Islamic University of Gaza Deanship of Community Service ...cdi.iugaza.edu.ps/Files/1788ae24-5ca0-4e01-bcbd-e66bf52374e9.pdf · updated in July 2013,and Best Guide for PMP Exam developed

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Islamic University of Gaza

Deanship of Community Service and Continuing Education Community

Development Institute

Project management /

Extending and Improving the Health Care Services for Cerebral Palsy Patients in Gaza

Using methods PMP

By

Hala Shamali

Rasha Abu Jabal

Prepared To

Mr. Hesham Abu AL Qumbouz

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present with

Paternally , My professors , My friends

Our University…

Hala & Rasha

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Chapter One The theoretical side

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The First Topic

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About PMP:

PMP(Project Management Professional) certification is the credibility offered by Project Management Institute (PMI) as it is one of the most popular certifications today. This credential is globally recognized and demanded, providing you with the competitive edge necessary in today's global economy. The course allows project managers to be ready to meet any complex projects globally.

PMBOK 5th Edition PMBOK – Body of Project Management Knowledge ,Recognized Standard for Project Management ,Describe and established Norms, Methods, Process and Practices ,47 project Management Process,5 process groups,9 knowledge Areas ,Refresh every 3 years ,PMBOK 5th edition – current version updated in July 2013,and Best Guide for PMP Exam developed by PMI.ORG (Project Management Institute).

Benefits of PMP:

This thorough hands-on PMP certification gives you the skills to ensure your projects are completed on time and on budget while giving your client the product they expect. If you are an experienced project manager looking to solidify your skills, stand out to your employers and maximize your potential, this course is the right choice for you.

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Learn closely with the trainers, able to elucidate the doubts during the break hours

Analyze, manage and communicate with all project stakeholders.

Estimate, plan and allocate resources to a project.

Prepare and manage a project schedule and budget and how to manage project risks.

To establish and execute an effective project monitoring and control process.

Identify client expectations and needs; pre-plan and initiate a project.

Develop a work breakdown structure for a project and use it to build an accurate schedule.

Be able to monitor, control and close projects. Identify human resources required to develop roles and

responsibilities. Perform a thorough risk assessment. Define and manage quality. Communicate with clients and other stakeholders. Negotiate and manage contracts.

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PMP Renewal Process:

To maintain the PMP certification is very less effort than earn PMP certification. If you a have a PMP in your hand you can open more doors with your hand. Report appropriate amount of PDU units Application need to be complete for renewal process Reaffirm PMI Code of Ethics and Professional Conduct and PMI

Certification Application/Renewal Agreement. Submit the Payment for Renewal process. The Project Life Cycle (Project Process) The project manager and project team have one shared goal: to carry out the work of the project for the purpose of meeting the project’s objectives. Every project has a beginning, a middle period during which activities move the project toward completion, and an ending (either successful or unsuccessful) Planning Phase

The next phase, the planning phase, is where the project solution is further developed in as much detail as possible and the steps necessary to meet the project’s objective are planned. In this step, the team identifies all of the work to be done. The project’s tasks and resource requirements are identified, along with the strategy for

https://www.rebusbusinesssolutions.com/pmp-certification.php

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producing them. This is also referred to as “scope management.” A project plan is created outlining the activities, tasks, dependencies, and timeframes. The project manager coordinates the preparation of a project budget by providing cost estimates for the labor, equipment, and materials costs. The budget is used to monitor and control cost expenditures during project implementation. Once the project team has identified the work, prepared the schedule, and estimated the costs, the three fundamental components of the planning process are complete.

Implementation (Execution) Phase

During the third phase, the implementation phase, the project plan is put into motion and the work of the project is performed. It is important to maintain control and communicate as needed during implementation. Progress is continuously monitored and appropriate adjustments are made and recorded as variances from the original plan. In any project, a project manager spends most of the time in this step. During project implementation, people are carrying out the tasks, and progress information is being reported through regular team meetings. The project manager uses this information to maintain control over the direction of the project by comparing the progress reports with the project plan to measure the performance of the project activities and take corrective action as needed.

