JCSD

Mr. Warren Norris Dr. William Singleton, Principal Director of Operations SuperintendentRES JSCD JCSD

3774 Bees Creek Road P.O. Box 848 P.O. Box 848Ridgeland, SC 29927 Ridgeland, SC 29936 Ridgeland, SC 29936Tel.: (843) 717-1300 Tel.: (843) 717-1100 Tel.: (843) 717-1100Fax: (843) 717-1399 Fax: (843) 717-1199 Fax: (843) 717-1199

Table of Contents

Revised 5/25/04

Page(s)

PreventionRed SectionCrisis NumbersCodes and Team MembersCommunity Providers Resource ListEmergency Supplies ListTraining SchedulesParent Education—Early Earning Signs Booklets

PreparednessEmergency ProceduresEarly Warning SignsSafety Systems ControlsSafe School ChecklistSafe School FormsSafety Audit ChecklistSafety Audit Training ScheduleParental Notification of Emergency Preparedness Procedures

ResponseJasper County Response TeamAddress Safety Issues as Outlined in the Safety ChecklistsResponse Counseling TeamParent and Public Relations

RecoveryCrisis Recovery Response TeamGuidance Counselors ResponsibilityTeacher’s ResponsibilitiesAdministrator’s ResponsibilitiesParent and Public Relations.Location where parents can pick up students after an emergency

EvaluationEvaluation Checklist of actual assimilation or emergency

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PreventionRed Section Page(s)Crisis Response Teams & Numbers 4Jasper County School District’s Emergency Codes 5EMERGENCY SUPPLIES - AutomobilesEMERGENCY SUPPLIES - Classrooms

Training SchedulesParent Education—Early Earning Signs Booklets

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CRISIS RESPONSE

School District Numbers

Superintendent 717-1100 368-6600Deputy Superintendent 717-1111 368-6585OperationsBus Transportation

717-1120 368-6588717-1180 368-6584

West Hardeeville Elementary 717-1200Ridgeland ElementaryRidgeland Middle

717-1300717-1400

Jasper County HighProject HOPE Alternative School

717-1500717-1574 717-1390

Student Services 717-1571 368-6589

District Team Members Information Center: Board Room 717 - 1106Chairperson (s) Warren Norris 717 - 1120 368-6588Emergency Response Coordinator Curtis Dixon 717 - 1571 368-6589First Aid Coordinator: Charleen Hodges 717 - 1510Media Contact Coordinator Robert Huff 717 - 1106 368-6587Counseling Coordinator Rosemarie Boyles 717 - 1130Transportation Coordinator Shirley Garvin 717 - 1180 368-6584Child Nutrition Coordinator Lydia Breland 717 - 1140 368-6590Telephone/Runners Coordinator Saundra Woods 717 - 1103Nursing Supervisor Charleen Hodges 717 - 1510Jasper. County Sheriff’s Department SRO Supervisor

Lieut. Greg Jenkins 726 - 7768 or 7767

County NumbersJasper County Sheriff Dept. 726-7777Emergency 911American Red Cross 757-7437 247-4253Emergency Medical Services 726-7797 Poison Control Center 1-800-922-1117National Response Center (Toxic Chemicals) 1-800-424-8802Ridgeland Police Dept. 726-7579Ridgeland Fire Dept. 726-7522Hardeeville Police Department 784 -2233Hardeeville Fire Department 784 -3229Department of Social Services 726 -7747Coastal Empire Community Mental 726 -8030DHEC 726-7788 726-7792Emergency Services Central Dispatch 726-7519Emergency Services Non-Emergency Contact 726-7417

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School Team MembersInformation Center:Chairperson (s) Assistant PrincipalEmergency Response Coordinator PrincipalFirst Aid Coordinator: School NurseFirst Aid Assistants P. E. Teachers/CoachesMedia Contact Coordinator District DesigneeCounseling Coordinator Guidance CounselorTransportation Coordinator Shirley GarvinFood Services Coordinator Cafeteria ManagerTelephone/Runners: Clerical Staff

Jasper County School District’s Emergency Codes

Code E33 Evacuation (Bomb Threat---large chemical spill on campus)

Code L100 Intruder on CampusStudent in possession of weaponHostageStudent DisturbanceDeath and or Injury on Campus Hazardous Materials/Chemicals---off campusWeaponDrug Searches

LOCK DOWN

Code Blue First Aid or CPR

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EMERGENCY SUPPLIES - AUTOMOBILE/BUS 

(Information provided is recommended minimum type and quantities. Schools should review and adjust for their individual needs, i.e. location, students, etc. Other types of emergency supplies (e.g., classroom, first aid, food and water) are listed below.) Supplies (Suggested)  Item 

AM Portable RadioC B RadioCellular PhoneEmergency BlanketExtra Batteries (flashlight/radio)First Aid BookFirst Aid SuppliesFlashlightSanitation SuppliesStudent Roster

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EMERGENCY SUPPLIES - CLASSROOM (Information provided is recommended minimum type and quantities. Schools should review and adjust for their individual needs, i.e. location, students, etc.) (Suggested)Location By primary evacuation doorway in each classroom Supplies (Suggested)

1 backpack1 flashlight2 batteries1 pair of scissors1 first aid instruction summary sheet1 pad of paper (for name tags, etc.)1 pen and 1 pencil1 light stick1 whistleSanitary Napkins/Toilet tissue1 package of safety pinsTriangular bandages1 10 package of gum1 10 package of life savers6 packages of plastic trash bags2 packages of small paper bags2 packages of paper cups1 package of premoistened towelettes1 bottle of hydrogen peroxide1 package of Tums2 zip lock sandwich bags1 box of Telfa pads1 pair of tweezers1 box of band-aids2 cold packs1 2" roller bandage Board Games1 3" roller bandage Classroom Emergency Roster1 roll of adhesive tape10 pairs of disposable nitrile gloves

EMERGENCY SUPPLIES - FOOD, WATER AND SUPPLIES (SCHOOL)

  Suggested quantities are for 100 people for a period of 72 hours. (Information provided is recommended minimum type and quantities. Schools should review and adjust for their individual needs, i.e.location, students, etc.)Supplies

ItemQuantity

Large battery operated radio with batteries

1

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Heavy duty flashlights with batteries and bulbs

4

Whistles (for communicating with staff and students)

4

Clipboards 4

Ink pens 6

Medium garbage bags 4 packages (40 count)

Large 3-ply garbage bags 4 packages (20 count)

Plastic buckets - 5 gallon 6

Pads of paper 4

Scotch tape 4 rolls

Food: will be determined by the crisis level-based on USDA guidelines

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EMERGENCY SUPPLIES - FIRST AID SUPPLIES (SCHOOL)

 (Information provided is recommended minimum type and quantities. Schools should review and adjust for their individual needs, i.e.location, students, etc.) First Aid Supplies

ItemQuantity

First Aid Manual (Red Cross, up-to-date)

1

Alcohol 4 bottles

Alcohol prep 4 boxes - 100 count

Antibiotic solution (betadine) 4 bottles

Aromatic spirits of ammonia 4 boxes - 10 count

Band-aids - assorted sizes 8 boxes

Bandage - ACE wrap, Kerlix, Kling, or other conforming bandage of several widths - 2, 3, 4 and 6 inch)

4 boxes each

Bandage scissors - blunt nose type 9 pairs

Bandage, triangular - 36 x 40 x 55 inch

30

Blood pressure cuff with manometer 6

Burn sheets - sterile, disposable 4 packages

Cervical collar - small, medium & large

4 each

Cotton balls - unsterile 4 large packages

Disinfectant - hand washing 4 gallons

Dressings - 2x2's, 3x3's & 4x4's sterile

4 boxes each

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Dressings - 5x9's & 8x10's sterile 4 boxes each

