Ima program training(andrews)

United States Air Force Reserve

Fly, Fight and Win…

I n t e g r i t y - S e r v i c e - E x c e l l e n c e

IMA Program Training

Joint Base Andrews BIMAA

Oct 2011

• AFRC Mission

• Reserve Categories

• Readiness Management Group

• RMG Detachments

• Base IMA Administrator

• Commander Responsibilities

• Unit Reserve Coordinator

• Supervisor Responsibilities

• CSS/MPE

• OPCON & ADCON

• IR Responsibilities

• Participation Requirements

• MPA & RPA

Overview

2

• Orders & Formal School Requests

• Lodging

• Reserve Pay & Travel

• Uniform Issue

• Leave

• Benefits & Entitlements

• Performance Reports

• Promotions

• Awards & Decorations

• AFI’s, Guidance & Resources

• IR Wrap Up

• Tips for a Successful URC

AFRC Mission

The mission of the United States Air Force Reserve is to fly, fight and win...in air, space and cyberspace

3

Traditional Reservist (TR)Train and deploy as a unit

Air Reserve Technician (ART)Full-time civilian who also performs Reserve duties

Unit Training and Readiness

Reserve Categories

4

Readiness Management Group (RMG)

• Mission• Prepare war-time ready IR's to support and defend the US and

its interests through aerospace power

• Direct Reporting Unit (DRU) to HQ AFRC

• Maintains oversight of IR’s• IMA (Cat B)

• Assigned funded position against AD billet

• PIRR (Cat E)

• Attached for training to AD unit; participate for points only

• Responsibilities• Shared ADCON of IR’s

• Mobilization readiness of all IR’s

5

• Also known as Program Management (PM) Office

• 22 Detachments world-wide

• Responsible for assigned IMA/PIRR• Process assignment and enlisted promotion actions

• Provide participation accountability

• Provide administrative oversight

• Publish orders in AROWS

• Manage RPA budget (AT, IDT, School, RPA)

• Assists AD Commanders• Formal training

• Military personnel programs

• Line of Duty (LOD) coordination

6

RMG Detachments

Det 7 Randolph (AETC) Det 3 Hurlburt Field (AFSOC)Det 18 Miami (USSOUTHCOM )Det 22 MacDill (USCENTCOM )

Det 12 Wright Patterson (AFMC)

Det 5 Andrews (AFOSI)Det 11 Bolling (Multiple MAJCOMs)Det 6 Bolling (Intel)

Det 4 Peterson (AFSPC)Det 26 Peterson (HQ NORAD-USNORTHCOM)Det 27 USAFA

Det 25 Offutt (USSTRATCOM)

Det 8 Langley (ACC)

Det 2 Scott (AMC)

Det 10 Hickam (PACAF)Det 20 Camp Smith

Det 9 Ramstein, GER (USAFE)Det 21 Stuttgart, GER (USEUCOM)

Det 1 Robins (Joint/AFRC)Det 13 Robins (HC)Det 14 Robins (JA)Det 15 Robins (SG)

HQ RMG

PM Offices

7

BIMAA

8

• Role• Link AD unit, PM Office, RMG and AFRC

• Base-level advisory office for IR’s

• Responsibilities• Train AD Commanders, supervisors and support personnel

to manage and utilize IR’s

• Guide IR’s through personnel and readiness processes

• Conduct SAV’s and provide IR’s program feedback

• Conduct IR orientations

Commander Responsibilities

• IMA/PIRR OPCON• Commander’s Programs (Fitness/GTC, etc)

• Organizational and deployment uniform requirements

• Mobilization training

• AFSC skill training

• IMA/PIRR specified ADCON• Mobilization authorization, training and uniforms

• AFSC Skill Level Upgrade Training (UGT)

• Security Clearance

• Mentoring, EPRs/OPRs, awards and decs, promotions

• AT and IDT scheduling

• Recall Roster and accountability

9

• Role• Conduit between BIMAA, unit and member for information

distribution and accountability

• Responsibilities• Oversees IMA/PIRR program for AD Commander

• Maintains recall roster and conduct recall exercises

• Distributes BIMAA training information and updates

• Ensures commander support staff personnel are aware of CC requirements

• Assists IMAs and supervisors in obtaining organizational unique uniform items

• Assists the BIMAA in resolving problems

URC

10

Supervisor Responsibilities

• Familiarizes with unit mission

• Assists with personnel requirements

• Ensures awareness of mobilization role

• Coordinates to project AT and IDT periods• Approves IDTs in UTAPS

• Acts as focal point for formal and proficiency training

• Documents annual training/participation requirements

• Completes Initial and Follow-up Feedback• Ensures EPRs/OPRs completed IAW AFI 36-2406