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Monitoring and Controlling Process Group

The Monitoring and Controlling Process Group consists of those processes required to track, review, and orchestrate the progress and performance of the project; identify any areas in which changes to the plan are required; and initiate the corresponding changes. The key benefit of this Process Group is that project performance is measured and analyzed at regular intervals, appropriate events, or exception conditions to identify variances from the project management plan. The Monitoring and Controlling Process Group also involves:

Controlling changes and recommending corrective or preventive action in anticipation of possible problems,

Monitoring the ongoing project activities against the project management plan and the project performance measurement baseline, and

Influencing the factors that could circumvent integrated change control or configuration management so only approved changes are implemented.

Closing Phase During the final closure, or completion phase, the emphasis is on releasing the final deliverables to the customer, handing over project documentation to the business, terminating supplier contracts, releasing project resources, and communicating the

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closure of the project to all stakeholders. The last remaining step is to conduct lessons-learned studies to examine what went well and what didn’t. Through this type of analysis, the wisdom of experience is transferred back to the project organization, which will help future project teams. Knowledge Area

PMBOK is the fundamental knowledge you need for managing a project, categorized into 10 knowledge areas:

1. Managing integration: Projects have all types of activities

going on and there is a need to keep the “whole” thing moving collectively – integrating all of the dynamics that take place. Managing integration is about developing the project charter, scope statement, and plan to direct, manage, monitor, and control project change.

2. Managing scope: Projects need to have a defined parameter or scope, and this must be broken down and managed through a work breakdown structure or WBS. Managing scope is about planning, definition, WBS creation, verification, and control.

3. Managing time/schedule: Projects have a definite beginning and a definite ending date. Therefore, there is a need to manage the budgeted time according to a project schedule. Managing time/schedule is about definition, sequencing,

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resource and duration estimating, schedule development, and schedule control.

4. Managing costs: Projects consume resources, and therefore,

there is a need to manage the investment with the realization of creating value (i.e., the benefits derived exceed the amount spent). Managing costs is about resource planning, cost estimating, budgeting, and control.

5. Managing quality: Projects involve specific deliverables or

work products. These deliverables need to meet project objectives and performance standards. Managing quality is about quality planning, quality assurance, and quality control.

6. Managing human resources: Projects consist of teams and

you need to manage project team(s) during the life cycle of the project. Finding the right people, managing their outputs, and keeping them on schedule is a big part of managing a project. Managing human resources is about human resources planning, hiring, and developing and managing a project team.

7. Managing communication: Projects invariably touch lots of

people, not just the end users (customers) who benefit directly from the project outcomes. This can include project participants, managers who oversee the project, and external stakeholders who have an interest in the success of the

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project. Managing communication is about communications planning, information distribution, performance reporting, and stakeholder management.

8. Managing risk: Projects are a discovery-driven process, often

uncovering new customer needs and identifying critical issues not previously disclosed. Projects also encounter unexpected events, such as project team members resigning, budgeted resources suddenly changing, the organization becoming unstable, and newer technologies being introduced.

9. Managing procurement: Projects procure the services of outside vendors and contractors, including the purchase of equipment. There is a need to manage how vendors are selected and managed within the project life cycle. Managing procurement is about acquisition and contracting plans, sellers’ responses and selections, contract administration, and contract closure.

10. Managing stakeholders: Every project impacts people

and organizations and is impacted by people and organizations. Identifying these stakeholders early, and as they arise and change throughout the project, is a key success factor. Managing stakeholders is about identifying stakeholders, their interest level.

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The Second Topic About Project Management

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Introduction to Project Management (By Duncan Haughty, PMP) : Project management in the modern sense began in the early 1950s, although it has its roots further back in the latter years of the 19th century. The driver for project management was businesses realizing the benefits of organizing work around projects and the critical need to communicate and co-ordinate work across departments and professions. Many organisations don't employ full-time project managers and it is common to pull together a project team to meet a specific need. While many people may not have formal skills in a project methodology, taking a role in a project team is an excellent learning opportunity and can improve a person's career profile. Here is the main definition of what project management is: Project management is no small task. Project management has a definite beginning and end. It is not

a continuous process. Project management uses various tools to measure

accomplishments and track project tasks. These include Work Breakdown Structures, Gantt charts and PERT charts.

Projects frequently need resources on an ad-hoc basis as opposed to organisations that have only dedicated full-time positions.

