Invitation to Exhibitors
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Invitation to Exhibitors
2
Content
Invitation from the Local Organizers............................................... 3
Organizing Committees ................................................................ 4
Organizers of the 19th International Mass Spectrometry Conference … 5
Scientific Program........................................................................ 6
Program Schedule ....................................................................... 6
Sponsoring.................................................................................. 7
Main Sponsor Categories............................................................... 7
Exhibition.................................................................................... 9
Other Sponsoring Opportunities ..................................................... 10
Guidelines for the Organization of Company Users’ Day .................... 11
General Information for Sponsors................................................... 12
Registration of Participants ........................................................... 14
Important Dates.......................................................................... 15
Conference Facilities .................................................................... 16
Layout of the Poster and Exhibition Hall .......................................... 17
Registration Form ........................................................................ 19
3
Invitation from the Local Organizers
The 19th International Mass Spectrometry Conference (IMSC) will be held in
Kyoto, Japan, at the Kyoto International Conference Center (ICC Kyoto), from
September 15th to 21st, 2012.
The IMSC is the largest international conference on mass spectrometry and allied
topics with a history of more than fifty years. It is a particular honor that this
landmark event -the first IMSC to be held outside Europe- will be staged in Asia.
Indeed, the conference city, Kyoto, is one of the leading Asian cities. It is not only
renowned as former capital and culture heart of Japan, but also for its place at
the cutting edge of mass spectrometry research. The long history can be seen
today in 17 UNESCO World Cultural Heritage Sites, fascinating traditions, cozy
workshops, and sumptuous dining; the bright future in state of the art research
institutions. In Kyoto we expect as many as 2000 researchers to attend the
conference. The 19th IMSC will demonstrate the mass spectrometry community
to be a global body.
We invite you to support this important scientific event and to contribute to the
successful organization as a donor, sponsor, advertiser or exhibitor. Some
options are listed in this invitation.
We are looking forward to our successful cooperation in the organization of the
Conference.
4
Organizing Committees
International Mass Spectrometry Foundation (IMSF)
• Executive Committee
President - Marcos N. Eberlin (Brazil)
Past President - John C. Traeger (Australia)
Vice President (Society) - Catherine E. Costello (USA)
Vice President (Conference) - Yoshinao Wada (Japan)
Treasurer - Dietmar Kuck (Germany)
Secretary - G. John Langley (UK)
Region A Representative - Einar Uggerud (Norway)
Region B Representative - Jen-taie Shiea (Taiwan)
Region C Representative - Paul M. Mayer (Canada)
• Conference Committee in IMSF
Yoshinao Wada (Chair)
Zdenek Herman (Chair of the 17th IMSC)
Jurgen Grotemeyer (Chair of the 18th IMSC)
Renato Zenobi (Chair of the 20th IMSC)
Local Organizing Committee
Yoshinao Wada (Chair)
Koichi Tanaka (Co-chair)
Michisato Toyoda (Secretary)
Takemichi Nakamura (Treasurer)
Toshifumi Takao (Scientific Program)
Hiroshi Yamaoka (Social Program)
Mitsuo Takayama (Fund-raising)
Yasuo Mizooku (Company Support)
Kazuo Furusawa (Local Support)
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Organizers of the19th International Mass Spectrometry Conference
Conference Secretariat
c/o Congress Corporation 3-6-13 Awajimachi, Chuo-ku, Osaka 541-0047, JapanFax: +81-6-6229-2556E-mail: [email protected]
Mass Spectrometry Society of Japan (MSSJ)
c/o International Academic Printing Co., Ltd. 4-4-19 Takadanobaba, Shinjuku-ku, Tokyo169-0075, JapanFax: 03-3368-2822E-mail: [email protected]
Science Council of Japan (SCJ)
7-22-34 Roppongi, Minato-ku, Tokyo106-8555, JapanFax: 03-3403-1260
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Program Schedule
Scientific Program
MS is now expanding to a wide range of sciences to promote health, safety and our Knowledge of nature. The scientific program will reflect the latest trends in fundamental and applied mass spectrometry and related disciplines. The program will encompass plenary and keynote lectures, workshops and poster sessions.
