July 2013 strategic projects monthly review

Strategic Projects Report - July

Content:

Financial Model, MC-LC Cooperation Customization & Term Shift Management

Financial Model Report July 2013

Goals of the project

•  Filling income gap in MC budgets

•  Increasing financial sustainability of organisation

•  Ensuring alignment of MoS of MC and LCs

Milestones of the project

•  Presenting project to @PLAD – Done •  Creation of WG •  WG together creates draft of FM •  Testing FM •  Chosing the right FM for Poland •  Voting FM by National Plenary •  Implementation of FM •  AAR of the project

Overall Factors (positive or negative factors that influenced the

performance)

Negative

•  Different understanding of project among MC team

Positive

•  Good response for the project from National Plenary

Financial Model in July 2013

Key Achievements:

•  Presenting project to LCPs and LCVPF

Key Non-Achievements

•  WG application is not created

Financial Model in August Key strategies for next

month:

•  Creating WG

•  Adjusting the timeline for the project after Finance Area re-planning

Key challenges for next month:

•  Selection of WG members

Term Shift Mgmt Report July 2013

Goals of the project

Optimizing timeline of organizational general processes towards external,

internal & network realities to boost ELD long term performance while

maintaining members’ high quality AIESEC experience.

Milestones of the project •  Presentation of the idea during SumCo and gaining trust of

AIESEC in Poland towards possible change

•  Data collection and preperations

•  ST work

–  program results analysis

–  current timeline evaluation

–  defining and analysis of strategic variables towards ideal timeline creation

–  timeline simulation including various perspective (eg. MM, MC, EP)

–  defining opportunitties and threats

–  defining solutions towards threats

–  contrasting current state with proposal – outcome analysis

–  decision making

Milestones of the project •  Gathering BOA feedback

•  Compendium correction preperation – I + II

•  Voting for the change on General Assembly - I

•  Presentation of the proposal to the LCPs with gathering topics to work on

•  Voting for the change on General Assembly - II

•  Providing education towards change management

•  Implementation monitoring

I – term shift 13.14

II – term shift 14..15

Overall Factors

•  Timeline of the process – P

•  Capitalization on the touchpoints with AIESEC Poland - P

•  Preperation of the project manager - P

•  Engagement and competencies of Steering Team members – P

•  Diversification of LCs’ perspective in creation process – N

P – positive influence

N – negative influence

Term Shift Mgmt in July 2013

Key Achievements:

•  Presentation of the idea during SumCo and gaining trust of AIESEC in Poland towards possible change

•  Data collection and running preperations towards culmination point – ST

•  ST work and its outcome

Key Non-Achievements

•  Lack of project’s timeline introduction to team box ;]

Term Shift Mgmt in August Key strategies for next

month:

•  ST work outcome sum up = preperations for GA

Key challenges for next month:

•  LCPs positive feedback and decision making during GA

MC-LC Cooperation Customization Report

July 2013

Goals of the project

Designing & providing strategic organizational initiatives connecting MC and LC in a way to:

•  enable LCs’ short-term growth

•  enable LCs’ capitalization on own potential

•  address diversity of LC realities

•  maximize on the limited limeline & resources

Piliars of the project

Coaching  Na+onal  

Conference  Cycle  

LC  Planning  

Milestones of the Coaching sub-project

•  Current state analysis •  Desired state envisioning •  Coaching strategy creation •  Feedback gathering & correction •  Coaching application releasment •  LC Coaches allocation •  LC Coaches announcement •  Creation of coaching tools •  Coaches education •  Coaches and coaching timeline management •  Coaching round feedback gathering & evaluation •  Coaching strategy improvement

Overall Factors

•  Timeline of the process – N

•  Preperation of the project manager - P

•  Capitalization on the touchpoints with AIESEC Poland - P

•  Engagement of people involved in the project - N

P – positive influence

N – negative influence

Coaching sub-project in July 2013

Key Achievements:

•  Current state analysis

•  Desired state envisioning

•  Coaching strategy creation

•  Coaching application releasment

•  LC Coaches allocation

Key Non-Achievements

•  Building understanding of coaching strategy – need of second rund of applications

„MC-LC Cooperation” in August

Key strategies for next month:

•  Coaching visits

Key challenges for next month:

•  Coaching providers on IC, coaching to be rescheduled

Milestones of the National Conference Cycle sub-project

•  Current state analysis •  Desired state envisioning •  National Conference Cycle creation •  Feedback gathering & correction •  Conference Cycle I + application releasment •  SumCo preperations & delivery

management •  SumCo evaluation •  Organizing LCs allocation

Milestones of the National Conference Cycle sub-project

•  Summits preperations & delivery management •  Conference Cycle II + application releasment •  Summits preperations & delivery management •  Summits evaluation •  Winco preperations & delivery management •  Winco evaluation •  MultiTo preperations & delivery management •  Multito evaluation •  Further platforms preperations & delivery

management •  Further platforms evaluation

Overall Factors

•  Timeline of the process – N

•  Preperation of the project manager - P

•  Engagement of people involved in the project – P

•  Capitalization on the touchpoints with AIESEC Poland - P

P – positive influence

N – negative influence

National Conference Cycle in July 2013

Key Achievements:

•  Current state analysis

•  Desired state envisioning

•  National conference cycle creation & releasment

•  SumCo delivery & management

Key Non-Achievements

•  Building understanding of AIESEC in Poland towards change

•  SumCo evaluation

•  Low no of applicants towards Conference Organization = 2nd round

National Conference Cycle in August

Key strategies for next month:

•  Second round of application towards conference organization

•  Organizing LCs allocation

•  Ensuring Summits preperations

Key challenges for next month:

•  Out of office - IC

•  Higher priorities in this limited time

Milestones of the LC Planning sub-project

•  Planning 2013 evaluation [MCVP OD, BOA, ST] •  Desired state envisioning •  Planning process creation •  Feedback gathering & correction •  Planning process elements delegating •  Providing feedback & correction •  Planning process consolidation •  Planning process educating [NMP] •  Planning process implementation monitoring •  LC plans gathering •  Feedback towards LC plans by MC team •  LC plans correction •  Final consolidation of LC plans

Overall Factors

•  Timeline of the process – N

•  Preperation of the project manager – N

•  External perspective – P + N

•  Engagement of people involved in the project – P

•  Capitalization on the touchpoints with AIESEC Poland - P

P – positive influence

N – negative influence

LC Planning in July 2013

Key Achievements:

•  Planning 2013 evaluation –  MCVP OD

–  BOA

–  ST

Key Non-Achievements

•  Desired state envisioning*

•  Planning process elements delegating

Key strategies for next month:

•  Desired state envisioning

•  Planning process creation

•  Feedback gathering & correction

•  Planning process elements delegating

Key challenges for next month:

•  Out of office - IC

•  Higher priorities in this limited time

LC Planning in August