Integrating EMP into Operational Manual Safeguard Training Workshop Zagreb, Croatia May 7, 2009 Ruxandra Floroiu (Environmental Engineer)
Feb 26, 2016
Integrating EMP into Operational Manual
Safeguard Training WorkshopZagreb, Croatia
May 7, 2009
Ruxandra Floroiu (Environmental Engineer)
Reference for all aspects of project implementation: who does what, when and how
Usually prepared after project Appraisal, before Effectiveness
Emphasis on decision-making processes; “fiduciary” aspects (procurement, financial management & accounting, environment); monitoring & reporting
Prepared by Client (consultants), approved by Govt. (higher level); Acceptable to WB
Cited in Legal Agreement, legally binding commitments
Need to specify procedure for amending it
Project Operation Manual (POM)
Provides clear, detailed, definitive guidance and procedures for implementing the project – follow the rules & all will be well
Facilitates efficient project monitoring and supervision
Simplifies Legal Agreement (only one reference needed to cover all Client/WB agreements)
Provides continuity in case of staff changes
The need of POM
Project objectives, description, components Applicable laws, regulations, rules Sub-project eligibility criteria (beneficiaries,
locations, activities), or “Menu” of eligible projects Sub-project application, evaluation, selection
process Institutional structures/responsibilities Disbursement procedures (including for Sub-grants) Procurement procedures Financial management & accounting Monitoring & Reporting (Table of Progress & Impact
Indicators) Annexes:
Work Plan (updated annually) EMP or Environmental Guidelines Application & Reporting formats Terms of Reference (PIU, major consultancies)
Typical Contents of POM
1. EMP as a chapter of POM2. EMP as an annex to POM3. Elements of EMP inserted
throughout OM where relevant
Recommended - 1 & 3 or 2 & 3
Integration of EMP in POM
Provides small grants to individuals or groups for enterprise development (sub-projects)
Typically based on applications, sometimes competitive
Grants typically finance small works (rehabilitation, small-scale construction), equipment, inputs, TA
Usually Category B (i.e., Category A sub-projects specifically excluded)
Framework EA/EMP covering the whole project sets out procedures for site-specific EA/EMP for sub-projects
General Description (Small Grants Program)
Example: Small Grant Programs
Program objective: demonstrate linkages between Protected Areas/biodiversity conservation and rural development (economic opportunities from sustainable use; awareness-raising and education)
Grant size: Euro 2,000 – 25,000
Example: Croatia Conservation and Rural Revitalization Program
sub-project cycle
Program Advertisement
Workshops for Applicants
(Assisted) preparation of applications
Submission of proposals
Proposals Eligibility Screening
Evaluation/selection of proposals
Sub-Project approval
Agreement on work plan, contract signing
First tranche disbursement
Progress report, Accounting, verification
Second tranche disbursement
Final report & accounting
Workshop Training - advice to prospective applicants on eligible/ineligible activities, potential environmental issues e; potential impacts and mitigation measures for different types of sub-projects
Grant application: identify potential environmental issues and proposed mitigation measures;
Screening of application: review of eligibility of proposal, excluding any with high environmental risk
Grant evaluation & selection: EA screening, evaluation of env. issues and proposed mitigations; indicate whether specific EA/EMP required
Preparation/signing of Grant contract: Environmental mitigation measures included in Sub-project contract; Includes specific environmental provisions for procurement, contracting
Procurement: includes environmental provisions in bidding documents, specifications, contracts
Grant disbursement/Progress reporting: environmental measures maybe triggers for disbursement; PIU verifies environmental measures implemented and are effective
Monitoring & reporting on Grant Implementation: includes EMP compliance, environmental indicators
Example – Incorporation of EMP in POM Procedures: Small Grants Programs
Insufficient understanding or appreciation of issues on part of applicants; inadequate up-front education and advice
Insufficient use of environmental consultants for screening, EA, monitoring
Inadequate coverage of environmental responsibilities in beneficiary contracts
Inadequate coordination between environmental and procurement specialists in PIU
Monitoring only process and inputs rather than impacts; vague or unclear indicators and targets
Common Problems in Implementing EMP in Small Grants Programs