TimeMonday
September 17th
Tuesday
September 18th
Wedensday
September 19th
Thursday
September 20th
Friday
September 21stTime
8:00 8:00
8:15 8:15
8:30 Curt Brunnee Awards 8:30
8:45 Coffee Break Coffee Break Coffee Break Coffee Break Coffee Break 8:45
9:00 9:00
9:15 9:15
9:30 9:30
9:45 9:45
10:00 10:00
10:15 10:15
10:30 10:30
10:45 10:45
11:00 11:00
11:15 11:15
11:30 11:30
11:45 11:45
12:00 12:00
12:15 12:15
12:30 12:30
12:45 12:45
13:00 13:00
13:15 13:15
13:30 13:30
13:45 13:45
14:00 14:00
14:15 14:15
14:30 14:30
14:45 Coffee Break Coffee Break Coffee Break Coffee Break 14:45
15:00 15:00
15:15 15:15
15:30 15:30
15:45 15:45
16:00 16:00
16:15 16:15
16:30 16:30
16:45 16:45
17:00 17:00
17:15 17:15
17:30 17:30
17:45 17:45
18:00 18:00
18:15 18:15
18:30 18:30
18:45 18:45
19:00 19:00
19:15 19:15
19:30 19:30
19:45 19:45
20:00 20:00
Sunday
September 16th
Saturday
September 15th
Sh
ort
Co
urs
e
10
:00
-17
:00
Op
en
Le
ctu
res fo
r
Ge
ne
ral P
ub
lic
14
:00
-16
:00
Use
r's d
ay
10
:00
-17
:00 Sh
ort
Co
urs
e
10
:00
-15
:00
Use
r's d
ay
10
:00
-15
:00
Tutorial I
15:30-16:15
Opening Ceremony
17:00-17:30
Plenary Lecture
17:30-18:15
Welcome Mixer
18:30-20:00
Poster Session
13:30-14:40
Parallel
oral sessons
15:00-17:00
Workshops &
Exhibitors' Meetings
17:15-19:15
Tutorial II
16:15-17:00
Plenary Lecture
8:00-8:45
Parallel
oral sessons
9:00-11:00
Poster Session
11:10-12:20
Lunch Break &
Luncheon Seminer
12:20-13:30
Plenary Lecture
8:00-8:45
Parallel
oral sessons
9:00-11:00
Poster Session
11:10-12:20
Lunch Break &
Luncheon Seminer
12:20-13:30
Poster Session
13:30-14:40
Parallel
oral sessons
15:00-17:00
Workshops &
Exhibitors' Meetings
17:15-19:15
Parallel
oral sessons
9:00-11:00
Poster Session
11:10-12:20
Lunch Break &
Luncheon Seminer
12:20-13:30
Poster Session
13:30-14:40
Parallel
oral sessons
15:00-17:00
Workshops &
Exhibitors' Meetings
17:15-19:15
Poster Session
13:30-14:40
Parallel
oral sessons
15:00-17:00
Thomson Awards
Conference Dinner
18:00-20:00
Plenary Lecture
8:00-8:45
Parallel
oral sessons
9:00-11:00
Poster Session
11:10-12:20
Lunch Break &
Luncheon Seminer
12:20-13:30
Closing Ceremony
12:30-13:00ARIGATO &
SAYONARA
13:00-13:45
Plenary Lecture
8:00-8:45
Parallel
oral sessons
9:00-11:00
IMSC2014 Presentation
Plenary Lecture
11:45-12:30
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Main Sponsor Categories
Platinum Medal Sponsor
Minimum payment： JPY 3,000,000
Payment is due on January 31st, 2012
The number of recruitment：4
Application is due on August 31st, 2011
Platinum Medal Sponsor will enjoy the following benefits:
• 54sqm (6 booths) exhibition space (space only) and priority of booth location choice. Additional space will be negotiable. (Additional charge will be required.)
• Full page color advertisement in the conference program (page size: A4)
(Changing to a cover page will be negotiable.)
Sponsoring
There are many sponsoring opportunities through which companies will be able to contribute to the success of the Conference in Kyoto. Sponsors may decide to become one of the main sponsors as given below (Platinum, Gold and Silver) or compile their individual sponsorship packages (official company users’ day before the start of the conference, exhibitors’ activities such as lunch seminars or exhibitors’ receptions, printed material, social events etc (see below)).
