from Alan Newman and Jim Sevier are
found on the last page.
* * * * * * *
BOARD OF DIRECTORS MEETING
SUMMARY OF ACTION May 15, 2014
(Postponed from May 14 due to fire)
The Sea Cliff Summary is informational only and
has not been subject to Board approval.
CALL TO ORDER/ROLL CALL
Board Members Present: President, Alan
Newman; Vice President, Jim Sevier; CFO,
Bob Coates; Secretary, Carroll Smith
Board Members Absent: Director-at-Large,
Stan Haynes
Lindsay Management Services: Barb Palmer
and 3 members in attendance.
MINUTES & FINANCE REPORTS
Minutes- Approved the minutes of April 16,
2014 with corrections.
Finance reports – The Financials ending April
30, 2014 were approved as submitted, subject
to audit.
COMMITTEE REPORTS
Architectural - Several architectural applica-
tions were approved. The Committee dis-
cussed front gate damage and concluded that
they would rather not develop a standard
guideline for front gates but rely on repair
instructions published in the Scene. Ted
Johnson will be working with a homeowner
to develop and install a prototype of utility
closet doors. The Committee will make a
recommendation to the Board whether it is a
recommended design when the prototype is
completed. Ted Johnson was authorized to
approve an Architectural Change Request
for installation of an A/C unit once it is
submitted. An owner inquired about in-
stalling a metal garage door. The Architec-
tural Committee has asked him to investi-
gate a prototype metal or fiberglass garage
door that looks like the wood doors with like
trim for the Committee to review.
Enhancement – The Enhancement Commit-
tee continues to greet new owners and resi-
dents.
Finance - The CFO reported that the budget
is looking good three months into the year.
Lakes – The Lakes Committee and Wel-
come Committee hosted a walk around the
lakes with Ed Simpson and Pono from Santa
Fe Nursery. The event was a success and
approximately 30 people were in attendance.
The Board approved $50.00 gift cards as a
thank you to Ed & Pono for putting on a
wonderful presentation.
Landscape – The Landscape Committee
recommended removing an Alder tree by
Lake III and the Board approved the remov-
al.
Maintenance - The Maintenance Committee
recommended installing a new lock cylinder
on the clubhouse door and the Board ap-
proved the installation of the new lock cyl-
inder. The Community key will work to
open the new lock.
Pools & Spas - The Pools Committee re-
ported the janitorial crew continues to clean
the duck droppings from the pool decks on
an as needed basis, however duck season is
winding down and the decoy geese will be
retiring soon. The volunteer pool monitors
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will be asked to resume the summer moni-
toring of the pools.
Public Affairs – Alan Newman attended the
Southwest Quadrant meeting and reported
that the Principal for Pacific Rim Elemen-
tary School was in attendance to give a
presentation. Pacific Rim is rated 10 out of
10 in top schools and peer-group school,
which makes the area very desirable for new
buyers.
Ad-Hoc – The Ad-Hoc Committee reported
that Caltrans will soon hire a company to
begin the design of the sound wall they are
proposing to install between the I-5 and the
homes on the west side of Linden. The Sea
Cliff Ad-Hoc Committee will be involved
with the design plans and giving their input.
It was reported that out of 79 homes on the
west side of Linden, 22 homes have a sound
wall that was part of original construction.
Caltrans should be mailing the HOA a letter
sometime in June to begin the process of ed-
ucation and approval. The cost for the sound
wall will be paid by Caltrans; however, the
maintenance and cleaning of the sound wall
may be Sea Cliff’s. Soon a letter will be
drafted to the owners on the west side of
Linden to be followed by a special meeting
to discuss the sound wall options and other
impacts on the community.
Tennis – The Tennis Committee did not
have a report.
Welcome - The Welcome Committee con-
tinues to greet new owner/tenants. There is a
new ping pong table ready for use at the Pa-
vilion. Children 14 and under must be ac-
companied by an adult.
Deadline for the Sea Cliff Scene is May 23, 2014.
