Incorporate Text Into Multimedia Presentation

Incorporate Text Into Multimedia Presentation

Bishwo Bibek Sedhai

ITM0195

byby

What is Microsoft PowerPoint? - How Do I Use PowerPoint?

It is a Microsoft software product to create visual demonstrations incorporating photos, clipart, charts, graphs and text (displayed on a computer monitor or through a projector) to accompany speeches or in situational presentations.

How Do I Use PowerPoint?

PowerPoint is one of the simplest computer used worldwide for presentations. Anyone can create stunning presentations that look like they were designed by a professional.

PowerPoint presentations can be made into photo albums, complete with music or narrations, to distribute on CDs or DVDs Emailing, put on web page or as a promotion displayed on your company's website.

There are plenty templates on the program(Many more free add-ins and templates are available online from Microsoft and other websites) that makes is easy to customize presentations with your logo and. PowerPoint has printing options that allow the presenter to provide handouts and outlines for the audience as well as notes pages for the speaker to refer to during the presentation including on screen slide show.

PowerPoint Slide LayoutsAreas of the Screen

Section 1. Each page of the working area of the presentation

is called a slide. New presentations open with a Title slide in Normal view ready for

editing.Section 2. This area toggles

between Slides view and Outline view. Slides view shows a tiny picture of all the slides in

your presentation. Outline view shows the hierarchy of the text

in your slides.Section 3. The area to the right is the Task pane . Its contents vary depending on the current

task. Initially, PowerPoint recognizes that you are just

starting this presentation and lists appropriate options for you. To give yourself more room to work on your slide close this

pane by clicking on the small X in the upper right corner.

PowerPoint Slide Layouts

PowerPoint Opening Screen The Title Slide

The New Slide Button The Bulleted List Slide


The Double Bulleted List Slide The Outline / Slides Pane

The Content Layout Slide


Content layout slide types The Chart Content Slide Layout

Changing the Slide Layout to Suit Your Needs

Different Ways to View PowerPoint Slides

Normal View or Slide View

Slide Sorter View

Outline View

Notes View

Normal View or Slide ViewThe Most Common Slide ViewNormal View or Slide View as it is more commonly known, is the most often used view while creating a PowerPoint presentation.When you first start the program, the screen opens in Slide View. Working on a large version of a slide is helpful when designing your presentation.

Slide Sorter View

Slide Sorter View shows a miniature version of all slides, in horizontal rows. These miniature versions of the slides are called thumbnails.

Slides can be easily deleted or rearranged quickly in this view. Effects such as transitions and sounds can be added to several slides at the same time in Slide Sorter view.

Outline View Outline View shows all the text of all slides in a list on the left of the

PowerPoint screen. No graphics are shown in Outline view. Outline view is useful for editing purposes and can be exported out

as a Word document to use as a summary handout.

Notes View Notes View shows a smaller version of a slide with an area below for notes. Each slide is created on its own notes page. The speaker can print these pages out to use as a reference while making his presentation. The notes do not show on the screen during the presentation.

Add Or Change Colored Backgrounds in PowerPoint

Add Or Change Colored Backgrounds in

PowerPoint



Choose a Color Option for the Slide BackgroundThe Background Dialog BoxClick the drop-down arrow on the

Background dialog box to display color options.


Three Different Options for Backgrounds

At this point you have three color options The most common colors for backgrounds More colors - either standard colors or custom colors Fill effects - patterns, gradient fills, textures or pictures


More Colors - Options for Slide Backgrounds

Standard or Custom Colors for BackgroundsThere are many different standard colors to choose from for PowerPoint slide backgrounds.

Alternatively, you can choose a custom color by clicking on the color palatte or by setting a color's Red, Green, and Blue color values in the boxes provided.

A sample of the standard or custom color chosen appears in the bottom right corner of the dialog box.


