India Trade Promotion Orgsanisation (General Section) Tender Notice: 57-ITPO(18)/Admn./GS//2021 Dated :13.02.2020 Subject: Empanelment of Agency/ Company for providing CNG operated Tempo Traveller (16 seater)/Full (47 seater)/Mini Buses (27 seater) for events to be held at Pragati Maidan. ITPO invites online Tenders only from Delhi based agencies/company/operators for providing CNG operated Tempo Traveller (16 seater /Full ( 47 seater)/Mini Buses ( 27 seater for events/fairs to be held at Pragati Maidan Fairs New Delhi. The vehicles shall be used for commuting visitors to the Trade Fairs from the places as specified by ITPO during the IITF‟2020 and other such destinations within Delhi required as per need of exhibitions/events to be held at Pragati Maidan from time to time. 2. Indicative Critical Date Sheet Bid document start date 13/02/2020 06:30 P.M Bid submission start date 13/02/2020 06:30 P.M Last date for submission of bid 20/2/2020 latest by 1.00 p.m. Date and time for opening of bid 21/02/20202020 at 3.00 p.m. 3. The detail of the Tender is as under: Sr. No. Name of work Quantity of vehicles required Period of requirement Earnest money Cost of Tender 1 Hiring of CNG operated Tempo Traveller(16 + 2 seater) /Full/Mini Buses (47 seater /Mini Buses( 27 seater) (Validity of contract period -2 years from date of issuance award letter) 10 to 15 (approx) Various events to be held at Pragati Maidan. Rs.75,000/- Rs.500/- + GST (non- refundable.)
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India Trade Promotion Orgsanisation (General Section)
Subject: Empanelment of Agency/ Company for providing CNG operated Tempo Traveller (16 seater)/Full (47 seater)/Mini Buses (27 seater) for events to be held at Pragati Maidan.
ITPO invites online Tenders only from Delhi based agencies/company/operators for providing CNG operated
Tempo Traveller (16 seater /Full ( 47 seater)/Mini Buses ( 27 seater for events/fairs to be held at Pragati Maidan Fairs
New Delhi. The vehicles shall be used for commuting visitors to the Trade Fairs from the places as specified by ITPO
during the IITF‟2020 and other such destinations within Delhi required as per need of exhibitions/events to be held at
Pragati Maidan from time to time.
2. Indicative Critical Date Sheet
Bid document start date 13/02/2020 06:30 P.M
Bid submission start date 13/02/2020 06:30 P.M
Last date for submission of bid 20/2/2020 latest by 1.00 p.m.
Date and time for opening of bid 21/02/20202020 at 3.00 p.m.
3. The detail of the Tender is as under:
Sr.
No.
Name of work Quantity
of vehicles
required
Period of
requirement
Earnest
money
Cost of Tender
1 Hiring of CNG
operated Tempo
Traveller(16 + 2
seater) /Full/Mini
Buses (47 seater
/Mini Buses( 27
seater) (Validity of
contract period -2
years from date of
issuance award
letter)
10 to 15
(approx)
Various
events to be
held at
Pragati
Maidan.
Rs.75,000/- Rs.500/- + GST
(non-
refundable.)
4. The earnest money can be remitted by way of Demand Draft issued by any Nationalized Bank
favoring India Trade Promotion Organisation, payable at New Delhi or remitted through NEFT/RTGS on our
following bank account details:
Name of the Beneficiary India Trade Promotion Organisagtion
Name of the Bank Central Bank of India
Branch address Pragati Maidan, New Delhi – 110 001
Account Number 1167404133
Type of Account Saving
IFSC Code of the Bank CBIN 0284078
MICR code 110016150
PAN Number of ITPO AAATI2955C
GST Number of ITPO 07AAATI2955C1ZX
5. Validity of Bid
The bid shall be valid till March 02, 2020 no variation in approved rates would be considered in any circumstances.
The details of remittance in respect of Earnest Money Deposit and the Cost of Tender document, must be
submitted on or before 20/02/2020 but before 1.00 p.m. to the Manager, General Section, India Trade
Promotion Organisation, Pragati Maidan, New Delhi -110001.
6. Opening of Bid
The Bids will be open on 21/02/.2020 at 3.00 p.m. After the online opening of the Technical Bid, the results thereof
shall be intimated to the bidder..