We have distributed the available exhibition space into 4 different classes (See from Page 16 to 18 for the layout):- Platinum Medal Sponsor: blue color in the layout of Event Hall, denoted A – D- Gold Medal Sponsor: yellow color in the layout of Event Hall, denoted E – F- Silver Medal Sponsor: grey color in the layout of Event Hall, denoted 1 – 43 (twoconsecutive spaces)
- Exhibition: grey color in the layouts of Event Hall, denoted 1- 43 and additionalexhibition area in room C-1, denoted 44 - 52
And we have distributed the additional room into 2 classes:Platinum Medal Sponsor and Gold Medal Sponsor: Green color in the layout, denoted room F-K.
If you decide for a booth, please indicate your preferable choice on the attached registration form.
SOLD
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• Additional meeting room (approx. 120sqm) for special activities (e.g. for company’s lounge, or for lunch-break activities and exhibitor meetings) from Sunday, September 16th, 3:00 pm till Friday, September 21st, 10:00 am and priority of room choice.
• Use of the conference logo for own advertisement
• Priority choice of the time and room for the official company Users’ Day before the conference and Luncheon Seminar
• Up to 10 free admissions to the exhibition hall
• Chairman’s expression of thanks at the Opening Ceremony
• One Promotional leaflet in conference bags
• Listing as Platinum Medal Sponsor in conference publications (e.g. program)
• Sponsor’s logo on the conference website with a link to the sponsor’s website
Gold Medal Sponsor
Minimum payment： JPY 2,500,000
Payment is due on January 31st, 2012
The number of recruitment： 2
Application is due on September 15th, 2011
Gold Medal Sponsor will enjoy the following benefits:
• 36sqm (4 booths) exhibition space (space only) and priority of booth location choice after Platinum Medal Sponsor. Additional space will be negotiable. (Additional charge will be required.)
• Half page color advertisement in the conference program (page size: A4)
(Changing to a cover page will be negotiable.)
• One room (approx. 120sqm) for company’s lounge, or for lunch-break activities and exhibitor meetings from Sunday, September 16th, 3:00 pm till Friday, September 21st, 10:00 am and priority of room choice after Platinum Medal Sponsor
• Use of the conference logo for own advertisement
• Priority choice (after Platinum Medal Sponsors make their choices) of the time and room for the official company Users’ Day before the conference and Luncheon Seminar
• Up to 5 free admissions to the exhibition hall
• Listing as Gold Medal Sponsor in conference publications (e.g. program)
• Sponsor’s logo with a link to the sponsor’s website in conference websites
SOLD
SOLD
9
Exhibition
Minimum payment： JPY 250,000Payment is due on January 31st, 2012, June 29th, 2012 for room C-1 Application is due on September 30th, 2011, May 31st, 2012 for room C-1
9sqm (1 booth) exhibition space (only space). Additional space will be negotiable. (Additional charge will be required.)Up to 2 free admissions to the exhibition hall.
DatesSet up Saturday, September 15th, 2012Exhibition Sunday Afternoon, September 16th– Thursday, September 20th, 2012Dismantling Friday, September 21st, 2012
Application
Companies may apply for the exhibit space by returning the form “Registration Form”published on our web site (http://www.imsc2012.jp/)(see also page 19).Please note that the technical requirements for the exhibit space will be handled by Congress Corporation.Platinum, Gold and Silver sponsors are kindly requested to hand in their space requests if possible by September 30th, 2011. After this date the space will be offered to all other companies according to the space size requested and on a first-come, first-served basis.
Silver Medal Sponsor
Minimum payment： JPY 1,000,000Payment is due on January 31st, 2012Application is due on September 30th, 2011
Silver Medal Sponsor will enjoy the following benefits:
• 18sqm (2 booths) exhibition space (space only) and priority of booth location choice after Platinum and Gold Medal Sponsors. Additional space will be negotiable. (Additional charge will be required.)
• Half page color advertisement in the conference program (page size: A4)
• Use of the conference logo for own advertisement
• Priority choice (after Platinum and Gold Medal Sponsors make their choices) of the time and room for the official company Users’ Day before the conference and Luncheon Seminar
• Up to 3 free admissions to the exhibition hall
SOLD
10
Other Sponsoring Opportunities
Users’ Day
Held in Room A (252 seats, School style): JPY 1,300,000/ day
Held in Room B-1 or Room D (120 seats, School style): JPY 750,000/ day
Held in Room E (108 seats, School style): JPY 600,000/ day
(incl. fees for renting rooms and fundamental equipments, etc.)