UNFINISHED BUSINESS:
John Heying has installed a device on the tennis
court gates to prevent intruders from reaching
through to open the gate handles without a key. La
Jolla Pools will be correcting some issues with the
pool deck at no charge. Preparation for the next
painting cycle is getting underway and bids to in-
spect siding/trim repairs on 300 homes are being
reviewed.
NEW BUSINESS
RFBA submitted by 7121 Linden Terrace re a light
shield over an SDG&E light was discussed. The
work order log was reviewed. The Treebeard
walkthrough report was reviewed.
ANNOUNCEMENTS – Homeowners are advised
to check with their insurance companies to ensure
adequate coverage on the property.
EXECUTIVE SESSION SUMMARY:
Bids to repair the cracked sidewalk in front of 7148
Lantana were reviewed. The Board requested that
Treebeard submit a bid and an amount of $250 was
approved for the repair. La Jolla Pools is correcting
a defect in encasing the valves in concrete at no
charge. A proposal to re-state the Governing Docu-
ments was reviewed. A Representative from Prime
Co Painting was in attendance to give a presentation
of the company’s proposal to inspect all of Sea
Cliff’s units prior to painting. Legal issues were
discussed. Violation Log – the Board reviewed the
violation log, no action needed; Vehicle Permit Log
– the Board reviewed the Vehicle Permit Log, no
action needed. Correspondence re violations was
reviewed.
THE NEXT MEETING WILL BE THE ANNUAL
MEETING ON WEDNESDAY, JUNE 18, 2014
AT 6:00 P.M. AT THE PAVILION.
NOTE: This is an informational summary of Board
actions. Complete Board of Director meeting &
Committee minutes are available for review in the
Clubhouse following approval.
* * * * * * *
GENERAL INFORMATION
The Clubhouse Door has a new Doorknob Lock
that takes Community Keys – Due to intermittent
problems with the timer-controlled lock on the
Clubhouse door, the Board decided to re-key the
lock on the door knob to accept the new Communi-
ty keys. This will allow access 24/7, as done for
other community facilities. The old electronic lock
4
will remain and can be used (if not broken) as a
back-up.
If you have not picked-up your new keys,
you can sign for them and pick them up at the Man-
agement Company or have them mailed at your ex-
pense to your home. Call the Management Compa-
ny at (760) 436-1144 before visiting or to have
them mailed.
Committee Sign-Up – Please sign-up to join one or
more of our committees at the bulletin boards. The
Sea Cliff Community can benefit from your ideas
and talent. In July the Board will select committee
members and committee chairs, but let us know that
you’re interested and eager to work.
Please Help by Bringing Refreshments to the
Annual Meeting – Even if you haven’t signed up,
please help ensure a delightful feast by bringing
your refreshments to the Pavilion before 5 PM on
the 18th. Thanks in advance.
2013 Audit Results – The Board approved the audit
report for our 2013 fiscal year. It has been mailed to
owners.
Do You Live on the West Side of Linden? If so,
you will receive, via e-mail or regular mail, a brief
letter describing the beginning steps being taken to
work with Caltrans as they plan to widen the I-5.
Please stay tuned for more info as we learn of their
plans and how they impact Sea Cliff.
No Bikes or Scooters in the Interior of the Com-
mon Area - Please remind your residents and
guests that “Riding of bicycles, skateboards, roller
skates or scooters is not allowed on the walkways,
in the pavilion area or common green property.”
This rule is in place in the common areas to prevent
activities which might be or become an annoyance
or nuisance to occupants of Sea Cliff or which
might in any way interfere with the rights of quiet
enjoyment of the occupants of Sea Cliff. The streets
can be used for many of these activities with atten-
tion to safety.
Required General Notices are Posted at the Ki-
osks – This is a reminder that our three kiosks are
the official site for HOA notices. All HOA meeting
announcements, agendas, rules changes, and many
other official notices are posted there as required by
the Davis-Stirling Act. Lindsay Management Ser-
vices has been designated to receive official com-
munications on behalf of the Board. Please submit
any communication requiring Board response in
writing by way of the Request for Board Action
Form (RFBA).