Project management reduces risk and increases the chance of success.

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Project management is often summarised in a triangle. 1. The three most important factors are time, cost and scope,

commonly called the triple constraint. These form the vertices with quality as a central theme.

Figure 1: The triple constraint

Projects must be within cost. Projects must be delivered on time. Projects must be within scope. Projects must meet customer quality requirements.

More recently, this has given way to a project management diamond, with cost, time, scope and quality the four vertices and customer expectations as a central theme (see Figure 2). No two customer expectations are the same so you must ask what their expectations are.

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Figure 2: The project management diamond

A project goes through six phases during its life:

Project Definition: Defining the goals, objectives and critical success factors for the project.

Project Initiation: Everything that is needed to set-up the project before work can start.

Project Planning: Detailed plans of how the work will be carried out including time, cost and resource estimates.

Project Execution: Doing the work to deliver the product, service or desired outcome.

Project Monitoring & Control: Ensuring that a project stays on track and taking corrective action to ensure it does.

Project Closure: Formal acceptance of the deliverables and disbanding of all the elements that were required to run the project.

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The role of the project manager is one of great responsibility. It is the project manager's job to direct, supervise and control the project from beginning to end. Project managers should not carry out project work, managing the project is enough. Here are some of the activities that must be undertaken: The project manager must define the project, reduce it to a set of manageable tasks, obtain appropriate resources and build a team to perform the work. The project manager must set the final goal for the project and motivate his or her team to complete the project on time. The project manager must inform all stakeholders of progress on a regular. The project manager must assess and monitor risks to the project and mitigate them. No project ever goes exactly as planned, so project managers must learn to adapt to and manage change. A project manager must have a range of skills including: Leadership: People management (customers, suppliers, functional

managers and project team) & Effective communication (verbal and written).

Influencing , Negotiation , Conflict management , Planning , Contract management & Estimating.

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Project managers bear ultimate responsibility for making things happen. Traditionally, they have carried out this role as mere implementers. To do their jobs they needed to have basic administrative and technical competencies. Today they play a far broader role. In addition to the traditional skills, they need to have business skills, customer relations skills, and political skills. Psychologically, they must be results-oriented self-starters with a high tolerance for ambiguity, because little is clear-cut in today's tumultuous business environment. Shortcomings in any of these areas can lead to project failure." -J. Davidson Frame. Many things can go wrong in project management. These things are often called barriers. Here are some possible barriers:

Poor communication Disagreement Misunderstandings Poorly defined goals and objectives Bad weather Union strikes Personality conflicts Poor management and Poorly defined goals and

objectives.

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A good project management discipline will not eliminate all risks, issues and surprises, but will provide standard processes and procedures to deal with them and help prevent the following: Projects finishing late, exceeding budget or not meeting customer expectations. Inconsistency between the processes and procedures used by projects managers, leading to some being favoured more than others. Successful projects, despite a lack of planning, achieved through high stress levels, goodwill and significant amounts of overtime. Project management seen as not adding value and as a waste of time and money. Unforeseen internal and/or external events impacting the project. Project management is about creating an environment and conditions in which a defined goal or objective can be achieved in a controlled manner by a team of people.

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Chapter II The Practical Side

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About project : Extending and Improving the Health Care Services for Cerebral Palsy Patients in Gaza that Prepared By A-Basma Society for Cerebral Palsy Patients Rehabilitation and Care.

Problem Statement: The severe lack of health care in the Gaza Strip has taken a gruesome twist to the worst after a tight 4-year economic blockade. In summary, the problems are: significant deterioration in health care provided for cerebral palsy (CP) patients; lack of public awareness of how to prevent cerebral palsy incidence; malnutrition and hygiene problem stemming from poverty; discontinued health care services that stop after the end of time-limited projects.

Project Summary The main purpose of our project is to treat and prevent cerebral palsy incidences, and to raising the community awareness through holding regular workshops. Our Intake will be based on a list of patients collected through field survey. All of our cases provided written medical statements and referrals from Al-Shefa, Gaza's main governmental Hospital, or other official hospitals confirming their cerebral palsy conditions. Treatment sessions will be provided through professional and specialized team.