• Maintains IMA/PIRR “6-part folder” Personal File

11

• Role• Provides unit-level personnel support for assigned/attached

Reservists

• Responsibilities• Facilitates IMA/PIRR participation with CC’s programs

• In-processing/GTC/Family Care

• Performance feedback, evaluations, promotion recommendations, awards & decorations

• Unit Fitness Program Monitor (UFPM)

• Unit Training Manager

• Drug testing

• Ensures MILPDS reflects current rater information

• Refer to PSDM 09-27 MPS responsibilities

CSS/MPE

12

OPCON & ADCON

1313

IR

OPCON/ADCONOPCON/ADCON

Specified ADCON• Mobilization Auth & Training• AFSC Skill Level UGT • Security Clearance• Performance evaluations• Awards and decorations• AT & IDT scheduling• Deployment uniforms• Mentoring• Recall Roster/Accountability• Promotion recommendation

Key Enablers• Mobilization Assistants (MA)• Reserve Advisors (RA)• Functional Mgmt/Senior IMA• URC/MPS

ADCONADCONHQ RMGAD CC

Functional Authority• MPA validation/funding• Manpower• Functional review• Development TeamKey Enablers• Functional Managers

MAJCOM

Chain of Command• AFRC/CCDet PM Functions• Assignment /Manning actions• AFSC Skill Level UGT• Enlisted promotion actions• Participation tracking/Waivers• Admin oversight/Special Actions• Orders process via AROWS-R• AFRC accountability/Recall• Mobilization orders processing• Readiness tracking• Annual awards• Sanctuary waivers• UOO• Formal training requestsKey Enablers• HQ ARPC• BIMAA

IR Responsibilities

• Complete

• Annual immunizations, medical, dental and fitness tests

• Annual Family Care Plan

• Maintain

• Military standards

• Upgrade and ancillary training requirements

• Security Clearance eligibility

• Copies of civilian medical history

• Updated personal data on vMPF and DEERS

• Updated Civilian Employment Information on OSD website

• Personal file

• Coordinate

• Participation schedule with AD supervisor

• LOD cases with Commander and BIMAA

• Submit orders requests through AROWS-R

• Initiate voluntary reassignment actions

14

Participation Requirements

• Fiscal Year Requirement• Mandatory for IR to remain active in occupied billet

• Accomplished by completing AT and IDT’s

• Waiver required for IR’s unable to comply

• Substitutions used for AD tour supporting contingency, real world, AEF and school

• IDT’s may be substituted only if AD is in support of real world contingency with Plan ID (PID)

• Retirement/Retention Year Requirement• Min of 50 pts for Satisfactory Service or “Good Year”

• Determined by date of entry into Active Reserve or uniformed service

15

Participation Requirements

• Annual Training• Provides individual and/or unit readiness training

• May support active component mission and requirements

• MA, MB, MC, ME perform 12-14; MT and MX have no requirement

• May be a split tour if…

• Accommodates special mission or training

• Prior approval is obtained from PM

• Cannot cross Fiscal Years

• Inactive Duty Training• Provides for ancillary and specialty training, PHA, fitness test

• Must be authorized in advance by supervisor

• Required number is based on position

• MA performs 36 paid/12 nonpaid periods

• MB and ME performs 48 periods

• MC performs 24 periods

• MT and MX have no requirement

16

Retention / Retirement (R/R) Requirement

• 12 consecutive months (different for each member)

• Must obtain 50 points during the R/R year• 35 earned points• 15 membership points (automatic)

• 50 points = one “Good Year” for retirement

17

18

FY Requirement

Reserve Section Code

Category Inactive Duty Training (IDT) Requirement / FY

Annual Tour (AT) Requirement / FY

MA (SSS)

IMA-B 36 Paid/12 Non-Paid 12 (14)*

MC IMA – B 24 Paid 12 (14)*

ME IMA – B 48 Paid 12 (15)*

MT PIRR-E none none

*Denotes waiverable with PM approval up to 14/15 days

•FY Participation Requirement (1 Oct-30 Sept)

•R/R Participation Requirement (All RSCs) – 50 points

19

Sat F/Y and R/R Year

  FY11 FY12    RR11  

  OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP

IDT 8     8     8             8     8       8      

AT                     12               12          

Good Year                                 15               

24 IDT+ 12 AT+ 15 Membership 51 Total Points (Good Year)

24 IDT+ 12 ATSat FY

24 IDT+ 12 ATSat FY

MPA & RPA

• Military Personnel Appropriation (MPA)• Used to support AD missions

• Each MAJCOM allocates funds; distributes to units

• Cat B and Cat E eligible to work for pay and points

• Reserve Personnel Appropriation (RPA)• Used to support Reserve missions

• Active Duty for Training (ADT) to supplement AT and IDT in maintaining DAFSC skill level

• Active Duty for Special Work (ADSW) provides direct staff support to Reserve programs