Fill Effects - Gradient Colors for PowerPoint Slide BackgroundsThe third color option - Fill Effects - allows you to create color gradients, select textured or

patterned backgrounds, or set a picture for your slide background. Gradient Colors can be created using one or two colors or you can choose one of the preset color choices that come with PowerPoint, such as Early Sunset or Calm Waters.


Add a Picture as a PowerPoint Slide Background Choose the Picture tab at the top of the Fill Effects dialog box. Click on the Select Picture...button to locate the photo saved

on your computer. Click on OK to add the photo to the slide background.


Preview or Apply the Background Once you have made your selection you have three options (other

than to Cancel) Preview the slide - which tests your background choice on the current

slide only Apply to this one slide only Apply to all slides


Four Different Background Effects for PowerPoint Slides Backgrounds take up the whole slide with your selection. Text and

other objects appear on top of the slide backgrounds.

Change Font style, size or color

Change Font style, size or colorMake Your Text Easy to Read by

Changing the Fonts A number of factors, such as room lighting and room

size, can affect the readability of your slides during a presentation. Therefore, when creating your slides, choose font colors, styles and a font size that will make it easy for your audience to read what is on the screen, no matter where they are seated.

When changing font colors, choose ones that contrast strongly with your background. When choosing a font / background color combination, you might also want to consider the room you will be presenting in. Light color fonts on a dark background are often easier to read in a very dark room. Dark color fonts on light backgrounds, on the other hand, work better in rooms with some light.

In the case of font styles, avoid fancy fonts such as script styles. Difficult to read at the best of times on a computer screen, these fonts are almost impossible to decipher when projected on to a screen. Stick to standard fonts such as Arial, Times New Roman or Verdana.

The default sizes of fonts used in a PowerPoint presentation - 44 point text for titles and 32 point text for subtitles and bullets - should be the minimum sizes you use. If the room you are presenting in is very large you might need to increase the font size.


Changing the Font Style and Font Size

Steps to changing the font style and size

Select the text you wish to change by dragging your mouse over the text to highlight it.

Click the font drop-down list. Scroll through the available fonts to make your selection.

While the text is still selected, choose a new size for the font from the font size drop-down list.


Changing the Font Color Select the text. Locate the Font Color button on the

toolbar. It is the letter A button to the left of the Design button. The colored line under the letter A on the button indicates the current color. If this is the color you want to use, simply click the button.

To change to a different font color, click the drop-down arrow beside the button to display other color choices. You may choose a standard color shown, or click the More Colors... button to see other options.De-select the text to see the effect.

Above is an animated clip of the processto change the font style and font color.


PowerPoint Slide After Font Color and Style Changes

Here is the completed slide after changing the font color and font style. The slide is now much easier to read.

Add, Delete and Re-arrange slides in

PowerPoint

Add, Delete and Re-arrange slides in PowerPoint

Adding Clip Art and Pictures Using a Content Slide

PowerPoint offers you a number of different ways to add clip art and pictures to a presentation. Perhaps the easiest way to do so is to select a Slide Layout that contains a placeholder for content such as clip art and pictures. Select Format > Slide Layout from the menu to bring up the Slide Layout task pane.

There are a number of different Content Layout slides available for you to choose from. To add a single picture or a piece of clip art, click on a simple layout such as Content or Content and Title from the task pane and the layout of your current slide will change to match your choice.

See a Video on Adding Clip Art and Pictures


Click on the Clip Art Icon of the Content

Layout Slide If you have chosen one of the simple

content layouts, your PowerPoint slide should resemble the above graphic. The content icon in the middle of the slide contains links to six different types of content that you can add to the slide. The clip art button is in the top right corner of the content icon. It looks like a cartoon.

Tip - If in doubt about which button to use, simply place your mouse over a button until the little help balloon appears. These balloons or Tool Tips will identify what the button is used for.