* * * * * * *
ARCHITECTURAL COMMITTEE by Ted Johnson
A log of Architectural Committee approvals
is sent to the Board each month.
For assistance please call me at (760) 707-
6803, or Lois Martyns at (760) 431-1928.
* * * * * * *
ENHANCEMENT COMMITTEE by Judy Snider and Alix Szold
It’s almost Tea Time! We still have some
openings for this event, Sunday, June 8th at 2:00 pm
at the Gazebo. Call Judy Snider, (760) 931-1262, or
Linda Mettling, (760) 931-5731, for reservations.
This event is limited to 32 participants. We ask for
reservations to be made ASAP to help us plan.
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And, a heads up for our July event: Steel
Drums Party on July 19th. Watch for notices on the
mail kiosks and in next month’s newsletter for de-
tails.
If interested, we would love to have you join
our committee. Fresh ideas and helping hands are
always welcome. Please sign up at your mail kiosk.
We have lots of fun planning and executing various
festivities as well as suggesting ways to enhance our
community. We meet the second Thursday of each
month at 10:00 am.
* * * * * * *
FINANCE COMMITTEE by Bob Coates
The finance committee and the Board ap-
proved the Audit and it is being sent to all home
owners. The results show that the HOA was
$18,354 under budget. The Board will be transfer-
ring this amount, if approved by the voters, to our
reserve account. The Board is planning to move up
the painting phase one year and the finance commit-
tee has determined that the funds are available.
This, however, will increase the dues for next year.
The number has not been determined until we com-
plete our yearly reserve study by M and M. We are
still looking for interested people to be on the Fi-
nance Committee to sign up.
* * * * * * *
LAKES COMMITTEE by Anne Spacie
The Lakes Walk-Around Event on Sunday,
May 4th, was a great chance for people to meet and
learn about the care of our lakes. Our manager Ed
Simpson and his assistant Pono led the way, de-
scribing sources and culture methods for a wide va-
riety of water lilies and other aquatic plants. Ed be-
gan his fascinating talk in the middle of Heron
Lake, where he picked a gorgeous pink lily. He de-
scribed the petals, the stem, and the heavy rhizome
(tuber) that anchors each plant. It’s hard to believe
each flower only blooms for three days. Then we
proceeded to Lazy Lagoon to learn the names of
other lilies and some of their origins. Some varie-
ties come from a nursery in Los Angeles that works
with the Huntington Gardens. Others were bred at
the St. Louis Botanical Gardens, while many trace
their origins to Monet’s garden in Giverny, France.
Following the walk we enjoyed viewing live
bass, mosquitofish, scuds, and damselflies caught
by Pono. These aquatic creatures indicate good wa-
ter quality and a healthy, balanced pond ecosystem.
After the demonstrations came homemade
refreshments and a chance to meet and chat.
Thanks to the Welcome Committee, there were a
number of new faces to add to those who really ap-
preciate our beautiful, natural lakes.
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Remember:
Please don't feed ducks
or other wildlife!
* * * * * * *
LANDSCAPE COMMITTEE by Alix Szold
Last month I wrote about our drought condi-
tions and on May 14th we were all given a grave
reminder of how vulnerable Carlsbad is under ex-
treme weather conditions for fire risk! Our Land-
scape Committee will be working closely with our
Board in a most proactive way to minimize Sea
Cliff's vulnerability to fire as much as possible. All
residents can help by making sure their gutters are
clean and if not, contacting Lindsay Management
Company to put their name on the list. Also, resi-
dents need to remove any dead plants or weeds
from their backyards. We will be removing dead
brush on our slopes on west Linden and east Lanta-
na in areas under Sea Cliff’s jurisdiction. Our
Carlsbad fire marshal will be making recommenda-
tions for us as well as those responsible for the re-
maining areas of these slopes.
Now that summer weather is here, we will
be battling brown spots in our grass even more!