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Expected Results The number of the sessions provided for the patients are determined by their conditions. The number of the beneficiaries will be 130 patients from Gaza City areas. Cerebral palsy children from 6 to 20 years old will benefit from the project. The project aims at improving the health status of the cerebral palsy children and integrating them into the community through a continued and renewed set of physiotherapy and awareness raising programs.

Funding Request The grant request is $130,830. The requested amount will cover the whole project period (One year).

Problem Statement Gaza Strip measures 365 square kilometers and is inhabited by 1, 5 million people, which makes it the most densely populated spot on earth. The situation in this huge community has reached its nadir due to the nature of the complex Israeli-Palestinian conflict and its serious results. A four-year tight blockade has even worsening the life of the already impaired Palestinian community which now lacks all kinds of services.

Healthcare problems are at the heart of the enormous amount of the needs that are crucial for the Palestinian people in Gaza. Heart

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diseases and brain strokes are the main cause of death among patients. It constitutes 26% of the death toll of adults who are above 50 years of age. In addition, physical disabilities form 25% of the other disabilities in the West Bank and the Gaza Strip. On the other hand, birth defect forms 14% of the congenital defects of children, while cerebral palsy is considered the most recurring disease among children. And this is a reflection of the little amount of healthcare that pregnant women can get over pregnancy and during delivery. The cerebral palsy patients in Gaza suffer from significant deterioration in their health status, malnutrition and hygiene problem stemming from poverty, and discontinued health care services that stop after the end of time-limited projects. Moreover, there is lack of public awareness of how to prevent cerebral palsy incidence.

Mission Statement: The mission this project is to rehabilitate Cerebral Palsy (CP) patients; raise public awareness of how to prevent CP incidence; solve malnutrition and hygiene problems; improve the health status of patients and provide them with continued treatment services until they are rehabilitated and integrated into the community; enhance their social activity which will ultimately pour into their social integration.

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Goals and Objectives, Goal 1: What will happen?

How will it happen? (strategy/ method)

When will it

happen?

For how many/ how much?

With what result or outcome?

Prepare necessary work infrastructure.

Renew office rent contract, advertise for vacancies and recruit stuff.

During the three first weeks of the project.

(1) full-time project manager,

(1) full-time project coordinator,

(1) full-time admin assistant,

(2) full-time physiotherapists,

(2) full-time community-

Sufficient facilities and qualified staff.

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based specialists,

(1) part time accountant,

(2) taxi drivers,

(1) office boy.

Goal 2:

What will happen?


When will it happen?



Provide physiotherapy and occupational

Through home visits.

Starts in the fourth week of the project

Provide therapy for 130 patients in Al-Tofah and Al-Daraj

Improve the health status of the CP

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therapy. and continues to the end of the project.

neighborhoods. patients and help them integrate into the society.

Goal 3:

What will happen?





Provide diapers.

Purchase the materials through collecting bids and choosing suppliers.

In the fourth week of the project.

For the families of 130 patients.

Improve hygiene.

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Goal 4:

What will happen?





Raise awareness of families and local community.

Through workshops which will include professional lectures and presentations.

In the fourth week of the second month of the project, and this continues in the same manner through the project.

130 families and people from the surrounding environment.

Raising the awareness of the patients' families and the local community.

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Goal 1 and its objectives:

Goal 1:

What will happen?





Prepare necessary work infrastructure.

Renew office rent contract, advertise for vacancies and recruit stuff.

During the three first weeks of the project.

(1) Full-time project manager, (1) part-time project coordinator, (1) full-time admin assistant, (2) full-time physiotherapists, (2) full-time community-based

Sufficient facilities and qualified staff.

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specialists, (1) part time accountant, (2) taxi drivers, (1) office boy.

Objective 1:

What will happen?

How will it happen? (method/Strategy)

Who will do it?

For how many or for how much?

With what result or benefit?

Hire 1 full-time project manager.

Advertise for the vacancy.

The association manager and the board of directors.

(1) Full-time project manager.

Using the services of a qualified project manager.

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Objective 2:

What will happen?


Who will do it?



Hire 1 full-time project coordinator.


The project manager and the board of directors.

(1) Full-time project coordinator.

Obtaining a qualified part-time project coordinator.

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Objective 3:

What will happen?


Who will do it?



