Inspection Management System (IMS)e-pro.rekayasa.com/Download/tutorial/IMS Presentation.pdf · When Vendor get IMS access? After Vendor awarded for Purchase Order (PO) although it

Inspection Management System

(IMS)

Schedule and arrangement for multiple project

1. Inspection Activities

2. Inspector Assignment and Loading

Control

3. Document Reference Handling

4. Report Quality and

Handling

5. Product and Work

Quality

What is IMS? • All activities through online

– electronic sign

• Two way communication

– Show inspector availability

– Show follow up status

• Easy to attach file and picture

• Inspection tracking

• Arrange multi project inspection

• Reminder system

– (by email notification, alarm)

• Performance evaluation for vendor and inspector

When Vendor get IMS access? After Vendor awarded for Purchase Order (PO) although it hasn’t been

officially signed, ask buyer-expediter (procurement) / QC , to get username & password for login IMS

*don’t wait until Kick Off Meeting*

Procurement (buyer/expediter) shall inform username & password IMS to vendor , after coordinate with QC

Since PO & requisition needed to be registered at IMS (mandatory), procurement team shall inform QC once there is any new PO complete

with the requisition

For different PO (although still in the same project), vendor will get different IMS username & password

* Please always ask it to buyer-expediter /QC

QC Procedure from vendor shall get at least status B (approved with comment) before inspection conducted

Purchase Order (PO) ≠ Confirmation Order (CO)

Please Note!

PURCHASE ORDER CONFIRMATION ORDER

≠

Let’s Practice! 1. Login to www.rekayasa.com/ims 2. Choose your account type : Vendor 3. Login with: Nomor PO : IDBE-RL-LXSOW-OF0010 Password : 0PI0803Y

Login

User Guide IMS (Vendor)

Illustration of Vendor Menu after Login

Three Main Menu

1. Create AFI (Application for Inspection)

All inspection invitation to Rekind

must be create via IMS (via menu

“Create AFI)

Fill the data, then click SAVE button

Notification for Inspection shall be

sent no longer than 7 days prior to

inspection for local area and 14

days for overseas

(*or based on project policy)

QC Procedure from vendor shall

get at least status B (approved with

comment) before inspection

conducted

2. Inspection Tracking

1. All inspection invitation to Rekind must be create via IMS (via menu “Create AFI)

2. Notification for Inspection shall be sent no longer than 7 days prior to inspection for local area and 14

days for overseas (*or based on project policy)

3. QC Procedure from vendor shall get at least status B (approved with comment) before inspection

conducted

3. PO Update

Validation code only generated one time. So if vendor wants to print IRC again,

it does need to enter code multiple times

Click PO Update to print IRC (Inspection release Certificate and view PO status.

If the inspection step are completed, vendor can print IRC with entry validation

code which is auto generated by system

A Certificate from QC to be issued when all materials and certificates are completed.

Please contact your expediter (cc: QC) to get status of IRC

What is IRC?

Inspection Step (Bulk Material) • if vendor get invitation to KOM, make AFI

IMS for ‘Kick Off Meeting’ KOM (Kick

Off Meeting)

• make AFI IMS for ‘inspection’ when vendor invite Rekin to inspect materials Inspection

• make AFI IMS for ‘Vendor Print Check’ , parallel when vendor send document VPC by transmittal to Rekind VPC Officer

Vendor print check

• make AFI IMS for ‘MDR Review’ , parallel when vendor send document MDR by transmittal to Rekind VPC Officer

MDR review

Inspection Step (Fabrication/Package)

•if vendor get invitation to KOM, make AFI IMS for ‘Kick Off Meeting’ KOM (Kick Off Meeting)

•if vendor invite Rekind & client for PIM, make AFI IMS for ‘Pre Inspection Meeting’

Pre Inspection Meeting (PIM)

•make AFI IMS for ‘inspection’ when vendor invite Rekin to inspect materials

Inspection

•make AFI IMS for ‘Vendor Print Check’ , parallel when vendor send document VPC by transmittal to Rekind VPC Officer

Vendor print check

•make AFI IMS for ‘material verification’ when vendor invite Rekin to inspect incoming materials before start to be fabricated

Material Verification

•make AFI IMS for ‘In process Inspection’ when vendor invite Rekin to inspect the progress of fabrication (Visual welding, NDE, hydro test, etc… - as per ITP)

In process inspection

•make AFI IMS for ‘Final Inspection’ when vendor invite Rekin to inspect the final check of equipment before shipment Final Inspection

•make AFI IMS for ‘MDR Review’ , parallel when vendor send document MDR by transmittal to Rekind VPC Officer MDR review

If you got any question and difficulties about IMS , please contact our QC Administrator: 1. [email protected] (ext. 1414) 2. [email protected] (ext. 1414)

Contact Person