20

Orders Requests

21

• AT orders requests must be

• Submitted 5 duty days prior to tour start

• Or member must request VOCO from PM

• Input in AROWS NLT 31 May

• Published NLT 30 Jun

• IR must be Green when requesting MPA, school, and ADSW orders

• IR required to have AD supervisor permission, justification and be Green to perform duty outside of assigned/attached org

• Split tours for AT will be considered on case-by-case basis for members outside of commuting distance

• All ADSW requests must be submitted and approved through member’s RA using ADSW worksheet

• Rental cars are special authorization and must be requested in advance with sufficient justification

• IR must be Green when applying for formal schools

• Coordinate Formal School Requests through BIMAA

• Apply for Officer Developmental Education, Officer Professional Development, and Joint Courses through

• RDEDB (Nov)

• RSSB (Jan and Jul)

• Other courses, e.g. SNCOA, NCOA, Space 200/300, COMAFFOR boarded at RMG based on quota

• See Det 11 CoP for more information

22

Formal School Requests

Lodging

• IR Responsibilities• Make own lodging reservations

• Check in at base lodging office if orders state destination is a military installation before securing off-base lodging

• For a list of government rate hotels visit www.gsa.gov

• To claim IDT lodging expenses

• Submit SF 1164, AF IMT 40A and receipts to Dobbins Travel Office

• To claim AT lodging expenses

• Submit AF Form 938, travel voucher and receipts to Dobbins Travel Office within 5 duty days of tour end

• Provide URC and supervisor copy of AF IMT 40A or AF Form 938

23

Lodging

• URC Responsibility• Knowledge of overall procedures to assist/advise IR’s

• Maintain contact information for Dobbins ARB Travel Office

• Include AF IMT 40A/AF Form 938 in IR Personal File

24

RPO• New IMA and all PIRR use HQ RMG/RPO

233 N Houston Rd, Suite 131A

Warner Robins AFB GA 31093

Phone: (478) 327-2385, DSN 497-2385

Fax: (478) 327-1830, DSN 497-1830

E-mail: [email protected]

• IMAs with established RPO near duty/home

can switch to RMG RPO

• For pay or leave authorization number

• Forward AF IMT40A, orders, and leave forms

by e-mail, fax, or email to servicing RPO

• For points only forward IMT 40A to

HQ RMG/DPMSCP233 N Houston Rd, Suite 131A

Warner Robins AFB GA 31093

Fax: (478) 327-2290, DSN 497-2290

E-mail: [email protected]

IMA Travel Pay Office

• Centrally managed at Dobbins ARB GA

• Travel Reimbursements

• Lodging, rental cars, fees, per diem for AT,

RPA, MPA and IDT travel

• Customer service inquiriesToll free 1-800-808-5942, DSN 625-5800

E-mail: [email protected]

• Forward completed voucher to

IMAT-OL/FMFQT392 Second Street

Dobbins ARB GA 30069-4823 

Fax: (478) 327-0625, DSN 497-0625

E-mail: [email protected]

• For Long Tour orders:

• File interim voucher in 30-day

increments

Reserve & Travel Pay

Uniform Issue

• Officers• Not eligible for uniform replacements

• Must purchase PT gear

• Initial uniform allowance given at start of AFR assignment

• Eligible every 2 years for additional allowance if served on AD for 91+ consecutive days

• Submit AF IMT 1969, Officer Uniform Allowance Certificate, to RPO

• Enlisted• Authorized replacement every 3 years

• Submit AF Form 656, Clothing Request and Receipt, to BIMAA

• Contact RMG/FM for additional info on uniform issue

26

Leave

• Tours 30+ days accrue leave 2.5 days/month• Prorated for portions of month

• Commander may authorize leave on individual basis

• Submit AF Form 988, Leave Request Authorization• Do not use LeaveWeb

• Fax approved Leave Request to servicing RPO

• Obtain Leave Number from servicing RPO

• Complete AF Form 988 Part III and fax/email to RPO

• Place AF Form 988 Part II in Personal File

• For additional guidance refer to• AFI 36-3003, Military Leave Program

• IR Guide

• BIMAA27

Tricare

• Member• When on military duty, IR covered for any injury, illness or disease

incurred or aggravated in LOD

• When on AD for 30+ days, IR has comprehensive health care coverage under Tricare PRIME

• Provide MPE copy of orders to update eligibility in DEERS

• Family• When Reserve sponsor on orders for 30+ consecutive days, family

medical/dental care covered by several Tricare programs

• Contact local Medical Treatment Facility for enrollment

• Tricare Reserve Select• Premium-based health plan that qualified Reserve members may

purchase

• Offers coverage similar to Tricare Standard and Extra

• Additional info at http://www.tricare.mil/reserve/reserveselect28

SGLI

• $400,000 full coverage• Covers member on or off duty, 365 days/year, 24 hours/day