Nature will dictate that all grassy areas cannot be
perfect as we may wish. Our Smart Water System
continues, along with our wonderful irrigation team,
to prevent water waste, especially in this time of a
most serious drought. The occasional larger brown
patches of grass you may see at times usually reflect
a problem with an irrigation valve or sprinkler
heads malfunctioning. Israel, from Treebeard, is
checking our irrigation system all over Sea Cliff on
Monday through Friday, but due to our very expan-
sive property, it is impossible to have all stations
always working in an ideal fashion.
Atlas Tree Company has been here these
past two weeks to trim our trees and look for tree
concerns. Our orchid trees by the tennis courts are
healthy but do not look so as summer is not their
season, so not to worry! We are postponing the
planting of new trees until the fall when our weather
is more favorable.
The north pool perimeter plantings will fi-
nally be completed by June 1st. We are very pleased
SWCHAC SOUTH WEST CARLSBAD HOMEOWNER ASSOCIATION COALITION
Why are we inviting you? We’re inviting you and inviting you to invite your friends, your neighbors, any Association representative, everyone interested in Carlsbad Communities.
What is SWCHAC?
We are a non-profit, no cost compilation of residents and board members from associations within the southwest quadrant (South of Palomar airport Rd., west of El Camino Real) of Carlsbad who meet once a month on the 1st Monday of each month (excluding Holidays, then the second Monday)
What does SWCHAC do?
We provide interesting and informative speakers with Q&A on various topics to Carlsbad residents. We have speakers from City of Carlsbad, Police Dept., Traffic Dept., Schools, Various Development Representatives, Airport, CalTrans, Strawberry Fields, Desalination Plant Updates, CMWD, and Homeowner Association related topics; New Laws, Pending Legislation, etc.
Come check it out - Alta Mira #4 Clubhouse, 6750 Paseo Del Norte, Carlsbad 92011 Come spend 60 minutes, we start at 8:00 AM sharp and end promptly at 9:00 AM.
“It’s early – but it’s worth it!”
Enjoy a continental breakfast! Hear community updates.
June 2 David Harrison, Emergency Preparedness Manager, City of Carls-
bad, will review preparedness plans for Carlsbad.
This notice sent compliments of 760-720-0900 / www.grgmgmt.com
Sea Cliff Annual Meeting and Election
Happening Now ............................
The election of members for the Board of Directors is underway! This year there are two (2) openings for the Board of Directors and two candidates. Write-ins are allowed, but vote for no more than two persons. There is one other item to vote on. It allows the HOA to avoid taxes on any excess of membership income over membership expenses for the year ending December 31, 2014, by retaining them to cover future expenses. The Board recommends a “Yes” vote on that. Please make sure you complete and return the Ballots as soon as you can. Ballots must be received prior to 5:50 p.m. on Wed, June 18th!
Committees are very important here at Sea Cliff and we hope you will join one and help serve our community. Committees usually meet once a month for about two hours. You may sign up at the committee meeting or on the sign-up sheets posted at the kiosks, or you can call the committee chairperson and tell him/her you would like to be on the committee. Those already on a committee will be able to sign up for next year at the regular committee meeting. Committee member volunteers go through an approval process by the Board before membership is confirmed. Refer to the back of the Sea Cliff Scene to find a list of all committees and their chairpersons. Committee responsibilities are shown on their Charters that can be found in the book in the Clubhouse.
ELECTION DAY!!
Sea Cliff Annual Meeting and election will be held at the Pavilion on Wednesday, June 18, 2014
Refreshments begin at 5:00 p.m. The Annual Meeting begins at 6:00 p.m.
CANDIDATES’ STATEMENTS
As of the March 28th deadline, two candidates had submitted statements (which are on file at Lindsay Management Services) in reply to the following sentences on the Candidacy Request forms: “I am interested in running for a seat on the Sea Cliff Homeowners Association Board of Directors. Please accept my formal request for my name to be added to the Annual Meeting Ballot. I am a member in good standing.”