Search for Specific Clip Art Clicking on the clip art icon activates PowerPoint's clip art

gallery. Type your search term(s) in the Search text - box and then click on the Go button. When the samples appear, scroll through the thumbnail images. When you have made your choice either double click on the image or click once to select the image and then click the OK button.

Notes If you did not install the Clip Art Gallery when you installed

PowerPoint to your computer, you will need to be connected to the internet in order for PowerPoint to search the Microsoft website for the clip art.

You are not limited to using clip art from Microsoft. Any clip art can be used, but if it is from another source, it must first be saved to your computer as a file. Then you would insert this clip art by selecting Insert > Picture > From File...in the menu. This is convered in Step 5 of this tutorial. Here is a site for clip art designed specifically for the web.


Clip Art Comes in All Sizes Clip art comes in different sizes. Some will be

larger than your slide while others will be tiny. Either way you may need to resize the image you want to include in you presentation.

When you click on a clip art image, tiny white circles appear on the edges of the image. These are called resizing handles (or selection handles). Dragging one of these handles allows you to enlarge or shrink your picture.

The best way to resize clip art or any picture, is to use the resizing handles located on corners of the picture, rather than the ones at top or sides of the picture. Using the corner handles will keep your image in proportion as you resize it. If you don't maintain your image's proportion it is likely to end up looking distorted or fuzzy in your presentation.


Insert a Picture into a PowerPoint Slide

Like clip art, photographs and other pictures can be added to a slide by choosing a Content Layout slide and clicking on the appropriate icon (for pictures it's the mountain icon).

An alternative to this method is to select Insert > Picture > From File... from the menu, as shown in the picture at the top of this page.

An advantage of using this approach for either pictures or clip art is that you do not need to use one of the preset slide layouts containing a content icon to insert an image into your slide. The example shown in the following pages, inserts the picture into a Title Only slide layout.


Locate the Picture on Your Computer

Search Your Computer for the Photos

If you have made no changes to the settings in PowerPoint since the original install, PowerPoint will default to the My Pictures folder to look for your pictures. If this is where you have stored them, then select the correct picture and click on the Insert button.

If your pictures are located elsewhere on your computer, use the drop-down arrow at the end of the Look in box and find the folder containing your pictures.


Resize the Picture on the Slide

Drag the Resizing Handles Just as you did for the clip art,

resize the photograph on the slide, by dragging the corner resizing handles. Using the corner resizing handles will ensure that there is no distortion in your picture.

When you hover your mouse over a resizing handle, the mouse pointer changes to a two headed arrow.


Resize Picture to Fit the Whole Slide

Use Corner Resizing Handle Drag the corner resizing

handle until the picture reaches the edge of the slide. You may have to repeat this process until the slide is completely covered.


Move the Picture on the Slide if Necessary

The Move Arrow If the slide is not quite in the

right location, place the mouse near the middle of the slide. The mouse will become a four headed arrow. This is a MOVE arrow for graphic objects, in all programs.

Drag the picture to the correct location.


Animation of Steps to Add Pictures to PowerPoint

SlidesSee the Steps in Action

Watch the animated clip to see the steps involved to insert a picture into a PowerPoint slide.

Add slide Transition in PowerPoint


Changing Slide Layouts in PowerPoint

Modify Slide Layouts to Suit Your Needs

If there isn't a slide layout to suit your needs in the Slide Layout Task Pane select one that comes close to what you want and edit it. It is an easy matter to add or delete objects from a slide.

For this tutorial we will add, move, resize and delete objects from the slide shown above.


Enter Text into a PowerPoint Slide

Entering Text Entering a title or other text is easy

in PowerPoint. Simply click in the appropriate text box and type your text. The text will take on the formatting that has been applied to the design template.

Tip - Even though you may not have chosen a colorful design template and are using the plain, white slides to start making your presentation, you are still working on a design template. This plain, white slide is the default design template and does contain certain formatting such as font style and size.