7. Instructions/ Guidelines for submission of Bid- Annexure I
Tender Document is available for viewing on our official website: www.indiatradefair.com (only for
reference). whereas the E-Tender is to be submitted on our official website : www.eprocure.gov.in
8. Before submission of Bid/Tender Document, the applicant must ensure that the following documents
are readily available with the applicant:
1. PAN Number
2. GST No.
3. EPF Regn. Number
4. Profile of the Applicant and Tender Document, ( Annexure –II)
5. ESI Registration No.
9. The Bid shall be submitted only online and in two parts , namely :-
(a) Technical Bid
(b) Financial Bid
(a) Technical Bid
The following copies of scanned documents of the Applicant are required to be uploaded:
(i) Signed and scanned copy of Registration Certificate
4) To avoid the time and effort required in uploading the same set of standard documents which are required
to be submitted as a part of every bid, a provision of uploading such standard documents (e.g. PAN Card copy,
annual reports, auditor certificates etc.) has been provided to the bidders. Bidders can use “My Space” or ‘’Other
Important Documents’’ area available to them to upload such documents. These documents may be directly
submitted from the “My Space” area while submitting a bid, and need not be uploaded again and again. This will
lead to a reduction in the time required for bid submission process.
SUBMISSION OF BIDS
1) Bidder should log into the site well in advance for bid submission so that they can upload the bid in time i.e.
on or before the bid submission time. Bidder will be responsible for any delay due to other issues.
2) The bidder has to digitally sign and upload the required bid documents one by one as indicated in the tender
document.
3) Bidder has to select the payment option as “offline” to pay the tender fee / EMD as applicable and enter
details of the instrument.
4) Bidder should prepare the EMD as per the instructions specified in the tender document. The original should
be posted/couriered/given in person to the concerned official, latest by the last date of bid submission or as
specified in the tender documents. The details of the DD/any other accepted instrument, physically sent, should tally
with the details available in the scanned copy and the data entered during bid submission time. Otherwise the
uploaded bid will be rejected.
5) Bidders are requested to note that they should necessarily submit their financial bids in the format provided
and no other format is acceptable. If the price bid has been given as a standard BoQ format with the tender
document, then the same is to be downloaded and to be filled by all the bidders. Bidders are required to download
the BoQ file, open it and complete the white coloured (unprotected) cells with their respective financial quotes and
other details (such as name of the bidder). No other cells should be changed. Once the details have been completed,
the bidder should save it and submit it online, without changing the filename. If the BoQ file is found to be modified
by the bidder, the bid will be rejected.
6) The server time (which is displayed on the bidders’ dashboard) will be considered as the standard time for
referencing the deadlines for submission of the bids by the bidders, opening of bids etc. The bidders should follow
this time during bid submission.
7) All the documents being submitted by the bidders would be encrypted using PKI encryption techniques to ensure the secrecy of the data. The data entered cannot be viewed by unauthorized persons until the time of bid opening. The confidentiality of the bids is maintained using the secured Socket Layer 128 bit encryption technology. Data storage encryption of sensitive fields is done. Any bid document that is uploaded to the server is subjected to symmetric encryption using a system generated symmetric key. Further this key is subjected to asymmetric encryption using buyers/bid openers public keys. Overall, the uploaded tender documents become readable only after the tender opening by the authorized bid openers.
8) The uploaded tender documents become readable only after the tender opening by the authorized bid
openers.
9) Upon the successful and timely submission of bids (ie after Clicking “Freeze Bid Submission” in the portal),
the portal will give a successful bid submission message & a bid summary will be displayed with the bid no. and the
date & time of submission of the bid with all other relevant details.
10) The bid summary has to be printed and kept as an acknowledgement of the submission of the bid. This
acknowledgement may be used as an entry pass for any bid opening meetings.
ASSISTANCE TO BIDDERS
1) Any queries relating to the tender document and the terms and conditions contained therein should be
addressed to the Tender Inviting Authority for a tender or the relevant contact person indicated in the tender.
Any queries relating to the process of online bid submission or queries relating to CPP Portal in general may be
directed to the 24x7 CPP Portal Helpdesk No-0120-4200462, 0120-4001002 , 91-8826246593.
Annexure-II
Technical bid
Subject: Empanelment of Agency for Hiring of CNG operated Travellers (16 seater)/Full (47
seater)/Mini (27 seater) Buses for events to be held at Pragati Maidan.
Sir,
I/WE intend to submit the quotation on the subject captioned above and hereby consent to agree /accept all the
terms and conditions stipulated in ITPO‟s letter No.__________. The information regarding Technical bid as desired,
is as per the following details:
1. Name of the Tendering Company/Firm:
2. Full Address of the Regd. Office of
Company/Firm :
(a) Phone (Landline) :
(b) Fax Number :
(c) Email address :
(d) Mobile Number :
(e) Key Contact person :
3. PAN Number of the company/firm
4. GST No. :
5. EPF No.
6. ESI No.
7. Details of work experience
during last 5 years :
8. Number of CNG operated Tempo Traveller (16+2 seater)
/Full (47 seater)/Mini (27 seater) Buses
supplied to one or more Govt. Dept./
PSUs(yearwise):
with Name of the Govt. Dept/PSU
9. Details of Annual turn over
during last 2 years. :
(i)2016-17
(iii)2017-18
10. Details of CNG operated Tempo Traveller (16 seater)s
as per your advertisement, given in the above mentioned website(s).