Dressings - eye pad, oval sterile 15 boxes

Dressings - Vaseline gauze 3x36 inch sterile

4 boxes

Ipecac 4 bottles

Kleenex 10 boxes

Marking pens - skin 6

Needles - for removing splinters & glass

4 packages

Note pads 20

Pack - cold Temp-Aid 1 case

Paper cups 4 boxes

Pack - hot Temp-aid 1 case

Paper bags 4 boxes

Paper towels 4 cases

Pencils or ball point pens 4 packages

Petroleum jelly 4 large jars

Pitcher or jar with cover - can be used as a measuring device

4 one quart size

Q-tip swabs 6 packages

Safety pins - assorted sizes 6 packages

Saline - 1 tsp. per quart sterile water = normal saline

4 boxes

Sanitary napkins - can be used for heavy bleeding wounds

2 cases

Spine board - long and short 2 each

Splints - inflatable, boards, magazines or other

Several sets

Standard surgical gloves - medium and large

4 boxes

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Table 4

Thermometer - oral - Tempa-dot, disposable

4 boxes each

Toilet tissue 4 cases

Tongue depressors 4 packages

Towelettes - moist 15 boxes

Treatment log 1

Triage tags (from Office of Emergency Services)

150

Tweezers - large 9 pairs

Tylenol (15 grains) 6 bottles

Water purification tablets 4 bottles

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Emergency Preparedness ProceduresDistrict Training MatrixEvacuation PlanClass RosterEarthquake/Explosion ProceduresFire ProceduresTornado/Severe Thunderstorm/HurricaneBomb ThreatWeapon On CampusIntruder On CampusOff Campus Emergencies

Prevention and InterventionEarly Warning SignsSafety Systems ControlsCharacteristics of a Safe and Responsive SchoolInvestigation and Reporting ProceduresEmergency Prepared Crisis Management

Safe School Checklist and Forms 32Parental Notification of Emergency Preparedness Procedures

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DISTRICT TRAINING MATRIX

SUBJECT TRAINING CYCLE TRAINING TIME TRAINING RESOURCE TARGET AUDIENCE

Risk Management ProgramsUpon Job Assignment & as needed

Discretionary SCSBIT Staff School Nurse All Employees

Accident InvestigationUpon Job Assignment & as needed

Discretionary SCSBIT Manual Supervisors

Blood borne PathogensUpon Job Assignment & as needed

DiscretionarySchool Nurse, RN, exposure Control Plan

All Employees

CPR Annually 2-8 HoursAmerican Red Cross, School Nurses

Teachers, Coaches, SROs, Bus Drivers

Crisis Management Quarterly DiscretionaryDistrict Administrators, EMS, Sheriff’s Dept., American Red Cross

All Employees and students

Employment PracticesUpon Job Assignment & Annually

Discretionary District Policy, Attorney All Employees

Fall Protection Upon Job Assignment Discretionary SCOVP MaintenanceFire & Life Safety Upon Job Assignment Discretionary District Administrators All EmployeesFire Extinguishers Annually Local Fire Department All Employees

First Aid Every 2 years 2-40 hrs.American Red Cross, School Nurses, Health Teachers

Teachers, Coaches, Transportation, Cafeteria Workers

Hand Tools Upon Job Assignment Discretionary SupplierMaintenance, Custodians, and Technology

Hazard Communication Upon Job Assignment Discretionary Supervisors All EmployeesHazardous Waste Management Upon Job Assignment Discretionary SCDHEC All EmployeesIndoor Air Quality Upon Job Assignment Discretionary District Maintenance All Employees

Food Service SafetyUpon Job Assignment & Annually

1 hour SupervisorsFood Service & Home Economics

LaddersUpon Job Assignment & as needed

1 hour SCSBIT, SCVOP, OSHA All employees

Lifting/Material HandlingUpon Job Assignment & after accident

Discretionary SCSBIT All Employees

Lockout/TagoutUpon Job Assignment & Annually

Discretionary SCSBIT, SCVOPMaintenance, Custodial, and Food Service

Maintenance SafetyUpon Job Assignment & Annually

Discretionary SCSBIT Maintenance

Personal Protective EquipmentUpon Job Assignment & Annually

Discretionary Supervisors All Employees

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SUBJECT TRAINING CYCLE TRAINING TIME TRAINING RESOURCE TARGET AUDIENCE

Playground SafetyUpon Job Assignment & Annually

Discretionary CPSIMaintenance, Custodial & playground Supervisors, Teachers and Students

Portable Power ToolsUpon Job Assignment & new tool introduced

Discretionary Supplier Maintenance, Custodial

Sexual HarassmentUpon Job Assignment & Annually

DiscretionaryBoard Policy, Annual Notification, Legal Counsel

All Employees

Solid Waste ManagementUpon Job Assignment & as needed

Discretionary SCDHEC Maintenance, Custodial

Storm Water Pollution Prevention

Upon Job Assignment & as needed

Discretionary SCDHEC Maintenance & Transportation

Tobacco Free Workplace Upon Job Assignment DiscretionaryBoard Policy, Safe Drug FreeSchools Coordinator

All Employees

Transportation Evacuations Annually Discretionary SupervisorsTransportation; Teachers and students

Transportation Drug Free TestingUpon Job Assignment & as needed

DiscretionaryBoard Policy Safe Drug FreeSchools Coordinator

Transportation

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Refer to the district’s policy manual.

Earthquake/Explosion Procedures

DEFINITION: Trembling or shaking of buildings and grounds movements of the earth crust.

SIGNAL: A series of long-short-long-short blasts over the PA (or with horns in the hallways) will signal all to take immediate DUCK AND COVER actions to protect against falling debris

STEPS OF ACTION:1. Protect face and head from flying debris with arms, books,

coats, etc… DUCK AND COVER.2. Remain in this position until the episode is over.3. Await further instructions.4. It may be necessary to evacuate the building. If the alarm

sounds (if electricity is inoperative; air horns will be used), evacuate to your designated area.

5. Principal if appropriate will issue return signal.6. Assigned response team members will assist with the

evacuation of special needs students.

Fire ProceduresDEFINITION: A fire in the building or on the premises requiring

evacuation.SIGNAL: Four (4) Long blasts on the PA (or air horns). If fire alarm is

operable – one continuous sounding of the fire alarm.STEPS OF ACTION: When fire is observed in the building:

1. Pull the nearest fire alarm.2. Close all windows and doors to confine the fire.3. Evacuate the building and notify administration.4. Everyone will remain outside until administration or

designee gives the “ALL CEAR”.5. Extinguish a fire only if you can do so safely and without

risk to student or self.6. Assigned response team members will assist with the

evacuation of special needs students.

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Tornado/Severe Thunderstorms/Hurricane DEFINITION:Tornado Watch: Conditions are favorable for tornado or severe weather.

Continue normal activities; keep all students under close supervision. Administration will inform unit leaders who in turn will inform teachers in their unit.

Tornado Warning: Tornado(s) has been si9ghted – take immediate shelter. Tornado warning will be indicated in the office by the emergency radio, will be monitored by administration and office staff. Custodians will assume “a weather watcher role”.

Severe Thunderstorm: Storm containing high winds, lightning, and rain which causes safety concerns.

