IMPLEMENTATION OF A MODERN DIGITAL LIBRARY AT THE OHIO STATE UNIVERSITY LIBRARIES

IMPLEMENTATION OF A MODERN DIGITAL LIBRARY AT THE OHIO STATE UNIVERSITY LIBRARIES

Please Ask Questions

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Before we start….

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This work couldn’t have happened without the commitment of everyone on

SDIWG• Wes Boomgaarden

• ** Tschera Connell

• Nena Couch

• Meris Mandernach

• Beth Snapp

If you have questions after this session, you can take them to any member of

the group.

** Morag Boyd has replaced Tschera on SDIWG

Reminder: Digital Initiatives Program Guiding Principles

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1. We build services, not products

2. We carefully weigh when to Build versus Buy versus Borrow

3. We develop modular services, not monolithic systems

4. We develop for change

5. We don’t keep everything forever

6. We build in assessment

7. We focus on the user

8. We work with partners

9. We embrace research as a core, fundamental value

10. We strive to stay grounded in the real world

11. We are driven by standards

Why did we do this?

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Where are we now?

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IMPLEMENTATION OF A MODERN DIGITAL LIBRARY AT THE OHIO STATE UNIVERSITY LIBRARIES – White Paper

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• White Paper was created with the following goals in mind:• Identify the current environment in which we work

• Lay out a vision for the future

• Identify gaps and their impacts

• Recommend a path forward.

Look at the Digital Libraries from the 100,000 ft level

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Look at the Digital Libraries from the 30,000 ft level

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Digital Library Core Components Matrix

Access

Preservation

Content Selection/Management

Interoperability

Learning to speak the same language

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• We need to:

• Create a shared language and vocabulary around the digital library

• Define key actions/functions within these core components

• Learn to evaluate projects and programs to ensure that they support these high

level concepts; and when necessary adapt our processes

• Recognize the interdependency of each of these components to the other.

• i.e., preservation suffers without great metadata;

Core Component: Access

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• Definition: Drivers for making decisions to optimize discovery and

use of digital content.• Metadata

• Discovery

• Information Retrieval

• User Experience

Core Component: Content Management

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• Definition: Drivers for making decisions on locally digitized or born

digital content from Ohio State University or its partners. • Selection

• Rights Management

• Distributed Access

• Publishing

Core Component: Preservation

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• Definition: Drivers for making decisions that optimize retention,

integrity, and migration of digital content under the OSUL’s custodial

control.• Data Audits

• Distributed Storage

• Rights Management

• Data Migration

• Preservation

• Master Objects Repository

Core Component: Interoperability

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• Definition: Drivers for making decisions and supporting the

integration of OSUL content and services both within the Libraries as

well as with on and off campus partners. • Mediation

• Communication Protocols

• Commerce

OSUL’s DL environment is broken

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New ways to look at projects and programs

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Project Access Content Select/Management Interoperability PreservationOJSPastPerfectDark ArchiveExhibits

Identified Gaps

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• Lack of integration support which has major impacts related to access and

discovery

• As an organization, how we preserve our digital content is frightening

• There are a lack of clear roles (who does what)

• Need to have a serious discussion around comprehensive discovery and who our

primary audience that we are try to serve – answers that have significant

implications in not only discovery, but how OSUL presents itself to our community

• Workflow/processing challenges

Where are we going?

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Key Recommendations from the White Paper

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• Its time for a culture shift• In how we think (i.e., away from departments and units to organizationally)

• This thinking needs to permeate everything that we do and be reflected throughout our

policies and workflows.

• Focus on building local knowledge, buy-in, and investment• Around preservation, the digital initiatives principles, in support staff as we work through

fundamental shifts in how we create and maintain OSUL’s digital presence.

• Identify and empower for change• Identifying who is responsible for crafting organizational policies

• Be purposeful as we move forward; while developing a culture that values

curiosity and supports innovative approaches.

So what does this mean for Library

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• New potential partnerships• With shared communities of practice

• With large national and international organizations redefining access to collections

• Opportunities• For new research

• To Educate

• To engage with new partners

Some immediate impacts

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1. This work is spurring discussions at other institutions

2. Development of a Metadata Working Group

3. Expansion of the Digital Reformatting Working Group’s Charge

4. Investigation of the Libraries’ Master Objects Repository and how the

Libraries can do preservation better

5. Moving in new directions• As Mentioned in the General Meeting, the implementation of Fedora,

ArchivesSpace, and the Hydra Framework.

What’s next for SDIWG

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Closing

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• Thanks again to the SDIWG Membership

• Questions