Users’ Day events can only be run from 10:00 am to 5:00 pm on Saturday, September 15th and from 10:00 am to 3:00 pm on Sunday, September 16th.
Luncheon Seminar
Held in Main Conference Hall (400 seats with desks): JPY 500,000/ time
Held in Room A (252 seats, School style): JPY 400,000/ time
Held in Room B-1 or Room D (120 seats, School style): JPY 300,000/ time
Held in Room E (108 seats, School style): JPY 250,000/ time
(incl. fees for renting rooms and fundamental equipments, etc.)
Monday, September 17th to Thursday, September 20th, during lunchtime (12:20-13:30), less than one hour per a seminar
Additional expenses for attendees’ lunch (a set of box lunch and drink: approx. JPY 1,000/ person) will be required because the seminar will be held during lunchtime.
Printed Advertisements – Final Program
(Page size: A4)
Full page color: JPY 200,000
Half page color: JPY 120,000
Cover/ Back cover*
Inside of the front cover Full page color: JPY 300,000
Inside of the back cover Full page color: JPY 300,000
Back cover Full page color: JPY 500,000
* Medal sponsors have priority choice.
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Other Advertisements
Conference Bag (Imprinting Sponsor Logo): JPY 3,000,000 (details consultation)
The number of bags: Approx. 2,000
Stationery with the company logo (pen and writing pad) JPY 800,000/ item
included in conference bags (No. of pcs: 2,000)
Company brochures or leaflets inserted in conference bags JPY 300,000/ kind
banners (with links) on the conference website JPY 100,000/ banner
Sponsoring of Events
Coffee break JPY 600,000/ day
From September 17th to September 20th (four days), twice a day
Cocktail sponsor at Welcome Meeting JPY 500,000
Food stand sponsor at Conference Dinner
- Sushi (250 plates) JPY 800,000
- Tempura (250 plates) JPY 600,000
- Japanese buckwheat noodles (soba) (250 plates) JPY 300,000
SOLD
SOLD
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Guidelines for the Organization of Company Users’ Day
1. Company User's Day events can only be run on Saturday, September 15th and on Sunday, September 16th till 3 pm.
2. Although the scientific content should be submitted for approval to the Local Organizing Committee, the program itself and the organization of the Users’ Day is in the responsibility of the organizing company.
3. There are no restrictions of the choice of speakers. The sponsor is allowed to produce printed material (posters, program, abstracts or proceedings). They should mention that the company Users’ Day is a satellite event of the 19th IMSC. The material does not need to be submitted.
4. The sponsor is responsible for getting the speakers' authorization. The printed matter can be mailed in advance, distributed at the sponsor's exhibition booth, in front of the lecture hall, before the meeting or in the sponsor's assigned hotel.
5. Except for these options, no posters signs or distribution of material are or will be allowed in and around the Conference Center during the regular conference.
6. Prices for shorter-time events are available upon request. Please contact the Conference Office.
7. Deadline: March 31st, 2012
13
General Information for Sponsors
If you are interested in becoming a sponsor of the 19th IMSC, please contact the Conference Secretariat:
c/o Congress Corporation 3-6-13 Awajimachi, Chuo-ku, Osaka 541-0047 Japan
Fax: +81-6-6229-2556
E-mail: [email protected]
•Sponsors are not allowed to stage their own events parallel to the conference without consulting the conference organizer.
•Sponsorship contracts regulating the services to be provided for the different sponsors are to be concluded with the secretariat.
Terms of Payment and Cancellation for Sponsorship Contracts
The contracted amount must be paid as determined in the invoice.
A surcharge of 10% will be added for post-deadline registration or payment.
In case of cancellation between the date of payment and 3 month before the Conference, the payment will be refunded except expenses.
In case of cancellation 3 month to 2 month before the Conference, 50% of the contracted amount must be paid.
In case of cancellation 2 month or less before the Conference 100% of the contracted
amount must be paid.