SIGNAL: Series of short-short-long blast on PA or air horns.STEPS OF ACTION: When fire is observed in the building:

1. Upon hearing the signal students will proceed to the hallway and designated areas, seated with backs against the wall and heads covered with a book.

2. Students in unsafe areas at the time of the signal will be assigned locations at the direction of the teacher.

3. Teachers will close classroom doors after students exit into the hallways.

4. Silence is a must so that directions can be heard. It may be necessary to evacuate.

5. Teachers should have their handbooks with them and insure that students follow procedures.

6. When appropriate4, the ALL CLEAR will be given over the PA or Air Horns.

7. Assigned response team members will assist with the evacuation of special needs students.

ROLES – PRINCIPAL1. Sound Code and announce over PA “We need to move

quickly and quietly into the hallways at this time.”2. Supervise student body and maintain.

SECRETARY/OFFICE STAFF3. Monitor emergency radio4. Call 911 if tornado is spotted.5. Notify appropriate agencies/district personnel regarding

circumstancesStudents should be instructed to respond to a specific command – “everybody down” where students will sit with a book over their head for protection.

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If the tornado actually strikes the building, all will remain in place until the episode is over. The principal will sound the evacuation alarm when safe to do so. Normal evacuation routes will be followed unless damage obstructs the regular course of travel. Teachers must then use their best judgment whether to deviate from the normal route or remain in the room due to structural damage or other safety hazards.

In all instances, one long blast will indicate it is safe to return to the building

Bomb ThreatDEFINITION: An explosive device either present or alleged to be present in

the school or on the premises, which may or may not have exploded.

SIGNAL: Upon receipt of a bomb threat, the principal will make a PA announcement using the code for a bomb threat “a threat has been received, implement evacuation procedures at this time.”NOTE: Under these circumstances, no one will use walkie-talkies, cellular phones, fire alarm or cordless phones during a threat.

STEPS OF ACTION: 1. Teachers will evacuate their room only if their door is

opened from the outside. If their door is already open teachers may evacuate their classroom. All staff members will open doors from the hallway until all classes can evacuate in a safe manner.

2. Calls 911 – using school phone, call superintendent.3. Remain at evacuation location until “ALL CLEAR” is

announces.4. Everyone will remain outside until administration or

designee gives the “ALL CEAR”.5. Extinguish a fire only if you can do so safely and without

risk to student or self.6. Assigned response team members will assist with the

evacuation of special needs students

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Intruder on CampusDEFINITION: Anyone who has no business or exhibits inappropriate

behaviors on the school premisesGENERAL PROCEDURES

Staff members are to stop all visitors who are not in possession of a “visitor’s pass” and dire4ct them to the office to register as a visitor. Staff will then check with the office to verify their registration. If registration cannot be verified, the administration and SRO will be notified.

SIGNAL: An announcement will be made over the PA system “Teachers implement Plan A, B, OR c. Plan A - Lock classroom, door, use caution but continue with instruction. If on the playground monitor all areas. Plan B – Lock classroom door. Have students “DUCK AND COVER” or cover against interior classroom wall. If on playground, proceed to far corner and lie flat on the ground. (Intruder is armed.) Plan C – Lock classroom door and evacuate out emergency exits. Proceed to safe area, which may be off school property. Remain until “ALL CLEAR” is announced.

STEPS OF ACTION: 1. Visitor passes are required of all non-employees on campus.

If any individual is observed on campus without a pass, direct them to the office so they can register as a visitor, then verify their registration.

2. If a person does not register, the principal will announce “Plan A” over the PA and will conduct a search for this individual assisted by the SRO.

3. If the individual is located, approached and secure name and other data. If the person has no legitimate reason to be on campus, request the person to leave and monitor their departure.

4. If the person refuses to leave or is acting in a suspicious manner, call 911 and continue to monitor movements and the behavior of the individual – Call Superintendent.

5. Observe: clothing, car type, tag number, possible weapons, height, weight, race, hair color, and distinguishing marks.

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Weapon On CampusDEFINITION: Any device used to cause harm to another individual such

as a gun, knife, or razor. Anything similar in appearance to a weapon.

When a student is observed or reported to have a weapon on campus, administration and staff will follow the following procedures.STEPS OF ACTION:

1. Identify the student and his/her location.2. Use intruder codes to notify staff.

Plan A – (Student with knife and refusing to surrender it). Lock classroom-door. Use caution but continue with instruction. If class is on playground, monitor all areas. Plan B – (Student with gun refusing to surrender it). Lock classroom door. Have students “DUCK AND COVER” against interior classroom wall. If on playground, proceed to far corner and lie flat on the ground. Plan C – (Student with explosive device). Lock classroom door and evacuate outside. This may include off school property.

Remain in this area until “ALL CLEAR” is announced.3. Depending on situation, the student should be asked to

surrender the weapon or declare its location.4.

Administrators, teachers, SRO should quietly ask the student to accompany them to the office.

5. Notify students’ parents.6. Notify Superintendent and Law Enforcement.

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OTHER EMERGENCIESIn the event that there is a: Partial power outage in any area of the campus. Interruption of water or sewage service or an

Highway disaster that prevents the delivery of food to foodservice the following steps should be taken:

1. Partial Power Outage: emergency generators will be secured and utilized until power is secure.

2. Interruption of Water or Sewage Service: Cafeteria ONLY - water tankards will be secured from the Jasper County Emergency Services.

3. Sewage Back-Up: Meal service will be temporarily suspended and a temporary feeding site will be identified.

4. Highway Disaster: Contract with local food chains to provide emergency supplies.

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OFF-CAMPUS EMERGENCIESDEFINITION: Emergencies that take place off school grounds while

students are on a school sponsored activity.

STEPS OF ACTION: 1. Assist in identifying students requiring first aid.2. Contact local Emergency Personnel.3. Contact Principal or designee who will notify the

Superintendent and parents of students involved.4. If it is necessary to stay with the injured individual, assign

supervisory responsibility to alternate accompanying chaperone.

ROLES - Principal1. Insure contact is made to Superintendent and Bus Supervisor.2. Have secretary notify parents of student’s involved.

Principal or designee will assist teachers with supervisory and communication responsibilities.

3. Proceed to the site of accident, keeping in contact by cellular phone.

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Teacher’s Name Grade Level Marking Period Date:

A copy of this class roster must be on file with every special area, connect, and resource teacher as well as the front office. Circle the event and hand this form in to the main office when you leave the building. If a drill was conducted, hand the form in to the school Crisis Management Team Chair.

Fieldtrip: Place: Departure Time

Location: Return Time Phone # Drills:

In-County

Out of County

Fire Tornado Bomb Threat

Intruder Alert

Student’s Name Mother Father Home Phone Work Phone Emergency ContactEmergency

Contacts Phone #

(A) Absent (C) Connect (SP) Special Area(R) Resource

1.2.3.4.5.6.7.8.9.10.11.12.13.14.15.16.17.18.19.20.21.22.23.

Emergency Class RosterUpdate Every Nine Weeks

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Prevention and InterventionEarly Warning SignsCharacteristics of a school that is safe and responsive to all childrenCharacteristics of Physical EnvironmentInvestigation and reporting proceduresEmergency Preparedness/Crisis ManagementCrisis Management Team

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PREVENTION AND INTERVENTION

Introduction:Prevention is the key factor and will play an extremely important role in your crisis management plan. The focus of your plan must be on prevention. Prevention stops the incident before it occurs. Secondary measures are used to reduce the incident; the school and district must be proactive. Intervention should be viewed as secondary when used after an incident. If prevention is used as the guidepost, the school should be able to control and operate a safe school environment. Educators have the ability to seek and receive information from students in a variety of ways, assignments in writing, art, conversations, notes and even anecdotal information in discipline records can give a hint of possible violent actions.

