Introduction to the Massachusetts Early Childhood Information Syste m

Introduction to the MassachusettsEarly Childhood Information System

April 2014

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Agenda

History and Vision of the ECIS/RTTT ECIS Goals Business Context Performance Measurement Components of the ECIS ECIS Roadmap

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History and Vision of the ECIS/RTTT About PCG and the ECIS Vision (2010) ECIS development in other states RTTT-ELC Grant (awarded to MA in 2011)

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ECIS Vision

From the ECIS Vision Document (June 2011):

Provide internal and external policy

makers, EEC staff, researchers, and

other stakeholders with early childhood

data in diverse formats.

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ECIS Strategic Goals

Goal statement from the Massachusetts RTTT application (October 2011):

The development of a comprehensive early childhood information system (ECIS) incorporating all essential data elements is essential for the need for data-driven decision making across state agencies responsible for ensuring children's healthy development, readiness and success for school. Furthermore, the system will be fully inter-operable with the Statewide Longitudinal Data System (SLDS), while other data systems from health, child welfare, and other systems can be linked and made interoperable.

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ECIS Value Proposition for EEC

Benefits of building an ECIS Data Warehouse… Provides a persistent vault for EEC enterprise data Provides a “source of truth” for internal reporting activity,

improving the quality of reporting and reducing the reliance on scattered source systems.

Reporting benefits ECIS provides better insight into EEC data, particularly

operational, program quality data Provides the business with a more agile, centralized platform for

data, reducing the time required to generate complex, multi-dimensional reports.*

Allows the business to forecast with improved accuracy, reduced effort

* Multi-dimensional reporting allows analysis of two categories of data: dimensions (e.g. child, provider, billing) and measurements. Multi-dimensional analysis answers the question: How many active children of Spanish-speaking households where at least one parent is under 20 years of age have been placed in family child care in Boston as of Feb. 1st, 2012?

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We Can Leverage Our ECIS to…Communi

cate Better With

ParentsCommunicate Better

with Decision Makers

Communicate

Better With

ProvidersImprove

Data Management and Quality

Use Business Intelligen

ce and Reporting

Measure Performa

nce

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Operational Challenge: Reporting

Reporting Requests IT handles approximately 30 reporting requests

per month, each representing 5-40 hrs of development time

Requests have common elements:• Reports around programs

• Quality, Licensing• Reports around educators• Reports around children

• Services provided, Waitlist, Billing

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Technical and Business Components of the ECIS

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Technical Components of the ECIS

Applications Reporting Services and Sharepoint Dashboarding/Performance Measures Scalability

Data Data Warehouse Specialized Data Marts

Technology Microsoft SQL Server 2012 Microsoft Sharepoint 2010 Microsoft .NET Framework

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Examples:Percentage of programs in QRISPercentage of children receiving

services in QRIS level 2 or higher programs

Average teacher to child ratioPercentage of educators with

advanced degreesED.gov:

http://dashboard.ed.gov/dashboard.aspx

Performance Measures

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ED.gov

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EEC Dashboard (Proof of Concept)

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In Progress

Report conversion (ongoing)

Publishing reports externally Child Care Financial Assistance (CCFA) integration

Fiscal data integration

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ECIS Activities: 2012 (RTTT Grant Yr. 1)

LEGEND

Jan 12 Dec 12June 12 Sept 12Mar 12Feb 12 Apr 12 May 12 July 12 Aug 12 Oct 12 Nov 12

Completed

In Progress

Not Started

RTTT Phase 1 Reports: Requirements

Longitudinal Data System (LDS) – ECIS Data Integration and Support

Data Architect On-boarded 5/8/2012

Project Manager / Sr. Business Analyst On-boarded 3/19/2012

Report Developer On-boarded 10/8/2012

ECIS Initial Architecture and

BuildECIS Data Warehouse Initial Load7/31/2012

Iteration 1 Data Warehouse Development

ECIS Planning and Budget

Report Development

Parent PortalRequirements

Provider PortalRequirements

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ECIS Activities: 2013 (RTTT Grant Yr. 2)

Parent Portal (prototype development)

Provider Portal (prototype development)

Edwin Analytics– Data Integration and Support

Enhancements to Existing ECIS Reports: Drill down, file export

Legacy Report Conversion

Phase 3 Reporting Requirements:• Early Warning/Risk Indicator• Formative Assessments/Screening

Data Warehouse Development: Iteration 1

Data Analysis (QA)

LEGEND

Jan 13 Dec 13June 13 Sept 13Mar 13

Workforce data integration (PQR, TQ) and Reporting

QRIS/ Waitlist Dashboard Development

Publish Key Reports to EEC Web Site (public)

Publish Initial ECIS Overview Material to EEC Web Site (public)

Feb 13

Operational ECIS Data WarehouseJune 2013

Apr 13 May 13 July 13 Aug 13 Oct 13 Nov 13

Completed

In Progress

Not Started

Operational Web ServiceJuly 2013

Dashboard Enhancements

Legal Approval for Online Content

Workforce Reporting Requirements

ECIS: Reports UAT

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ECIS Activities: 2014 (RTTT Grant Yr. 3)

LEGEND

Jan 14 Dec 14June 14 Sept 14Mar 14Feb 14 Apr 14 May 14 July 14 Aug 14 Oct 14 Nov 14

Completed

In Progress

Not Started

Legacy Report ConversionSharepoint Integration

Reqs.

Fiscal Business Intelligence (BI)

Legacy Reports: Conversion Complete June 2014

Portal Enhancements (Iteration 2) Portal Enhancements (Iteration 3)

Fiscal Data Mart Development

ECIS / CCFA Integration

Planning and Analysis

CCFA Integration Implementation

Fiscal Data Mart Reporting Requirements

Fiscal Data Mart Architecture

CCFA INTEGRATION WORKSTREAM

FISCAL DATA MART WORKSTREAM

QRIS / LM Integration (tentative)

Sharepoint IntegrationDevelopment

= CONDITIONAL (PENDING PROJECT ACCEPTANCE)

ECIS Inter-Agency Requirements

ECIS Inter-Agency

Architecture

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Components of an ECIS ReportSelf-service Menu BarSelf-service, sorting and filtering options depending on the specific report.

Reporting GridThis can be configured more quickly with ECIS, since the data itself is structured to optimize report creation and generation.

Dynamic ChartsThe charts are rendered in real time when a user runs a given report, eliminating the need to upload graphics.

Report MetadataProvides the user with a description of the data source and any report-specific notes.

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Reports are visible to senior staff for evaluation and feedback

Limited reports to be published in 2014

Sharepoint RTTT Report Gallery:http://eec-sps-prd-001/general-reports/rttt-reports/SitePages/Home.aspx

ECIS Reports (Demo)