Insert a Picture into a PowerPoint Slide

Pictures Enhance a Presentation Content layout slides, such as the slide in

this example, have a button shown on the slide to click, to add the type of content you want in that section of the slide.

Content options available are insert table insert chart insert clip art insert picture insert diagram or organization chart insert media clip To follow this example, you need to click

the button to insert a picture. Locate the picture on your computer.Note - If you have not chosen a Content type of slide you can easily insert a picture from the menu.

Choose Insert > Picture > From File... Locate the picture on your computer.


Deleting a Text Box on a PowerPoint Slide

Delete Unwanted Graphic Objects Text boxes or other graphic objects

can be deleted using the mouse and the keyboard.

Steps to delete a text box Click on the border of the text box. If

you click in the text box itself, PowerPoint assumes that you wish to add or edit text. In order to delete the whole text box, you must click on the border of the text box.

Press the Delete key on the keyboard.ORRight-click on the border of the text box and choose Delete from the shortcut menu.


Add a New Text Box to a PowerPoint Slide

Insert a New Text Box If your slide does not have a text

box already, you can quickly add one using the Text Box button. This button is found on the Drawing toolbar at the bottom of the screen.

Alternately, you can add a new text box by choosing Insert > Text Box from the menu.

Tip - If the Drawing toolbar is not visible on your screen, choose View > Toolbars from the menu, and make sure that Drawing has a check mark beside it in the list.


Moving and Resizing Pictures and Text Boxes in PowerPointAnimated Clip This animated clip shows the steps to move and resize the graphic objects

on a PowerPoint slide. This animation was created in a file format called animated.GIF.

Steps for Resizing pictures Click on the picture to select it. If the Picture toolbar is in the way, drag it by the title bar to a new location

onscreen. Place your mouse over one of the corner resizing handles. All resizing

handles appear as white circles. The mouse cursor will change to a two-headed arrow. Dragging the corner handle to resize the picture will retain its proportions.

Steps for Moving pictures Place the mouse anywhere over the picture. The mouse cursor will change

to a four-headed arrow. Drag the picture to the new location on the screen.Tips Using the corner resizing handle will always keep your picture in the correct

proportions. Using the top or side handles will cause distortion in your picture.

The mouse cursor will always change to a two-headed arrow when placed over a resize handle on a graphic. Two-headed arrows are always resize arrows. This is standard for all programs.

The mouse cursor will always change to a four-headed arrow when placed over a picture or the border of a graphic object. Four-headed arrows are always move arrows. This is standard for all programs.


Adding a New Slide in PowerPoint

Click on the New Slide button on the toolbar to add a new slide to your presentation. Alternatively, you may choose Insert > New Slide from the menu.

The Slide Layout task pane will appear on the right side of your screen. Choose the type of slide you want to use.

Animation scheme in PowerPoint 2003


Deleting a Slide In the Outline /

Slides task pane on the left of your screen, click on the slide you wish to delete. Press the Delete key on your keyboard.


Use Slide Sorter View

Alternatively, you may wish to use the slide sorter view to delete slides.

To switch to Slide Sorter view, click on the Slide Sorter button just above the Drawing toolbar, or choose View > Slide Sorter from the menu.


Move Slides in Slide Sorter View Slide Sorter view shows thumbnail

pictures of each of your slides. Steps to move slides in Slide

Sorter view Click on the slide you wish to

move. Drag the slide to the new location. A vertical line appears as you drag

the slide. When the vertical line is in the correct location, release the mouse.

The slide is now in the new location.


Move Slides in the Outline / Slides Pane

Steps to move slides in the Outline / Slides pane

Click on the slide you wish to move.

Drag the slide to the new location.

A horizontal line appears as you drag the slide. When the horizontal line is in the correct location, release the mouse.

The slide is now in the new location.

References

http://www.presentationsoft.about.com/od/powerpoint101/a/begineers_2.html

Incorporate Text Into Multimedia Presentation

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