Philosophy:We must work together as a community to keep our children safe. The first factor is for all aspects of the Jasper community to work together. School violence is not just the responsibility of the school system. Every county organization, law enforcement, civic organization, local government, businesses, parents, and schools must form partnerships to prevent violent acts and reduce the trauma of disaster. The School District must prepare for any crisis/disaster. Law enforcement must be prepared to deal with all incidents, and the community must be ready to work together to prevent and/or reduce tragedies.

Many security experts have said, “Silence is our worst enemy”.

Early Warning SignsStudent silence is a deeply embedded code that must be broken. In each of the nationally known incidents of school violence, young people heard the intentions of fellow students but chose not to tell adults. The consequences of their silence were immeasurable.

The code can be broken. Begin with some basic plans:

1.

Start by enlisting students. Charter education programs area good start, they emphasize values such as responsibility, courage, and caring. These programs must emphasize the importance of breaking the code of silence, a golden opportunity to make our schools safer.

2.Regular discussions of the school discipline code. Don’t just give the students a handbook. Give teachers time to discuss the rules and consequences with students.

3.Have a formal discussion with parents about safety and security at every opportunity.

4. Setup a “Hotline” and get the word out to the entire community.

5.

Set an established protocol for responding to reports of potential violence. Staff Member reports to the AdministrationAdministration reports it to the Resource OfficerResource Officer follows investigative procedures.Resource Officer meets with student and parent(s)/legal guardian.If warranted reports findings to Student Services Director.Student Services Director will report to the Superintendent

6. Make the School Resource Officer a key player in all crisis management plans.

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While it is impossible to protect students from all risks of victimization, there are actions that can be taken that will prevent harm and save lives.

The elements of a powerful alliance to break this so-called code of silence are present in every school system. Students can make the difference if they have the ways and means to share information that can save lives.

School officials must be able to deal with student altercations. Intervention tips are easy way s to break the tension if a crisis is about to start or is in progress. These tips should not take the place of reporting incidents for further investigation. Remember no matter how small the incident may be like a spark it could ignite into a full fire. Always follow up on any and all incidents and bring them to closure.

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Safety System and Controls

INTRODUCTION:THREATS CAN’T BE IGNORED

The Jasper County School District cannot afford to operate with a “business as usual” mentality when it comes to security in our schools. We must challenge traditional approaches to school safety by focusing on providing a secure environment to address immediate safety threats.

We can’t solve school security problems until we personalize the schools

Steps for safe schools planning:

Establish/organize committees that will review and develop required plans. Encourage cooperation from all aspects of the community. Identify missions for each crisis/disaster that could take place. Collect and interpret data that could allow the development of preventative

procedures. Design plans to fit all crisis/disasters as outlined by the District. Implementation of plans. Simulation/evaluate plans

Options

Control campus access Mandate crime reporting & tracking Place safety on educational agenda Amplify mission and statement Develop comprehensive safe school plan Identify assigned roles/responsibilities Define alternative education program Coordinate restitution and community service program through the Department

of Juvenile Justice (DJJ) Conduct annual review of plans Promote crime prevention Identify repeat offenders and place in system Carefully screen & select new employees, SLED reports must be required Use current technology that promote crime prevention Make campus welcoming to all visitors Create a climate of ownership & school pride within the faculty, staff and

student body Remove posters/coverings from all windows and classroom doors that have

windows Enhance multi cultural understanding Promote and supervise a vibrant system for extra curricular programs

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Enhance interagency cooperation among youth serving professionals Promote/enforce student handbook & place students & parents on notice

(bilingual) Develop & enforce school dress code as outlined in Jasper County School

District BOE policy Manual (JICA & JICA /R) Review discipline & weapons possession policies

Provide adequate adult supervision: All areas of any school inside and outside must be covered visually and/or with security cams.

Limit opportunity to transport & store contraband: Campuses must be closed. Students must not have the ability to leave nor have unauthorized visitors.

Stress campus parking is privilege not a right. Secure all areas that can be secured after school hours. Insure adult supervision is in place for all after school activities.

Band forms of non-physical intimidation. Train students to take responsibility for own safety to include the wearing of ID tags. Establish a parent volunteer center on each campus (School officials should supervise

these.) Conduct annual school safety programs Provide faculty and staff training

Must be ongoing Substitute teachers (within 2 days of employment) Transportation/custodial staff / cafeteria staff (classified staff)

Create active student component Conflict resolution as part of the curriculum Character education as part of the curriculum Life skills as part of the curriculum School to work Rites of passage Campus beautification Healthy lifestyles Managing student events Alcohol & drug abuse educational programs

Implement peer counseling and peer mediation program (all schools) Consistently enforce information-sharing agreements with all district schools, Community

Civic Organizations, Community Agencies, and Law Enforcement. Evaluate & reorganize SRO Programs as needed.

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Characteristics of a safe and responsive school

Focus on academic achievement Involve families in meaningful ways Develop community links (consistent) Emphasis on positive relationships among faculty, students, and staff Openly discuss safety issues Treat students with equal respect Allow (opportunities) for students to share and ventilate concerns Students need to feel safe expressing their feelings, set up an anonymous way to receive

information Enforce confidentiality at all levels at all times Refer students suspected of being neglected to the Department of Social Services (DSS)

Children Reform Act 1996 Chapter 7 Section 20-7-510 should be reviewed and shared with staff and faculty

Offer extended day programs that encourage and promote safety activities Promote good citizenship and character Identify problems and develop immediate contacts with agencies that can begin progress

toward solutions. Do not delay referrals. Support students in making transition to adult life and workplace

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Investigation and reporting procedures

When an event happens the school should be a safe place defined to conduct interviews. Start immediately while information is fresh in the mind of any witnesses. Time is most important.

The Resource Officer/Principal/designee will interview person(s)connected to incident. Contact parents/guardians in reference to incident and request conference Investigate and substantiate all facts Review documents and reports that pertain to case (referrals etc.,) Determine consequences of participants Document incident and follow administrative procedures Record and track

Emergency Preparedness Procedures

Memo to individual school staff re: Disaster Preparedness Plan Disaster Preparedness Plan should be developed with input from members of the

staff and faculty, school council, PTO/PTA, and community focus groups. Developing a Prevention and Response Plan Emergency Student Release Form Restricted Release Form Action Planning Checklist: Prevention-Intervention-Crisis Response Forms for incident/accidents and emergencies Letter to parents re: Disaster Preparedness Plans Emergency list for parents to complete. Disaster/emergency drills records must be kept for any simulated or real

situations. Administrative guidelines for school safety/security. Fire plans and fire drill diagrams, and Tornado safety plan must be posted Nuclear disaster preparedness Hazardous weather safety for schools Safety and emergency precautions for the disabled and for students with

disabilities during an emergency. Emergency/evacuation equipment and supplies checklist and emergency health

supplies checklist Policy – crowd control to include assembly area and checkpoints.

