IEP REFINEMENTS

Special Education Student Information System Project

New York City Department of Education | Special Education Student Information System Project 1

IEP REFINEMENTS

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SESIS Updates and Enhancements – July 2011

Refinements to the IEP- Cover Page- Present Levels of Performance- Student Needs Related to Special Factors- Measurable Annual Goals- Recommended Special Education Programs and Services- Twelve Month Service and/or Program- Testing Accommodations- Participation in State and District Wide Assessments- Special Transportation/Placement Recommendation- Summary Page

New York City Department of Education | Special Education Student Information System Project

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Introduction

The goal of this call is to give you an overview of refinements to the IEP that will be released Friday, July 1.

Training and support materials will be available in conjunction with the release:

SESIS Help Topics Computer Based Training Modules Training Guides and Brown Bag Sessions


Renee Pardo

The brown bags are not scheduled until the fall, so we may want to leave this out for now.

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IEP Refinements – Need to Know

IEPs that are in final status on July 1 will not be affected by this update.

IEPs that are in draft or review status in SESIS on July 1 will be affected as follows:- The controls and text elements that are being updated will change in the

draft IEP.- Wherever you have already made selections or choices in the IEP, your

inputs will be automatically “mapped” to align with the new options.

You must review any IEP that you leave in draft or review status on June 30 to make sure these changes are correct.

To the extent possible, you should finalize all IEPs by June 30.


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Cover Page

The last three questions on the cover page will move to the State and District-wide Assessments section of the IEP and will appear only in edit mode:


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Present Levels of Performance The dropdown menus for Instructional/Functional levels for Math and Reading will

move to the Summary page:


The section Student’s Relationship with Peers will be removed entirely:

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Student Needs Related to Special Factors Some questions that currently appear based on the choices you make that now and

only appear in edit mode, will now always be visible.


Promotion criteria will move to the Summary Page.

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Measurable Annual Goals

The following questions, which currently appear on the Measurable Annual Goals page, will now only appear when reporting progress on a goal:


In the dropdown menu for measuring progress, there will be now be an option for other. When you select it, a textbox will appear:

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Measurable Annual Goals

Promotion Criteria will move to the Summary Page:


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Recommended Special Education Programs and ServicesThis page will have the most refinements, including new required fields. For IEPs in DRAFT status on July 1, you will need to check it carefully.

- In the Frequency column, the dropdown will now have an option for Other with an associated required textbox:

- If you recommend service at a separate location, you will now have to specify where in a new required textbox:


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Recommended Special Education Programs and Services

There will be fewer selections for Special Education Programs/Services. Any selections you made on IEPs left in DRAFT June 30 will be mapped to the new options.


Current

Future

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Recommended Special Education Programs and Services A required dropdown menu will now appear when you select:

- SETSS- Integrated Co-Teaching- Special Class


The option for Other will provide a textbox for manual entry:

You will have to review these selections in any IEP you left in

DRAFT on June 30.

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When you select SETSS, there will now be a required Provided by selection


- You will not be able to recommend SETSS if you are recommending placement in a specialized school.

- If you select Indirect Service for SETSS, the location will default to Separate Location.

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SPECIAL CLASS will have new ratio options


Current

Future

15:1 will be displayed if the student is in Grade 8, 9, 10, 11 or 12

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SPECIAL CLASS will also have a new column for Other Considerations, with the following options:


- If you select Other from this menu, there is a required textbox .

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The options for RELATED SERVICES will be increased. Any selections you made on IEPs left in DRAFT June 30 will be mapped to the new options.


Current

Future

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Recommended Special Education Programs and Services The options for SUPPLEMENTARY SERVICES will be increased. Any selections you

made on IEPs left in DRAFT June 30 will be mapped to the new options.


Current

Future

Some options will move to the Related Services section:

• Oral Transliterator• Special Transportation Nurse• Sign Language Interpreter

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Twelve Month Service and/or Program

The lookup link that is currently used to indicate where the student will receive services during the summer will be replaced with a dropdown menu:


Current

Future

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Testing Accommodations There will be a new checkbox for None to indicate students who do not need testing

accommodations:


Current

Future

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Participation in State and District-wide Assessments

The last three questions on the cover page will move to State and District-wide Assessments (in edit mode only):


Current

Future

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Special Transportation/Placement Recommendation

Selections in Transportation Specific Accommodations currently appear in view mode, but will now only appear in edit mode:


The following question will be added to the Special Transportation page:

If you check this option, there will be a required textbox

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There will be fewer options for transportation accommodations. Any selections you made on IEPs left in DRAFT June 30 will be mapped to the new options.


Current

Future

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Adult Supervision - Paraprofessional can only be selected if you choose one of the following in Recommended Special Education Programs and Services:- Paraprofessional - Crisis Management- Health, or- Orientation and Mobility


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Special Transportation / Placement Recommendation

The options for placement recommendations will be increased. Any selections you made on IEPs left in DRAFT June 30 will be mapped to the new options.


Current

Future

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Summary Page

Promotion Criteria will now be entered on the Summary Page and will now allow for selecting different subjects for each school year:


Instructional /Functional Levels will now be entered on the Summary Page instead of previously entered on Present Levels of Performance.

2626New York City Department of Education | Special Education Student Information System Project

How Do I Get More Information?

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SESIS Weekly Bulletins SESIS Help Topics SESIS Computer-Based Training Modules SESIS Training Guides

If you are located at a DOE location, use

http://intranet.nycboe.net/SESIS

If you are not located at a DOE location, please use

https://portal.nycenet.edu/SESIS

IEP REFINEMENTS

Documents

special factorssome

new options

draft iep

measurable annual goals

review status

measurable annual goalsthe

measurable annual goalsp

instructionalfunctional