Hire 1 full-time admin assistant.



(1) Full-time admin assistant.

Obtaining a qualified admin assistant.

Objective 4:

What will happen?

How will it happen? (method/strategy)

Who will do it?

For how many or how much?

With what result?

Hire 2 full-time physiotherapists

Advertise for the vacancies.


(2) Full-time physiotherapists.

Obtain 2 qualified and experienced physiotherapists.

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Objective 5:

What will happen?


Who will do it?


With what result?

Hire 2 full-time community-based specialists.



(2) Full-time community-based specialists.

Obtain 2 qualified and experienced community-based specialists.

Objective 6:

What will happen?


Who will do it?


With what result?

Hire 1 part-time accountant.


The project manager and the

(1) Part-time accountant.

Obtain a qualified and experience

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board of directors.

d accountant.

Objective 7:

What will happen?


Who will do it?


With what result?

Hire 2 full-time taxi drivers.



(2) Full-time drivers

Obtain 2 qualified and licensed drivers and utilize their cars for the project field visits.

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Objective 8:

What will happen?


Who will do it?


With what result?

Hire 1 full-time office boy.



(1) Full-time office boy.

Employ a good office boy to cater for the office and provide logistics for the working staff.

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Goal 2:

What will happen ?





Provide physiotherapy and occupational therapy.

Through home visits.

Starts in the fourth week of the project and continues to the end of the project.

Provide therapy for 130 patients in Al-Tofah and Al-Daraj neighborhoods.

Improve the health status of the CP patients and help them integrate into the society.

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Objective 1:

What will happen?


Who will do it? For how many or how much?

With what result?

Update patients' files and open new ones for new patients.

Collect and update data through home visits.

Our physiotherapists and community-based specialists.

130 patients.

Update data and decide the number of therapy sessions needed for each patient.

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Objective 2:

What will happen?


Who will do it? For how many or how much?

With what result?

Start home visits and provide health services (physiotherapy and occupational therapy).

Our staff will split into 2 teams and each will conduct 6 home visits = 12 visits a day.


130 patients.

Improve the health status of the CP patients and help them integrate into the society.

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Goal 3:

What will happen?





Improve hygiene

Purchase the materials through collecting bids and choosing suppliers.

In the fourth week of the project.

For the families of 130 patients.

Improve hygiene

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Objective 1:

What will happen?


Who will do it?


With what result?

Provide the patients with diapers packages.

Analyze bids and choose vendors to supply the materials.

The project coordinator and the procurement committee.

130 patients' families.

Improve hygiene

Goal 4:

What will happen?





Raise awareness of families and local community.

Through workshops which will include some professional advice,

In the fourth week of the second month of the project,

130 families and people from the surrounding environment.

Raising the awareness of the patients' families and the

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lectures and presentations.

and this continues in the same manner through the project.

local community.

Objective 1:

What will happen?


Who will do it?


With what result?

Rent a hall

Book a hall and sign a contact

The project coordinator

250 parents and guests from the local community.

Holding the awareness workshop.

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Objective 2:

What will happen?


Who will do it?


With what result?

Prepare some equipment for lecturing.

Collect and analyze bids and choosing vendors.

The project coordinator

1 laptop, 1 projector, 1 white projector screen.

Prepare equipment to help holding successful lectures.

Objective 3:

What will happen?


Who will do it?


With what result?

Provide refreshments for attendees.

Through contacting with supermarket to supply the snacks for every

The project coordinator.

Around 250 parents plus guests from the

Provide refreshments between the lectures.

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workshop. local community.

Objective 4:

What will happen?


Who will do it?


With what result?

Conduct awareness workshops regarding different serious social and health care issues.

One workshop will be held each couple of months


250 parents and guests from the local community.

Raising the awareness of the patients' families and the local community.

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Project Description: The mission of the project is to improve the health status of the cerebral plays children in Gaza City's most underprivileged areas of Al-Tofah and Al-Daraj neighborhoods, and to rehabilitate them and make them integrate into the society.

Most of the activities of the project fall into three main areas: (1) health improvement, (2) raising social awareness, (3) support hygiene.

These three areas correspond respectively to Project Goals 2, 3 and 4.