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Crisis Management Team Procedures

Establish a Grief Counseling/Crisis Intervention Team. Develop contacts within agencies that serve the Jasper County School District

Community Develop a Crisis Management Checklist Identify critical incident stress management trauma teams Respond to Crisis Management Team crisis procedure checklist Develop an Administrators checklist for responding to a tragedy Develop a system of dealing with a suicide Flowchart of responsibility for all staff and faculty Outline a Principal’s responsibilities for disseminating information to District

Designee or media Outline issues to consider in counseling and planning Know the facts and misconceptions about children and grief Understand children and their dealing with grief. Develop classroom suggestions for acknowledgement of a death/suicide. Understand the Superintendent/Principal activities with reference to

implementing school wide campaigns that establish high expectations and provide support for socially appropriate behavior. They reinforce positive behavior and highlight sanctions against aggressive behavior. All staff, parents, students, and community members are informed about problem behavior, what they can do to counteract it, and how they can reinforce and reward positive behavior. In turn, the entire school community makes a commitment to behaving responsibility.

Effective and safe schools develop and consistently enforce school wide rules that are clear, board-based, and fair. Representatives of the total education community develop rules and disciplinary procedures collaboratively. They are communicated clearly to all parties, but more importantly, everyone follows them consistently.

School communities that have undertaken school wide approaches do the following things: Develop a school wide disciplinary policy that includes a code of conduct, specific rules and

consequences that can accommodate student difference on a case-by case basis when necessary. (If one already exists, review and modify it if necessary.) Be sure to include a description of school anti-harassment and anti-violence policies and due process rights.

Ensure that the cultural values and educational goals of the community are reflected in the rules. These values should be expressed in a statement that precedes the school wide disciplinary policy.

Include school staff, students, and families in the development, discussion, and implementation of fair rules. Provide school wide assemblies, student government representative should participate on discipline teams. In addition, peer mediation and conflict resolution programs have been implemented widely in schools to promote a climate of nonviolence.

Be sure consequences are commensurate with the offense, and that rules are written and applied in a nondiscriminatory manner and accommodate cultural diversity.

Make sure that if a negative consequence (such as withdrawing privileges) is used, it is combined with positive strategies for teaching socially appropriate behaviors and with strategies that address any external factors that might have caused the behavior.

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Include a zero tolerance statement for illegal possession of weapons, alcohol, or drugs. Provide services and support for students who have been suspended and/or expelled.

Schools are directly responsible for discipline and the consistent administration of procedure that are within the policies as directed by the Jasper County School District Board of Education. (Code JK).

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Model Safe Schools Checklist 33-35Student Threat Response Checklist 36Principal’s Emergency Checklist 37School Site Initial Crisis Screening 38Crisis Management Planning Checklist 39Teachers’ Emergency Procedures 40-41General Safety Inspection Checklist 42Building and Site Inspection Checklist 43Weapons Contract 44REPORTS & FORMS 45Incident/Crime Report (2) 46Property Loss Report 47Weapons Report 48Sample Letters to Parents 49-51Locker Contents Inventory Form 52Voluntary Statement 53Witness Statement 54-55Memo to Staff Re: Building Security Plan 56Letter to Parents and Friends Re: Building Security 57

District Organizational Chart: JCSD Management TeamJCSD: Response TeamRES: Organizational ChartRules For Ridgeland Elementary SchoolParent Rights and Responsibilities

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MODEL SAFE SCHOOLS CHECKLIST

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STUDENT THREAT RESPONSE CHECKLIST

Check off the item as it is completedDate& time completed. Name & Ph. No of the

person contacted.Y/N

1. Document the student’s concerns: Ask the witnesses), adult(s) and or student(s) to record the statements with signature(s) and date.

2. Review the student’s disciplinary file to look for other incidents of threat, hostility, or aggression

3. Talk with the student’s counselor or student support specialist to learn all you can about the student’s home situation, and any outside influences that may be affecting the student emotionally and behaviorally.

4. Review all of the student’s educational records and files to determine whether there are psychological evaluations, educational assessments, or other information relevant to the alleged conduct.

5. Check the student, his or her book bag, and locker for possible weapons. Look through the student’s notebook and books for drawings and notes that might bear on the student’s propensity to engage in violent or dangerous acts.

6. Talk to the student’s friends, if they are known, and to his or her teachers. Ask them if they have heard the student make threats or talk about violent acts.

7. Call the student’s parent/guardian after the investigation has been completed. Ask if there are guns in the house and if their son/daughter has ever talked about wanting to hurt or kill anyone.

8. Call the parents/guardian of the threatened students(s) and inform them of the incident and the action that has been taken. If charges have been filed, explain to the parents that they have the right to discuss the charges with the local law enforcement.

9. Following due process procedures, suspend the student from school, depending on the circumstances shown in your investigation (Student Suspended Y/N).

10. Call support police who will make a report and who will talk with the parents and the student about what the report means and about the student’s investigation.

11. Depending on the nature of the threat, along with other circumstances, you may ask that the parent /guardian arrange for the student to have psychological evaluation or to see his/her doctor before returning to school.

12. If the maximum numbers of suspension days have been reached—expulsion is recommended.

13. If necessary require that a doctor, social worker, psychologist, or other professionals working with the student contacts the building level administrator before the student will be allowed to return to school.

14. Inform the appropriate person in the superintendent’s office when a threat is made, and consult regarding intervention/disciplinary action to be taken.

Signature of Building Level Administrators Date

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Principal’s Emergency ChecklistCheck off the item as it is completed Y/N1. Conduct an immediate assessment2. Confirm and ascertain the type of incident3. Obtain essential information: What happened, who was involved, what did witnesses see, how the

incident started etc.,Common Help1. Call 911-have the school secretary stay on the line with 911 operator2. Have the assistant principal notify school district emergency notification point and Public Information

Officer3. Implement site and district crisis management plans4. Gather school staff assigned to emergency duties5. Sound warning to staff6. Use emergency warning and condition signals (entire site)7. Employ immediate sheltering actions for those exposed to danger.8. Ensure that all others are sheltered in place or evacuate to a safer location if possible.9. Signal instructions10. Lock down building, secure areas, monitor situation11. Lock exterior doors (& interior where possible.)12. Assign staff to secure specified and prearranged areas; monitor conditions13. Recognize need and be ready for contingencies. 14. Wait for police.15. Keep responding units updated on the situation via 911.16. Assemble witnesses and victims.17. Send the appropriate individuals to areas assigned for staging, command post, emergency medical

services, etc.,18. Gather key information for law enforcement19. Maintain Event and Status log.20. Stabilize elements of situation if safe to do so.21. Care for injured (ensuring safety for those assisting).22. Give ancillary staff instructions (see page(s) for list of ancillary staff.23. Protect crime scene, evidence.24. Work with the police to resolve the situation.25. Stay at command post, supporting incident commander.26. Provide information, including incident-specific knowledge, site background and resources, and special

staff resources, abilities, training, etc.,27. Coordinate school response:

a. On-Siteb. Off-site (staging areas, hospital, etc)c. Districtd. Signal “ALL CLEAR.”

28. See that emergency medical care is provided.29. Account for all students and staff on site or at hospital or other off-site locations.30. Notify parents/guardians.31. Support law enforcement follow-up activities32. Debrief staff.33. Arrange for site security if necessary.34. Work with specialists.

a. Emergency medical/hospitals.b. District crisis intervention teamc. Public Information Officerd. Facilities clean up and repair support.

35. Initial recovery and follow-up activities36. Brief staff and provide (access to) support37. Plan for resumption of school (“next day” plan).38. Arrange for physical plan, cleanup and repair.39. Begin long-term recovery planning.40. Ensure that the emergency preparedness box is replenished and prepared for the next emergency.

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SCHOOL SITE INITITAL CRISIS SCREENING

LocationP

erson

Resp

onsib

le

1. Identify the problem/event and determine the degree of impact on the school.

2. Determine if additional support is needed. The School Crisis Team may request assistance from the District Crisis Team.