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Registration of Participants
10,000 JPYBanquet
5,000 JPY Accompany
10,000 JPYStudent
50,000 JPY45,000 JPY35,000 JPYRegular
On-site
Registration
Late Registration
July 11th, 2012
– August 20th, 2012
Early RegistrationDecember 1st, 2011
– July 10th, 2012
Registration Fees
The registration fee covers:Conference BagFinal Program, Admission to all scientific parts of the conferenceOpening Ceremony, Welcome Reception, ARIGATO & SAYONARA
15
Important Dates
Deadline for early registration feeJuly 10th, 2012
Online abstract submission startsJanuary 10th, 2012
Deadline for AbstractsApril 27th, 2012
Online Registration startsDecember 1st, 2011
19th IMSCSeptember 15th-21st, 2012
Users’ DaysSeptember 15th and 16th, 2012
Deadline for ordering advertisements in the final program
May 31st, 2012
Deadline for ordering Users’ DayMarch 31st, 2012
Deadline for Silver Medal Sponsors and Exhibition
September 30th, 2011
Deadline for Gold Medal SponsorsSeptember 15th, 2011
Deadline for Platinum Medal SponsorsAugust 31st, 2011
Special Requests
We are aware that sponsorship of any of the above items may not suit your current marketing aims. We are therefore willing to tailor a package to conform to your objectives. Please feel free to contact the Conference Secretariat to discuss your needs.
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Conference Facilities
Event Hall
Main Hall
Main Entrance →→→→
17
Layout of the Poster and Exhibition Hall（（（（Event Hall)
1
23
45
67
8
91011
201918
17
2122
2324
161514
13
252627
28
12
29
3031
33
34
32
35
3938
3736
4041
4243
A
E B
C
D
F
Coffee Break Speace
.
SOLD
18
Layout of Exhibition Hall （（（（Room C-1)
49
44 45 46 47 48
50 51 52
Room C-2
19
Registration Form
Please return to
19th International Mass Spectrometry ConferenceConference Secretariat
c/o Congress Corporation 3-6-13 Awajimachi, Chuo-ku, Osaka 541-0047 Japan
E-mail: [email protected] / FAX: +81-6-6229-2556
We would like to participate in the exhibition at the 19th International Mass Spectrometry Conference. Our company data are as follows:
Company
Street P.O. Box
City Zip Code
Country Web Site
Telephone Facsimile
Contact person:_________________________________________________________________________________
Position: ______________________________________ e-mail: _________________________
We order an Exhibition one booth, preferable number _________________________
___________________________________Place, Date & Legally Binding Signature Company Stamp
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Medal Sponsor/Exhibition Sub Total: ___SOLD___
Other Sponsoring Opportunities Sub Total: JPY __________
Total: JPY __________
Other Sponsoring Opportunities Order Form
___________________________________Place, Date & Legally Binding Signature Company Stamp
This form must be submitted with Registration Form
Users' Day
□ Held in Room A (252 seats, School style) JPY 1,300,000/ day
□ Held in Room B-1 or Room D (120 seats, School style) JPY 750,000/ day
□ Held in Room E (108 seats, School style) JPY 600,000/ day
Luncheon Seminar
□ Held in Main Conference Hall (400 seats with desks) JPY 500,000/ time
□ Held in Room A (252 seats, School style) JPY 400,000/ time
□ Held in Room B-1 or Room D (120 seats, School style) JPY 300,000/ time
□ Held in Room E (108 seats, School style) JPY 250,000/ time
Printed Advertisements – Final Program
□ Full page color JPY 200,000
□ Half page color JPY 120,000
□ Inside of the front cover Full page color JPY 300,000
□ Inside of the back cover Full page color JPY 300,000
□ Back cover Full page color JPY 500,000
Other Advertisements
□ Conference Bag (Imprinting Sponsor Logo) --- SOLD JPY 3,000,000
□ Stationery with the company logo (pen and writing pad) JPY 800,000/ item
□ Company brochures or leaflets inserted in conference bags JPY 300,000/ kind
□ Banners (with links) on the conference website --- SOLD JPY 100,000/ banner
Sponsoring of Events
□ Coffee break JPY 600,000/ day
□ Cocktail sponsor at Welcome Meeting JPY 500,000
Food stand sponsor at Conference Dinner
□ - Sushi (250 plates) JPY 800,000
□ - Tempura (250 plates) JPY 600,000
□ - Japanese buckwheat noodles (soba) (250 plates) JPY 300,000
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