Introduction to the SharePoint 2013 User Profile Service

SP 2013 User Profile Service Overview

Connecting your Profile to the Portal

Agenda

- A bit about User Profiles in SharePoint

- Birds eye view of the User Profile Service

- A bit of Infrastructure (yay!)

- Synchronization options for getting UPS data in and out of

SharePoint

- UPS as a base layer for social features & My Sites

- A bit of SkyDrive therapy

(Yo)user Profiles

(Yo)user Profiles

User Profile Service

Application

My Sites (Sky Drive Pro) User Profiles Audiences Others

Promoted Sites Links

Social/Newsfeed

Ask Me About/Like

Uses and benefits of the User Profile service application

Provides a central location where service administrators configure and administer the

following features:

User profiles – contain detailed information about people in an organization. A user

profile organizes and displays all of the properties related to each user, together with

social tags, documents, and other items related to that user.

Profile synchronization – provides a reliable way to synchronize groups and user

profile information that is stored in the SharePoint Server 2013 profile database

together with information that is stored in directory services across the enterprise.

Uses and benefits of the User Profile service application

Audiences – target content to users based on their job or task, as defined by their

membership in a SharePoint Server group or distribution list, by the organizational

reporting structure, or by the public properties in their user profiles..

My Site – a personal site that gives users in your organization a central location to

manage and store documents, links, and information about colleagues.

Social tags and notes – enables users to add social tags to documents to SharePoint

Server items. Users can also leave notes on profile pages of a My Site or any SharePoint

Server page.

Newsfeed - is the user’s social hub where he or she can see updates from the people,

documents, sites, and tags that the user is following

UPS Architecture

When you create a User Profile service application, SharePoint Server creates three

databases for storing user profile information and associated data:

Profile database – used to store user profile information.

Synchronization database – used to store configuration and staging information for

synchronizing profile data from external sources such as the Active Directory Domain

Services (AD DS).

Social tagging database – used to store social tags and notes created by users. Each

social tag and note is associated with a profile ID.

Related service applications

The User Profile service application relies on other service applications to implement the

full range of social computing features in SharePoint Server. These related service

applications include the following:

Managed metadata service – makes it possible to use managed metadata and share

content types across site collections and web applications.

Search Service application – needed to enable the People Search feature.

Business Connectivity Services – makes it possible to populate the properties of

existing user profiles from a business system during profile synchronization.

Bringing it all together

Active Directory Import

Features-Active Directory forest with multiple domains, one connection per domain-Selection of OUs from which to import-Import user and group objects-Supports LDAP-based filters-Supports full and incremental import

Benefits-Fast and simple-Performance similar to profile import in SharePoint 2007-Excellent for simple environments with Active Directory-No Synchronization database to manage

Limitations-Active Directory data only-Sync is one-way

Active Directory Import

User Profile Synchronization

Features-Bidirectional read/write to your Active Directory/Identity provider-Uses Forefront Identity Manager

Benefits-Let’s SharePoint user interactions drive identity in your organization-One to one or one to many profile property mapping is possible e.g. First Name +Last Name + Job Title -Excellent for more complex environments with a grab bag of identity sources

Limitations-Slower to synch, although improved performance in 2013 -Complex to set up

User Profile Synchronization

Which Synch Method to Use?

Active Directory importSmall to midsize company

No custom HR system, no SAP

Want a fast, single synchronization option

User Profile SynchronizationSmall to midsize or large company with a non-Microsoft identity solution

Slightly more complex needs such as multiple forests

Additional data systems (SAP, etc.)

What’s improved in SharePoint 2013 UPS?

ManageabilityUser Profile Service is easier to manage, monitor, troubleshoot, and grow

PerformanceBetter ability to get up and running quickly with Active Directory Import capability

Quicker Synching

Social IntegrationDeeper & more useful social tie in’s. The 2013 version of SharePoint splits My Site into three sections:

Newsfeed, SkyDrive, and Sites.

My Sites

What are personal sites:

People do their everyday tasks in SharePoint by navigating among three hubs: Newsfeed,

SkyDrive, and Sites. The underlying software powering the features in these hubs is My

Sites technology.

Why would I use this scenario:

My Sites technology surfaces profile data, activity feeds, tagging capabilities, and search

results for each SharePoint user in your organization. When you deploy My Sites, each user

gets a starting place in SharePoint that brings together the sites, documents, and other

information that they care about and helps them share what they know.

Reference: http://technet.microsoft.com/en-us/sharepoint/jj573574.aspx

Social Without MySites?

It’s possible, but:

- No MySites

- No News Feed integration

- No SkyDrive Integration

- No Mentions

- No Hashtags

- No Community Portals and Community Sites integration with

your News Feed

Newsfeed

The Newsfeed is the default page that displays when a user accesses his or her My Site. This

page displays the feed of recent activities related to a user's specified colleagues and interests.

Users can customize their newsfeeds by adding or removing colleagues they are interested in,

specifying interests, and configuring the kind of activities they want to follow, such as when a

colleague tags a shared interest.

Newsfeed Security Trimming - Based on Search & User Profile Service Application Admin

settings. Excellent explanation can be found here:

http://www.sharepointsecurity.com/sharepoint/sharepoint-development/sharepoint-2013-social-f

eed-security

/

Newsfeed Demo

About Me (You)

About Me is your personal profile page. Your organization may fill out some basic

details about you, such as your job title, department, and manager. Typically, the rest is

up to you. Use your About Me page to highlight details about yourself you’d like others

to know about, such as your expertise, interests, and background.

About Me Demo

The Newsfeed is the default page that displays when a user accesses his or her My Site. This

page displays the feed of recent activities related to a user's specified colleagues and interests.

Users can customize their newsfeeds by adding or removing colleagues they are interested in,

specifying interests, and configuring the kind of activities they want to follow, such as when a

colleague tags a shared interest.

Newsfeed Security Trimming - Based on Search & User Profile Service Application Admin

settings. Excellent explanation can be found here:

http://www.sharepointsecurity.com/sharepoint/sharepoint-development/sharepoint-2013-social-f

eed-security

/

SkyDrive

SkyDrive – Link on the Ribbon Bar

When you create a My Site as a user, you get your own Site Collection, which includes a

Site with a Documents Library amongst other things. The SkyDrive hyperlink at the top

is just a link to this Document Library.

.

SkyDrive

SkyDrive Pro – The document synchronization service

SkyDrive Pro is not really something that comes with SharePoint 2013. It actually comes with Microsoft Office 2013 and

very recently as a standalone download from the Microsoft site.

SkyDrive Pro isn’t a specific Document Library or place in SharePoint. It’s the service that runs on your computer that

does the Sync job for you. You can even launch SkyDrive Pro from the start menu

.

Bonus Topic! Microsoft Office Division Demos

http://www.microsoftofficedemos.com

.

Thank you.Email: [email protected]

Blog: http://yalla.itgroove.net/

Web Site: www.itgroove.net

Twitter: @itgroove_keith