3. Contact Media Liaison who will review the facts and determine what information he/she will share with:

Faculty Students Parents/Community Media

4. Determine how the information is to be shared with staff and students in order to control rumors and provide factual information.

Written bulletins Classroom presentation or discussion Assemblies

5. Initiate a referral process for staff or students who are in need of assistance Provide a referral process, including procedures for self-

referral. Maintain a student referral list. Designate where the list will be

maintained and by whom Designate Interview locations Establish a sign-in and message center for support service

personnel on campus. Identify high-risk students, initiate contacts and appropriate

interventions DEBRIEFING (ON A DAILY BASIS)

a) Review the process and the status of referred studentsb) Prioritize needsc) Plan follow-up actionsd) Provide support to team memberse) Provide support to staff

Asst. Principal’s Office

SASI

6. Interventions Individual interviews Group counseling Classroom activities and presentations Support groups Parent meetings Staff meetings Referrals to community agencies

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Crisis Management Planning ChecklistAssess your current readiness response status using the following rating scale:

Check off the item as it is completedTeam in place/plan ready to go 1 pointSome planning done, but not ready to go 2 pointsHave nothing developed 3 pointsSCORE have you ----1. Decided who will be in charge during a crisis Points Outcome Location of

information2. Selected your crisis response team3. Developed appropriate policies and procedures for handling crisis

situations: Before it happens When it happens Post-crisis follow up

4. Written a crisis response plan that incorporated SEMS (Standard Emergency Management System; legal mandate in California)

5. Evaluated your site communication system (office/classroom intercom)

6. Developed a plan for emergency coverage of classes. 7. Established a code to alert staff (code word, bell, audible signal)8. Defined crisis for your school/Developed awareness of staff9. Trained your crisis response team10. Established a law enforcement liaison11. Established a media liaison and a plan for contacting the media12. Established a designated space/location for media13. Established a working relationship with community service

providers and developed a list of telephone numbers and contact persons (resource list)

14. Established a designated space/location for parents to assemble15. Set up phone trees (staff and parents)16. Established an accountability system whereby you can

immediately know the whereabouts of every person (Student or adult on your campus)

17. Developed and printed forms to assist in crisis management18. Developed an aftermath resource library of activities19. Obtained legal review of crisis response procedures and forms20. Held a practice crisis alert21. Established procedures for annual in-service of new staff and

update/review all staffTotal:

RATINGS SCORE 23-28 Points: Looks like you are prepared, but you may need more assistance-level training.RATING SCORES 29-46 Points: Good probability more work and training is needed.

RATING SCORES 47+ Points: Help is needed!District: School: Date:Name: Position Phone:Address City: ZIPComplete this checklist and submit it to the Safety Committee for review.

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Teacher’s Emergency Procedures

Immediate recognition and assessmentWarning signals, codes, information from office or others.Signal/Condition L100 Staff alert for intruder positions in hall, report sightings.Signal/Condition L100 Lock doors, secure building, secure rooms, and await

instructions.Signal/Condition L100 Take immediate sheltering actions.Signal/Condition ALL CLEAR Emergency over, all clear, stay put, await instructionsDirect observation of knowledge of conditions – look, listen, etc.Report significant information to office.Be alert to conditions and threat source.

Immediate sheltering actions1. Lock door(s).2. Do not chain or barricade.3. Do not lock out those needing shelter/4. Shelter in a safe place.5. Use basic duck and cover techniques: lie flat, face down on the floor, cover head, get under tables/desks if

possible6. In classrooms, stay away from windows- make sure the blinds are down and closed, doors, and outer walls;

watch for shattered glass.7. In other areas and on buses, use basic duck and cover techniques.8. In open areas, use objects immediately available in the open (trees, bushes, walls, etc., for shelter, lie down,

stay motionless).9. Move to shelter in different place if it is safe to do so. If current location is judged too dangerous move to

possible alternate locations in hallway or in other rooms or areas in the building.10. Evacuate the building (different from fire or bomb threat).11. Use a safe, clear, secure route.12. Identify an assembly point.13. Be ready to seek immediate cover.

Other immediate actions1. Care for injured, but do not expose yourself to danger.2. Close drapes/curtains/blinds ONLY if safe to do so.3. Turn out lights if it is safe to do so.4. Be ready to more instantly (know possible evacuation routes, including windows).5. Have an accurate account of children (take emergency class roster with you to all drills) take attendance.6. Hand a copy of the emergency class roster to the crisis management runner who comes to your class, sign

and date it.7. If possible, report status of significant changes to office/incident command post.

Actions during resolution of emergency1. Care for students2. Deal with panic/hysteria/stress reactions3. Provide psychological first aid4. Provide for needs of handicapped students.5. Follow instructions of police and principal (Police are in charge; principal and other staff support their efforts.6. Be prepared for police to suddenly appear.7. Be ready to move, follow special instructions.

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Teacher’s Emergency Procedures Contd.,If you and your students are taken hostage

1. Stay calm, don’t be a hero.2. Follow instructions of captor.3. Cooperate, be friendly if possible; don’t argue with or antagonize captor or other hostages.4. Inform captors of medical or other needs.5. Be prepared to wait; elapsed time is a good sign.6. Don’t try to escape; don’t try to resolve situation by force.7. Be observant and remember everything you see or hear.8. If a rescue takes place, lie on the floor and await instructions from rescuers.9. Be prepared for the unexpected; think of possible courses of action for various contingencies.

Actions to take following the “ALL CLEAR” signal1. Check yourself and your students for injuries.2. Use the emergency class roster to take attendance. Stays put and wait for instructions.3. As accurate information becomes available, explain to the students what has happened and what will happen

next. Allow them to ask questions, express feelings. Etc.,4. Monitor children who were directly involved or direct witnesses and identify them for police investigators.5. Preserve any physical evidence (don’t touch if possible) and notify police about it.6. Stay with your students until normal schedule is resumed/parents arrive for pick-up.7. Debrief officials and receive instructions for recovery/follow-up activities.8. Take advantage of personal support services9. Go off duty-take care of yourself.

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General Safety Inspection ChecklistYes/No

1. All accidents are reported to supervisor immediately.

2. All injuries, regardless of nature or extent, are reported immediately.

3. Notices are posted when safety devices and safeguards are removed for any reason,

4. Spilled materials are cleaned up properly.

5. Materials are stacked neatly and safely according to specific requirements.

6. Established walkways or aisles are taken; shortcuts are avoided.

7. Heavy or bulky materials are lifted according to instruction.

8. Horseplay and fighting are prohibited.

9. Alcoholic beverages and other drugs are avoided during working hours.

10. Authorized personnel make mechanical and electrical repairs only.

11. Proper safety precautions are used to keep hair from becoming entangled in machinery.

12. Rings, watches, and jewelry are removed when operating electrically powered machines.

13. Machines are disconnected from power source before repairs are attempted.

14. Gasoline and flammable solvents are avoided when cleaning, floors, and walls, or other surfaces.

15. Eye and skin protection are used when working with duplicating fluid, typewriter cleaning fluid, or other cleaning materials.

16. All staff knows the location of master power switch.

17. Well-stocked first aid and fluid spill kits are readily available.

18. Windows open in ways that avoid hazards to pedestrians.

19. Doors opening on aisles have a safety zone.

20. Protective devices for eyes, noise, and/or filte3ering are available and used when using tools and equipment or any other time there may be danger or injury.

21. Machines and equipment that are to be disposed of must be totally disabled by having the power plug or its equivalent removed.