• Members have option to Elect, Decline or Decrease coverage

• Complete SGLV 8286 through MPE Customer Service

• Member’s responsibility to forward copy to servicing RPO and ARPC via VPC-GR for placement in Master Personnel Records

• $25,000-$100,000 in traumatic SGLI benefits• Designed to help families of severely wounded troops leave

homes and jobs to be with loved ones during recovery

• Extended Family Coverage• Decrease or decline coverage by completing SGLV 8286A

• Additional information at www.va.gov

29

Performance Reports

• Performance Feedback• Identical to AD except must be manually requested

• Enlisted: Initial within 60 days, follow-up after 12 months, annually thereafter

• Officer: Initial within 60 days, follow-up after 180 days, annually thereafter

• Chief and Col: Initial feedback; no further feedback unless CRO

• OPR• Required annually

• Must have performed at last 12 active or IDT points during rating period

• Reasons for report

• Annual, CRO, Directed by HAF

• EPR• SSgt and above: 2 years after closeout of last EPR

• Must have performed at least 16 active or IDT points during rating period

• Reasons for report

• Biennial, CRO, Directed by HAF

• For further info contact servicing CSS/MPE30

• Promotions managed by servicing CSS/MPE

• Cat B promoted by PV or mandatory board• Promotion Vacancy (PV)

• Occupy authorized higher grade position when board meets

• Satisfactory year during last full R/R year

• Meet TIG requirements by 30 Sep of board year

• Nominated by Senior Rater on PRF (AF Form 709)

• Maj: 5 years; Lt Col: 5 years

• Mandatory board (In the Zone)

• 1st Lt: 2 years; Capt 2: years; Maj: 7 years; Lt Col: 7 years; Col 4 years

• Currently on Reserve Active Status List (RASL) and/or must have been on RASL or Active Duty List (ADL) for 1 year before board convenes

• Cat E meet mandatory board only

• Member receives orders from ARPC indicating DOR

Officer Promotions

31

• Reference AFI 36-2502, AFI 10-248, AFMAN 36-8001

• Promotions occur 1st day of each month

• Must be 100% ready

• Must have satisfactory participation or approved waiver

• Only Commanders or equivalent Directors can sign promotion rosters

• Must be assigned to higher grade as primary incumbent

• Overages can be promoted up to SSgt

• SSgt may be promoted to TSgt as an over-grade under Extended Promotion guidelines

Enlisted Promotions

32

• AFI 36-2629, IMA Management• Outlines PM, BIMAA, Commander, URC, Supervisor, and IR responsibilities

• AFI 36-2406, Officer & Enlisted Evaluation Systems• Outlines OPR/EPR requirements for AD and reservists

• OPR is MPF Force Management Section (not BIMAA)

• AFI 36-2508, Airman Promotion Program• Table 4.2 – eligibility requirements

• AFI 36-2504, Officer Promotions• OPR is MPF Career Development Section (not BIMAA)

• AFI 26-2102, Reserve Service Commitments (RSC)• Promotion to MSgt through CMSgt

• AFI 36-2115, Assignments within Reserve Components• Reserve assignments, voluntary/involuntary reassignments

• AFI 36-2254v1, Reserve Participation• Outlines participation requirements (AT, IDTs, mandays, school tours, points

• PSDM 09-27, MPF Responsibilities for Servicing IR’s• Outlines MPF & CSS IR responsibilities and respective functions

AFI’s and Guidance

Online Resources

• vMPF• Day-to-day base-level processes

• Web-based transactions

• Self –service applications

• vPC-GR• Provided by ARPC

• 24/7/365 web access to personnel services

• MyPay• LES, TSP

• VA.gov• SGLI, GI Bill

• ARCNet• Readiness indicators

• Reserve Vacancy• Search TR/IMA/AGR vacancies

• VRS• Search MPA tours

• AROWS-R• Manage orders

• RMG CoP• Download IR Guide

• Search AEF tours

• Det 11 CoP• Assignment, participation info

• BIMAA information

35

• Communication• Inform CC, Superintendent, First Sergeant, Supervisor and BIMAA of

significant career-impacting events

• Respond to requests from BIMAA office by suspense date

• Forward information to assigned/attached reservists

• Encourage IR to check in with URC at beginning of each tour and visit BIMAA office, as per AT checklist

• Encourage IR to review Personal File at least annually

• Reference applicable AFI’s and current PSDM

• Perform annual self-inspection on unit reserve program, per Staff Assistance Checklist provided by BIMAA

• Training• Attend training sessions offered by BIMAA office

• Assist BIMAA with supervisor training

• Utilize ARPC, RMG, and Det 11 websites and CoP’s

• Maintain current URC continuity folder

Tips for a Successful URC

Questions ?

36