Introduction to EndNote Dorice L. Vieira Ehrman Medical Library [email protected] 263-8483 2006.

Introduction to EndNote

Dorice L. Vieira

Ehrman Medical Library

[email protected]

263-8483

2006

Goals of this Course Using a hands-on approach, to provide you

with basic skills for understanding and managing bibliographic reference Exporting/Importing References Searching PubMed (a bibliographic database) Sorting references Searching the EndNote Library Managing Duplicate References

To provide you with skills for inserting references into your Word Document

Formatting your manuscript using a variety of journal styles

What is a database? An organized collection of records

Fields Records Database or File

Can be searched and sorted Can be programmer specific vs. enduser specific

This isa MicrosoftAccess db

A bibliographic database?

Provides access, in the form of bibliographic citations, to scholarly and popular literature

Ehman Medical Library databases Ovid: MEDLINE, Embase, PsycInfo and CINAHL, etc. Web of Knowledge (Science Citation Index, etc.) And many, many more

EndNote Library (Database)

Fields: author, year, title, journal, volume, issue, pages, etc. important field: url field keeps

tracks of full-text urls/pdf files Fields can be “tailored”

Records (reference types): journal, magazine, newspapers, book, book sections, conference proceedings, etc.

Library: the file or database of complete records

A Few Things to Think About Term Lists

Do you want to manage journal titles and abbreviations? It will take additional time to manage, but may save considerable time in the long run!

More to think about! How are you going to retrieve the references that

you want to cite once you begin using EndNote? (I use the label field)

How many separate databases will you need? Where do you want to save your libraries, full-text,

etc. Do you want to “weed” citations? If so, how?

Beware of “mismatches”!

Set up an EndNote Library Search the literature

PubMed Ovid MEDLINE

Draft paper: Alternative Medicine Meets EBM Insert references into Word document

Change journal output style

Tasks for today . . .

Wow!

Starting a New Library Name the database using a logical name

Alternative and EBM DV.enl Please use your initials

Alternative and EBM cites.txt When saving text files, do not confuse your search file

names with your database name Use “direct export” features when possible

EndNote will display the name in the upper left corner of the title bar. .enl is the extension that follows the “library” name--never change .enl! DO NOT use special characters!!! < > . , { } [ ] /

Starting a New Library cont.

Click on “Ok”

Name the Library

Do not use special characters or the period “.”

Your Empty Library

Searching PubMed

Take the 1st 50 from the results page

Selecting Results

Copy all references to your library, OR hold the ctrl key and select the individual references you want to copy.

Results Review Citation Record Sorting (simple) Foreign language records Link to citation via PubMed

NYU Health Sciences Library logo Journal Abbreviations

PubMed places abbreviated titles in the record—major implications for term lists! Do you want to turn this off?

Any questions?

MEDLINE (next 3 screens)

Search “alternative medicine and evidence based medicine” (do not type quotation marks)

Limit to Humans, English and Review Articles

Click on “Search” button to execute strategy

Scroll to the bottom of the screen to the citation manager

Results Manager

Type “1-50” in the “and/or Range:” box Select the appropriate fields that you would like to have inserted into your

library Select “Direct Export”

If you have to save and “import” the file, choose “Reprint/Medlars” Click on Save

Direct Export

1. Click in the “export results to Endnote . . .” circle.

2. Click on “Continue”.3. Choose your database when the window pops

up.

Results Review Citation Journal Titles

Ovid places the full title in the record Compare PubMed vs. Ovid Records—this relates

to the “Term Lists” feature Remove duplicates Link to full-text—must be added manually Any questions?

Importing/Exporting Exporting allows you to send the citations from the

bibliographic database directly to the EndNote Library Available in Ovid databases, Web of Science, and other databases

Importing allows you to capture the citations as a text file from the bibliographic database (PubMed) and transfer them using a FILTER into your EndNote Library (database) When searching PubMed directly, you must save the file in the

MEDLINE format, then import using the PubMed filter.

Filters: What are they? Filters translate from the bibliographic database to

the EndNote Library MEDLINE via Ovid requires the “Ovid

(Reprint/Medlars)” filter Web of Science requires the “ISI Web of Science”

filterYou must know the name of the database vendor to find the

appropriate filter!

Full-text databases import the bibliographic citation—not the full-text!

Importing Window Sample

Click on “Choose File” and retrieve your ???.txt file

Click on “Import Option” to select the appropriate “filter” PubMed (NLM),

Ovid(Medline) or appropriate filter

Remove duplicates if necessary

Reprint Medlars: the Ovid Medline filter (translator)

Any questions?

Linking to Fulltext Save the full-text url in the url field and

“launch” the record from the Edit menu. This will not work with some databases.

OR Save the full-text as a PDF file. Go to

“References” on the main menu and “Link to” the PDF file. Click on the “Open Link” icon.

Entering Citations ManuallyTitle Complementary/alternative medicine : an

evidence-based approach Published St. Louis, Mo. : Mosby, c1999

Author Spencer, John W. (John William), 1940-

Jacobs, Joseph J., M.D

Descript'n viii, 442 p. : ill. ; 23 cm

Look at a record in the EndNote Library to see how records should be entered.(See next screen)

Sample

Linking References to a Word Document How do you typically write your papers?

Easy method: highlight the reference when in EndNote and click on the “insert citation” icon

Nice Option: “Cite while you Write” Built-in search feature found on the tool bar in the

Word document Search the database for specific articles for

paper Use “notes,” “label” or other fields to help you

manage and search your “library”

Practice Search the Ovid MEDLINE, Web of Science

or PubMed database Topic: innocent AND heart murmurs from 1995

to present, English Sorting the EndNote Library

Sort by year Sort by author, year in reverse chronological

order Link to Word Manuscript

Questions & Answers

Getting Access School of Medicine IT Server

http://saturn.med.nyu.edu/SoM/ Load the “keyserver” client first Download EndNote

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