Floors, Aisles, StairsYes/No

1. Handrails are in position and solidly anchored.

2. Stair treads are in good condition.

3. Worn or slippery stair treads are promptly reported and repaired.

4. Stairs are kept clear of loose objects and furniture.

5. Spills are properly cleaned up immediately.

6. Aisles and passageways are kept clear of storage and loose objects.

7. Warning markers are appropriately placed for wet floors, waxed floors, etc.,.

8. Holes, cracks, and curled or frayed linoleum are reported immediately.

9. Needed repairs are promptly completed.

10. Extension cords are placed to avoid walkways.

DesksYes/No

1. Desks drawers are closed when unattended.

2. Desktops are free from sharp objects.

3. Letter openers, art and craft supplies, knives, thumbtacks, pencils, and other sharp objects are properly placed in drawers to eliminate possibility of cuts and punctures.

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Building and Site Inspection Checklist

Building and site changes and modifications should be remembered during safety checks. Below, ‘changes’ means unintentional and usually unwanted differences resulting from natural forces, deterioration, use, neglect, abuse, or a combination thereof. “Modifications’ means intentional efforts to make the building or site different in some way.

Yes/No

Building Changes1. Changes since the last inspection present no hazardous conditions

2. Doors and windows freely open.

3. Electrical and mechanical equipment functions correctly, quietly, and without odor.

4. Buildings are free from cracks, loose parts, twists, warps; they are aligned, plumb, level.

Building Modifications:1. Modifications have been made in conformance with plans and approved by the local building

permit-issuing agency.2. Additions, deletions, remodeling, retrofit, redecoration, or change in function are appropriate for the

building space, any door, or window, door or hardware.3. Any mechanical or electrical equipment

4. The cutting of any opening or blocking of any opening

Site Changes1. Changes since the last inspection present no hazardous conditions

2. Encroachment of infestation by growing plant or animal life

3. The presence of dead plant or animal life.

4. Worn or damaged equipment.

5. Wet, damaged, realigned, or cluttered walking, driving, standing, or playing surfaces.

Site Modifications1. Modifications have been made with benefit to review and approval by all agencies as required.

2. Constructing, realigning, resurfacing, planting, removing, installing, or disposing is appropriate for:

Roads and drives

Landscaping

Play equipment

Athletic Fields and devices

Structures and buildings

Drainage

Storage

Surfaces and finishes

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Student/Parent/Principal Contract for Eliminating Guns and Weapons from SchoolsWe the undersigned agree to the following commitments:

STUDENT’S NAME: Date:

I will not to bring a gun or any weapons to school or to any school event. I will tell my peers to seek adult assistance when conflict situations begin to get out of

control. I will not carry another person’s gun or weapon. If I see a gun or other weapon on campus at a school event, I will alert an adult about its

existence.

Student’s Signature:

PARENT’S NAME: Date:

I will teach, including by my personal example, my children about the dangers and consequences of guns and weapons, and I will keep any guns and all weapons I own under lock and key and away from my children.

I will support the school’s policies to eliminate guns and weapons and work with the school in developing programs to prevent violence.

I will carry out my responsibility to teach my children how to settle arguments without resorting to violence, to encourage them to use those ideas when necessary, and to follow school guidelines for reporting guns and weapons they see to an appropriate adult.

Parent’s Signature:

Principal: Date:

I will ensure that students have anonymous ways to report to an adult any guns or other weapons they see on campus.

I will promote conflict resolution instruction for all students as part of the curriculum. I will communicate the school’s policies on guns and weapons to all participants in the

school community and focus on the responsibilities we all have. I will use the school’s student leadership groups and student meetings to obtain ideas to

develop a safe school environment. I will report all guns and other weapons violations to law enforcement officials, according to

established procedures.

Principal’s Signature:

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Incident/Crime Report

Building/Location: Call Type:

Reported by: Phone #:Theft

Fire

Injury

Vandalism

Other

Security Response:

Follow Up Required:

Contacts Time

Comments:

Security Officer’s Signature: Date of Report:

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Property Loss Report

DR NUMBER LOCATION OF OFFENSE

OFFICER PNO. CLUSTER OFFENSE

THIS FORM SHOULD BE COMPLETED TO PROVIDE ANY ADDITIONAL INFORMATION YOU OBTAIN AND/OR A COMPLETE DESCRIPTION OF PROPERTY STOLEN. THE FORM SHOULD BE RETURNED AS SOON AS POSSIBLE TO PROVIDE A BETTER OPPORTUNITY FOR IDENTIFICATION AND RECOVERY OF STOLEN PROPERTY. IT MAY BE MAILED TO:

IF YOU HAVE ANY QUESTIONS CONTACT THE INVESTIGATIONS DEPARTMENT:

PERSON REPORTING ADDRESS PHONE

ADDITIONAL DETAILS FROM VICTIM

(Fully State All Other Circumstances of Offence Affecting Its Investigation.)

USE REVERSE SIDE FOR FURTHER DETAILS

PROPERTY INFORMATION

QUANTITY ITEM DESCRIPTION VALUESERIAL NO.

MODELNO.

MARKS OF IDENTIFICATION

SIGNATURE OF PERSON REPORTING DATE:It is a misdemeanor punishable by a $500 fine and/or six (6) months imprisonment to knowingly file a false police report.

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Weapons Report

( ) DRAWN REPORT ( ) DISCHARGED WEAPON

NATURE OF ORIGINAL INCIDENT (PER ORIGINAL REPORT)

LOCATION

OFFICER (S) INVOLVED

DATE/TIME OF INCIDENT

IF APPLICABLE, FILL OUT THE FOLLOWING INFORMATION ON THE SPACE PROVIDED:

(1) SUPERVIOR (S) CONTACTED(2) WITNESSES(3) TYPE OF WEAPON AND SERIAL NUMBER(4) ANY INJURIES? IF SO, GIVE NATURE OF INJURIES AND IF MEDICAL

ATTENTION WAS NEEDED, (5) GIVE COMPLETE DETAILS AS TO THE CIRCUMSTANCES SURROUNDING

INCIDENT

ITEM NO.

DATE/TIME OR REPORT SIGNATURE OF REPORTING OFFICER SUPERVIASOR’S SIGNATURE

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Locker Contents Inventory Form

Date:

1. Locker location:

2. Owner of locker contents:

3. Reason for forcing open locker:

4. Person requesting the forced opening of the locker:

5. Locker inventory:

A)

B)

C)

D)

E)

F)

G)

H)

I)

J)

Security Officer’s Signature: Date:

Engineering Signature: Date:

Locker Owner Signature: Date:

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Voluntary Statement

Date: Time: Place:I, am years of age, and my address is:

BEFORE YOU ARE ASKED ANY QUESTIONS, YOU MUST UNDERSTAND YOUR RIGHTS:I am Of the Jasper County School District/Police Department andI inform you that:

WARNING:1. You have the right to remain silent.2. Anything you say can and will be used against you in a court of law.

3.You have the right to an attorney and have him present with you while you are being questioned.

4.If you cannot afford to hire an attorney, one will be appointed to represent you before any questioning, if you wish one.

(FOR JUVENILES, ALSO USE THE FOLLOWING JUVENILE MIRANDA PLUS)5. You have the right to have your parent or guardian present during questioning.6. Anything you say can and will be used against you in Juvenile Court.

(If 16 years or older and accused of a felony) you may be certified as an adult and tried in Adult Criminal Court. Any statement you make can and will be used against you in an Adult Court.

WAIVER:

1. I understand each of these rights as explained to me.2. Having these rights in mind, wish to make a statement to you now.

