Jefferson County (KY) Public Schools IT Deploys a Future-ready Platform with Avaya Networking How do you create a cost-efficient, highly effective network structure for a large school district with more than 100,000 students and 15,000 staff members in 175 facilities? That’s the complex question that the IT experts and administrators at Jefferson County (Kentucky) Public Schools grappled with when the district decided to deploy a network foundation for modern electronics. The district’s specific objectives for the new deployment included: • establishing a platform that could meet all of the district’s educational and administrative needs in the present and for many years to come • bringing gigabit to the desktop at all facilities • supporting the growing bring-your- own-device (BYOD) trend • providing a strong foundation for the successful deployment of VoIP and wireless technologies throughout the school district After a detailed RFP process, Jefferson County Public Schools chose Avaya Virtual Enterprise Network Architecture (VENA) Fabric Connect technology deployed on the Avaya Virtual Services Platform 9000, Avaya Virtual Services Platform 7000, Avaya Virtual Services Platform 4000, and Avaya Ethernet Routing Switches 4800. avaya.com | 1 Challenges Deploy a comprehensive network solution that will: • Meet all administrative and educational needs in the present and for years to come • Bring gigabit to the desktop for more than 115,000 users • Enable the use of multiple personal electronic devices by each student • Provide a strong foundation for the successful deployment of VoIP and wireless technologies throughout the school district Business Value • Speed of deployment, affording immediate access to higher bandwidth by all teachers, students, and administrators • Ease of use and excellent tech support – saving time and money, eliminating downtime • Enabling the evolution of a bring-your-own- device (BYOD) environment • Robust support for VoIP and expanded wireless coverage • A platform for the future that provides reliability, scalability, and investment protection for unlimited, uninterrupted use of technology in the classroom
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Jefferson County (KY) Public Schools IT Deploys a Future-ready Platform with Avaya Networking
How do you create a cost-efficient, highly effective network structure for a large school district with more than 100,000 students and 15,000 staff members in 175 facilities?
That’s the complex question that the IT experts and administrators at Jefferson County (Kentucky) Public Schools grappled with when the district decided to deploy a network foundation for modern electronics.
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Jefferson County (KY) Public Schools IT Deploys a Future-ready Platform with Avaya Networking
How do you create a cost-efficient, highly effective network structure for a large school district with more than 100,000 students and 15,000 staff members in 175 facilities?
That’s the complex question that the IT
experts and administrators at Jefferson
County (Kentucky) Public Schools
grappled with when the district decided
to deploy a network foundation for
modern electronics. The district’s
specific objectives for the new
deployment included:
• establishing a platform that could
meet all of the district’s educational
and administrative needs in the
present and for many years to come
• bringing gigabit to the desktop at all
facilities
• supporting the growing bring-your-
own-device (BYOD) trend
• providing a strong foundation for the
successful deployment of VoIP and
wireless technologies throughout the
school district
After a detailed RFP process, Jefferson
County Public Schools chose Avaya
Virtual Enterprise Network Architecture
(VENA) Fabric Connect technology
deployed on the Avaya Virtual Services
Platform 9000, Avaya Virtual Services
Platform 7000, Avaya Virtual Services
Platform 4000, and Avaya Ethernet
Routing Switches 4800.
avaya.com | 1
Challenges
Deploy a comprehensive network solution that will:
• Meet all administrative and educational needs in the present and for years to come
• Bring gigabit to the desktop for more than 115,000 users
• Enable the use of multiple personal electronic devices by each student
• Provide a strong foundation for the successful deployment of VoIP and wireless technologies throughout the school district
Business Value
• Speed of deployment, affording immediate access to higher bandwidth by all teachers, students, and administrators
• Ease of use and excellent tech support – saving time and money, eliminating downtime
• Enabling the evolution of a bring-your-own-device (BYOD) environment
• Robust support for VoIP and expanded wireless coverage
• A platform for the future that provides reliability, scalability, and investment protection for unlimited, uninterrupted use of technology in the classroom
A comprehensive, next-generation technology
Avaya Fabric Connect delivers a
comprehensive array of network
services, including Layer 2 and Layer
3 virtualization with optimized routing
and fully integrated support for IP
Multicast. Fabric Connect can
transform an entire network, from
data center to desktop and mobile
devices, into a private cloud
infrastructure. This makes the
network more agile and much easier
to configure, manage, and maintain.
Based on an enhanced
implementation of Shortest Path
Bridging, a standards-based network
virtualization technology, Avaya
Fabric Connect can be deployed
using simple endpoint provisioning
(rather than hop-by-hop) to
accelerate time-to-service and reduce
the potential for error. Moves, adds,
and changes can be done on the fly
and without risk, since the core no
longer needs to be reconfigured. The
technology allows customers to
gradually phase out multiple complex
legacy technologies and to enable all
services through a single, next-
generation technology.
In order to conduct the installation for
Jefferson County Public Schools in
the most efficient and least disruptive
way, Avaya and an Avaya channel
partner in the area proposed a
deployment schedule for the school
district’s 175 locations that would take
place entirely during the summer
when the students were out of school.
This was a bold suggestion, since it
would require an extremely
accelerated process compared to
what many experts would have
expected.
Benefits
Speed of deployment
By sending in teams of engineers to
work with technicians from Jefferson
County Public Schools, Avaya and the
Avaya channel partner were able to
move steadily from one county
facility to another during the summer
recess. After deployment, testing
required less than two weeks before
the system was ready to go live.
(Traditional network implementations
often require months of testing.) As
promised, the installation and testing
of the system for 175 facilities were
done entirely during the students’
summer vacation, in time for the
network to go live before the start of
the next school year. As a result,
teachers, students, and
administrators were able to access
the greatly expanded bandwidth for a
wide range of applications, without
concern about limitations or
downtime.
Enabling the evolution of a bring-
your-own-device (BYOD)
environment
The school district is in the process of
changing its policy to allow students
to use their own electronic devices in
the schools. It’s estimated that 70 to
75 percent of the more than 100,000
students will eventually be using from
one to three (or more) personally-
owned devices, including laptops,
tablets such as iPad and Android
devices, and Windows phones.
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Investment protection is a key benefit of the
deployment for Jefferson County Public Schools,
because the Avaya network is designed to
accommodate future technologies for many years
to come. Most importantly, educators can develop
almost unlimited plans for new ways to engage
students through digital technology.
Avaya TCO Advantage Over Cisco for a Large Suburban School District
All trademarks identified by ®, ™, or SM are registered marks, trademarks, and service marks, respectively, of Avaya Inc.
03/14 • UC7473
About AvayaAvaya is a global provider of business collaboration and communications solutions, providing unified communications, contact centers, networking and related services to companies of all sizes around the world. For more information please visit www.avaya.com.
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Avaya Solution
• Avaya Virtual Services Platform 9000
• Avaya Virtual Services Platform 7000
• Avaya Virtual Services Platform 4000
• Avaya Ethernet Routing Switches 4800
ABOUT JEFFERSON COUNTY PUBLIC SCHOOLS
Jefferson County Public Schools is a public school district located in Jefferson
County, Kentucky, that operates 172 schools (89 elementary, 23 middle, 19 high, 2
combined, 39 special), with over 100,000 students. It is governed by an elected
seven-member Board of Education. A Superintendent serves as chief executive.
(Note: photos within this case study do not represent actual scenes within Jefferson County Public Schools.)
accommodate future technologies for many years to come. Continued cost savings
can be achieved as new educational and administrative applications/hardware
become available, and total cost of ownership is optimized for a period of several
years. Most importantly, educators can develop almost unlimited plans for new
ways to engage students through digital technology.