We have written this proposal depending on the information and experience we gained through the execution of a health care project called "Improve the Health Status of the cerebral Palsy children" funded by Save the Children-UK, and through the monthly health improvement assessment reports and the needs assessment survey which was conducts before the start of the project.

A hundred and thirty (130) patients ranging from 6 to 20 years will benefit from the project we are proposing for (Extending and improving the health care services for Cerebral Palsy Patients in Gaza).

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Through utilizing the services of the hired taxi drivers' cars, our teams will carry out 12 physiotherapy and occupational therapy visits a day. That is to say that every team will carry out 6 visits a day. The number of the therapy visits for each patient will depend on their medical condition. Through theses visits the patients will receive both physiotherapy and occupational therapy. Our two physiotherapists will provide physical therapy while our two community-based specialists will provide occupational therapy besides treating other problems like speech problems.

Each couple of months there a workshop will be held to raise the awareness of the patients' families and the local community regarding different serious social and health care issues. At the end of each workshop diapers packages will be distributed to the families of the patients, with aim of softening the problems of hygiene.

Management Plan: The project manager will report to the board of directors (BOD). The project manager will supervise all project operations including the project coordinator, admin assistant, accountant, physiotherapists, community based specialists, and the support staff. The BOD will provide additional support and guidance for the project management. Following is the project organizational chart.

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Board of Directors

Project Manager

Project Coordinator

2 Physiotherapists

2 Community-based Specialists

2 Drivers

Office Boy

Accountant (Part-time)

Admin Assistant

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Documentation Plan

Our association will keep a record of its financial expenses with receipts, invoices, and any other documents that account for its project expenses. It also will provide a managerial report that shows and explains all the activities the project carried on monthly basis, besides a timetable that shows how the beneficiaries benefit from our services, through showing the times of therapy visits for each patient. Progress in the health of our patients will be reported to the funder in a form of a follow-up health improvement report, and at the end of the project we will write success stories, accompanied with photographs, to show the effect of our project on the beneficiaries' lives.

Evaluation plan Every month we will hold a staff meeting to discuss the progress of the project and to make sure that every single object of the project has been achieved. Each of the staff members will hand in detailed reports about the progress of his/her work. These reports will be studied by the project manager who will finally write his recommendations and comments and send them to the staff.

The project manager, in turn, will write his managerial and financial report on a monthly basis and send it to the funder. His detailed monthly report aims to keep the funder posted on the project development, any identified problems, the amount of

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services given for the patients as well as an explanation for the expenses.

Dissemination Plan Our association will be interested in articles covering its project activities and achievement, both on its website and local electronic pages as well as foreign ones. The project manager will disseminate our work through writing excellent success stories. We will also hold presentations about our work during the workshops and during any possible official meeting with organization working in our field, or in any meetings organized by the NGOs network.

Continuation plan Once the proposal is funded and implemented, we will have a solid foundation to continue our work even after the end of the project. We will keep the project staff structure to run the work, in addition to some volunteers. We have an active board of directors who work in collaboration with each other to provide our association with steady donations from local firms and other organizations which are committed to supporting our organization. These donations are enough to cover the running cost of our organization besides covering the salaries of the project staff.

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Project Timeline O n e Y e a r P r o j e c t

G o a l s a n d O b j e c t i v e s

P r o j e c t M o n t h

1 2 3 4 5 6 7 8 9 10 11 12

Goal 1: Prepare necessary work

Infrastructure

Obj 1: Hire 1 full-time project manager.

Obj 2: Hire 1 full-time project coordinator.

Obj 3: Hire 1 full-time admin assistant.

Obj 4: Hire 2 full-time physiotherapists

Obj 5: Hire 2 full-time community-based

Specialists.

Obj 6: Hire 1 part-time

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accountant.

Obj 7: Hire 2 full-time taxi drivers.

Obj 8: Hire 1 fulltime office boy.

Goal 2: Provide physiotherapy and

occupational therapy.

Obj 1: Update patients' files and open

new ones for new patients.

Obj 1: Start home visits and provide health

Services

Goal 3: Improve hygiene

Obj 1: Provide the patients with diapers

packages

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.

Goal 4: Raise awareness of families and

local community.

Obj 1: Rent a hall

Obj 2: Prepare some equipment for

lecturing.