Signature

1.2.3.4.5.6.

I have read this statement consisting of _____page(s), and I affirm to the truth and accuracy of the facts contained therein.

This statement was completed at ______hours on the _____day of ________, 2_____.

WITNESS: ____________________________ _____________________________________Signature of person giving voluntary statement

WITNESS: ___________________________________________________________________

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WITNESS STATEMENT

VICTIM (S): WITNESS (S): OTHER:

NAME:Last First MI Date of Birth

ADDRESS:Street City State Zip

OCCUPATION (OR) SCHOOL AND GRADEPHONE: Home: Business or WorkOF MY OWN FREE WILL AND VOLITION, I GIVE THE FOLLOWING VOLUNTARY STATEMENT:

I have read this statement consisting of ___ page(s), and I affirm to the truth and accuracy of the facts contained herein: I understand that knowingly making false statements may subject me to appropriate criminal/civil action as provided by law.

This statement was completed at (location) ___________________________________________

on the _________________day of _____________________, 2____at_____________(AM/PM).

WITNESS: ________________________________________

TITLE: ______________________________ _____________________________________Signature of person giving voluntary statement

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Witness Statement continued

OF MY OWN FREE WILL AND VIOLITION, I GIVE THE FOLLOWING VOLUNTARY STATEMENT:

I have read this statement consisting of ___ page(s), and I affirm to the truth and accuracy of the facts contained herein: I understand that knowingly making false statements may subject me to appropriate criminal/civil action as provided by law.

This statement was completed at (location) ___________________________________________

on the _________________day of _____________________, 2____at_____________(AM/PM).

WITNESS: ________________________________________

TITLE: ______________________________ _____________________________________Signature of person giving voluntary statement

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Incident/Crime Report

SPECIFIC CRIME (S):

M( ) F( ) OUT OF JURISDICTION ( )

VICTIM’S NAME: (or Business Name) Last, First, MI Business Phone:

Home Phone:

ADDRESS: (No. Street City, State, Zip) OCCUPATION

Date of Birth Social Security Number If Student, School/Grade Statement Obtained Yes( ) No( )

OCCURRED ON OR BETWEEN

MO DAY YR DAY/WK TIME REPORTED MO DAY YR TIME

AND POINT OF ENTRY (BURGLARIES ONLY)

LOCATION OF OCCURRENCE (No. Street, City, State, Zip Code) VEHICLE INFORMATION-VICTIM

Year Make Type Model

License No. State Color

CLUSTER AREA INCIDENT OCCURRED ONSchool Property ( ) Bus ( ) Off Campus ( )

DRIVEABLE A ( ) B ( ) C ( ) YES ( ) NO ( )

Scene Processed? ID Technician Evidence Impounded? IF NOT. TOWED TO:Yes ( ) No ( ) Yes ( ) No ( )

DESCRIPTION OF PROPERTY STOLEN/DAMAGED SERIAL # MODEL # VALUE

PROPERTY LISTCOMPLETED? Yes( ) No ( ) If No fill out next line.Serial # Pending? Yes( ) No( ) Inventory loss pending? Yes( ) No( ) Property loss form left with victim? Yes( ) No( )

INJURYNature of Injury: Hospitalized? Yes( ) No( )Where Hospitalized? Admitted? Yes( ) No( )

ATL BROADCAST MADE? Other Agency Notified Name of Agency and OfficerYes( ) No( ) Yes( ) No( )

Person Reporting (Signature) Will Victim Prosecute? SUSPECT INFORMATION ATTACHED?

Yes( ) No( ) Yes( ) No( )

Reporting Officer & P No. (Print) Supervisor Approving & Date Supervisor Recommendation

Follow-Up Suspend

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D. Sample LettersThe District Designee will write these letters:

Sample Written Notice to Parents re: Crisis Sample Letter to Parents when a Murder has occurred.

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MEMO TO STAFF RE BUILDING SECURITY PLAN

TO: All (RES, RMS, WHS, JCSH etc) StaffFROM: PrincipalRE: Building Security PlanDATE:

It is important that we are all very aware of the Code Blue and Code Red procedures for our building and building area. Please review these in conjunction with the guidelines noted below. During school hours the north doors will be locked by 8:00 am and only the front and back doors will remain open. Building doors will be locked and secured as soon as possible following the close of the school day. The custodial staff, prior to leaving for the day/evening, will check doors. Doors (with the exception of when the building is occupied by persons other than staff or custodians, e.g., people who rent the facilities) will remain locked after the school day to ensure the safety of the night custodial staff.

When the building is rented by persons or for activities that are not a part of the school day/program, a half-hour window of time will be allowed for doors being locked, e.g., fifteen minutes on either side of the starting time of the event. All staff are responsible for building security while in the building outside of normal school times.

Staff and Student Security

All staff will be made aware of the Emergency Codes and necessary responses to said codes. All staff will also be expected to assist in enforcing the needed concepts for staff, student, and building security. All staff will be expected to address any non staff-member with regard to the person’s reasons for being in the building.

All visitors to the building will be required to secure a visitor’s pass from the office in order to be in any areas of the building. This includes parents, volunteers, visitors, sales personnel, program presenters, etc. These passes must be worn in a visible manner. Visitors will sign the office visitor’s sign-in folder with their name, person they wish to visit, time and date. They will need to sign out when they return the visitor’s pass.

A designated team of staff will be given the responsibility to respond to the Code Blue Signal. Yes, anticipate a lot of complaints of our being overactive to these situations, but a small bit of prevention could save a life or prevent serious injury or trauma.

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LETTER TO PARENTS AND FRIENDS RE: BUILDING SECURITY

TO: PARENTS AND FRIENDS OF ELEMENTARY AND MIDDLE SCHOOL STUDENTS

FROM: PRINCIPALDATE:RE: STUDENT SAFETY AND BUILDING SECURITY

We are very aware of the possibility of dangerous individuals creating and unsafe and possible life-threatening situation within our schools. We read about student abductions, death, and injuries in the papers and see it on the news far too frequently. We may feel it will never happen here, but many places have been affected by tragic events due to the irresponsible behavior of others. For this reason, the schools in the district have established the guidelines listed below.

Beginning October 31, 2004, the Elementary/Middle Schools will be utilizing a number of different ways to improve student safety and building security. Because your child’s safety and well-being are of utmost importance, the School District has established a number of new procedures to ensure this safety and well being.

Starting on October 31, 2004, the following procedures will be in effect and enforced:All visitors (including parents, relative, friends, parent volunteers, sales personnel, etc) will be required to sign in and secure a visitor’s pass provided by the elementary office staff. Visitors at the middle school must sign in and secure a VISITOR’S PASS. We enjoy having you visit our buildings, but we need to create as little disturbance of the student’s education possible. No one will be permitted to wait in the halls, near a classroom door, or in other areas where classes are being conducted. Please respect every child’s right to a full day’s education.

No child will be permitted to change bus routes or alter his/her usual means of getting home from school without WRITTEN PERMISSION or a phone call in emergency situations from his/her parents. This permission must be approved by the principal/designee in the office prior to leaving the building. If a child is to be picked up by a parent/guardian, the office must be notified. All parents are to pick their children up from the office.

Visitors are required to sign out when they return the VISITOR”S PASS to either the elementary office or the library at the middle school.

The side doors at the middle school will be locked from the outside during the school day. All visitors are to use the main front door.

We ask for your cooperation and understanding with regard to the new strategies being used in the various school buildings. Hopefully, we can prevent a terrible situation from taking place. If you have any questions, please contact the school. Thank You.

Sincerely,

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