2. I / We hereby certify that I / we have read the entire terms and conditions of the tender documents from Page No.
_______ to ______ (including all documents like annexure(s), schedule(s), etc .,), which form part of the contract
agreement and I / we shall hereby abide by the terms / conditions / clauses contained therein.
3. The corrigendum(s) issued from time to time by your department/ organisation too have also been taken into
consideration, while submitting this acceptance letter.
4. I / We hereby unconditionally accept the tender conditions of above mentioned tender document(s) / corrigendum(s)
in its totality / entirety.
5. I / We do hereby declare that our Firm has not been blacklisted/ debarred by any Govt. Department/Public sector
undertaking.
6. I / We certify that all information furnished by the our Firm is true & correct and in the event that the information
is found to be incorrect/untrue or found corroborating, violated, then your department/ organisation shall without
giving any notice or reason therefor summarily reject the bid or terminate the contract , without prejudice to any other
rights or remedy including the forfeiture of the full said earnest money deposit absolutely.
Yours Faithfully,
(Signature of the Bidder, with Official Seal)
Annexure: IV FINANCIAL BID UNDERTAKING
From: (Full name and address of the Bidder)
______________________ _______________
To,
______________________
____________________
Dear Sir/Madam,
1. I submit the Price Bid for “Hiring of CNG operated Tempo Traveller (16 seater)s /Full ( 47 seater)/Mini ( 27 seater) Buses for events to be held at Pragati Maidan.
2. I have thoroughly examined and understood all the terms and conditions as contained in the Bid document, and agree to abide by them.
3. I offer to work at the rates as indicated in the price Bid.
Authorized Signatory
(Signature of the Authorized Person)
Annexure-V
Financial Bid
Tender Inviting Authority: Manager, General Section, ITPO.
Name of work: Hiring of CNG operated Tempo Traveller (16 seater)s/Full (47 seater)/Mini (27
seater) Buses
Contract Number: 57-ITPO(18)/GS(Admn.)/2020
Bidder Name
PRICE SCHEDULE
(This BOQ template must not be modified /replaced by the bidder and the same should be
uploaded after filling the relevant columns, else the bidder is liable to be rejected for this tender.
Bidders are allowed to enter the Bidder Name and values only)
Sl.
No.
Item Description Item Code
/Preferred
make
Basic rate
in figures
to be
entered by
the Bidder
(Rs. P)
Total amount
Excluding
GST
Total amount in
Worlds
CNG operated
Tempo Traveller (16
seater)
(both in figures and words)
1. 08 hrs/80 kms.
2. 10 hrs/ 100 kms
3. 12 hrs/ 120 kms.
4. Rate for each addl. kms.
5. Rate for each addl. hr.
6. Night charges, if any,
After 11.00 p.m.
CNG operated Full
Bus ( 47 seater)
(both in figures and words)
1. 08 hrs/80 kms.
2. 10 hrs/ 100 kms
3. 12 hrs/ 120 kms.
4. Rate for each addl. Kms.
5. Rate for each addl. Hr.
6. Night charges, if any,
After 11.00 p.m.
CNG operated Mini
Bus ( 27 seater)
(both in figures and words)
1. 08 hrs/80 kms.
2. 10 hrs/ 100 kms
3. 12 hrs/ 120 kms.
4. Rate for each addl. kms.
5. Rate for each addl. hr.
6. Night charges, if any,
After 11.00 p.m.
Total in Figures
Quoted rate in words
Annexure VI
AGREEMENT
AN AGREEMENT is made this………………………………………………BETWEEN the India Trade Promotion
Organisation. A company Incorporated under the companies Act, 1956 and with its registered office at Pragati Maidan
New Delhi-110 001, which expression shall include its successor, unless repugnant to or Excluded by the contract here
of and assignees of and represented by its Executive Director, ITPO the first party (hereinafter called the Authority)
and by its sole proprietor/partners, Managing Director ………………………………………………………….(which
expression shall be including his/its successor‟s heirs, executors, representative and or assignees of the second party
(hereinafter called the contractor).
WHEREAS the Authority has, under Notification No.
…………………………………………………………………………………………………………………………...
………………………………………………………………………………………………………………………..
WHEREAS the contractor has submitted tender for providing Commercial Tempo Traveller /Full/Mini Buses as per
approved rates and requirements of ITPO, as per the tender document page to and has represented that in
conformity with his/its obligation contained in the tender as modified by the correction slips and corrigendum
contained he/it shall carryout the same truly, faithfully and honestly.
THE SAME has been accepted by both the parties on the terms and conditions, corrections, corrigendum contained in
the tender as modified as well as the letter of acceptance Issued party No. 1 annexed here to as.
The same shall be binding on both the parties.
IN WITNESS WHEREOF, the parties have signed the deed of agreement on the date, month and year referred to