Obj 2: Provide refreshments for attendees.

Obj 3: Conduct awareness workshops

regarding different serious social and

health care issues.

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The project manager should have experience working with team and has wide experience in projects management. He/she is also required to have good command of English and good knowledge of computer skills.

Experience includes

The project manager should have 3 years experience at least.

Professional activities

The project manager should have relevant association memberships, board memberships and activities that show involvement in areas relating to the project topic.

Education

Certificate in related field.

Project Coordinator

Specialties

The project coordinator should have experience working with team and have enough experience in working in this field. He/she is also required to have good command of English and good knowledge of computer as well.

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Experience includes

The project coordinator should have 3 years experience at least.


The project coordinator should have relevant association memberships, board memberships and activities that show involvement in areas relating to the project topic.

Education


Administrative Assistant

Specialties

The admin assistant should have experience working with team. He/she has to have enough experience in the management field. He/she is also required to have good command of English and good knowledge of computer as well.

Experience includes

The admin assistant should have 3 years experience at least.

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The admin assistant should have relevant association memberships, board memberships and activities that show involvement in areas relating to the project topic.

Education


Physiotherapist

Specialties

All physiotherapists should have experience working with disabled children. They are also required to have good command of English and good knowledge of computer as well.

Experience includes

Each specialist should have 3 years therapy experience at least. They should enjoy some qualities which are essential for our work, such as patience and tenderness in dealing with children.


All physiotherapists should have relevant association memberships, board memberships and activities that show involvement in areas relating to the project topic.

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Education

At least bachelor degree in physiotherapy.

Community-based specialists

Specialties

All community-based specialists should have experience working with disabled children. They are also required to have good command of English and good knowledge of computer as well.

Experience includes

Each specialist should have 3 years therapy experience at least. They should enjoy some qualities which are essential for our work, such as patience and tenderness in dealing with children.


All community-based specialists should have relevant association memberships, board memberships and activities that show involvement in areas relating to the project topic.

Education


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Budget Summary

# Line Item Description

Grant Request

Matching Funds

Project Total

1 Personnel $73,800 0 $73,800

2 Equipment $1,600 0 $1,600

3 Rent $4,800 0 $4,800

4 Materials & Supplies $14,400 0 $14,400

5 Vehicle $30,000 0 $30,000

6 Total Direct Costs $124,600 0 $124,600

7 Indirect Costs (5%) $6,230 0 $6,230

Total - USD $130,830 0 $130,830

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# Grant Request Positions

Salary

1 Project Manager $9,600

2 Project coordinator $7,200

3 Admin assistant $6,000

4 Accountant $4,800

5 Physiotherapy $14,400

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Community-based specialist $14,400

7 Taxi driver $14,400

8 Office boy $3,000

Total – USD $73,800

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Budget Justification 1. Personnel (Grant request)$73,800

Project Manager $9,600

Salary range in our location for a person with the required education and experience is $700 to $900 per month.

Total = 1 employees X 12 months X 800 = $9,600

Project Coordinator $7,200


Total = 1 employee X 12 months X 600 = $7,200

Administrative Assistant $6,000


Total = 1 employee X 12 months X 500 = $6,000

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Accountant $4,800

Salary range in our location for a person with the required education and experience is $700 to $900 per month. The accountant will work on part-time basis (50%).

Total = 1 employee X 12 months X 800 X 50% = $4,800

Physiotherapist $14,400



Community-based specialist $14,400



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Driver $14,400

Salary range in our location for a person with the required experience is $500 to $700 per month.


Office Boy $3,000


Total = 1 employeesX12 months X250 = $3,000

2. Equipment $1,600

This amount will be used to purchase the following equipments:

1. Computer ………………………………. $800 2. LCD projector...……………..…………. $800

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3. Rent $4,800

This amount will cover the following:

1. Office rent for 12 months X$300 = $3,600 2. Hall rent for 6 times X $200 = $1,200

4. Materials and Supplies $14,400

This amount will cover the following:

Diapers: 100 disabled X 12 package X $7 each =$8,400

Stationary: 12 month X $100 = $1,200

Office supplies: 12 month X $100 = $1,200

Refreshments for workshops and meetings: 6 workshops @$400 each = $2,400

Printing brochures and educational materials: $1,200

5. vehicle $30,000

This amount will be used to purchase a vehicle which makes the field visit easy.

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6. Total direct costs $124,600

Total direct cost is the sum of line items 1 through 4

7. Indirect costs $6,230

Indirect rate = 5%

Indirect costs = 5% of $94,600 (total direct costs)

7. Total grant request $130,830

Total grant request is the sum of line items 5 and 6

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According To PM Process Group (PMBOK):

1. Initiating Process Group 4.1 Develop project Charter :

Between Al Basma society for the rehabilitation and care of cerebral palsy disabled & Arab Fund for Economic and Social Development based on 15/11/2011 Amounting to $130,830$ until 12 month .

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1.3 Identify stack holders:

# Constraints Attention Weaknesses Strengths Prospective

Cerebral palsy patient

The deterioration of the health situation of the disabled cerebral palsy

Ensure the continuity of services

Lack of funding

High experience

Improve the health status of disabled cerebral palsy

Mothers of disabled

Lack of desire in training

Providing specialist constantly physiotherapy

Absence of physiotherapist continuously

specialist physiotherapy high-qualified

ability to do physical therapy sessions

Families of patients with cerebral palsy

Some families culture prevent interference

Specialist psychological

The presence of a specialist is not commensurate with some families

Good relationship with the team

Psychological and social support

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2. Planning Process Group: 4.2 Develop Management Plan:

The project manager will report to the board of directors (BOD). The project manager will supervise all project operations including the project coordinator, admin assistant, accountant, physiotherapists, community based specialists, and the support staff. The BOD will provide additional support and guidance for the project management. Following is the project organizational chart.

Board of Directors

Project Manager

Project Coordinator

2 Physiotherapists

2 Community-based Specialists

Office Boy

Admin Assistant

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5.1 Plan scope Management :

Activities

The project outputs *

Description Whom #

Phase infrastructure project preparation 1.1 Advertising internal and external

advertising Projects Coordinator

1.2 Interviews Interviews Projects Coordinator

1.3 Appointment of project staff 1.3.1

Projects Coordinator Projects Coordinator(1) Projects Coordinator

1.3.2

Physiotherapist Physiotherapist(2) Projects Coordinator

1.3.3

Social worker Social worker(1) Projects Coordinator

1.3.4

Driver Driver(1) Projects Coordinator

Implementation phase of the project 2.1 Laptop Laptop Projects

Coordinator

2.2 LCD LCD Projects Coordinator

2.3 Providing physiotherapy services

Providing physiotherapy services 140

Physiotherapist

2.4 Provide psychological and Psychological and social Social worker

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social counseling services to families of disabled

guidance sessions were provided to 120 patients

2.5 promotional materials and extension

Propaganda poster large number (2) is printed Propaganda poster of the car number (2) is printed Jacket (vests) slogan of the project number (8) has been bought Bulletins awareness number (2000) is printed

Project coordinator

2.6 Tenders 3 Tenders Project coordinator

2.6 Awarding tenders # Project coordinator

2.7 Supply of diapers The expulsion of diapers number (480) was distributed to 140 patients

Project coordinator

2.8 Diapers distribution to patients

Diapers have been distributed Project coordinator

2.9 Hall rental Hall number (4) to hold workshops have been leased

Project coordinator

2.10 Hospitality for workshops Hospitality for four workshops were purchased

Project coordinator

2.11 Workshops awareness Workshops awareness number (4) was held

Project coordinator

2.12 Communications staff Carts contact number (56) Project

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Prepaid purchased coordinator Indirect costs

3.1 Stationery Stationery was enough to buy them for 12 months

Project coordinator

3.2 Communications, electricity and water

Water, electricity and telecommunications bills have been paid for 12 months

Project coordinator

3.3 Hospitality

Hospitality of the office was purchased for a period of 12 months

Project coordinator

The final stage of the project 4.1 The conclusion of the

ceremony the project A closing ceremony for the project

Project coordinator

Islamic University of Gaza Deanship of Community Service ...cdi.iugaza.edu.ps/Files/1788ae24-5ca0-4e01-bcbd-e66bf52374e9.pdf · updated in July 2013,and Best Guide for PMP Exam developed

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